HomeMy WebLinkAboutPersonnel Action Request Recommendation - Sheriff & JailGrant County Human Resources
Recommendation Memorandum
TO: Board of County Commissioners
From: Kirk R. Eslinger, Director — Human
RE: Sick Leave Donation Program
Req#: 20-03
Date: 02/13/2020
Dept: Sheriffs Department - Corrections
CC: Jones, Tom
Request Summary:
Dated this 18 T4'4' day of J". , 20M
Board of County Commissioners
Grant County, Washington
Approve Disprove Abstain
Dist #1 �l Dist # 1 Dist # 1
Dist # Dist # 2 Dist # 2
Dist 43 Dist # 3 Dist # 3
An employee from the above referenced department has requested sick leave donation for 2
hours, not to exceed the allowable amount.
HR Director Recommendation:
As required by policy, I have reviewed this request along with
policy language.
Donations must be received by close of business on:
The donation announcement to Grant County staff will be sent:
Analysis Summary:
® I Recommend Approval
❑ I do not Recommend Approval
03/06/2020, 2pm (last mail run)
❑ Anonymously
® With the Employee's Name:
Chelsea Hill
The employee suffers from an illness, injury, impairment or physical or mental
condition, which is extraordinary in nature (i.e. life threatening or causes long-term or ® Yes
permanent physical damage which could preclude the employee from returning to ❑No
work).
The employee is a regular full-time or regular part-time employee who has worked for ® Yes
the County for at least twelve consecutive months prior to the request. ❑ No
The employee has exhausted all sick leave options, including annual leave and ® Yes
compensatory leave options. ❑ No
The employee has approval from his/her supervisor that the proposed use of sick leave ® Yes
is justified. ❑ No
The employee has previously abided by leave -of -absence policies. ® Yes
RECEIVED F-1 No
Grant County Human Resources ~ PO Box 37 — 35 C Street N1 V — Eph] ftV i9"— (509) 754-2011
GRANT COUNTY COMMISSIONERS
GRANT COUNTY
BOARD OF COUNTY COMMISSIONERS
Mel -RIO
To: Elected Officials and Department Heads
From: Board of County Commissioners 6d
Dates February 18, 2020
Re: Sick Leave Donation Request
The Board of County Commissioners has received and approved a request to
initiate the Sick Leave Donation Policy.
Chelsea Hill (ID #20-03) of the Grant County Sheriffs Office is suffering from an
illness, injury, impairment or physical or mental condition which is extraordinary
in nature (life threatening or causing long term or permanent damage) and has
or will soon exhaust all leave balances.
Any County employee who is interested in donating a portion of their own sick
leave to this employee may do so by submitting to the attached, completed form
to the Payroll Administrator, Rachel Jorgensen via interoffice mail or emailed to
rjorgensen(�grantcountywa.gov. The deadline for sick leave donation forms to
be received in Accounting is March 6, 2020, 2pm (last mail run).
Employees who are eligible to accrue sick leave, may donate sick leave,
according to the following criteria:
• Sick leave may not be donated in less than two (2) hour increments.
• Employees must retain at least 10 (ten) days or eighty (80) hours in their
own sick leave balance after the donation.
Cc: Sheriffs Office
Accounting
Human Resources
"To meet current and future needs, serving together with public and private entities, while
fostering a respectful and successful work environment."
Grant County
Sick Leave Donation Form
Donor Certification
CONFIDENTIAL
To: Accounting
Finaii (name)
Re: Request to Donate Sick Leave
STATEMENT OF DONATION: I hereby voluntarily agree to donate a portion of my accrued sick
leave in response to the request to donate sick leave to an employee in the
department/office.
I understand this donation is irrevocable. I understand that Accounting will take from my
donation, in two (2) hour increments, the whole or a portion of my donated leave that will assist in
meeting the requested leave, or the maximum allowed leave, whichever comes first.
Should all or part of my intended donation not be needed to meet the request, it shall not be taken
from my balance.
I am donating a maximum of hours (2 hour minimum increment) to be
deducted from my sick leave balance to Requestor No. (See announcement)
Print Name:
Department
Signature:
Date
Accounting Certification
STATEMENT OF CERTIFICATION: I hereby certify that the above employee will, after the
donation is made, retain a sick leave balance of at least eighty (80) hours.
Name
Title
Accounting Date
N:\StafflBVasquez\BOCC Correspondance\Sick Leave Donation Request Sheriffs Office - Corrections 20-03
Chelsea Hill 02182020.docx