HomeMy WebLinkAboutMinutes - BOCCPublic meetings were held in person with a WEBEX Conference Call/Video option available.
MONDAY, APRIL 17, 2023
The Grant County Commissioners session began at 8:30 a.m. with all Commissioners in attendance.
8:30 a.m. — 9:00 a.m. C Young, ShrubSteppe — Land Trust Meeting
Dennis Beich, Ecosystems Northwest discussed this option for Grant County and creating
mitigation banks. Need to create an ordinance that allows the county to enact a "pay in lieu"
program. This will go into an escrow account to create the mitigation bank. Would like $5,000
to potentially start the program.
9:00 a.m. — 9:30 a.m. A. McGuire, WSU Extension Memorandum of Understanding `(MOU)
Discussion
• Currently on a reimbursement basis but would like to amend their agreement to be paid on a
quarterly basis. This will be reviewed by the Prosecuting Attorney and signed for 2024.
9:30 a.m. —10:30 a.m. B Vasquez, Clerk of the Board Update
• NovaTime —Reports
• Commissioners Office Job Descriptions
• Commissioners Office Budget Update (JG)
• Signing of contracts under $5k
• Ecology meeting on Soap Lake —Outstanding Resource Water: They will be giving a
presentation to the BOCC on 6/6/23 at 10:30 a.m.
Pursuant to RCW 42.30.110(1)(8) Commissioner Jones called an Executive Session to order at 10:20
a.m. to go until 10:29 a.m. regarding Job Applicant/Evaluation. In attendance were Commissioners
Carter, Stone and Jones, Barbara J. Vasquez, Clerk of the Board, and Kirk Edinger, Human Resources
Director. Commissioner Jones closed the session at 10:29 a.m.
10:30 a.m. —11:30 a.m. K Smith, Accounting Update
• Meal Reimbursements when traveling: Issues with reimbursements on the first and last days of
travel which gets paid at 75%.
• Credit Card -Credit Limit, Issuing payment early.
• L&I Reporting —Volunteers: LTAC/LEOFF/Veteran/Fair Advisory — L&I will be paid out of
Miscellaneous General Government.
• ERP -Tyler Tech Update: Looking at modules this week for MUNIS software.
Page 2 of 10
Grant County Commissioners Minutes
Week of APRIL 17, 2023
• Museum Update: Historical society contract reviewed. Grant County owns premises and
building, contents are owned by the Historical Society. Admission fees go to them for that
purpose. The museum budget is for them to maintain a museum for Grant County.
• Budget Dates: potentially move budget meetings to the beginning of October.
• Payroll - Contract Issues: need union contracts immediately upon signature. Have Rachel sit in
on negotiations?
11:30 a.m. —12:00 p.m. J Kriete, Sheriff's Office Update
Sheriff Kriete was not in attendance but his Chief Deputies Lamens, Coats, and Mansford attended.
• Centralized Services of Maintenance Staff: Meeting to be scheduled
• Double fatality occurred this past weekend.
• Overtime is being approved to patrol more rural areas.
• 160-165 Jail inmate average. Vivitrol shots are made available to inmates for opioid
addiction.
• 11 positions down throughout the organization.
• Consent agenda items discussed.
1:00 p.m. — 2:00 p.m. Commissioners Round Table — Miscellaneous Discussion
• Review of Consent Agenda Items
o Add "in Grant County" to proclamations.
o Scrivener error correction in minutes
• 2 other counties manage their own animal shelter facility, run by anon -profit.
• Laserfiche licenses not being used
• Janice Flynn -Department of Commerce meeting in June. She and Commissioner Jones to
attend. Potentially pay from Homeless Housing Administration Fees, Katie Smith will review the
RCW.
• DS: District 1 Update: Attended PCC Rail Authority meeting; completed time in the session for
the Legislative Steering Committee and discussed the GMA /housing.
• RJ: District 2 Update: Met with the City of Moses Lake and Conservation District for water
preservation; study session on County goals (commissioners met 4/14); 5/9/23 meetings to
discuss some specific topics
• CC: District 3 Update: Attended a PUD meeting to discuss parcels that are being impacted on a
transmission line project. The project is going through farm ground (private property) instead of
government land. Grant Transit Authority meeting- looking for input on routes/schedules.
