HomeMy WebLinkAboutMinutes - BOCCPublic meetings were held in person with a WEBER Conference Call/Video option available.
MONDAY, MAY 1, 2023
The Grant County Commissioners session began at 9:00 a.m. with Commissioners Jones and Stone in
attendance. Commissioner Jones attended.via Webex all day and Commissioner Carter attended
meetings when available.
9:00 a.m. — 9:30 a.m. J Brakebill, Board of Equalization (BOE) Update
In attendance: Jim Brakebill, Chairman of the BOE, Jerry Gingrich, Clerk to the BOE, and Matt
Hope, Assessors Office. Jim Brakebill gave an update on this year's petitions:
2022 Assessment Year for Taxes Payable in 2023
• 127 petitions considered complete &timely received.
0 80 are real property petitions.
0 29 current use value petitions.
0 5 current use removal petitions.
0 5 personal property petitions.
• 27 petitions have had stipulated agreements reached.
• 6 petitions have been withdrawn.
• 8 requests to reconvene.
0 3 requests approved.
0 5 requests denied.
• Have completed 5 days of BOE hearings. 21 petitions waiting to be heard over 4 days of
scheduled hearings as of now:
0 5/11/23
0 5/18/23
0 7/20/23
0 7/27/23
• BOE Training in June
o New member Training for Victor Lombardi
■ June 9, 2023
o Senior Member Training for everyone
■ June 29, 2023
• 2022 Department of Revenue BOE Audit
o Passed
■ Zero findings
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Week of May 1, 2023
■ Two recommendations for improvement
• Forms
9:30 a.m. —10:00 a.m. B Vasquez, Clerk of the Board Update
• NovaTime —Reports
• Wenatchee Valley Humane Society— Webex meeting on 5/16/23.
• BV Conference and Vacation Schedule
10:00 a.m. —11:00 a.m. J Kriete, Sheriff's Office Update (Anticipated Executive Session)
Pursuant to RCW 42.30.110(1)(8) Commissioner Stone called an Executive Session to order at
10:03 a.m. to go until 10:23 a.m. regarding Job Applicant/Evaluation. In attendance were
Commissioners Carter, Stone and Jones, Joe Kriete and John McMillan, Sheriff's Office. The
session was continued to 10:28 a.m. Commissioner Stone closed the session at 10:28 a.m.
11:00 a.m. —11:30 a.m. S Fode, New Hope Update Commissioner Carter did not attend.
• Shelter Update: no clients as of today.
• Point and Pay System — Update Going Live May 2.
• County ARPA Requests — Revisit: The county is working on the beneficiary agreements for other
recipients and will work on New Hope at a later date. Adams County has not put forth any funds
to date.
• Infant at Work Policy for Kids Hope — Revisit: After review, the Commissioners decided to not
approve this request.
• Approval for Work Incentive: to work with HR.
• Grant Applications Status and Budget Update: New Hope has 14 grants, all which could
potentially change.
• Other
12:00 a.m. —1:00 p.m. Quarterly Elected Official/Department Head Luncheon Commissioner
Carter did not attend
Ric Char and Kyle Foreman, Sheriff's Office/Emergency Management discussed what to do in an
"active shooter" scenario. Keith Conley, Technology Services discussed the potential of a
notification system that would overtake employee computer screens.
1:00 p.m. — 2:00 p.m. Commissioners Roundtable — Misc. Discussion Commissioner Carter
attended at 1:10 p.m.
• Review of Consent Agenda Items
o Travel request from Janice Flynn to attend a training in Leavenworth. Commissioner
Jones to attend also.
• Coroner's Office Space (CC): Email from Theresa Adkinson, Health District, request to utilize the
Coroner's Office space once the Coroner Office moves to the new hospital in Moses Lake.
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Grant County Commissioners Minutes
Week of May 1, 2023
• Homeless Encampment Corner of Central and North Paxson: Jim McKiernan, Fairgrounds
Director discussed the proposed location by the City of Moses Lake for a potential new
homeless encampment. He will have the Prosecuting Attorney's Office review a draft letter to
the City regarding this.
• DS: Moss Adams- beneficiary contracts being reviewed
• DS: Blake decision sunset 6/30/23 and there will be no state statute that criminalizes the
possession of controlled substances.
