HomeMy WebLinkAboutMinutes - BOCCMINUTES
GRANT COUNTY BOARD OF COMMISSIONERS
MONDAY, MAY 20.2019
The Grant County Commissioners session began at 9:00 a.m. with all Commissioners in attendance.
9:00 a.m. — 9:20 a.m. 1 Hammond, ASC Update and Misc BOCC Action (Items 1 through 8)
A motion was made by Commissioner Carter, seconded by Commissioner Stevens, to approve items 1
through 4 and 6 through 8 on the agenda as presented. Item 5 was not ready for signature. The motion
passed unanimously.
1. Possible vouchers for insurance, legal services, grant administration, etc. (Approved)
2. Request for release of funds on SIP 2018-10, Port of Quincy, Industrial Park No. 4 Tract 6 Sewer
Main Extension in the amount of $175,000 ($87,500 grant and $87,500 loan) to the Port of
Quincy. (Approved)
3. Supported Living/Group Home Exhibit C, Revision 190201, on Washington State Department of
Social & Health Services (DSHS) Contract No. 1763-95888 with Grant Integrated Services'
Developmental Disabilities Department. (Approved)
4. Amended Reimbursement Request (A-19) for contract work performed by Grant Integrated
Services' Prevention and Recovery Center (PARC), during January, 2019 in the amount of
$26,312.24 on Washington State Department of Social & Health Services Health Care Authority
Contract No. 1763-94250. (Approved)
5. Anticipating: Amendment to Phoenix Protective Corporation (PPC); Security Service Agreement,
merger of contracts between District Court and Central Services for the period January 1, 2019
expiring January 1, 2021. (Item not ready for signature)
6. Interlocal Agreement between Grant Transit Authority and Grant County regarding Emergency
Services for legal framework and establishment of procedures and conditions for making limited
GTA owned vehicles and GTA operators available to Grant County Sheriffs Office Emergency
Management Division (EMD). (Approved)
7. Resolution No. 19 -042 -CC authorizing Executing of Interlocal Agreement with Grant Transit
Authority. (Approved)
8. Grant County Reimbursement No. 5 on CDBG Public Services Grant No. 18-62210-005 for the
period of April 2019, with the Department of Commerce and administered through OIC of
Washington in the amount of $19,124.05. (Approved)
9:30 a.m. — 9:50 a.m. T Gaines, Central Services Update
• Weekly projects update
10:00 a.m. —10:15 a.m. Commissioners Office Safety Meeting
10:30 a.m. —10:45 a.m. Citizen Public Comment Period (No public in attendance)
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Grant County Commissioners Minutes
Week of May 20, 2019
11:00 a.m. —11:50 a.m. W Gillette, Phoenix Protective Corporation (PPC Solutions) Update
Pursuant to RCW 42.30.110(1)(d) AND 42.30.110(1)(i) Commissioner Taylor called an Executive
Session to order at 11:02 a.m. to go until 11:30 a.m. regarding ongoing contract discussion and
litigation. In attendance were Commissioners Taylor, Carter and Stevens, Tom Gaines, Central
Services Director, Kevin McCrae, Civil Deputy Prosecuting Attorney and Will Gillette of PPC.
Commissioner Taylor closed the session at 11:30 a.m.
1:00 p.m. —1:50 p.m. Grant Integrated Services Update
• City View Update
• Building Maintenance Update
• Coordinated Care Update
• Homelessness Issues
Pursuant to RCW 42.30.110(1)(g) Commissioner Taylor called an Executive Session to order at
1:03 p.m. to go until 1:21 p.m. to discuss a job applicant for public employment. In attendance
were Commissioners Taylor, Carter and Stevens, Lisa Cordova, Gail Goodwin and Darla
Boothman of Grant Integrated Services. Commissioner Taylor closed the session at 1:21 p.m.
2:00 p.m. -2:20 p.m. G Garnant, Hanford Advisory Board Update
• Hanford cleanup update; request for letter of objection to capping project
2:30 p.m. — 2:50 p.m. J Gingrich, Deputy Clerk of the Board Update
BOCC:
• Excess Computer
Board of Equalization (BOE):
• Hearings June 27, 2019
Tourism Commission:
• Ponies
• LTAC
EFSP:
• Phase 35 Deadline — May 31, 2019
Disability Board:
• LEOFFConference— Chelan
Veteran Services:
• Vehicle Maintenance
• Volunteers
• General Policy Discussion
• Limits
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Grant County Commissioners Minutes
Week of May 20, 2019
TUESDAY, MAY 21, 2019
The session was continued at 9:00 a.m. with all Commissioners in attendance.
