HomeMy WebLinkAboutMinutes - BOCCMINUTES
GRANT COUNTY BOARD OF COMMISSIONERS
MONDAY, JANUARY 13,202
The Grant County Commissioners session began at 9:00 a.m. with Commissioners Taylor and Stevens in
attendance. Commissioner Carter was out and excused.
9:00 a.m. — 9:20 a.m. B Rang, ASC Update and Misc BOCC Action (Items 1 through 15)
A motion was made by Commissioner Stevens, seconded by Commissioner Taylor, to approve items 1, 3
through 10, and 13 through 15 on the agenda as presented. Items 11 and 12 were not ready for
signature. The motion passed with 2 Commissioners in attendance.
1. Possible vouchers for insurance, legal services, grant administration, etc. (Approved)
2. Held from January 61" Agenda: Request from Coulee City asking for reconsideration of the
contingency placed upon them on November 18, 2019 that required a Letter of Support from
the Soap Lake Hospital District for Strategic Infrastructure Program SIP Project #2019-12: Port of
Coulee City— Coulee City Medical Clinic for approval of $169,000 grant funding. (Item held)
3. Held from January 6h Agenda: Agreement with Community Counseling and Correctional
Services, Inc. and Youth Services for the transport of Juvenile detainees. Term is January 6, 2020
to January 6, 2021. (Approved)
4. Signature Authorization form for Contract E20-043 with Multi Agency Communications Center
(MACC) and Washington State Military Department, fiscal year 2020 SECO County Coordinator
Professional Development Council for E911 services. (Approved)
5. Contract with Southern Bleacher Company Inc. and the Fairgrounds to provide additions to the
previously constructed bleachers to prevent garbage from falling below the seated sections
(Project CSD 2002FG). The project will commence on or about February 17t", 2020 and will end
upon project completion for the amount of $42,401.42. (Approved)
6. Reimbursement Request #20-6 for December 2019 on Washington State Department of
Commerce on Consolidated Homeless Grant, (CHG) No. 20-46108-10, administered through the
Housing Authority of Grant County, in the amount of $33,506.70. (Approved)
7. Amendment 2 to the Washington State Department of Social & Health Services (DSHS) County
Program Agreement, Community Based Domestic Violence Program Emergency Shelter &
Supportive Services, DSHS Agreement No. 1963-59401 with New Hope. The amendment is an
"administrative error to the verbiage in the Training and Qualifications requirements for staff
and supervisors that doesn't apply to the Grant County shelter contract services; thus, those
requirements are not applicable for staff and supervisors on the Grant County shelter contract;
and several required federal provisions were omitted". (Approved)
8. Professional Services Agreement with Nicole Prentice and New Hope for Forensic Interviews,
Coordination of Holistic Healing Providers at $50/hr. and Individual Therapy for Kids Hope
referrals at $81.25/hr. Term of the agreement is January 1, 2020 to December 31, 2020.
(Approved)
9. Professional Services Agreement with Laura Meyer, Art Garden Pottery, and New Hope for
alternative holistic healing services at $81.25/hr. Term of the agreement is January 1, 2020 to
December 31, 2020. (Approved)
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Grant County Commissioners Minutes
Week of January 13, 2020
10. Professional Services Agreement with Stepping Stones LLC and New Hope for individual and
group therapy services at $81.25/hr. Term of the agreement is January 1, 2020 to December 31,
2020. (Approved)
11. Memorandum of Understanding with Grant Integrated Services and New Hope for individual
and group therapy services at $81.25/hr. Term of the agreement is January 1, 2020 to December
31, 2020. (Approved)
12. Anticipating: Contract with the Columbia Basin Rodeo Association (OBRA) and the Fairgrounds
for the construction of a 50x70 open-air pavilion in the southwest corner of the rodeo grounds
at the Grant County Fairgrounds. Once construction is completed, the pavilion shall be an
addition to the facilities licensed in section I.C.2 of the License for Use of Resources granted to
the CBRA. Term of the agreement is from the date of final signature to project completion. (Item
held for further review)
13. Amendment 1 to the Washington State Health Care Authority, Interagency Contract, for
Community Prevention and Wellness Initiative (CPWI) Prevention Services, through Grant
Integrated Services, Contract No. K3919. Term of the contract is July 1, 2019 to June 30, 2021 in
the amount of $362,295. (Approved)
14. Cancellation of Memorandum of Understanding (MOU) for the provision of Pathways
Community Specialist services between Community Choice, d.b.a. Action Health Partners (HUB)
and Grant Integrated Services. Contract #K19-020. (Approved)
15. Administrative Services Coordinator request for change to County Mileage Reimbursement Rate
from $0.58 to $0.575 (to match the Office of Financial Management's mileage rate for
Washington State government, which became effective January 1, 2020). (Approved)
10:00 a.m. —10:15 a.m. Commissioners Office Safety Meeting
10:30 a.m. —10:45 a.m. Citizen Public Comment Period
Cristina Klataysky, Non-profit ROC Northwest Cooperative Development Center, came in to
discuss Homeowner Cooperatives. They work with businesses who want to incorporate as a
coop. They work with manufactured parks/mobile home parks.