• DS: There is no liability insurance for the Jail doctor. Move the contract forward.
• Sam Castro: Senator Murray's Office posted on their website that Washington State
Department of Transportation bridge 247 will receive CDS Funding in 2024 in the amount of
$3,888,000.00. Bridge 248 was not funded. District Court was awarded funding as well for
Courthouse Security Upgrades: Modernize and upgrade security across courthouse in the
amount of $1.5 million.
• Sam Castro: Settlement check received in the Clerk's Office NPDES National Pollution Discharge
Elimination System. Where should this $17,414.03 be deposited.
• Sam Castro: His employee evaluation was postponed until a cultural survey could be completed.
2:00 p.m. — 3:30 p.m. K Eslinger, Human Resources Update
Pursuant to RCW 42.30.110(1)(8) Commissioner Stone called an Executive Session to order at
2:02 p.m. to go until 2:32 p.m. regarding Job Applicant/Evaluation. In attendance were
Commissioners Carter, Stone and Jones, Sam Castro, Public Works Director, and Kirk Eslinger,
Human Resources. The session was continued to 3:03 p.m. Sam Castro then left and the session
was continued again to 3:19 p.m. Commissioner Stone closed the session at 3:19 p.m.
Discussion Items Request Action
01. Public Works Direct Board Direction Given.
02. Public Works Admin Positions Direct Board Direction Given — OK to move on to Position
Management Review Team.
03. Comp Changes Direct HR Deferred Item - Time Not Available Due To
Other Topics.
04. New Hope Incentive Direct Board Direction Given — HR will prepare
documents for signature.
05. Mtnc Consolidation Direct Board Direction Given.
06. FLSA Exempt Philosophy Direct HR Deferred Item - Time Not Available Due To
Other Topics.
Executive Session
Action/. Direction
start:
2:02 PM
Length:
30 min
End:
2:32 PM
Action taken after Executive Session(s):
2:33 pm
3:03 pm
No decisions/actions were made by the Board.
3:04 pm
3:19 pm
Work instruction was provided to staff.
4:00 p.m. — 4:50 p.m. D Stone, Columbia Basin Foundation (CBF) Open House (Ephrata)
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Grant County Commissioners Minutes
Week of May 1, 2023
TUESDAY, MAY 2, 2023
The session was continued to 8:30 a.m. with all Commissioners in attendance. Commissioners Jones and
Carter attended via Webex.
8:30 a.m. — 9:00 a.m. K McCrae, Prosecuting Attorney's Office Update
' J
Pursuant to RCW 42.30.110(1)(i), Commissioner Stone called an Executive Session to order at
8:31 a.m. to go until 8:36 a.m. regarding Litigation. In attendance were Commissioners Carter,
Stone and Jones, Kevin McCrae and Rebekah Kaylor, Prosecuting Attorney's Office. -
Commissioner Stone closed the session at 8:36 a.m.
• Claim update on the case against the Treasurer.
• Department of Social and Health Services (DSHS) updated general terms and conditions: they
continued to add the covid vaccination requirement.
9:30 a.m. —10:00 a.m. Meeting w/Tourism Commission
In attendance: Amanda Laramore, Shawn Cardwell, Sandra Marcusen, Rachelle Haven, Lynne
Lynch, Linda Bonneville, and Jerry Gingrich.
Rochelle is now the new marketing director, replacing Bill Burke. She talked about geo-fencing
and doing more social media advertisements. Signs, kiosks, and historical signs need attention.
They will have to wait for more LTAC funding to do this.
10:00 a.m. —11:00 a.m. Department Head Review (Cancelled)
11:00 a.m. —12:00 p.m. C Young, Development Services Update Commissioner Carter did not
attend.
• D.S. Update — Permitting and Revenue Statistics
• Personnel Policy 1607 (Capital Facilities Plan and Transportation Plans Process) with Katie Smith:
This was drafted and is being reviewed. Budget can be amended, but if it's a Capital Facility Plan
item, we are not able to amend it due to RCW. They would like to amend the Comprehensive
Plan cycle from January 1—June 30. Answers: Changing the designation name of the project
funding; DevSvcs and accounting to finalize the policy. Compliance using REET funds must be
stricter. At budget time, capital facilities projects must be finalized. Departments must PLAN
what they need for the following year. Approved if there is an emergency only. They will set
aside $100,000.00 for "courthouse emergency projects". Moving Fairgrounds Improvement
Projects and Facilities and Maintenance under one heading in the CFP for flexibility.