9:00 a.m. — 9:50 a.m. K Eslinger, Human Resources Update
Calendar Items
05/15/19 — Corrections Demand to Bargain — Shift Rotation
05/16/19 — Sheriff Support Timesheet Review
05/22/19 — Work in Ellensburg
Discussion Items
1. EEO Plan
2. GCSO Timesheet Review
3. Adame Pay Correction
Authorization Requests
4. PAR —Tammy Grant
5. PMA — Director of Clinical Services
6. PAR — Lisa Cordova
Compensation, Benefits, & Payroll
7. Chief Deputy Compensation
Employee & Department Issues
8. Development Services
Policy & Procedure
9. Policy Committee
10. Notice of Separation & Administrative Leave
Recruitment / Civil Service
11. Director of Clinical Services
Labor Relations
12. Association — CH, DC, PW; SW, YS
Negotiation: Negotiations for 2019 (5/31) (In
Progress)
13. Tea msters-GCSO —Sheriff Support
Negotiation:
Negotiations for 2019 (No Date) (In
Progress)
14. Teamsters-GrIS — CM, I&C, TS, SUD
Negotiation: Negotiations for 2018-2019 (Pending)
Personnel Action Request (PAR) for the salary, wage and/or position change for Lisa Cordova,
Grant Integrated Services; and Tammy Grant of the Clerk's Office.
Position Management Approval (PMA) for the Director of Clinical Services position at Grant
Integrated Services.
Page 4 of 7
Grant County Commissioners Minutes
Week of May 20, 2019
9:30 a.m. —10:30 a.m. T Taylor at Health District WSALPHO Site Visit (Moses Lake Office)
10:00 a.m. —10:50 a.m. J McKiernan, Fairgrounds Update
Staffing status; Becca's return; and Seasonal Employees
Capital purchases moving forward:
• Red Gate Signage — ordered and first wave of reader boards ordered
• Blue gate fencing change
Building upgrades:
• Cattle Barn upgrades
• Eagles booth upgrades
• Concrete work around food booth and bathroom 7
• Sound system improvements
Fair status:
• Entertainment — we are nearly full
• Camping registration will be done online for open registration
• Vendor registration is going well, we only have 5 booths available and that's good
considering no elections.
• Superintendents — Some changes in the works
• Ribbons — we changed the process to save money
• Judges
Rodeo updates:
• Arena improvement requests on the horizon
Food booth contracts are all signed
Revenue and expense comparisons—first quarter
Time off request
Blade sign for 4H request for signature
11:00 a.m. —11:30 a.m. Department Head Review
11:30 a.m. —12:00 p.m. B Hill, Public Defense Update
• Discussed the need for attorneys
1:00 p.m. —1:20 p.m. G Dano, Prosecuting Attorney's Office Update
• Fletcher property donation update; Thomas Drive abatement
1:30 p.m. — 2:20 p.m. 1 Tincher, Public Works Update (Items 1 and 2)
A motion was made by Commissioner Carter, seconded by Commissioner Stevens, to approve items 1
and 2 on the agenda as presented. The motion passed unanimously.
1. Recommendation to award the Cost Share Fund Array 2019-2020 projects as follows
(Approved):
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Grant County Commissioners Minutes
Week of May 20, 2019
In 2019:
• Fund Item 1, Road Q -NW in the amount of $136,500.00.
• Fund Item 2, Road 11.5 -NW in the amount of $183,625.00.
In 2020:
• Fund Item 3, Roads K -SW and 12 -SW in the amount of $432,250.00.
2. Authorization to call forbids for a 3,500 Gallon Skid Tank — 2019 with a bid opening date of lune
11, 2019 at 1:30 p.m. (Approved)
1:30 p.m. —1:40 p.m. Bid Opening, 4 -NE Road Reconstruction Project, CRP 16-09
Bids received were:
• Advanced Excavation
$1,885,717.00
• North Central Construction
$1,768,963.86
• HLT Construction
$1,496,121.50
• TommerConstruction
$1,233.333.00
• DW Excavating
$1,594,984.70
A motion was made by Commissioner Carter, seconded by Commissioner Stevens, to turn the
bids over to Public Works for their review and recommendation. The motion passed
unanimously.