Bridges coordination of invitation to superintendents. Commissioner Carter will send the email
out.
• Barbara Duerbeck, Prosecuting Attorney's Office discussed the Title 15 public hearing that is
scheduled for 3:15 p.m. on 4/18/23. This will be discussed at the Prosecuting Attorney's update
4/18 at 8:30 a.m.
Page 3 of 10
Grant County Commissioners Minutes
Week of APRIL 17, 2023
2:00 p.m. — 3:30 p.m. K Eslinger, Human Resources Update
Discussion Items
Request
Action
01. Commissioner Support
FYI Only
No Action Taken — Informational Only.
02. HR Department Review
FYI Only
No Action Taken — Informational Only.
03. ERP Project and HR Tech
FYI Only
No Action Taken — Informational Only.
04. WA Cares Act 7/1/23
FYI Only
No Action Taken — Informational Only.
05. Improving HR Time Service
FYI Only
No Action Taken — Informational Only.
06. HR Staffing
FYI Only
No Action Taken — Informational Only.
Employee &Department Issues
Request ..
Action
07. Youth Services
FYI Only
No Actipn Taken — Informational Only.
08. Centralized Facilities & Maintenance
Direct
Board Direction Given —Sheriffs Office is on hold
for now; Public Works will continue as directed.
Executive Session
Action /Direction
start:
2:00 PM
Length:
30 min
End:
2:30 PM
Action taken after Executive Session(s):
2:30 pm
3:00 pm
No decisions/actions were made by the Board.
3:00 pm
3:25 pm
Work instruction was provided to staff.
Pursuant to RCW 42.30.110(1)(g) Commissioner Jones called an Executive Session to order at 2:01
p.m. to go until 2:30 p.m. regarding lob Applicant/Evaluation. In attendance were Commissioners
Carter, Stone and Jones, and Kirk Eslinger, Human Resources Director. The session was continued to
3:00 p.m. and then again until 3:25 p.m. Commissioner Jones closed the session at 3:25 p.m.
3:30 p.m. - 4:00 p.m. B Hill, Public Defense Update
• They continue to be short staffed.
• Sexually Violent Predators are being released from McNeil Island and being transferred around
the state to special facilities.
• Law Library is currently managed by Public Defense. Are 2 computer terminals needed? He
doesn't believe so. It is required to have per RCW. Contracted Attorney's must have access.
TUESDAY, APRIL 18, 2023
The session was continued to 8:30 a.m. with all Commissioners in attendance.
8:30 a.m. — 9:00 a.m. K McCrae, Prosecuting Attorney's Office Update
• Title 15 Fire Administration Ordinance hearing that is being held today was discussed. Their
position will need a supplemental ordinance in their opinion. The issue is that this title includes
Air BNB's as well making it potentially economically prohibitive to put in the sprinkler system.
Page 4 of 10
Grant County Commissioners Minutes
Week of APRIL 17, 202.3
Chris Young, Development Services Director gave a brief run through of the ordinance he's
proposing.
• Public Records Officer location: to stay in the Commissioner's Office.
9:00 a.m. —10:00 a.m. ARPA Discussion Meeting Started at 9:18 a.m.
• The Commissioners and ARPA group discussed the Beneficiary Agreements to be sent out to
grant fund recipients.
• ARPA PILT funds potentially putting it towards the new jail water/sewer project.
• Big Bend Community College, hope to get their beneficiary agreement out in May.
10:00 a.m. —11:00 a.m. J McKiernan, Fairgrounds Update
Staffing status
• (1) Seasonal so far with one more to start next week
• Office seasonal (1) to start around May 1 and one around mid-June
• We really need more help based on how busy we are.
FAC opening: Fair Advisory Committee and Fair Staff reviewed the applications and will make a
recommendation to the BOCC.
Contracts
• Rodeo
P and L through March
List of events for 2023
Long term planning session? 3/5/10 year future planning session.
Republican Building roof replacement was discussed.
Request to purchase AED's. Are there any grants available?
Schedule a meeting in June for planning session.
11:00 a.m. —11:30 a.m. S Heston, Trask Insurance / WRCG Insurance Update
• Shane Heston gave the Board an update on claims and current training they are offering.
