HomeMy WebLinkAboutMinutes - BOCCMINUTES
GRANT COUNTY BOARD OF COMMISSIONERS
MONDAY, FEBRUARY 3.2020
The Grant County Commissioners session began at 8:30 a.m. with Commissioners Carter and Stevens in
attendance. Commissioner Taylor was out and excused.
8:30 a.m. —9:00 a.m. Elected Official Roundtable
9:00 a.m. — 9:20 a.m. B Rang, ASC Update and Misc BOCC Action (Items 1 through 11)
A motion was made by Commissioner Stevens, seconded by Commissioner Carter, to approve items 1,
and 5 through 11 on the agenda as presented. Item 2 was denied and items 3 and 4 were held for
further review. The motion passed with 2 Commissioners in attendance.
1. Possible vouchers for insurance, legal services, grant administration, etc. (Approved)
2. Held from January 28`h Agenda: Request from Coulee City asking for reconsideration of the
contingency placed upon them on November 18, 2019 that required a Letter of Support from
the Soap Lake Hospital District for Strategic Infrastructure Program SIP Project #2019-12: Port of
Coulee City — Coulee City Medical Clinic for approval of $169,000 grant funding. (This request
was denied)
3. "Anticipating" Purchasing Policy for Goods and Services — for approval. (Item held)
4. "Anticipating" Letter of Intent for the New Mattawa building. (Item not read)
5. Memorandum of Agreement with Washington State University to provide an extension
program. Term dates are January 1, 2020 to December 30, 2020 with a cost of $104,728.00
through non-federal funding. (Approved)
6. Memorandum of Understanding with HopeSource through New Hope to make an application
for Office on Violence against Women (OVW) Transitional Housing Assistance Grants for Victims
of Domestic Violence, Dating Violence, Sexual Assault & Stalking grant. Responsibilities would
conclude with the grant period, anticipated to be October 11t, 2020 through September 30,
2023. (Approved)
7. Change order #bequest from Yellow Jacket Drilling Services for additional drilling work at the
Grant County Landfill related to the Remedial Investigation/Feasibility Study project. The
existing contract between Yellow Jacket and the Board of County Commissioners was executed
in August 2019. The Change Order has been reviewed by Pacific Groundwater Group with regard
to its fidelity to the project and found to be an appropriate change order for additional per diem
days and supply wooden core boxes. (Approved)
8. Professional Services Agreement with Ellen Goodman for the purpose of completing the Adult
Drug Court Discretionary Grant and consultation for Superior Court. Term dates are from
February 3rd, 2020 to April 30th, 2020 or when County has submitted the 2020 grant application
for a flat fee of $10,000.00. (Approved)
9. Interlocal cooperation agreement with Adams County for Engineering services for the Public
Works Department. Term shall expire March 311t, 2020 and extensions shall not exceed July 3111,
2020.(Approved)
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Grant County Commissioners Minutes
Week of February 3, 2020
10. Resolution No. 20 -015 -CC Authorizing Executing of Interlocal Agreement with Adams County for
Engineering Services for the Public Works Department. (Approved)
11. Pursuant to RCW 18.43, notice to the County Road Administration Board (CRAB) stating that
Adams County shall be serving as the licensed professional civil engineer to perform all
professional civil engineering functions during the interim period of February 1", 2020 to no
later than July 311% 2020. (Approved)
9:30 a.m. –10:20 a.m. T Gaines, Central Services Update
• Technology Services: Normal update, budget, personnel, tech issues
• Facilities and Maintenance: Normal update, budget, personnel, maintenance issues
• Interfund Communications: Normal update, NSTR
• Fairgrounds: Normal update, updates on fairgrounds projects
• Central Services: Normal Update, New position update, ERP Update
10:30 a.m. –10:45 a.m. Citizen Public Comment Period (No public in attendance)
11:00 a.m. –11:20 a.m. S Fode, New Hope/Kids Hope Update
• Shelter update
• Staff Specialties—SA Accreditation Requirement for Board Training, Trisha Glenn presented an
overview of forensic interviewer duties
• Open House for Kids Hope
• Foreign Language opportunity for employees
• Facility Dog Update
• Grant to do outreach to gather Census data in Adams County through Innovia Foundation
12:00 p.m. –1:00 p.m. Commissioner's Training Lunch
1:30 p.m. – 2:20 p.m. J Boyd, Quincy School District discussion on White Trail Road
2:30 p.m. – 3:00 p.m. C Carter, Finance Committee Meeting
MISCELLANEOUS ITEMS
The Commissioners approved and signed the Public Works County Payroll Salary Fund for their January
31, 2020 payroll.
