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HomeMy WebLinkAboutAgreements/Contracts - Health DistrictK 19-078 A - INTERAGENCY AGREEMENT Between GRANT COUNTY HEALTH DISTRICT And MOSES LAKE HEALTHY YOUTH PARTNERSHIP 365 (HYP365) COALITION july 1, 2013—ju a 39, 289 -Amendment #1 May 13, 2019 -June 30, 2019 THIS INTERAGENCY AGREEMENT is made and entered into pursuant to Chapter 39.34 RCW, the Interlocal Cooperation Act, by and between the Grant County Health District, hereinafter referred to as "GRANT" acting as the Regional Lead Organization (RLO) to coordinate the Youth Marijuana Prevention and Education Program and the Moses Lake Healthy Youth Partnership 365 (HYP 365) hereinafter referred to as "PARTICIPANT", as funded by the Washington State Department of Health. IT IS THE PURPOSE OF THIS AGREEMENT to provide a mechanism for the collaborative work, completion of deliverables, and transfer of funds necessary to carry out the priority health improvement initiatives associated with the North Central Washington Youth Marijuana Prevention and Education Program. The PARTICIPANT will develop and implement a portion of the North Central Washington Youth Marijuana Prevention and Education work plan that include community awareness, youth education, policy, environmental strategies, and systems change that reduce initiation and use of marijuana by youth (ages 12-20) and among populations most adversely affected by marijuana throughout the North Central Washington region. IT IS, THEREFORE, MUTUALLY AGREED THAT: Statement of Work PARTICIPANT shall furnish the necessary personnel and services and otherwise do all things necessary for or incidental to the performance of the work set forth in Exhibit "A" attached hereto and incorporated herein. Unless otherwise specified, PARTICIPANT shall be responsible for performing all fiscal and program responsibilities as set forth in Exhibit "A." Terms and Conditions All rights and obligation of the parties to this contract shall be subject to and governed by the special terms and conditions contained in the text of this agreement. Period of Performance Subject to its other provisions, the period of performance of this agreement shall commence on July 1, 2013 and conclude on June 30, 2019 unless continued by written agreement or terminated sooner as provided herein. In consideration whereof: Upon receipt of a properly executed A-19 Invoice Voucher and complete billing documentation, GRANT shall pay to PARTICIPANT the reimbursed sum as agreed upon in Exhibit "A". Parties may mutually agree Interagency Agreement - Moses Lake Healthy Youth Partnership 365 (HYP 365) Amerdfinent r 1 5/13/2019 Page 1 to additional sums and deliverables as additional funding is available. Services and Reporting Requirements PARTICIPANT will report to GRANT on any services and/or reporting requirements that may be required under this agreement. PARTICIPANT must submit all Spanish translated documents to GRANT to be reviewed by a GRANT certified Spanish translator before purchasing and printing materials. Approved Expenses Allowable expenses are for reasonable program purposes, including personnel, travel, supplies and services such as contractual. The primary recipient must perform a substantial role in carrying out project objectives and not merely serve as a conduit for an award to another party or provider who may be ineligible. No expenses will be reimbursed for any lobbying efforts of any kind or for any clinical care. Any type of equipment purchase must be pre -approved by GRANT. Indirect Costs and Line Item Budget Reauirements Indirect costs are limited to the PARTICIPANT's approved overhead rate. If PARTICIPANT wishes to bill indirect costs they must first send GRANT a copy of their indirect rate approved by their cognizant agency. Otherwise they are limited to 10 percent of direct costs for their allowable indirects. PARTICIPANT need not amend the budget if they anticipate going over in any line item by less than 10 percent of total direct charges. However, if they anticipate going over by more than 10 percent of total direct charges for any line item they will be required to amend their budget before being refunded for costs that exceed 10 percent in respective line items. Monitoring of fund allocation spending There will be two check-in points (1) mid -year and (2) two months before contract end date: (1) At mid -year, GRANT