HomeMy WebLinkAboutAgenda - BOCCGRANT COUNTY BOARD OF COMMISSIONERS
MONDAY, FEBRUARY 24, 2020
9:00 a.m. — 9:20 a.m. B Rang, ASC Update and Misc BOCC Action (Items 1 through 4)
1. Possible vouchers for insurance, legal services, grant administration, etc.
2. Community Development Block Grant Budget Change Request from OIC of Washington to
reallocate $3,000.00 from the Salary budget line to the travel/training ($1,700.00); Testing fee
($300.00); and Mileage ($1,000.00).
3. Agreement regarding use of County property for public purpose with the Autism Society of
Grant County to utilize the courthouse facilities and adjacent areas for the 14th Annual
Awareness Family Walk on Saturday May 16th, 2020 from 9:00 am to 3:00 pm.
4. Credit Card usage discussion
9:30 a.m. - 9:50 a.m. T Gaines, Central Services Update
10:00 a.m. —10:15 a.m. Commissioners Office Safety Meeting
10:30 a.m. —10:45 a.m. Citizen Public Comment Period
11:00 a.m. —11:30 a.m. Budget and Finance Update
11:00 a.m. —12:00 p.m. T Taylor at Multi Agency Communications Center (MACC) Personnel
Committee / Prothman Meeting (Moses Lake)
1:00 p.m. —1:50 p.m. D Anderson, Grant Integrated Services Update
• Interviews
• Mattawa
2:00 p.m. — 2:20 p.m. D Foster, Lake Roosevelt National Recreation Area — Park Service
Update
2:30 p.m. — 2:40 p.m. Open Record Public Hearing: Assessor's Office, Fairgrounds, Grant
Integrated Services: Directions in Community Living; REET 1, Equipment
Rental (ER&R) Budget Extensions
Open Record Public Hearing to consider the following budget extension requests:
• The Assessor's Office (#001.107) request to add $12,000 to Other Compensation for
anticipated amounts to be paid for employees retiring in 2020.
NOTE: ALL TIMES ARE ESTIMATES TO ASSIST IN SCHEDULING AND MAY BE CHANGED SUBJECT TO THE BUSINESS OF
THE DAY AT THE BOARD'S DISCRETION. THE BOARD MAY ADD AND/OR DELETE AND TAKE ANY ACTION ON ANY ITEM
NOT INCLUDED IN THE ABOVE AGENDA. ANY SUBJECT PLACED ON THE AGENDA REGARDLESS OF HOW THE MATTER IS
STATED ON THE AGENDA. MAY BE ACTED UPON BY THE BOARD. AMERICANS WITH DISABILITIES ACT (ADA)
ACCOMODATIONS PROVIDED UPON REQUEST.
Page 2 of 5
Grant County Commissioners Agenda
Week of February 24, 2020
• Fairgrounds (#116.159) request one capital item that was approved, but to be paid from
Tourism (#114— Campground Maps - $5,000). After discussion, the cost of this item should
be paid for from the Fairgrounds and the money to cover the expense transferred from
Tourism. The Fairgrounds budget will need to be increased by $5,000.
• Grant Integrated Services — Directions in Community Living (#125.167) request an increase
to their mileage budget by $2,500 and wages by $138,000 due to increased revenue from
the Legislature.
• R.E.E.T. 1 (#126.168) the Treasurer estimated revenues of $913,000 for this fund. However,
approved capital expenditures from this fund totaled $1,566,800.40, resulting in a budget
shortfall of $653,800.40. This budget shortfall will reduce the beginning fund balance in
R.E.E.T. 1, currently at $3,825,748.72.
• Equipment Rental (ER&R, #510.189) requested an increase in Machinery and Equipment in
the amount of $613,090 for equipment purchases.
3:00 p.m. — 3:20 p.m. C Sears, McKay Healthcare / Hospital District No. 4 Update
TUESDAY, FEBRUARY 25, 2020
9:00 a.m. — 9:50 a.m. K Eslinger, Human Resources Update
10:00 a.m. —10:10 a.m. Open Record Public Hearing, Seim an Application for Farm and
Agriculture land reclassification to Open Space (RCW 84.34)
Open Record Public Hearing to consider 2 applications for Reclassification of Farm and Agriculture
Current Use land to Open Space Land under Chapter 84.34 RCW from:
• Jason Seim and Zachary Seim, property is located at 16239 NE Black Rock Road, Wilson
Creek, WA for 121 -acres within S 8, T 21 N, R 30, E.W.M (Parcel No. 181427001)
• Kevin and Susan Mathers (no situs) property located within S 14, T 21 N, R 29 E.W.M. (Parcel
No. 180413000)
10:30 a.m. —11:00 a.m. C Carter, Finance Committee Meeting
11:00 a.m. —11:20 a.m. S Palacios, Juvenile Court and Youth Services Update
• Financial
• Intakes
• Courts
o Offender/Diversion:
o Truancy:
o Dependency:
Page 3 of 5
Grant County Commissioners Agenda
Week of February 24, 2020
• Security
• Martin Hall
/ • Administration
12:00 p.m. —1:00 p.m. Commissioners at PUD Commissioner Lunch (12 Hawks, Ephrata)
1:00 p.m. —1:20 p.m. G Dano, Prosecuting Attorney's Office Update
1:30 p.m. — 2:20 p.m. Public Works Update (Items 1 through 3)
/i. Resolution Notice of Hearing to amend Ch. 11.04 of the Grant County Code titled "Maximum
Speed Limits" and modifying maximum speed limits on Adams Rd., Sagebrush Flats Rd., and S -SE
Rd. Public Hearing scheduled for March 24, 2020 at 1:50 p.m.
