HomeMy WebLinkAboutPersonnel Action Request Recommendation - Human ResourcesGrant County Human Resources
3.1 Recommendation Memorandum
TO: Board of County Commissioners
From: Kirk R. Eslinger, Director — Human Resources
RE: Sick Leave Donation Program
Req#: 20-01
Date: 01/15/2020
Dept: Sheriffs Department- Corrections
CC: Jones, Tom
Request Summary:
Dated this day of 20 ZO
Board of County missioners
Grant County, Washington
Approye Disapprove Abstain
Dist #1 Z Dist # 1 Dist # 1
Dist #2 Dist # 2 Dist # 2
Dist #3 V Dist # 3 Dist # 3
An employee from the above referenced department has requested sick leave donation for 320
hours, not to exceed the allowable amount.
HR Director Recommendation:
As required by policy, I have reviewed this request along with
policy language.
Donations must be received by close of business on:
The donation announcement to Grant County staff will be sent:
Analysis Summary:
® I Recommend Approval
❑ I do not Recommend Approval
01/31/2020, 2pm (last mail run)
❑ Anonymously
® With the Employee's Name:
Barbara Buchmann
The employee suffers from an illness, injury, impairment or physical or mental
condition, which is extraordinary in nature (i.e. life threatening or causes long-term or ® Yes
permanent physical damage which could preclude the employee from returning to ❑No
work).
The employee is a regular full-time or regular part-time employee who has worked for ® Yes
the County for at least twelve consecutive months prior to the request. ❑ No
The employee has exhausted all sick leave options, including annual leave and ® Yes
compensatory leave options.
❑ No
The employee has approval from his/her supervisor that the proposed use of sick leave ® Yes
is justified. ❑ No
The employee has previously abided by leave -of -absence policies. ® Yes
Grant County Human Resources - PO Box 37 - 35 C Street NW - Ephrata, WA 9882'3 -- (509) ps,� IV4 020
JHPh U L
GRANT COUNTY COMMISSIONERS
GRANT COUNTY
IIID � BOARD OF COUNTY COMMISSIONERS
Memo
To: All Grant County
Ftw= Board of County Commissioners
Date January 21, 2020
Ra~ Sick Leave Donation Request
The Board of County Commissioners has received and approved a request to
initiate the Sick Leave Donation Policy.
Barbara Buchmann (ID #20-01) of the Sheriff's Office - Corrections is suffering
from an illness, injury, impairment or physical or mental condition which is
extraordinary in nature (life threatening or causing long term or permanent
damage) and has or will soon exhaust all leave balances.
Any County employee who is interested in donating a portion of their own sick
leave to this employee may do so by submitting to Accounting the attached,
completed form. The deadline for sick leave donation forms to be received in
Accounting is Friday, January 31, 2020.
Employees who are eligible to accrue sick leave, may donate sick leave,
according to the following criteria:
• Sick leave may not be donated in less than two (2) hour increments.
• Employees must retain at least 10 (ten) days or eighty (80) hours in their
own sick leave balance after the donation.
Cc: Sheriffs Office
Accounting
Human Resources
"To meet current and future needs, serving together with public and private entities, while
fostering a respectful and successful work environment."
Grant County
Sick Leave Donation Form
Donor Certification
CONFIDENTIAL
To: Accounting
From (Employee Name, Department)
Daft
Re: Request to Donate Sick Leave
Please process according to Grant County Sick Leave Donation Policy, 803.
STATEMENT OF DONATION: I hereby agree to donate the following amount of my accrued sick
leave in response to the request to donate sick leave to Barbara Buchmann of the Sheriffs Office
- Corrections (ID # 20-01).
I understand this donation is irrevocable. I understand that if a portion of my donation exceeds
the maximum the eligible employee may receive, that portion will be returned to me. I understand
that unused portions of the donated sick leave will be returned to me on a pro -rated basis,
according to the number of employees who donated.
DONATION:
1 agree to donate a total of days and hours (minimum 2
hour increment) to be deducted from my sick leave balance. /understand that/ must retain
a sick leave balance minimum of 10 days or 80 hours after the donation in order to be
eligible to donate.
Name
Title
Department Date
Accounting Certification
STATEMENT OF CERTIFICATION: I certify that the above employee has, after the donation is
made, a sick leave balance of at least ten (10) days, or eighty (80) hours.
Name
Title
Department: Accounting Date