HomeMy WebLinkAboutAgenda - BOCCGRANT COUNTY BOARD OF COMMISSIONERS
DRAFT MEETING AGENDA
Week of March 27 —April 2, 2023
Commission Chambers
35 C Street NW
Ephrata, WA 98823
Public meetings are in person with a WEBER Conference Call/Video option available.
(info below)
MONDAY, MARCH 27, 2023
Event address for
https://grantcowa.webex.com/grantcowa/i.php?MTID=m75e471099aO973a35cdf2aO75la4e94
attendees:
5
Event number:
2487 656 8359
Event password:
BOCC-MAR27
Video Address:
24876568359@grantcowa.webex.com
You can also dial 173.243.2.68 and enter your meeting number.
Audio conference:
To receive a call back, provide your phone number when you join the event, or call the number
below and enter the access code.
United States Toll
+1-408-418-9388
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Access code: 2487 656 8359
9:30 a.m. —10:30 a.m. B Vasquez, Clerk of the Board Update
• NovaTime-Reports
• Commissioners Office Job Descriptions
• Joint meeting w/ City of Moses Lake/Port of Moses Lake/PUD (4/20)
• On -Call Staff Update
• Animal Rescue Facilitated Meeting (4/14)
11:00 a.m. —11:45 a.m. Budget and Finance Update AND Finance Committee Meeting
1:00 p.m. — 2:00 p.m. Commissioners Round Table — Miscellaneous Discussion
• Review of Consent Agenda Items
• Commissioner District Updates
• Sheriff's Office Copier Purchase — which fund?
2:00 p.m. — 3:30 p.m.: K Eslinger, Human Resources Update
NOTE: ALL TIMES ARE ESTIMATES TO ASSIST IN SCHEDULING AND MAY BE CHANGED SUBJECT TO THE BUSINESS OF
THE DAY AT THE BOARD'S DISCRETION. THE BOARD MAY ADD AND/OR DELETE AND TAKE ANY ACTION ON ANY ITEM
NOT INCLUDED IN THE ABOVE AGENDA. ANY SUBJECT PLACED ON THE AGENDA REGARDLESS OF HOW THE MATTER IS
STATED ON THE AGENDA, MAY BE ACTED UPON BY THE BOARD AMERICANS WITH DISABILITIES ACT (ADA)
ACCOMODATIONS PROVIDED UPON REQUEST.
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Grant County Commissioners Agenda
Week of March 27, 2023
TUESDAY, MARCH 28, 2023
Event address for https://grantcowa webex com/grantcowa/I php?MTID=mc22053f99blel3O5e5bbaf4al9e9e3a
attendees:
Event number: 2486 236 7798
Event password:
BOCC-MAR28
Video Address:
24862367798@grantcowa.webex.com
You can also dial 173.243.2.68 and enter your meeting number.
Audio conference:
To receive a call back, provide your phone number when you join the event, or call the number
below and enter the access code.
United States Toll
+1-408-418-9388
Show all global call-in numbers
Access code: 2487 656 8359
8:30 a.m. — 9:00 a.m.
K McCrae, Prosecuting Attorney's Office Update
10:30 a.m. —11:00 a.m. K Allen, Clerks Office Update a
11:00 a.m. —12:00 p.m. C Young, Development Services- Work Session on proposed addition to
Grant County Code Title 15 "Fire Protection and Administration"
12:00 p.m. —12:30 p.m. D Stone, 7t" District Elected Official Zoom Meeting
1:00 p.m. — 2:00 p.m. S Castro, Public Works Update
• Solid Waste
o Liabilities for Landfill Project
• Public Works General Update
o Safety Coordinator Update
o Smart Gov Portal
o Service Awards Public Works
• Equipment Repair and Replacement
o Employee Appreciation- Bob Mead
o ER & R Update
o Fleet Ordered in 2021 Arrived
o F-250 Sheriff- Out For Outfitting
o F-550 District 2- Flatbed Sander
o F-350 District 3 —Flatbed
0 2024 Roads Equipment Projections (2 Dump Trucks, 1 Water Truck, Broom and 4K
Gallon Distributor)
o Nissan Rogue —New Hope
o District Court Vehicle — In Transition
Page 3 of 6
Grant County Commissioners Agenda
Week of March 27, 2023
o 2022 Vehicles - Have Not Been Delivered
2:00 p.m. -3:00 p.m. Commissioner's Meeting
• Call to order
• Open Forum for Citizen Input (3 minutes per person, 15 -minute time limit)
• Approval of Agenda
• Correspondence (ie. Emails that have come in that need response, letters of support etc.)