11:00 a.m. —11:45 a.m. Commissioners at Public Works Road Supervisor Meeting (Public Works,
Ephrata)(Cancelled)
1:00 p.m. — 2:00 p.m. T Taylor at Meeting to discuss the Grant County Morgue (Samaritan
Hospital)
MISCELLANEOUS ITEMS
Commissioners Taylor and Stevens signed the Russel Faw (Faw and Sons Short Plat) File # P 19-0376
(preliminary P 19-0315) Final Plat Submission and Review.
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Grant County Commissioners Minutes
Week of January 13, 2020
TUESDAY. JANUARY 14.2020
The session was continued to 9:00 a.m. with Commissioners Taylor and Stevens in attendance.
Commissioner Carter was out and excused.
9:00 a.m. — 9:50 a.m. K Eslinger, Human Resources Update
Calendar Items
01/15/20 — Work in Ellensburg
Discussion Items
1. Impact of Current Illness
Authorization Requests
2. PAR —Thomas Middleton
3. PMA— Office Assistant
4. PMA—Traffic Technician
5. PMA — SW Laborer
Priority Items
6. NOVAtime
7. GCSO Payroll Audit
Reports & Metrics
8. Menke Jackson Expense Allocation
Employee & Department Issues
9. Central Services
Labor Relations
10. Teamsters-GCSO — Corrections
PERC. PERC 130683-P-18 (03/19-20)
11. Teamsters-GCSO — Sheriff Support
Negotiation: Negotiations for 2020
(Implementation)
Personnel Action Request (PAR) for the salary, wage and/or position change for Thomas
Middleton, Superior Court.
Position Management Approval (PMA) for a Laborer position within the Solid Waste
Department.
10:00 a.m. —10:50 a.m. T Gaines, Central Services Update
• Technology Services: Current Sit -Rep
• Facilities and Maintenance: Current Sit -Rep, Project Updates
• Interfund Communications: Current Sit -Rep
• Fairgrounds: Current Sit -Rep, Project Updates
• Central Services: Current Sit -Rep
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Grant County Commissioners Minutes
Week of January 13, 2020
11:00 a.m. —11:10 a.m. Open Record Public Hearing, Sheriffs Office Budget Extension
The Commissioners held an Open Record Public Hearing to consider a budget extension for the
Sheriff's Office Fund #140, Department #114 to purchase a vehicle wrap, labor and installation
for their newly purchased mobile command vehicle, though CW Wraps, in the amount of
$9,427.75.
Ryan Rectenwald, Undersheriff, discussed the request.
A motion was made by Commissioner Stevens, seconded by Commissioner Taylor to close the
public comment portion of the hearing. The motion passed with 2 Commissioners in attendance.
Commissioner Stevens moved to approve the budget extension as presented. Commissioner
Taylor seconded and the motion passed with 2 Commissioners in attendance. The hearing
adjourned. (Resolution No. 20 -005 -CC)
1:00 p.m. —1:20 p.m. G Dano, Prosecuting Attorney's Office Update
1:30 p.m. — 2:20 p.m. Public Works Update (Items 1 through 5)
A motion was made by Commissioner Stevens, seconded by Commissioner Taylor, to approve items 1
through 5 on the agenda as presented. The motion passed with 2 Commissioners in attendance.
1. Recommendation to award the bid for the Fuel Management System project to Fleet Data
Systems in the amount of $88,360.00. (Approved)
2. Recommendation to award the Herbicide Application 2020 project to Basin Tree Service to apply
soil residual and foliar herbicides on approximately 17,400 acres, of County Rights of Way in the
amount of $696,484.50. (Approved)
3. Recommendation to award the bid for the Asphalt Crack Sealant 2020 project to Crafco, Inc. in
the amount of $225,918.00 not including sales tax. The unit price bid was $0.4564 per pound.
(Approved)
4. Request to purchase four (4) each RCF 2.4 Remote Control Flagman with Intrusion Alarms in the
amount of $68,383.77 from Coral Sales through Department of Enterprise Services contract No.
04616.(Approved)
5. Request to purchase 12 vehicles for various county departments through a Department of
Enterprise Services Contract No. 05916. (Approved)
MISCELLANEOUS PUBLIC WORKS ITEM
Agreement GCB 3307 with the Washington State Department of Transportation to construct a
roundabout at SR 28 and U -NW (White Trail Road) to improve safety and mobility.
The Commissioners signed an 18 Year Dedicated Service Award for Darrell Doolittle.
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Grant County Commissioners Minutes
Week of January 13, 2020
2:30 p.m. — 2:50 p.m. Consent Agenda (Items 1 through 11)
A motion was made by Commissioner Stevens, seconded by Commissioner Taylor, to approve items 1
through 11 on the agenda as presented. The motion passed with 2 Commissioners in attendance.