2. Recommendation concerning the Road B -SE Culvert Replacement Project - Reject the only bid
received for this project from Nelson Construction Corp in the amount of $224,999.00 as it is
excessive and not in the public's best interest.
J3. Authorization to Call for Bids for the Road Stabilization 2020 project with a bid opening of March
17, 2020 at 1:30 pm.
2:30 p.m. — 2:50 p.m. Consent Agenda (Items 1 through 11)
✓1. Commissioners Office Vouchers for approval.
✓2. Commissioners December 30, 2019 and January 6 and 13, 2020 Minutes for approval.
k 3. Budget extension request from the Administrative Services Coordinator in the amount of
e $150,000.00 ($105,000 Grant/$45,000 Loan) for Economic Enhancement Strategic Infrastructure
Program Ending Fund balance (Fund #113.155) for SIP project #2020-01, City of Soap Lake,
Division Street South Sewer Main Extension.
AUDITOR'S OFFICE — ACCOUNTING DEPARTMENT
J 4. Payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those
expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090,
as recorded on a listing and made available to the Board.
5. Request to surplus the following equipment and remove it from inventory:
102481
PRINTER - BALLOT OKIDATA * C9600HDN
$ 3,600.00
102482
PRINTER * OKIDATA * B6300DN
$ 2,500.00
104633
Scanner - Canon DR-X10C
$ 22,972.99
104639
Workstation - Optiplex 9010 Tally PC
$ 3,237.00
104640
Workstation - Optiplex Ballot Now
$ 3,452.80
Page 4 of 5
Grant County Commissioners Agenda
Week of February 24, 2020
104641
1 Workstation - Optiplex 9010 BNIP
$ 3,452.80
Printer - Okidate C9650
105289
(all items listed above were disposed of via
$ 4,494.04
Hart InterCivic in 2019)
101500
CAMERA - DR 1600 MINOLTA DR1600
$ 2,265.90
CAMERA - MINOLTA DR 1600
101518
(Cameras will be given to TruRecycle for
$ 7,597.56
disposal)
EQUIPMENT- MICROFILM SPLICER * * M316
101499
$ 678.60
(This item cannot be found)
FAIRGROUNDS
.,A�6. Budget extension request in the amount of $120,000.00 (Fund #116.149) for Seasonal Help that
was omitted from the 2020 budget in error.
,x7. Out of state travel request for Darci Armstrong, Chris Turner and Jim McKiernan to attend the
Rocky Mountain Association of Fairs facilities tour on April 6-7, 2020 in Coeur D'Alene, ID.
SHERIFF'S OFFICE
8. Budget extension request in the amount of $866.00 to purchase a 2016 Hy-brid scissor lift from
Star Rental (total budgeted capital outlay amount $6,600.00). The price of the item increased
when they discovered the original item ordered would not suit their needs.
FACILITIES AND MAINTENANCE
9. Recommendation to award the contract for the Chemical Cleaning of Chiller and Cooling System
to NALCO for the amount of $2,077.00 plus tax.
,X10. Request to purchase cooling tower media fill and heavy duty drift eliminators in the amount of
$1,970.00 (not including tax or shipping) from Cooling Tower Products for the chilled water
system repairs in the Law and Justice Building.
11. Request to purchase a cooling tower supply pump in the amount of $2,639.46 from Columbia
Hydropics Company, for the Law and Justice Cooling Tower project.
3:00 p.m. — 3:50 p.m. J McKiernan, Fairgrounds Update
• Staffing status
• Budget submissions for 2020
o Upcoming projects
Page 5 of 5
Grant County Commissioners Agenda
Week of February 24, 2020
o Economic Impact study
o ADA consultant?
• Entertainment for Fair
• Insurance requirements change
• Legislative grant— What it will take to do
• Rodeo Pavilion work
• Campground software and host status
WEDNESDAY, FEBRUARY 26,202
9:30 a.m. —10:15 a.m. B Hill, Public Defense Update
10:30 a.m. —10:50 a.m. K Allen, Clerk's Office Update
11:00 a.m. —12:00 p.m. Commissioners at Jerome Wawers Retirement Celebration (Public
Works, Ephrata)
12:00 p.m. —1:00 p.m. T Taylor at Moses Lake School District (Administrative Office)
THURSDAY, FEBRUARY 27, 2020
10:00 a.m. —12:00 p.m. Martin Hall Juvenile Detention Center— Board Meeting (Medical Lake)
4:00 p.m. — 5:00 p.m. T Taylor at Bridges Board Meeting (Moses Lake School District Admin
Office)
FRIDAY, FEBRUARY 28, 2020
1:30 p.m. — 3:30 p.m. T Taylor, WSAC Legislative Steering Committee Meeting - Webinar