• Shrub Steppe Mitigation — ILF Land Trust Program
• Conservation District Contract Renewal ILA and WA State Conservation Commission Biennium
Agreement —June 30, 2023 (2023-2025)
• Legislative Session — ADU Bill 1337 and proposed ADU's
• Fee Schedule Adoption — implementation date (July 2023)?
• The 2023 Comprehensive Plan Amendment Update will be held 5/15/23 at 10:00 a.m.
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Grant County Commissioners Minutes
Week of May 1, 2023
2:00 p.m. — 3:00 p.m. Commissioner's Meeting Commissioner Carter did not attend.
• Call to order
• Open Forum for Citizen Input (3 minutes per person, 15 -minute time limit)
o Jerome Wawers: Public Works is down blade operators and equipment operators, and
this would affect the Hiawatha Road project. He feels the funding could be put to better
use maintaining and improving current roads. He will provide a list of roads he feels
should be looked at.
o Sam Castro, Public Works Director stated he received a request from Jerome Wawers
that if any Hiawatha Road tours come about, he would also like to attend.
• Approval of Agenda A motion was made by Commissioner Jones, seconded by Commissioner
Stone, to approve the agenda as presented. The motion passed with 2 Commissioners in
attendance.
• Correspondence (ie. Emails that have come in that need response, letters of support etc.)
o Email from David Hunt about the move of the city homeless encampment to county
property along Randolph Road.
• Commissioners Roundtable — Miscellaneous Discussion
o Claim check received by the Clerk's office regarding a Montsano claim check. Deposit
into county roads. Check will be deposited into a county roads fund #101.
o DS: Staff position request from the Fairgrounds, he referred them to Human Resources.
o Wendy Brzezny emails re: revitalization of Ephrata. Clerk of the Board will find out if
they want a meeting with the full board
o Active Shooter presentation: discuss next week.
o DS: Approached by Robert Schiff ner: Moses Lake Academy proclamation, request to
come forth.
o RJ: Position Management Review Team meeting. Danny will not be able to attend, Rob
to call i n .
o Municipal Clerks Week: Recognition from the Clerk of the Board of the BOCC Deputy
Clerks Jerry Gingrich and Brittany Lutz.
o Minutes as corrected: ARPA/PILI 1% collection.
o Amendment to Public Works Item 8: Amending the dates of the bid signing and the bid
opening.
• Consent Agenda — (Items 1 through 14) All items are considered routine and will be enacted by
one motion of the commissioners with no separate discussion. If a separate discussion is
desired, that item may be removed and placed under Board Discussion/Decision. A motion was
made by Commissioner Jones, seconded by Commissioner Stone, to approve the consent
agenda as presented. The motion passed with 2 Commissioners in attendance.
AUDITOR'S OFFICE
1. Payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those
expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090,
as recorded on a listing and made available to the Board. (In the amount of $807,527.93)
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Grant County Commissioners Minutes
Week of May 1, 2023
COMMISSIONER'S OFFICE
2. Approval of April 10 and April 17, 2023, Commissioners Minutes.
3. Invoices
4. Reimbursement travel request for Janice Flynn to attend the Department of Commerce HAU
Grantee & Balance of State CoC Forum in Leavenworth, June 28-29, 2023. The estimated cost of
travel would be $117.90 for mileage and $298.00 for hotel not including taxes or hotel fees.
5. Grant County Tourism Promotion Agreement, Lodging Tax Advisory Committee (LTAC) Grant No.
2023-26, to the Ephrata Chamber of Commerce in the amount of $10,000.00 for Tourism
Promotion.
6. Grant County Tourism Promotion Agreement, Lodging Tax Advisory Committee (LTAC) Grant No.
2023-11, to the Ephrata Chamber of Commerce in the amount of $20,000.00 for the promotion
of their Sage -N -Sun festival.
7. Change of location application from the Washington State Liquor and Cannabis Board for
cannabis business, "Five 02" to relocate from East Wenatchee to 22743 Road 4 SE STE B,
Warden, WA.