will evaluate how much of the PARTICIPANT funds have been spent. If less than 30% of the funds have been billed, GRANT reserves the right to amend the contract and reduce the funding allocation. (2) Two months before the end of the contract, GRANT will evaluate how much PARTICIPANT funds have been spent. If less than 80% of the funds have been billed and if the PARTICIPANT doesn't have a reasonable explanation for how they will use the remainder of the funds, GRANT reserves the right to amend the contract and reduce the funding allocation. Non -Discrimination In the performance of this agreement, PARTICIPANT shall not discriminate on the grounds of race, color, national origin, sex, religion, marital status, age, creed, Vietnam era and disabled veterans status, or the presence of any sensory, mental, or physical handicap in: Interagency Agreement- Moses Lake Healthy Youth Partnership 365 (HYP 365) Amendment #1 5/13/2019 Page 2 a. Any terms or conditions of employment to include taking affirmative action necessary to accomplish the objectives of this part; and b. Denying an individual the opportunity to participate in any program provided by this agreement through the provision of services, or otherwise afforded others. Records Maintenance PARTICIPANT and GRANT shall each maintain sufficient records to demonstrate that funds allocated under this contract have been expended in accordance with the terms and conditions of the State Youth Marijuana Prevention and Education Program (YMPEP) statement of work and any other state requirements. Background Checks: PARTICIPANT must provide documentation of background checks to GRANT for individuals in PARTICIPANT's agency working directly with youth ages 0-17 and those whom PARTICIPANT may subcontract with who work with youth ages 0-17. Audit Requirements: All duly authorized auditors or their representatives of the State of Washington and of the RLO, GRANT, shall have full access and the rights to examine any materials during the grant period, subject to confidentiality laws and regulations. These records shall be retained for five (5) years. Restrictions on Funds (what funds can be used for which activities, not direct payments, etc): a) Recipients may not use funds for research. b) Recipients may not use funds for clinical care. c) Recipients may only expend funds for reasonable program purposes, including personnel, travel, supplies, and services, such as contractual. d) Recipients may not generally use funding for the purchase of furniture or equipment. However, if equipment purchase is integral to a selected strategy, it will be considered. Any such proposed spending must be identified in the budget and approved by DOH Contract Manager. e) Recipients may not use funding for construction. f) Food and beverage purchases must be approved by DOH Contract Manager and should not exceed federal per diem rates. g) Reimbursement of pre -award costs is not allowed. Agreement Alterations and Amendments GRANT and PARTICIPANT may mutually amend this agreement. Such amendments shall not by binding unless they are in writing and signed by personnel authorized to bind PARTICIPANT and GRANT. Interagency Agreement— HeAthy Youth Partnership 365 (HYP 365' ;,nendintnt=--i Si l z/Zile` Page 3 Indemnification Each party shall defend, protect and hold harmless the other party from and against all claims, suits and/or actions arising from any negligent or intentional act or omission of that party's employees, agency and/or authorized subcontractor (s) while performing this contract. Termination Except as otherwise provided in this agreement, either party may terminate this agreement upon 90 days written notification. If this agreement is so terminated, the termination party shall be liable only for performance in accordance with the terms of this agreement for performance rendered prior to the effective date of termination. Administrator Pursuant to RCW 39.34.030(4)(a), the administrator for this agreement shall be Theresa Adkinson of the Grant County Health District. Nothing in this agreement shall be deemed to establish a separate legal entity to conduct the cooperative undertaking described herein. Property Unless otherwise specifically agreed by the parties in writing, all property, personal and real, utilized by the parties hereto in the execution of this Agreement shall remain the property of that party initially