• Commissioners Roundtable —Miscellaneous Discussion
• Consent Agenda — (Items 1 through 22) All items are considered routine and will be enacted by
one motion of the commissioners with no separate discussion. If a separate discussion is
desired, that item may be removed and placed under Board Discussion/Decision.
AUDITOR'S OFFICE
1. Payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those
expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090,
as recorded on a listing and made available to the Board.
COMMISSIONER'S OFFICE
2. Invoices
I Special occasion liquor license application for Ridge Riders Inc and their event to be held at the
Ridge Riders Rodeo Grounds, 22206 Alcan Rd NE., Grand Coulee on May 11, 2023, from the
Washington State Liquor and Cannabis Board.
4. Request to release funds in the amount of $1,,852.52 to the Washington State Department of
Commerce, T -RAP Grant No. 21-46160-108, from the Housing Authority of Grant County.
5. Correspondence letter to Mayor Shizuo Yamashity of Komaki City, Japan for the upcoming
hosting of Komaki students.
6. Reimbursement request from New Hope on the Department of Commerce Consolidated
Homeless Grant (CHG) No. 22-46108-10, Hotel Leasing Amendment, in the amount of $1,,756.65
for February 2023 expenses.
7. Appointment letters for the following individuals to be appointed to the Grant County Homeless
Housing Task Force for a two-year term beginning March 28, 2023, through March 27, 2025:
• Rob Jones representing Grant County Commissioners Office
• Theresa Adkinson representing Grant County Health District
• Azucena Halmsteiner representing as a Medical Service Provider
• Dayana Ruiz representing as a Behavioral Health Provider
• Anthony Garcia representing Grant County Veterans Services
• Dan Durand representing Grant County Jail
8. Grant County Service Contract with MaMedia, LLC for Japanese Culture and Language
Consultation for Grant County. Term is January 1, 2023 through March 29, 2024 with a
maximum contract amount of $20,000.00.
Page 4 of 6
Grant County Commissioners Agenda
Week of March 27, 2023
FACILITIES AND MAINTENANCE
9. Request to purchase parts for the Jail Air Handler that failed. The total purchase amount is
$14,528.15 and will be purchased from Facilities and Maintenance Repairs Fund, 001.112.
10. Request to proceed and award the replacement of the Air Handler Unit in the Youth Services
Building to Basin Refrigeration in the amount of $20,682.72. This project was approved with a
$20,000.00 to be taken from REET 1 fund 126.168, the remaining $682.72 is to be taken from
the Facilities and Maintenance Repairs Fund 001.112.
NEW HnPF
11. Proclamation declaring April as Child Abuse Prevention Month in Grant County.
12. Proclamation declaring April as Sexual Assault Awareness Month in Grant County.
PUBLIC DEFENSE
13. Addendum to Professional Services Agreement for Interpreter Services for legal representation
of indigent individuals in the juvenile division of Grant County Superior Court (juvenile offenders
only) conflicts contractor with Thomas Wolfstone, currently an employee with Larson, Fowles,
PLLC. The addendum addresses a change in the compensation rate.
PHRI Ir WnRKS
14. Amended Interlocal Agreement between Grant County and the Regional Board of Mayors
(Electric City, Grand Coulee, Coulee Dam, Elmer City) to sub -grant funds from the Washington
State Department of Ecology Solid Waste Financial Assistance Grant to encourage woody yard
debris diversion from the Ephrata Landfill. Funds shall not exceed $8,706.00 and the term is
April 1, 2022, through June 30, 2023.
15. County Road Administration Board (CRAB) 2022 Digital Submittal Certification for annual reports
for RAP Certification of Diversion and Road Fund Expenditures for Traffic Law Enforcement;
2022 Annual Certification and 2022 Certification of Road Fund Expenditures for Fish Passage
Barrier Removal.