PUBLIC WnRKS
a. Authorization to call forbids for the Steel Canopy Body project. Bid opening will take place May
16, 2023, at 9 a.m.
9. Request to the County Road Department for reimbursable work for the City of Soap Lake crack
seal work to be completed no later than November 01, 2023, and not to exceed $33,000.00.
10. Washington State County Road Administration Board (CRAB) contract amendments for the
below listed Rural Arterial Program Projects for increased RATA funding:
a. Project No. 1322-01 for 9 NW Road (SR 283 to Dodson Rd)
b. Project No. 1323-01 for Road S NW
c. Project No. 1323-02 for Road Q SW (George CL to Frenchman)
11. Approval of Title VI Plan for Local Public Agencies (CPA's) with Populations over 75,000.
RENEW
12. Out-of-state travel request for Bethany Escamilla to attend the Community Anti -Drug Coalitions
of America (CADCA) training in Dallas, TX, July 15-21, 2023. Total cost of travel is $3,482.37.
13. out-of-state travel request for Nya Watson, Marissa Watson, Jazlynn Wilson, Jessica Cox, Jonas
Boateng, Katheryne Espinoza, Nytazia Maddison, and Samuel McKee to attend the Community
Anti -Drug Coalitions of America (CADCA) training in Dallas, TX, July 15-21, 2023. Total cost of
travel is $3,332.37 per traveler.
TREASURERS' OFFICE
14. Purchase Order No. 468 in the amount of $68,757.08 to Aumentum (formerly known as
Thomson Rueters-Manatron (MNTRN) for semi-annual maintenance fees for Terra Scan for the
Assessor and Treasurers Office.
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Grant County Commissioners Minutes
Week of May 1, 2023
• Board Discussion/Decisions Items (Items to discuss and items that were removed from Consent
Agenda. These items will be acted upon together)
o Tom Gaines discussed a change order that will be forthcoming for the project at the
Fairgrounds.
• Adjournment
3:15 p.m. — 3:20 p.m. Open Record Public Hearing, LTAC/Tourism, Interfund Communications
and District Court Budget Extensions
f
The Commissioners held an Open Record Public Hearing to consider the following budget extension
req uests:
• Auditors Office in the amount of $90,,521.00 Fund # (511.181) Interfund Communications.
• Auditors Office in the amount of $7611151.00 Fund # (134.185) Lodging Tax Advisory
Committee (LTAC).
• District Court in the amount of $2,114.00 to pay Fund # (127.169) for retainage on a 2022
project.
Emili Wash, Accounting discussed their requests.
Desiree Ochocinski, District Court Administrator, discussed their request.
A motion was made by Commissioner Jones, seconded by Commissioner Stone, to close the
public comment portion of the hearing. The motion passed with 2 Commissioners in
attendance. A motion was made by Commissioner Jones to approve the budget extensions as
presented. Commissioner Stone seconded and the motion passed with 2 Commissioners in
attendance. (Resolution No. 23 -036 -CC)
4:00 p.m. -5:00 p.m.
MISCELLANEOUS ITEM
R Jones, Position Management Review Team Meeting (Cancelled)
The Commissioners approved an Emergency Accounts Payable batch in the amount of $750.00 from
Renew for emergency housing.
WEDNESDAY, MAY 3, 2023
C Carter, Out
9:30 a.m. — 2:30 p.m. D Stone, WSRRI LTSAG Monthly Meeting
1:00 p.m. — 3:00 p.m. Komaki City—Japan Sister City Visit (Cancelled)
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Grant County Commissioners Minutes
Week of May 1, 2023
THURSDAY, MAY 4, 2023
7:00 a.m. —8:00 a.m. R Jones, Moses Lake Chamber Response Team Meeting
12:00 p.m. —1:00 p.m. C Carter, Columbia Basin DV and SA Consortium Meeting (Cancelled)
1:00 p.m. -2:00 p.m. RJones, Grant County Jail OAC Meeting
FRIDAY, MAY 5, 2023
10:00 p.m. —11:00 a.m. R Jones, Canvassing Board —Certification of Election (Elections
Department)
Signed this day of/, -VN 2023.
Attest:
Barbara J. V s uez, CM1
Clerk of the Board
BOARD OF COUNTY COMMISSIONERS
Grant County, Washington