owning it. Notice All notices, reports, and correspondence to the respective parties of this Agreement shall be sent to the following: To GRANT: Grant County Health District 1038 W. Ivy St. Moses Lake, WA 98837 Primary Contact: Theresa Adkinson, Administrator To PARTICIPANT: Grant Integrated Services 840 Plum Street Moses Lake, WA 98837 Primary Contact: Courtney Armstrong, Manager Savings In the event that funding from state funds is withdrawn, reduced, or limited in any way after the effective date of this contract and prior to normal completion, GRANT may terminate the contract under the "termination" clause, or reduce to the new funding limitations and conditions. Interagency Agreement- Moses Lake ilealthv Youth P�irtnership 365 (HYP 365) Amendment #1 5/13/2019 Page 4 Disputes In the event that a dispute arises under this agreement, it shall be determined in the following manner: GRANT shall appoint a member to the Dispute board. PARTICIPANT shall appoint a member to the Dispute board. GRANT and PARTICIPANT shall jointly appoint a member to the Dispute Board. The Dispute Board shall evaluate the dispute and make a determination of the dispute. The determination of the Dispute Board shall be final and binding on the parties hereto. All Writings contained herein This agreement contains all the terms and conditions agreed upon by the parties. No other understandings, oral or otherwise, regarding the subject matter of this agreement shall be deemed to exist or to bind any of the parties hereto. IN WITNESS WHEREOF, the parties have executed this agreement. Moses Lake Healthy Youth Partnerhsip 365 Grant County Health District Signature Signature Gowrti;ey AFmstFene, ManaeeF Gail Goodwin, Director Theresa Adkinson. Administrator (Print) (Print) Date Date Board of Grant County Commissioners Grant County, Washington Signature Righnrd !;tpye rw-'.- Tom Taylor, Chair (Print) 4o I k uh C1 Date Interagency Agreement- tiiosea f ��!<e 1i':du %' Youth P_1rtnetship 365 (HYP 365), An�endml-nm it i 5/13/2019 Page 5 Signature Tara T";•'^" "i^^ "^i• Cindy Carter, Vice Chair (Print) Date Signature Cindy Carter nn,,,,, e* Richard Stevens, Member (Print) Date EXHIBIT "A" Funding Information: Chart of Accounts Program BARS Funding Period Current Change Total Name or Title Revenue (LHJ Use Only) Consideration Increase Consideration Code Start Date End Date N FFY16 Marijuana 334.04.93 07/01/18 06/30/10 5,000 5,000 10,000 TOTALS 5,000 5,000 10,000 Billing Information: All A-19 Invoice billings with original signatures and detailed documentation attached are to be sent to Grant County Health District 1038 W Ivy Ave Suite 1, Moses Lake WA 98837 attn: Maria Vargas. Please indicate the costs for each separate component on your A-19. Billings should be submitted monthly within 30 days after the close of a month. Exception: For the month after a funding source's expiration date please have the billing submitted within 25 days after the close of the month. Interagency Agreement —Moses Lake Healthy YoUth Partnership 365 (HYP 365) Amendment 41 5/13/2019 Page 6 Line Item Budget: Description: HYP 365 12 Months Funding (7.1.18 — 6.30.19) Total DIRECT: Due Salaries # Benefits Deliverables/ Goods & Services 5,000 Matt Bellace Speaker 5,080-10,000 Total Direct Costs: 5,000 5,000 INDIRECT: Time Overhead Strategy #1: Reach out to decision -makers to promote prevention Total Funding 5,000 S,AAO-$10,000 Funding Source (expiration date) 334.04.93 (expire 6.30.19) Statement of Work Information: Task Task/Activity/Description Due # Deliverables/ Date/ payment Outcomes Time Information and/or Amount Strategy #1: Reach out to decision -makers to promote prevention work Frame Monthly June 30, Reimbursement for progress 2019 actual report by 10th expenditures, not 1.1 Activity -Assist GCHD in presenting at the Grant County of the to exceed total Board of Health Meeting 1 time during 2018-2019 year. following funding month consideration. June 30, Reimbursement for Monthly 2019 actual Activity -Assist in the coordination of the Grant County progress expenditures, not Prevention Network; Quarter meetings, help build agenda, report by 10th 1.2 arrange logistics, and facilitate meeting. of the to exceed total following funding month consideration. Monthly June 30, Reimbursement for progress 2019 actual Activity- Assist GCHD in presenting at, at least one City report by 10th expenditures, not 