16. Agreement for Services with Eastern Washington University for cultural resources survey for the
9 NW Road Project (4 -mile segment between SR83 and Dodson Rd. NW). Term of agreement is
March 9, 2023, through October 31, 2023, not to exceed $8,195.96.
RENEW
17. Out-of-state travel request for Joseph Zavala to attend the CPI Instructors conference in
Indianapolis, IN., July 22, 2023, through July 26, 2023. Total cost of travel is $2,672.90.
SHERIFF'S OFFICE
18. Port of Ephrata Use Agreement to utilize Port District No. 9 of Grant County, (Port of Ephrata)
taxiway B to conduct Emergency Vehicle &Motorcycle Operator Instructor's Course. Term of
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Grant County Commissioners Agenda
Week of March 27, 2023
agreement is April 1, 2023, through December 31, 2023, in the amount of $990.00 for two
yearly uses (for each training).
TECHNOLOGY SERVICES
19. Purchase order No. 459 in the amount of $5,.279.63 to Ednetics (EDNTC) for the NetApp
E28600A Annual Service Renewal.
20. Purchase order No. 460 in the amount of $34,953.61 to Ednetics (EDNTC) for the NetApp
FAS2650A Annual Service Renewal.
21. Purchase order No. 461 in the amount of $44,231.59 to Brightly Software, Inc, FNA Dude
Solutions (DUDES), for the Annual Renewal cost of contract No. 090320 -SDI.
TRFA�IIRFR
22. Pursuant to RCW 54.28.090, request to distribute PUD Privilege Tax funds as provided on the
listing by the Treasurer, in the total amount of $3.,833.,504.34.
• Board Discussion/Decisions Items (Items to discuss and items that were removed from Consent
Agenda. These items will be acted upon together)
• Adjournment
3:15 p.m. -3:20 p.m. Open Record Public Hearing, Intermountain Infrastructure Group LLC
Franchise Applications
In the matter of the Application of Intermountain Infrastructure Group LLC
fora franchise to construct, operate and maintain Fiber Telecommunications on certain County
Road Rights -of -Way within the County of Grant,. State of Washington, for the purpose of
carrying water.
3:20 p.m. — 3:30 p.m. Open Record Public Hearing, Auditor's Office Budget Extension for New
Morgue
To consider the following budget extension requests for newly anticipated expenses related to
the new county morgue:
• REET 11t Qtr Fund 126.168 in the amount of $375,,000
• REET 2nd Qtr Fund 132.178 in the amount of $375,000
4:00 p.m. — 5:00 p.m. R Jones, Position Management Review Team Meeting
WEDNESDAY, MARCH 29, 2023
8:30 a.m. — 9:20 a.m. SAFETY COMMITTEE MEETING
Page 6 of 6
Grant County Commissioners Agenda
Week of March 27, 2023
2:00 p.m. -3:00 p.m. RJones, Homeless Housing Task Force Meeting
Event address for attendees: https://grantcowa webex com/grantcowa/i.php?MTID=mf3851cdcO52f600de3ab4la92f49653e
Event number: 2491 693 2075
Event password: ZH b9TBfCh32
Video Address: 24916932075@grantcowa.webex.com
You can also dial 173.243.2.68 and enter your meeting number.
Audio conference: To receive a call back, provide your phone number when you join the event, or call the number
below and enter the access code.
United States Toll
+1-408-418-9388
Show all global call-in numbers
Access code: 2491 693 2075
2:00 p.m. — 5:00 p.m. D Stone, Columbia River Counties Caucus (Olympia)
6:00 p.m. — 8:00 p.m. D Stone at Legislative Steering Committee (LSC) Roundtable (WSAC,
Olympia)
THURSDAY, MARCH 30, 2023
8:00 p.m. —1:00 p.m. D Stone, Legislative Steering Committee (LSC) Meeting
1:00 p.m. — 2:00 p.m. R Jones, Grant County Jail OAC Meeting
FRIDAY, MARCH 31, 2023
11:00 a.m. — 2:00 p.m. D Stone, Eastern Washington Council of Governments (EWCOG)
Meeting