HomeMy WebLinkAboutMinutes - BOCCMINUTES
GRANT COUNTY BOARD OF COMMISSIONERS
MONDAY, JANUARY 27,202
The Grant County Commissioners session began at 9:00 a.m. with Commissioners Carter and Stevens in
attendance. Commissioner Taylor attended the MACC meeting and then was out the rest of the day and
excused.
8:30 a.m. —10:00 a.m. T Taylor at Multi Agency Communications Center (MACC) Personnel
Committee / Prothman Conference Call (Moses Lake)
9:00 a.m. — 9:20 a.m. B Rang, ASC Update and Misc BOCC Action (Items 1 through 9)
A motion was made by Commissioner Stevens, seconded by Commissioner Carter, to approve items 1, 4
and 5 on the agenda as presented. Item 2, 3 and 6 were not ready for signature. The motion passed
with 2 Commissioners in attendance.
1. Possible vouchers for insurance, legal services, grant administration, etc. (Approved)
2. Held from January 6tb Agenda: Request from Coulee City asking for reconsideration of the
contingency placed upon them on November 18, 2019 that required a Letter of Support from
the Soap Lake Hospital District for Strategic Infrastructure Program SIP Project #2019-12: Port of
Coulee City— Coulee City Medical Clinic for approval of $169,000 grant funding. (Item held)
3. "Anticipating" Purchasing Policy for Goods and Services —for approval. (Item held)
4. Service Level Agreement No. 2020-002 (Customer Service Agreement No. 8130-0) with
Washington State Consolidated Technology Services (CTS) and herein referred to as Washington
Technology Solutions (WaTech) and Development Services (Geographic Information Services -
GIS) for access to Geospatial data through a GIS application with respect to WaTech's provision
of Statewide Imagery Services. Term is from date of execution to March 31, 2022 and the total
cost shall not exceed $2,000.00 per year. (Approved)
5. Reimbursement Request (A-19) for contract work performed by Grant Integrated Services'
Prevention and Recovery Center (PARC), during September 2019 Supplemental, in the amount
of (-$19.57) on Washington State Health Care Authority Contract No. K3919. (Approved)
6. "Anticipating" Letter of Intent for the New Mattawa building. (Item held)
7. Adams County engineering Public Works contract discussion.
8. Purchasing discussion
9. Insurance requirements discussion
9:30 a.m. - 9:50 a.m. T Gaines, Central Services Update
• Technology Services: Normal update, budget, personnel, tech issues
• Facilities and Maintenance: Normal update, budget, personnel, maintenance issues
• Interfund Communications: Normal update, Personnel Updates
• Fairgrounds: Normal update, updates also on Ardell, Bleachers/Fire/Ongoing Projects
• Central Services: Normal Update, New position update, ERP Update, purchasing questions
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Grant County Commissioners Minutes
Week of January 27, 2020
10:00 a.m. —10:15 a.m. Commissioners Office Safety Meeting
10:30 a.m. —10:45 a.m. Citizen Public Comment Period (No public in attendance)
11:00 a.m. —11:30 a.m. Budget and Finance Update
11:30 a.m. —12:00 p.m. M Jaderlund, NovaTime Payroll Discussion
MISCELLANEOUS ITEMS
The Chair of the Board was authorized to sign the Brian Webb (Brian Webb Short Plat) File # P 19-0377
(preliminary P 19-0284) Final Plat Submission and Review.
TUESDAY, JANUARY 28, 2020
The session was continued to 10:00 a.m. with all Commissioners in attendance.
9:00 a.m. —9:50 a.m. K Eslinger, Human Resources Update (Cancelled)
10:00 a.m. —10:10 a.m. Open Record Public Hearing, Sheriff's Office Budget Extension
The Commissioners held an Open Record Public Hearing to consider a budget extension request
in the amount of $25,217.47 from the Sheriffs Office to receive US Department of Homeland
Security grant funds through the State Emergency Management Division #E19-110 for FY2018 to
purchase new office furniture, ceiling speakers, three (3) TV's and speakers, and
antennas/cabling for the ham radios to be installed.
