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Home My WebLink AboutMinutes - BOCCMINUTES GRANT COUNTY BOARD OF COMMISSIONERS MONDAY, JANUARY 20, 2020 Martin Luther King Day Holiday, Courthouse Closed TUESDAY, JANUARY 21, 2020 The Grant County Commissioners session began at 8:45 a.m. with all Commissioners in attendance. 8:45 a.m. — 9:00 a.m. Z Kennedy/ Potts and Associates, Legislative Session Update 9:00 a.m. — 9:50 a.m. K Eslinger, Human Resources Update Calendar Items 01/23/20 — Drs Appointment (Ellensburg) 01/23/20 — HWC Meeting 01/23/20 — GrIS Teamsters Negotiations Discussion Items 1. NOVAtime/Payroll Discussion Authorization Requests 2. PAR — Dell Anderson 3. PARS— Elected Officials (Jan Increases) 4. COLA Approval 5. PMA— Traffic Technician 6. PMA— Fairgrounds Coordinator 7. Affidavit of Lost Receipt Employee & Department Issues 8. Development Services 9. Central Services Labor Relations 10. Association Grievance 11. Corrections Grievance 12. GrIS Teamster Negotiations 13. Corrections Teamster Negotiations Personnel Action Request (PAR) for the salary, wage and/or position changes for: Richard Stevens, Tom Taylor, and Cindy Carter, Commissioners Office; Kim Allen, Clerk; Michele Jaderlund, Auditor; Tom Jones, Sheriff; Melissa McKnight, Assessor; Craig Morrison, Coroner; Darryl Pheasant, Treasurer; and Dell Anderson, Grant Integrated Services. (Approved) Page 2 of 7 Grant County Commissioners Minutes Week of January 20, 2020 Position Management Approval (PMA) for the Fairgrounds to change the Office Assistant position title to Fairgrounds Coordinator. (Approved) 10:00 a.m. —10:50 a.m. J McKiernan, Fairgrounds Update • Staffing status • Budget submissions for 2020 o Additional item for Portable Milking Machine— Milking Parlor status • FAC appointments • Entertainment for Fair • Insurance requirements change • Potential additional event at Fairgrounds • Legislative grant • Legislative Day January 30 • Rodeo Pavilion 11:00 a.m. —11:20 a.m. J Gingrich, Deputy Clerk of the Board Update BOCC: • Update • New Copier • Coin Board of Equalization (BOE): • Update Tourism Commission: • Update • Trade Shows Disability Board: • Update • Meeting date change for February Veteran Services: • Update • VSO location 11:30 p.m. —11:50 a.m. B Rang, ASC Update and Misc BOCC Action (Items 1 through 7) A motion was made by Commissioner Taylor, seconded by Commissioner Stevens, to approve items 1, 3, 4 and 7 on the agenda as presented. Items 2 and 6 were held. The motion passed unanimously. 1. Possible vouchers for insurance, legal services, grant administration, etc. (Approved) 2. Held from January 6tb Agenda: Request from Coulee City asking for reconsideration of the contingency placed upon them on November 18, 2019 that required a Letter of Support from the Soap Lake Hospital District for Strategic Infrastructure Program SIP Project #2019-12: Port of Coulee City—Coulee City Medical Clinic for approval of $169,000 grant funding. (Item held) Page 3 of 7 Grant County Commissioners Minutes Week of January 20, 2020 3. Reimbursement Request (A-19) for contract work performed by Grant Integrated Services, during December, 2019 in the amount of $1,143.75 on Washington State Department of Corrections (DOSA) contract. (Approved) 4. Through the Professional Services agreement, Central Services requests to approve task order one (1) for Erlandsen & Associates for the design and engineering of campsites at the "East Campground" at the County Fairgrounds. (Approved) 5. Reimbursement Request (A-19) for contract work performed by Grant Integrated Services' Prevention and Recovery Center (PARC), during September 2019, in the amount of $13,677.64 on Washington State Health Care Authority Contract No. K3919. (Approved) 6. "Anticipating" Purchasing Policy for Goods and Services — for approval. (Not ready for signature) 7. City of Warden request for extension of time on Strategic Infrastructure Project (SIP) 2016-05, Wastewater Collection System, from February 1, 2020 to April 1, 2020. (Approved) 1:00 p.m. — 2:00 p.m. T Taylor at Multi Agency Communications Center (MACC) Personnel Committee Meeting (Moses Lake) 1:00 p.m. —1:20 p.m. G Dano, Prosecuting Attorney's Office Update 1:30 p.m. — 2:20 p.m. Public Works Update (Items 1 through 3) A motion was made by Commissioner Stevens, seconded by Commissioner Carter, to approve item 3 on the agenda as presented. Items 1 and 2 were not ready for signature. The motion passed with 2 Commissioners in attendance. 