The Chair of the Board was authorized to sign the Aaron and Jaclyn Harwood (A&1 Short Plat) File # P 18-
0390 (preliminary P 18-0335); and the Eduardo Santacruz (Santacruz Short Plat) File # P 19-0407
(preliminary P 19-0043) Final Plat Submission and Reviews.
Page 3 of 7
Grant County Commissioners Minutes
Week of February 3, 2020
TUESDAY, FEBRUARY 4, 2020
The session was continued to 8:45 a.m. with all Commissioners in attendance.
8:45 a.m. — 9:00 a.m. Z Kennedy / Potts and Associates, Legislative Session Update
9:00 a.m. — 9:50 a.m. K Eslinger, Human Resources Update
Calendar Items
01/28/20 — No HR Update Meeting Held
02/05/20 — Work in Ellensburg
02/06/20 — GrIS Teamsters Negotiations
Discussion Items
1. Health Update
2. Public Works Leadership
Discussion
Authorization Requests
3. PAR — Kevin Schmidt (2019)
4. PAR — Kevin Schmidt (2020)
5. PMA— CS Administrative Assistant
6. PAR —Sam Dart
Priority Items
7. PERC 130683-P-18 Award &
Settlement
8. NOVAtime Upload Completion
9. Auditor's Office
Compensation, Benefits, &Payroll
10. HWC Meeting Update
11. Building Official
12. Road Supervisor
13. Admin Asst/Payroll Clerk
14. Accountant Lead
Employee & Department Issues
15. GrIS
16. Auditor's Office
Policy &Procedure
17. Policy Update Process for Joint
Ownership Policies
Recruitment / Civil Service
18. Prothman Update
19. Public Works Director
20. County Engineer
21. Chief Financial Officer
22. Director of Behavioral Health
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Grant County Commissioners Minutes
Week of February 3, 2020
Labor Relations/ Legal Actions
23. Labor & Legal Report Review
2 -Personnel Action Request (PAR) for the salary, wage and/or position changes for Kevin
Schmidt, Facilities and Maintenance; and Samuel Dart, Public Works Department. (Approved)
Position Management Approval (PMA) for an Administrative Assistant position within Central
Services. (Approved)
10:30 a.m. —10:50 a.m. L Stoltman, Conservation District Update
11:00 a.m. —11:50 a.m. D Hooper, Development Services Update
• Workload Report
• Courthouse Association Grievance
• Landfill
• Electric City/Grand Coulee Merger
• Personnel Needs
1:00 p.m. —1:20 p.m. G Dano, Prosecuting Attorney's Office Update
1:30 p.m. —2:20 p.m. Public Works Update (Items 1 through 4)
A motion was made by Commissioner Stevens, seconded by Commissioner Taylor, to approve items 1
through 4 on the agenda as presented. The motion passed unanimously.
1. Contract Award: As a prerequisite to the contract award of Fuel Management System 2019 held
on January 28, 2020, Public Works staff met with a representative from Fleet Data Systems for
an in-depth review of their proposed fuel management system, including review of its hardware
requirements, system capabilities, service requirements and service staff.
Based on that review and a prior review of the second low bidder, I believe it is not in the
public's best interest to award the contract to the low bidder. Instead 1 recommend award the
contract to the second low bidder meeting specifications, Mascott Equipment Company, to
supply materials and installation of a Fuel Management System in the amount of $90,207.99 not
including sales tax. (Approved)
2. Request to purchase 250 gallons of HMWM resin system from Kwik Bond Polymers, LLC though
an Extended Purchase Option of the 2019 HMWM in the amount of $11,548.49 not including
sales tax. (Approved)
3. Request to purchase for New Hope one (1) 2020 Ford F150 Extended Cab 4WD in the amount of
$34,777.97 including sales tax from Columbia Ford through a Department of Enterprise Services
contract #05916. (Approved)
4. Request to purchase for Public Works one (1) Polartek Dual AC Machine in the amount of
$12,867.80 not including sales tax from Snap -on Industrial through a Department of Enterprise
Services NASPO Agreement #05316. (Approved)
Page 5 of 7
Grant County Commissioners Minutes
Week of February 3, 2020
2:30 p.m. — 2:50 p.m. Consent Agenda (Items 1 through 9)
A motion was made by Commissioner Taylor, seconded by Commissioner Stevens, to approve items 1
through 4, item 5 in part, and 6 through 9 on the agenda as presented. The motion passed
unanimously.