1. Commissioner's Office and Public Defense Vouchers. (Approved)
2. Five County Joint Resolution No. 2019-35 between Chelan, Douglas, Grant, Ferry and Okanogan
counties for the appointment of Katherine Mead as Board of Trustee to the North Central
Regional Library Board of Trustees, representing Ferry County. Ms. Mead will be replacing Traci
Sheffield through the remainder of her term ending December 31, 2027. (Approved)
3. Multi Agency Communications Center (MACC) Claims Payment Request for Batch 01-94 in the
amount of $17,634.87.
4. Resolution No. 20 -004 -CC amending Resolution No. 19 -115 -CC that was signed December 30,
2019 at the year-end budget extension hearing. This resolution removes the Sheriff's Office
request for a budget extension in the amount of $25,217.47 and amends the total 2019 year-
end budget extension amount to $2,281,562.69. (Approved)
AUDITOR'S OFFICE — ACCOUNTING DEPARTMENT
Payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those
expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090,
as recorded on a listing and made available to the Board. (Approved in the amount of
$591,790.22)
Budget extension request for the following funds in the total amount of $1,424,390.00:
(Approved, the public hearing was set for February 24, 2020 at 2:30 p.m.)
a. The Assessor (#001.107) requested to add $12,000 to Other Compensation for anticipated
amounts to be paid for employees retiring in 2020.
b. Fairgrounds (#116.159) requested one capital item that was approved, but to be paid from
Tourism (#114 —Campground Maps - $5,000). After discussion, the cost of this item should
be paid for from the Fairgrounds and the money to cover the expense transferred from
Tourism. The Fairgrounds budget will need to be increased by $5,000.
c. DCL (#125.167) requested an increase to their mileage budget by $2,500 and wages by
$138,000 due to increased revenue from the Legislature.
d. R.E.E.T. 1 (#126.168), the Treasurer estimated revenues of $913,000 for this fund. However,
approved capital expenditures from this fund totaled $1,566,800.40, resulting in a budget
shortfall of $653,800.40. This budget shortfall will reduce the beginning fund balance in
R.E.E.T. 1, currently at $3,825,748.72.
e. Equipment Rental (ER&R, #510.189) requested an increase in Machinery & Equipment in the
amount of $613,090 for equipment purchases.
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Grant County Commissioners Minutes
Week of January 13, 2020
GRANT INTEGRATED SERVICES
7. Out of state travel request for Mike Lopez, Bill Fode, Sue Sherwood, Christi Romero, and Debra
Thompson to attend the Credible Annual Partner Conference training from March 16— March
19, 2020 in Baltimore, MD. (Approved)
TREASURER'S OFFICE
8. Application from Laurie Buchanan for Resale of Tax Title property for Parcel No. 13-0137-000
with a starting bid of $10.00. Property is portion of Right of Way in Lots 4 and 5, Block 5 Brunsch
Addition. The Treasurer recommends approval of the offer. (Approved and a Commissioner's
Order was signed)
FAIRGROUNDS
9. Request to return $600.00 of their petty cash fund #116 as it is only needed during Exhibitor
Registration during Fair. They will request it each year during the Fair Start-up Fund process.
(Approved, Resolution No. 20 -003 -CC)
CENTRAL SERVICES
10. Request to create and hire a new special project position for Laserfiche related duties.
(Approved)
11. Request to create and hire a new Maintenance III position at the Fairgrounds. (Approved)
WEDNESDAY, JANUARY 15, 2020
C Carter, Out
7:00 a.m. — 8:00 a.m.
T Taylor at Grant County Economic Development Council Board Meeting
(ATEC, BBCC)
8:30 a.m.-9:00 a.m.
R Stevens, WRCIP Fiscal Committee Conference Call
9:30 a.m. —11:30 a.m.
TOURISM COMMISSION MEETING (Cancelled)
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Grant County Commissioners Minutes
Week of January 13, 2020
THURSDAY, JANUARY 16,202
11:00 a.m. —12:00 p.m. C Carter at Homeless Task Force meeting (Moses Lake Community
Health Board Room) (Did not attend)
12:00 a.m. —1:00 p.m. C Carter at Columbia Basin Domestic Violence and Sexual Assault
Consortium Meeting (Samaritan Hospital, Moses Lake) (Did not attend)
3:00 p.m. —4:00 p.m. INCARCERATED VETERAN DISCUSSION (Cancelled)
6:30 p.m. —8:00 p.m. C Carter at Grant Transit Authority (GTA) Board Meeting (Moses Lake)
FRIDAY, JANUARY 17, 2020
10:00 a.m. —10:30 a.m.
R Stevens w/ D Stone, Commissioner District #1 Discussion
12:30 p.m. —1:00 p.m.
T Taylor, Quincy Valley School, Courthouse Campus Tour
1:30 p.m. — 3:30 p.m.
T Taylor, WSAC Legislative Steering Committee — Webinar (Did not
attend)
Signed this day ofJ"020.
BOARD OF COUNTY COMMISSIONERS
JrCoLty, N hi gton
Indy Carte Chair
L J'
ToryZaylor, Vice -Chain
� 6est:
Richard Stevens, Member
fBarbara J. Vasqu z,/CM
Clerk of the Board /