1. Execution of Contracts: Fuel Management System award the contract to the low bidder meeting specifications: Fleet Data Systems, 655 Skyway Rd. #118, San Carlos, CA 94070 to supply materials and installation of a Fuel Management System in the amount of $88,360.00 not including sales tax. (Not ready for signature) 2. Execution of Contracts: Herbicide Application 2020 award the contract to the low bidder meeting specifications: Basin Tree Service, 1302 Highway 28 West, Ephrata, WA 98823 to apply soil residual and foliar herbicides on approximately 17,400 acres, of County Rights of Way in the amount of $696,484.50. (Not ready for signature) 3. Request to purchase one (1) each Walk— n — Roll compactor in the amount of $31,718.82 not including sales tax from PAPE Machinery through Sourcewell contract #032515-JDC. (Approved) 2:30 p.m. — 2:50 p.m. Consent Agenda (Items 1 through 10) A motion was made by Commissioner Stevens, seconded by Commissioner Carter, to approve items 1 through 9 on the agenda as presented. Item 10 was not ready for signature. The motion passed with 2 Commissioners in attendance. COMMISSIONERS OFFICE 1. Commissioners Office and Public Defense Vouchers for approval. (Approved) Page 4 of 7 Grant County Commissioners Minutes Week of January 20, 2020 2. Special occasion liquor license for Columbia Basin Allied Arts and their event to be held on February 21, 2020 at Big Bend Community College. (Approved) 3. Letters of appointment for the following individuals to the Health and Wellness Committee: (Approved) a. Jared Rang representing the Grant County Public Employees Association as the primary, voting member; b. Karen Maedke representing Public Works as the primary, voting member; c. Joe Wester representing the Deputy Sheriffs as the primary, voting member. AUDITOR'S OFFICE — ACCOUNTING DEPARTMENT 4. Payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090, as recorded on a listing and made available to the Board. (Approved in the amount of $53,799.42) AUDITOR'S OFFICE 5. Request to purchase a photocopier from Business Interiors in the amount of $4,598.00. This was approved in their 2020 Capital Expenditures budget. (Approved) FAIRGROUNDS 6. Surplus request forms for the following items that are on their inventory equipment list but cannot be found: (Approved) a. Desk— Hon Asset ID# 105046 b. Desk— Bush Enterprise Asset ID# 104467 c. Desk— Executive Desk— McCormick Asset ID# 102427 TREASURER'S OFFICE 7. Annual adoption of the County Investment Policy as provided by the Finance Committee and adopted by their Resolution No. 2017-1 on August 29, 2017. There were no changes to the policy in 2019. (Approved) 8. Request to transfer the Trial Court Improvement monies from the Law and Justice Fund per SSB 5454. The amount is $16,865.00. (Approved) HUMAN RESOURCES 9. Recommendation Memorandum from the Human Resources Director regarding a request from the Sheriffs Office - Corrections to initiate the County sick leave donation policy for Barbara Buchmann (Recipient 20-01). The Director recommends approval. (Approved) Page 5 of 7 Grant County Commissioners Minutes Week of January 20, 2020 SHERIFF'S OFFICE 10. Anticipating: Surplus request for the following equipment: (Not ready for signature) Asset ID Description Class Acquisition cost Location Serial # 102640 Sony Handy Cam INET Drug Tools 661.22 INET 416349 102641 Sony Handy Cam INET Drug Tools 661.22 INET 364786 102715 Sony Handy Cam INET Drug Tools 661.22 INET 416946 102820 Body wire & Equip CE Equip 15382.84 INET None on inventory list 102944 Motorola Portable Radio INET Drug Tools 2900.99 INET 407CKF22936 102945 Motorola Portable Radio INET Drug Tools 2900.98 INET 407CKF2937 102946 Motorola Portable Radio INET Drug Tools 2900.98 INET 407CKF2938 102947 Motorola Portable Radio INET Drug Tools 2900.98 INET 407CKF2939 102948 Motorola Portable Radio INET Drug Tools 2900.98 INET 407CKF2940 102950 Motorola Portable Radio INET Drug Tools 2900.98 INET 407CKF2941 104073 Sony Handy Cam INET Drug Tools 661.22 INET 425566 3:00 p.m. — 3:50 p.m. • Mattawa Office • Personnel Update • Moss Adams MISCELLANEOUS ITEMS D Anderson, Grant Integrated Services Update The Commissioners approved and signed the Public Works County Payroll Salary Fund for their January 17, 2020 payroll. WEDNESDAY, JANUARY 22, 2020 The session was continued to 8:30 a.m. with all Commissioners in attendance. 8:30 a.m. — 9:20 a.m. K McCrae, Sheriff's Office SCAAP Grant Discussion 9:30 a.m. —10:15 a.m. B Hill, Public Defense Update Page 6 of 7 Grant County Commissioners Minutes Week of January 20, 2020 10:30 a.m. —10:50 a.m. K Allen, Clerk's Office Update • Benefits of Court Facilitator Program • Update on Security Camera installations • General Update 11:00 a.m. —11:20 a.m. S Palacios, Juvenile Court and Youth Services Update • Financial • Intakes • Courts o Offender/Diversion o Truancy o Dependency • Security • Martin Hall • Administration 11:30 p.m. —12:00 p.m. 6:00 p.m. —8:00 p.m. THURSDAY, JANUARY 23, 2020 8:00 a.m. —1:00 p.m. 10:00 a.m. —12:00 p.m. 3:00 p.m. — 5:00 p.m. MISCELLANEOUS ITEMS E Wash, County Travel Policy Discussion T Taylor at WSAC Legislative Steering Committee Roundtable (WSAC Downstairs Conference Room, Olympia) T Taylor at WSAC Legislative Steering Committee Meeting (Washington Room — Pritchard Bldg, Olympia) Martin Hall Juvenile Detention Center — Board Meeting (Medical Lake) (Meeting rescheduled to January 30, 2020) SHELLEY SLININGER FAIRWELL PARTY (Juvenile Court Lobby) Commissioner Stevens was authorized to sign the Grant County Health District voucher listing in the amount of $12,938.42 (for 2019 expenses) and $32,246.57 (for 2020 expenses). Page 7 of 7 Grant County Commissioners Minutes Week of January 20, 2020 FRIDAY, JANUARY 24, 2020 10:00 a.m. —11:00 p.m. T Taylor, Fairgrounds Insurance Discussion (Did not attend) Signed this W_ day of2020. BOARD OF COUNTY COMMISSIONERS nty, Washi Cindy Carter, Ckair Tom ylor, Vice -Ch Richard Stevens, Member ;tiara J. Vasquq: rk of the Board