COMMISSIONERS OFFICE
1. Commissioner's Office and Public Defense Vouchers. (Approved)
2. Commissioners October 1, 2018 Minutes REVISED and December 9, 2019 Minutes for approval.
(Approved)
3. Proclamation recognizing February 17, 2020 as Random Acts of Kindness Day and the week of
February 16 — 23, 2020 as Random Acts of Kindness Week in Grant County. (Approved)
4. Letter of reappointment to Ken Enns to the Water Conservancy Board for another six (6) year
term beginning January 28, 2020 to January 27, 2026. (Approved)
FAIRGROUNDS
5. Items that were held from the December 31, 2019 Consent Agenda: Request to purchase the
following capital expenditure items that were approved in their 2020 budget:
a. Folding rental chairs in the amount of $2,635.98 from Belnick Company (Approved)
b. Stacking rental chairs in the amount of $4,003.76 from Belnick Company (Approved)
c. Resin rental chairs in the amount of $5,082.76 from Belnick Company (Approved)
d. Rental Table Carts (3 rectangular and 4 round) in the amount of $3,396.73 from Belnick
Company. This is over their budgeted amount but request to use funds from another
purchase. (Approved)
e. Qty. 18 - Picnic tables in the amount of $13,125.67 from Pilot Rock. This is over their
budgeted amount but request to use funds from another purchase. (Approved)
f. Qty. 16 - Stall structures in the amount of $75,839.67 from Pearson Farm and Fence
Nobel Structure. (Withdrawn)
g. 30 - Rectangular rental tables and carts in the amount of $3,396.73 from Belnick
Company. (Approved)
h. Qty. 40— Round rental tables in the amount of $4,314.09 from Belnick
Company(Approved)
i. Qty. 200 — Corral Panels in the amount of $24,453.20 from Peason Farm and Fence. This
is over their budgeted amount but request to use funds from another purchase.
(Approved)
j. Ardell LED Reader board in the amount of $44,930.00 from Ramsey Signs of Spokane
(Withdrawn)
6. Request the use of Tourism Commission funding to make the following purchases: (Approved)
• $40,000.00 for 2020 Fair Entertainment
• $30,000.00 for Barn 46 Floor Rebuild
• $20,000.00 for campground signage
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Grant County Commissioners Minutes
Week of February 3, 2020
7. Request for a budget transfer in the amount of $15,000.00 from Fair and Park Charges for
Services Fund #116.159.00.0000.347400000 to Fair and Park General, Charges for Services Fund
#116.159.9702.2474. If approved, the $15,000.00 will be combined with $3,000 that was
previously budgeted for a new total budget amount of $18,000.00. (Approved)
GRANT INTEGRATED SERVICES
8. Request to create two (2) new change funds (108.111.71) in the total amount of $150.00:
$75.00 for their Mattawa office and $75.00 for their Royal City office. (Approved, Resolution
No. 20 -009 -CC)
DISTRICT COURT
9. Surplus request form for a Garret Metal Detector CS5000 (Asset #100260) which is no longer
functioning and will be disposed of at the landfill. (Approved)
3:30 p.m. —4:00 p.m. R Stevens w/ the Kings re: Building Permit Discussion (R Stevens Office)
4:00 p.m. — 5:30 p.m. S C Carter at Royal REACH Meeting (Royal High School Library)
MISCELLANEOUS ITEMS
The Chair of the Board was authorized to sign the Steven Franks (Steven Franks Short Plat) File # P 19-
0400 (preliminary P 19-0324); and the ZSP Farms (Denise Stocks) (ZSP Farms Short Plat (F.U. 201)) File #
P 19-0356 (preliminary P 19-0285) Final Plat Submission and Review.
WEDNESDAY, FEBRUARY 5. 2020
4:00 p.m. — 5:00 p.m. VETERAN'S ADVISORY BOARD
6:00 p.m. — 8:00 p.m. T Taylor at WSAC Legislative Steering Committee Reception (Water
Street Cafe, Olympia)
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Grant County Commissioners Minutes
Week of February 3, 2020
THURSDAY, FEBRUARY 6, 2020
8:00 a.m. —1:00 p.m. T Taylor at WSAC Legislative Steering Committee Meeting (Washington
Room — Pritchard Bldg, Olympia)
10:00 a.m. —12:00 p.m. C Carter at Columbia Basin Domestic Violence and Sexual Assault
Consortium Meeting (Samaritan Hospital, Moses Lake)
6:00 p.m. —7:00 p.m. FAIR ADVISORY COMMITTEE MEETING (Fairgrounds)
FRIDAY, FEBRUARY 7, 2020
No meetings held
Signed this _j [�� day of� 2020.
BOARD OF COUNTY COMMISSIONERS
Attest:
Richard Stevens, Member
z/'
/ Ba tiara J. Vasque
Cork of the Board