• Open claims for the past policy year were discussed.
• The County does not insure the contents of the museum, only the buildings.
• Non -recommended / excluded list includes trampolines and bounce houses.
• Medical malpractice insurance for the jail/Commercial Liability Insurance: Dr. Fife is stating he
cannot get it. Take Commercial Liability Insurance out? Have coverage with indemnity clause?
Shane will get a "sample quote".
11:30 a.m. —12:00 p.m. R Jones, Grant County Homeless Housing Task Force (GCHHTF) Meeting
w/ P Coats
Page 5 of 10
Grant County Commissioners Minutes
Week of APRIL 17, 2023
1:00 p.m. — 2:00 p.m. S Castro, Public Works Update
Roads Update —John Brissey, Road District 3
Major Construction
Work ongoing for the roundabout at U NW and SR 28.
Gravel Road Grading
Spring gravel road grading.
Litter Cleanup
District wide illegal dumping. Lots of large items.
Sweeping
Sweeping winter sand and prep for striping.
Added Culvert
Rd I SW. 24" x 50'. Continued beaver issues in this area.
Crack Filling
Started week of April 3rd. Trying to get Amphitheater roads
done.
Callouts
We did get called out for accident at 11 SW and Adams Road.
Staff Level
District 3 is currently down 5 truck drivers and 1 grader
operator.
• Crescent Bar Road: building was built on piping and water flowing on roadway.
• Sam Castro is working on the decommission of the Mattawa Drop Box.
• Use of road stabilizer on roads is a great benefit.
• April 26, 2023 at 2pm Ed Lowry retirement celebration
• Canal Bridge update: no concerns to address at this point.
2:00 p.m. — 3:00 p.m. Commissioner's Meeting
• Call to order
• Open Forum for Citizen Input (3 minutes per person, 15 -minute time limit)
o Jerome Wawers gave his thoughts on the Drumheller/Hiawatha interchange that Public
Works is proposing. He feels the funds would be better spent on existing county road
improvements and that acontractor/developer should be completing this project, not
the county.
• Approval of Agenda A motion was made by Commissioner Carter, seconded by Commissioner
Stone, to approve the agenda as presented. The motion passed unanimously.
• Correspondence (ie. Emails that have come in that need response, letters of support etc.) None
• Commissioners Roundtable —Miscellaneous Discussion
o Four walk-on items: Janice Flynn explained that her 3 items are urgent as the monies
need to be spent by 6/30/23.
o DS: Meal Reimbursement topic at next luncheon
o Today's public hearing was discussed.
o NACO Invoice (held from the 4/11/23 Consent Agenda)
• Consent Agenda — (Items 1 through 22) All items are considered routine and will be enacted by
one motion of the commissioners with no separate discussion. If a separate discussion is
desired, that item may be removed and placed under Board Discussion/Decision. A motion was
made by Commissioner Stone, seconded by Commissioner Carter, to approve the Consent
Agenda as presented. The motion passed unanimously.
Page 6 of 10
Grant County Commissioners Minutes
Week of APRIL 17, 2023
AUDITOR'S OFFICE
1. Payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those
expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090,
as recorded on a listing and made available to the Board. (In the amounts of $169,628.27 and
$2,666,497.54)
COMMISSIONER'S OFFICE
2. Approval of Commissioners March 20, 203 Minutes.
3. Invoices
4. New liquor license application for The Hangar Pub at Crescent Bar, Quincy WA, from the
Washington State Liquor and Cannabis Board.
5. Agreement for Paper of Record for Legal Notices and other Publication Services with Hagadone
News Network, dba The Columbia Basin Herald. Term is July 1, 2023 —June 31, 2024 with a cost
of $5.50 per column inch.
6. Budget extension request in the amount of $4.,611,.876.00 to Grants Administration Fund
#190.001 to receive Washington State Department of Commerce funding for pass through ERAP
2.0 and CHG grants. (The public hearing was set for May 30, 2023 at 3:30 p.m.)
7. Reimbursement request from Renew on the Department of Commerce CDBG CV2 Grant No. 20-
6221C-111 in the amount of $14,947.64 for January 2023 expenses.
8. Reimbursement request from OIC of Washington on the Department of Commerce CDBG CV2
Grant No. 20-6221C-111 in the amount of $6,672.92 for January 2023 expenses.