Darrik Gregg, Chief Deputy of the Sheriffs Office, stated that due to lack of time after the
previous budget extension hearing that was held December 30, 2019, that request was
withdrawn and this new budget extension is being heard.
A motion was made by Commissioner Stevens, seconded by Commissioner Taylor to close the
public comment portion of the hearing. The motion passed unanimously. Commissioner Taylor
moved to approve the budget extension as presented. Commissioner Stevens seconded and the
motion passed unanimously. The hearing adjourned. (Resolution No. 20 -007 -CC)
10:30 a.m. —10:40 a.m. Open Record Public Hearing, Allan and Kathleen McGee —Application
for Farm and Agriculture Land Reclassification to Open Space (RCW
84.34)
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Grant County Commissioners Minutes
Week of January 27, 2020
The Commissioners held an Open Record Public Hearing Open Record Public Hearing to consider
an application for Classification as Open Space Land for Current Use Assessment under Chapter
84.34 RCW from Allan and Kathleen McGee. Property is located at 15253 Rd P.7 NE, Wilson
Creek, WA for 40 -acres within S 14, T 21, R 29, E.W.M (Parcel No. 180413004).
Amy Perez, Deputy Assessor 3, stated that the Assessor's Office recommends approval of the
application for Open Open Space.
Based on the lease they had with the association and the grazer is no longer using the land for
grazing, based on Department of Revenue standards, they do qualify.
A motion was made by Commissioner Stevens, seconded by Commissioner Taylor to close the
public comment portion of the hearing. The motion passed unanimously. Commissioner Taylor
moved to approve the reclassification as presented. Commissioner Stevens seconded and the
motion passed unanimously. The hearing adjourned. (Open Space Taxation Agreement signed
and recorded)
11:00 a.m. —11:20 a.m. D Hooper, Transportation Corridor Discussion
11:30 a.m. —12:00 p.m. C Carter, Finance Committee Meeting (Rescheduled to February 4,
2020)
1:00 p.m. —1:20 p.m. G Dano, Prosecuting Attorney's Office Update — SCAAP Grant Discussion
1:30 p.m. — 2:20 p.m. Public Works Update (Items 1 through 4)
A motion was made by Commissioner Taylor, seconded by Commissioner Stevens, to approve items 1
through 4 on the agenda as presented. The motion passed unanimously.
1. County Road Administration Board (CRAB) Digital Submittal Certification for the Road Levy
Certification for 2020, due February 1, 2020. (Approved)
2. Request to purchase one (1) used 2019 John Deere 772G motor grader in the amount of
$310,518.00 not including sale tax from PAPE Machinery, using the Sourcewell Contract
#032515-JDC.(Approved)
3. Execution of contract for the Herbicide Application 2020 project with Basin Tree Service to apply
soil residual and foliar herbicides on approximately 17,400 acres of County Rights of Way in the
amount of $696,484.50. (Approved)
4. Authorization to Call for Bids on the B -SE Bridge /Culvert Replacement project (CRP 18-10).
(Approved)
2:30 p.m. — 2:50 p.m. Consent Agenda (Items 1 through 12)
A motion was made by Commissioner Stevens, seconded by Commissioner Taylor, to approve items 1
through 12 on the agenda as presented. The motion passed unanimously.
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Grant County Commissioners Minutes
Week of January 27, 2020
COMMISSIONERS OFFICE
1. Commissioners Office and Public Defense Vouchers for approval. (Approved)
2. Commissioners December 2, 2019 Minutes for approval. (Approved)
3. Resolution No. 20 -006 -CC re-establishing the Grant County Law and Justice Council to address
issues related to the passing of the 3/10 of 1% sales tax dedicated to law and justice issues.