1.3 Council meeting 1 time during 2018-2019 year. of the to exceed total following funding month consideration. Interagency Agreement— ,�1oses Lake Health"' YOLIth Partnership 365 (}IYP 365) ~'Amendment #1 5/13/2019 Page 7 Interagency Agreement— •loses 1,aike Healthy Youth Partnership 365 (HYP 365) Amendment #1 5/13/2019 Page 8 Monthly June 30, Reimbursement for Activity- Participate in legislative day at least one time a progress 2019 actual year to speak with representatives in Olympia. report by 10th expenditures, not 1.4 • Public Health Legislative Day of the to exceed total • Prevention Legislative Day following funding month consideration. Strategy #2: Educate marijuana retailers on the law & potential harms of youth marijuana use. Monthly June 30, Reimbursement for progress 2019 actual Activity- Conduct responsible retailer Education at, at least report by 10th expenditures, not 2.1 3 marijuana retailers in Grant County. of the to exceed total following funding month consideration. Monthly June 30, Reimbursement for Activity- Assist GCHD in working with the local liquor and progress 2019 actual cannabis Board (LCB) to ensure compliance checks are report by 10th expenditures, not 2.2 occurring in local communities. of the to exceed total • Bi-directional feedback loop. following funding month consideration. Strategy #3: Educate parents on the law, potential harms of marijuana use, not to use in front of children, and to keep marijuana inaccessible to kids in the home. June 30, Reimbursement for Monthly 2019 actual Activity -Participate in 1-2 community sponsored events progress expenditures, not 3.1 with the specific intention to educate/ advocate for 10 report by loth to exceed total marijuana policy, systems and environmental changes. of the funding following consideration. month June 30, Reimbursement for Monthly 2019 actual Activity- Assist GCHD in Creating social media messages progressth by expenditures, not 3.2 that specifically target parents- offering resources. report 10 to exceed total • Example: How to talk to their Youth. of the funding following consideration. month June 30, Reimbursement for Monthly 2019 actual Activity -Assist GCHD in providing signage as needed to progress loth report by 10 expenditures, not 3.3 promote state and federal laws that protect youth from to exceed total marijuana use in public. of the funding following consideration. month Strategy #4: Advocate for marijuana -free school environments. Interagency Agreement— •loses 1,aike Healthy Youth Partnership 365 (HYP 365) Amendment #1 5/13/2019 Page 8 Interagency Agreement— 'loses l.,ike He, lthy Youth P it n i slip 365 (HYP ",))65 ) ',11temiment #1 5/13/2019 Page 9 Monthly June 30, Reimbursement for 2019 actual Activity-Ensure all schools in Moses Lake have a clear progress report by 10th expenditures, not 4.1 marijuana policy in their student handbook. of the exceed total following fu funding month consideration. June 30, Reimbursement for Monthly 2019 actual Activity- Promote and provide assistance with curriculum progress loth report by 10 expenditures, not 4.2 implementation to build social skills to live marijuana free to exceed total lives. of the funding following month consideration. Strategy #6: Educate youth on the law and potential harms of marijuana use through paid or earned media. June 30, Reimbursement for Monthly 2019 actual Activity- Assist GCHD in creating social media messages that progress loth report by 10 expenditures, not 6.1 specifically target youth- offering resources. of the exceed total funding fu following consideration. month June 30, Reimbursement for Monthly 2019 actual Activity- Depending on funding restrictions, assist GCHD in progress expenditures, not securing advertisements of local billboards, radio stations, report by 10th 6.2 movie theaters and bowling allies. of the to exceed total funding following consideration. month June 30, Reimbursement for Monthly 2019 actual Activity- create a local (Moses Lake Focused) positive social progress loth report by 10 expenditures, not 6.3 to exceed total norms campaign of the funding following consideration. month Strategy #7: (Innovative Activity) Promote youth leadership and social skill development. lune 30, Reimbursement for Monthly 2019 actual Activity- Work with local youth coalitions to participate in progress expenditures, not 7.1 the Prevention Summit and community