9. Request from the Port of Warden for an extension to their Strategic Infrastructure Program
grant (SIP 2021-04) to May 18, 2024.
'10. Washington State Department of Commerce Community Development Block Grant Program
Civil Rights Certification for CDBG-CV Grantees and State Subrecipients on Contract No. 20-
6221C-111.
11. Resolution No. 23 -033 -CC Authorizing execution of Interlocal Agreement between Grant
County, Grant County Public Works, and the Regional Board Mayors. ILA was signed June 7,
2022.
12. Resolution No. 23 -034 -CC Authorizing execution of Amended Interlocal Agreement between
Grant County, Grant County Public Works, and the Regional Board Mayors. ILA was signed
March 28, 2023.
DISTRICT COURT
13. Budget extension request in the amount of $2.,114.00 to pay retainage from a 2022 project.
(Public Hearing was set for 5/2/23 at 3:15 p.m.)
FACILITIES AND MAINTENANCE
14. Request to contract with Apollo Mechanical Contractors in the amount not to exceed $6,000.00
to repair the jail air handler failure in the jail.
Page 7 of 10
Grant County Commissioners Minutes
Week of APRIL 17, 2023
RENEW
15. Amendment #1 to agreement for provision of services by and between Carelon Behavioral
Health, Inc. (formerly Beacon Health Options) to reallocate funds.
SH ERI FF'S OFFICE
16. Out of state travel for Jacob Fisher to interview a suspect in Goodyear AZ from April 19-221
2023.
17. Recommendation to award the contract for vehicle upfittingto Pro Connection LLC.
18. Proclamation recognizing May 6, 2023 as National Recognition Day for Nurses.
19. Proclamation recognizing May 7-13, 2023 as National Correctional Officers Week.
TECHNOLOGY SERVICES
20. Purchase Order No. 466 to Ednetics in the amount of $17,755.93 for Cisco Umbrella DNS
Security Advantage Contract.
21. Purchase Order No. 465 to Equivant - Northpointe in the amount of $18.,533.83 for the
Northpointe Suite COMPAS license renewal.
22. Purchase Order No. 464 to Ednetics in the amount of $21,566.86 for NetApp FAS2650A Annual
Service renewal.
Board Discussion/Decisions Items (Items to discuss and items that were removed from Consent
Agenda. These items will be acted upon together)
Walk-on items: A motion was made by Commissioner Stone, seconded by Commissioner
Carter, to approve the walk-on items as presented. The motion passed unanimously.
1. Renew to proceed with the installation of anew fence with barbwire perimeter to
ensure the safety of their fleet of vehicles. Cortez Fencing LLC will be the contractor for
the amount of $64,.834.04.
2. Agreement amending Washington State Department of Commerce Eviction Rent
Assistance Program (ERAP 2.0) subrecipient agreement between Grant County and
Housing Authority of Grant County, signed the 2nd day of November, 2021, amended
April 5, 2022 and September 27, 2022. This agreement increases the compensation by
$3.,050,000.00 on contract no. 21-4619C-108.
3. Agreement amending Washington State Department of Commerce Eviction Rent
Assistance Program (ERAP 2.0) subrecipient agreement between Grant County and
Opportunities Industrialization Center (OIC), signed the 9th day of November, 2021,
amended May 3, 2022 and September 27, 2022. This agreement increases the
compensation by $105,000.00 on contract no. 21-4619C-108.
4. Agreement amending Washington State Department of Commerce Eviction Rent
Assistance Program (ERAP 2.0) subrecipient agreement between Grant County and
HopeSource, signed the 9th day of November, 2021, amended May 10, 2022 and
October 4, 2022. This agreement increases the compensation by $750,000.'00 on
contract no. 21-4619C-108.
