HomeMy WebLinkAboutPersonnel Action Request Recommendation - Public DefensePOSITION MANAGEMENT APPROVAL (PMA)
Section i — Requested Action
Requested Action
Required Prior to Action
Required Prior to Finalization
❑ Update Position
® Add New Position
❑ Increase Position Count
❑ Decrease Position Count
❑ Reinstate Position
❑ Archive Position
Department
❑ N/A
❑ JD Pending with HR Director
® JD Update Approved
Labor Union
® N/A
❑ Notice Sent (copy HR Director)
Sent By
❑ Impact Bargaining Scheduled
❑ Impact Bargaining Completed
Board of County Commissioners
❑ N/A
❑ Approved
❑ Approved (pending bargaining)
New Position for Public Defense. Brett Hill notes that the position was previously approved by the
BOCC in his 202o budget.
Brett requests a wage of about $18/hour, unless we believe that is too low based on comparable
positions within the county. Update: Placed at Band 4 after discussion with Kirk.
Section z — Request Detail
Item
Current Data
Changing Data
Job# -Job Title
133 -00 -PD Receptionist/Legal Support
-
Department
^ Public Defense-oo1133
^ ^
EEO Class
Administrative Support (including Cleric
^
Pay Type/FLSA
Non -Exempt — Salaried (SALYNE)
^
Reports To
133 -01 -Director of Public Defense
000-0 0-< Enter Title>
EE04 Code
AWC Code
Grp# -Name
Nos -Non -Exempt
^
Employee Type
Full Time Regular
^
Band
4
Pay Step Table
1
FTE
1.0 (4o hrs/wk)
^
Position Count
1
Ste i Ste z
Step 3
ReP 4 Step 5
Step 6
Ste 7
$18.78 $19.34
519.90
$20.46 L$21.0i
$21.56
$22.10
Section 3 — HR Review of Request Detail
Submitted by: ® Matt ❑ Christa ❑ Laurissa ❑ Kirk Date: 2/13/20
eetion 4 -..,Authorizing Signatures
HR Director: Lt, '�----'Date:
Board Approval ❑ Required' Not Required
Chair: eco r
Vice -Chair: Date: 2/t (b L z�D
Member: IL V J.. -
Section 5 - HR Action
❑ Pay Step Table ❑ Comp Master Table ❑ Comp Plan ❑ Position Setup Initials:
Revised 06/06/17
Grant County Job Description
,retie: Public Defense Receptionist/ Legal Code(s): 133 -XX
Support
Dept.: Public Defense Status: Full Time
FLSA: Non -Exempt Union: N/A
Reports to: Director of Public Defense Pay Band: Pending
Supervisory Authority: I None I Updated: 1 2/11/2020 Revised:
POSITION SUMMARY
This position is to perform reception, customer service and administrative functions as needed to
contribute to the effective functioning of the Department of Public Defense.
The Department of Public Defense provides defense to indigent persons in Grant County Superior
Court, District Court and the Juvenile Division of Superior Court. The Public Defense Receptionist is
required to have an understanding of the role of public defense in good government.
It is desired that each candidate have the ability to work with multiple people in an environment that
may require instructions from multiple sources and balance primary duties.
Experience working as a team member, computer literacy, communication skills, the ability to receive
assignments and follow through with assignments and other characteristics of quality attorney
support are desired.
ESSENTIAL DUTIES AND RESPONSIBILITIES
The following examples of duties and accountabilities illustrate the general range of tasks assigned to
the position but are not intended to define the limits of required duties. Other essential duties may be
assigned consistent with the general scope of the position. Employee must comply with all County and
department policies, procedures, WAC's, or other regulatory bodies.
1. Reception and Public Semite: Tasks include greeting public at a reception counter, directing
visitors, assisting attorneys with routine paperwork and answering and directing telephone calls and
taking messages.
2. Data entry: These tasks involve operating a computer keyboard to enter data on non -felony
cases into pre -established data records. Entries may include data on such as information from police
reports, names, dates of birth, incident reports and whether defendants were cited.
3. File set-up: This includes such tasks as preparing file control record sheets and file labels and
inserting proper records into new files.
EDUCATION EXPERIENCE, and LICENSING
To perform this job successfully, an individual must be able to perform each essential duty
satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability
required. Any combination of education and experience may be substituted as long as it provides the
desired skills, knowledge and abilities to perform the essential functions of the job. Reasonable
accommodations may be made to enable individuals with disabilities to perform the essential functions.
Required
High School Diploma or GED;
Must be 18 years of age or older;
Computer keyboarding;
Use of standard office computer software programs (Microsoft Office);
Telephone and personal reception;
• Office procedures and methods.
Preferred
• Prior office support experience in legal or criminal justice office;
Bi -lingual preferred (Spanish);
Updated 05/01/17 rage i of a
The ability to interpret fluently (Spanish -English) is Strongly Preferred.
PHYSICAL ABILITIES WORKING CONDITIONS
The job is primarily a typical law office position that includes standard office hours.
While performing the duties of this job, the employee is regularly required to walk, sit, write, hear and
speak, and use a computer. Specific vision abilities required by this job include close and distance
vision, peripheral, and depth perception. Reasonable accommodations may be made to enable
individuals with disabilities to perform this job.
Updated 05/01/17 Page 2 of 2