(Approved)
4. Request from Grant County Mosquito Control District No. 1 for permission to operate within the
borders of Grant County for the purpose of mosquito abatement for the year 2020. (Approved)
5. Letter of appointment for Steve Rimple to the Fair Advisory Committee (FAC) to a three year
term effective January 28, 2020 through January 27, 2023. (Approved)
AUDITOR'S OFFICE — ACCOUNTING DEPARTMENT
6. Payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those
expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090,
as recorded on a listing and made available to the Board. (Approved in the amounts of
$913,555.11 and $1,081,516.76)
DEVELOPMENT SERVICES
7. Out of state travel request for Brock Laughlin to attend the Construction Exam Center testing
session from March 2 — March 6, 2020 in Portland, OR. (Approved)
TECHNOLOGY SERVICES
8. Request to surplus miscellaneous computer equipment and dispose of through TruRecycle or
throw away if broken and no longer functional. (Approved, Resolution No. 20 -008 -CC)
FAIRGROUNDS
Previously approved on the December2, 2019 Consent Agenda: Amended recommendation to
approve the following rates for Youth Equestrian events, effective January 1, 2020. The Director
now recommends to revise this request to apply the change of rates to only those groups who
have a majority of youth from Grant County: (Approved)
• Pavilion rental (Harwood and Ardell) $25/hour or $300 per day.
• Stalls— Cleaning fee only ($12 for event)
• Rodeo grounds rental - $25/hour or $300 per day
• Waive the damage deposit for 2020 and 2021
• Waive the reservation fee for 2020 and 2021
• Normal insurance requirements are still in place.
10. Recommendation to reduce the rental rates for the Columbia Basin Barrel Racing Club (CBBRC)
for the 2020/2021 calendar years: (Approved)
a. 4 Hour rental rate for the Ardell from $300.00 to $225.00
b. Day rate for Ardell from $750.00 to $700.00
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Grant County Commissioners Minutes
Week of January 27, 2020
NEW HOPE
11. Request for out of state travel for the following employees. All training costs are covered by
grants or scholarships with New Hope or Kids Hope: (Approved)
• Elisa Adolphsen, Trisha Glenn and Suzi Fode to travel to Huntsville, AL March 22-27, 2020 for
the International Symposium on Child Abuse.
• Debbie Gonzales, Becky Garcia, Paola Gill and Tina Steinmetz to travel to Phoenix, AZ May
27-30, 2020 for the Nuestas Voces-National Bilingual Sexual Assault Conference.
• Elisa Adolphsen and Suzi Fode to travel to Washington DC May 31 -June 3, 2020 for National
Children's Alliance Leadership Conference.
• Lanny Abundiz and Rusila Sanchez to travel to New York, NY May 31 -June 4, 2020 for the 4th
Annual National Symposium on Solutions to End Youth Homelessness.
• Abraham Tapia, Becky Garcia, Debbie Gonzalez and Tina Steinmetz to travel to Portland, OR
June 17-19, 2020 for the 2020 Crime Victim Law Conference.
CENTRAL SERVICES
12. Recommendation to award the Grant Integrated Services — CityView renovation project to
Stan's Construction and Son in the amount of $169,430.54. (Approved)
3:00 p.m. — 3:30 p.m. Department Head Review
WEDNESDAY, JANUARY 29,202
No meetings held
THURSDAY, JANUARY 30,202
T Taylor, Out
10:00 a.m. —12:00 p.m. Martin Hall Juvenile Detention Center — Board Meeting (Medical Lake)
2:00 p.m. —5:00 p.m. R Stevens at Transportation Improvement Board Meeting (Olympia)
MISCELLANEOUS ITEMS
Out of state travel request from the Prosecuting Attorney's Office and New Hope for Tara Dieng to
provide advocacy services in cooperation with Dan Dale to interview a victim, in Milton-Freewater, OR.
(Approved)
Page 6 of 6
Grant County Commissioners Minutes
Week of January 27, 2020
FRIDAY, JANUARY 31, 2020
T Taylor, Out
9:00 a.m. —11:00 a.m. R Stevens at Transportation Improvement Board Meeting (Olympia)
2:00 p.m. —4:00 p.m. ASSESSOR'S OFFICE — PENNY WOMACK RETIREMENT PARTY
6:00 p.m. — 7:30 p.m. R Stevens at Wes Crago — City of Ephrata Administrator Going Away
Party (Ephrata Recreation Center)
Signed this day of 2020.
BOARD OF COUNTY
Cindy Carter
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Richard Stevens, Member
ar ara J. Vasquez;; MC i
Clerk of the Board/
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