Stakeholder report by 10 to to exceed total presentations. of the funding following consideration. month Interagency Agreement— 'loses l.,ike He, lthy Youth P it n i slip 365 (HYP ",))65 ) ',11temiment #1 5/13/2019 Page 9 Strategy #8: (Innovative Activity) Increase awareness of marijuana advertising through youth -led environmental assessments of marijuana messaging. Monthly June 30, Reimbursement for 2019 actual Activity- Assist GCHD in conducting an environmental progress report by 10th expenditures, not 8.1 assessment of marijuana shops and local advertisements. of the to exceed total following funding month consideration. Monthly June 30, Reimbursement for 2019 actual Activity- In Spring of 2019, assist GCHD in Conducting V- progress expenditures, not 8.2 STARS Assessments looking specifically for Marijuana loth report by 10 to exceed total paraphernalia sold in convenient stores. of the funding following month consideration. Strategy #10: Advocate for enforcement of public use bans. Monthly June 30, Reimbursement for 2019 actual Activity- Assist GCHD in, enhancing policies to include progress th expenditures, not 10.1 marijuana at parks. Ensure there is adequate signage- report by 10 to exceed total posted at parks. of the funding following month consideration. Monthly June 30, Reimbursement for Activity- Assist GCHD in utilizing strategies and partnerships progress 2019 actual as outlined in Washington State Strategic Highway Safety report by 10th expenditures, not 10.2 plan 2016: Target Zero to reduce impaired driving. of the to exceed total following funding month consideration. Strategy #11: Education public on public -use bans through paid or earned media. June 30, Reimbursement for Monthly 2019 actual Activity- Depending on funding restrictions, assist GCHD in progress expenditures, not securing advertisements of local billboards, radio stations, report by 10th 11.1 movie theaters and bowling allies. of the to exceed total following funding month consideration. Activity- Assist GCHD in Creating social media messages Monthly June 30, Reimbursement for that specifically target the public on the laws of marijuana progress 2019 actual 11 2 report by 10th expenditures, not use. of the to exceed total following funding Interagency Agreement — 5 ! a!:r H:1aftl1V Youth P,irtnt t ship 367 (H Y11 365 Air 1 5%13/2019 Page 10 Interagency Agreement — doses Lake Healthy Youth Partnership 3b5 (HYP 3h5 ) Amendment 4 1 )/13/2019 Page 11 month consideration. Strategy #13: Promote the Recovery Helpline June 30, Reimbursement for Monthly 2019 actual Activity- Work to promote the Washington State recovery progress expenditures, not line via Social Media websites, school districts, law report by 101h 13.1 enforcement agencies, local prevention coalitions, of the to exceed total healthcare and community organizations. following funding consideration. month June 30, Reimbursement for Monthly 2019 actual Activity- Work to promote Local resources and local progress expenditures, not recovery line via Social Media, websites, school districts, report by 1010 13.2 law enforcement agencies, local prevention coalitions, of the to exceed total healthcare and community organizations. following funding consideration. month Interagency Agreement — doses Lake Healthy Youth Partnership 3b5 (HYP 3h5 ) Amendment 4 1 )/13/2019 Page 11 Form State of Washington A19 -1A INVOICE VOUCHER (Rev. 5191) 0 Agency Use Only Agency Location Code P.R. or No. Auth. No. AGENCY NAME Grant County Health District 1038 W Ivy Ave INSTRUCTIONS TO VENDOR OR CLAIMANT: Submit this form to claim payment for materials, merchandise or services. Show complete Moses Lake, WA 98837 detail for each item. Vendor's Certificate: I hereby certify under penalty of perjury that the items and totals VENDOR OR CLAIMANT (Warrant is to be payable to) listed herein are proper charges for materials, merchandise or services furnished to the State of Washington, and that all goods furnished and/or services rendered have been provided without discrimination because of age, sex, marital status, race, creed, color, national origin, handicap, religion, or Vietnam era or disabled veterans status. (Signature) By (Title) (Date) Month: Amount Salaries Benefits Goods & Services Indirect Costs Total Prepared by Date Agency Approval Date Interagency Agreement— V.n-- Partnership, 3,65 i)'P 365) Anie°ndir,ent 41 5/13/2019 Page 12