2:30 p.m. — 2:50 p.m. Consent Agenda (Items 1 through 8)
A motion was made by Commissioner Carter, seconded by Commissioner Stevens, to approve items 1
through 7 on the agenda as presented. Item 8 was held for further review. The motion passed
unanimously.
COMMISSIONERS OFFICE
1. Commissioners Office and Public Defense Vouchers for approval. (Approved)
2. Commissioners April 22 and 29, 2019 Minutes for approval. (Approved)
3. Special occasion liquor license for Ridge Riders Inc. and their event at their rodeo grounds on
June 14, 2019 in Grand Coulee. (Approved)
4. Letter of Non -Objection for liquor license to the Washington State Liquor and Cannabis Board
for Visit Washington and their Moses Lake Air Show event at the Moses Lake International
Airport on June 14 and 15, 2019. (Approved)
5. Budget extension request in the amount of $458,500.00 to the Economic Enhancement Strategic
Infrastructure Ending Fund Balance (113.155) for the following SIP projects: (Approved, the
public hearing was set forJune 18, 2019 at 11:30 a.m.)
• Port of Moses Lake #2019-03 $150,000 Grant for their Sewer Extension to Grant
County Int'I Airport Infield from Westside Employment Center
• City of George #2019-04 $122,500 Grant and $52,500 Loan for their Well No. 3
Generator
• Port of Quincy #2019-05 $133,500 Grant for their Industrial Park No. 4 Tract 6
Frontage Improvements
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Grant County Commissioners Minutes
Week of May 20, 2019
AUDITOR'S OFFICE —ACCOUNTING DEPARTMENT
6. Payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those
expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090,
as recorded on a listing and made available to the Board. (Approved in the amounts of
$707,553.79,$12.80 and $119,719.52)
FACILITIES AND MAINTENANCE
7. Request to have the fire detecting and suppression systems for the Law and Justice Building, Jail
and Work Release facilities inspected by Johnson Controls (formerly Simplex Grinnell) in the
amount of $3,794.00. The state contracted cost is through Sourcewell and is in their budget.
(Approved)
SHERIFF'S OFFICE
B. Budget extension request in the amount of $23,858.10 to purchase 2- SMART Boards for use in
their new ECC office. Funding will come from two grants: a Homeland Security Grant and Law
Enforcement Terrorism Prevention Activity funding grant nos. E17-074 for the FY 2016 and E18-
160 for the FY2017. (Item held for further review)
4:00 p.m. -5:00 p.m. TTaylor, Disability Board Meeting
5:30 p.m. —7:00 p.m. C Carter at Royal City Suicide Prevention Coalition Meeting (Royal City
High School Cafeteria)
MISCELLANEOUS ITEMS
The Commissioners approved the recommendation of the Public Works Director to award the 3 -NE Road
Reconstruction project to Central Washington Asphalt in the amount of $1,188,888.88.
The Commissioners approved the recommendation of the Public Works Director to award the 4 -NE Road
Reconstruction project to Tommer Construction in the amount of $1,233,333.00.
WEDNESDAY. MAY 22, 2019
No meetings held
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Grant County Commissioners Minutes
Week of May 20, 2019
THURSDAY, MAY 23, 2019
10:00 a.m. —12:00 p.m. Martin Hall Juvenile Center Board Meeting (Medical Lake)
2:00 p.m. — 3:00 p.m. R Stevens at McAtee Gravel Pit (Moses Lake) (Rescheduled to June 3,
2019)
7:00 p.m. — 8:30 p.m. Commissioners at Board of Health Special Meeting (Public Works,
Ephrata)(Cancelled)
FRIDAY, MAY 24, 2019
10:00 a.m. —11:00 a.m. R Stevens at WRCIP Board of Directors Sit Down Meeting (Clear Risk,
Ephrata)
Signed this "lTI+ " day ofQ—"2019.
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BOARD OF COUNTY COMMISSIONERS
Grant County, Washington