• Adjournment
Page 8 of 10
Grant County Commissioners Minutes
Week of APRIL 17, 2023
3:15 p.m. — 3:20 p.m. Open Record Public Hearing, Ordinance Relating to the Provision of Title
15 and the Adoption of Chapter 15 of the Grant County Code, Fire
Protection and Administration
The Commissioners held an Open Record Public Hearing to consider an Ordinance relating to the
amendment of "Title 15, Fire Protection Districts" and the adoption of "Chapter 15 of the Grant
County Code, Fire Protection and Administration"
Jim Cook, Assistant Development Services Director, gave an overview of the proposed ordinance
including: regulations for fire codes, Plan Review and Inspections, Fees and Enforcement. This
also includes Transient Residences and the Fire Flow and Fire Sprinkler Requirements for
buildings and structures. Wildland Urban Interface Code will also be addressed, Fire
Investigations and Community Risk Reduction.
A motion was made by Commissioner Stone to close the public comment portion of the hearing.
Commissioner Carter seconded and the motion passed unanimously. A motion was made by
Commissioner Stone to approve the ordinance as presented. Commissioner Carter seconded.
Commissioner Stone commended the work of the Development Services staff. Commissioner
Jones stated if there is something found in error in the future, it can be amended at a later date.
The motion passed unanimously. (Ordinance No. 23 -032 -CC)
4:00 p.m. — 5:00 p.m. R Jones, Position Management Review Team Meeting
5:30 p.m. — 6:30 p.m. R Jones at Dunes Lake Homeowners Association Meeting
6:30 p.m. — 7:30 p.m. R Jones at Meeting with Grant County Democrats
MISCELLANEOUS ITEM
The Chair of the Board was authorized to sign the Milt Miller (Miller Short Plat) File P 23-0072
(preliminary P 21-0478) Final Plat Submission and Review.
WEDNESDAY, APRIL 19, 2023
7:00 a.m. — 8:00 a.m. R Jones, Grant County EDC Board Meeting (ATEC Building, BBCC)
9:30 a.m. —11:30 a.m. TOURISM COMMISSION MEETING
10:00 a.m. —11:00 a.m. R Jones, CBSWC Steering Committee Meeting
11:00 a.m. —11:30 a.m. D Stone, Meeting w/V Lombardi & S Marcusen
1:00 p.m. — 2:00 p.m. C Carter, Grant County Suicide Prevention Taskforce Meeting
Page 9 of 10
Grant County Commissioners Minutes
Week of APRIL 17, 2023
THURSDAY, APRIL 20, 2023
The session was continued to 5:00 p.m. with all Commissioners in attendance.
9:00 a.m. —1:00 p.m. BOARD OF EQUALIZATION (BOE) HEARINGS
9:00 a.m. — 5:00 p.m. C Carter, Online Suicidology Conference
9:30 a.m. — 9:30 a.m. C Carter, WCRG Board of Directors Meeting
10:00 a.m. —12:00 p.m. R Jones, CBSWC Board Meeting
11:00 a.m. —12:00 p.m. D Stone, Meeting w/Theresa Adkinson
1:00 p.m. - 2:00 p.m. R Jones, Grant County Jail OAC Meeting (Cancelled)
2:30 p.m. — 3:00 p.m. R Jones, Grant County Homeless Housing Task Force (GCHHTF) Meeting
w/D Ruiz (Renew)
5:00 p.m. — 7:00 p.m. Joint Special Meeting with the City of Moses Lake / Grant PUD / Port of
Moses Lake (Pillar Rock Grill)
First joint meeting in what was characterized as "50 years" between the elected officials
representing the City of Moses Lake, Grant County, Grant County PUD and the Port of Moses
Lake. Each entity spoke about current priorities and the shared needs to support the growth of
the county. Power, water, transportation infrastructure were all mentioned needs to jointly
work on. Discussion included scheduling a follow up meeting later this year in advance of the
next legislative session with the legislators present.
6:30 p.m. — 8:30 p.m. C Carter, Grant Transit Authority Board Meeting (Moses Lake Facility
Office) (Cancelled)
Page 10 of 10
Grant County Commissioners Minutes
Week of APRIL 17, 2023
FRIDAY, APRIL 21, 2023
12:00 p.m. —1:00 p.m. D Stone, 2023 Legislative Virtual Update
Signed this;?4 da of 2023.
gY
BOARD OF COUNTY COMMISSIONERS
Grantbp , s 'n
Rob Jo - air
el
"ot.
Cindy Carter, Vice -Chair
?,,A t st:
s
'v Danny E. St ne, Member
yf<Y I
P
BUrk
a J. Vasque , 04C
Cf the Board