HomeMy WebLinkAboutAgenda - BOCCAGENDA
GRANT COUNTY BOARD OF COMMISSIONERS
MONDAY, APRIL 15, 2019
R Stevens, Out
9:00 a.m. — 9:20 a.m. J Hammond, ASC Update and Misc BOCC Action (Items 1 through 6)
I. Possible vouchers for insurance, legal services, grant administration, etc.
2. Anticipating: 2019 Agreement Regarding Use of County Property for Public Purpose between
Grant County and Ephrata Farmers Market for utilization of a portion of the Courthouse and
surrounding area, etc. Term is June 1, 2019 through October 26, 2019.
3. License agreement between Grant County and City of Soap Lake for use of location and
maintenance on City of Soap Lake property for Elections Ballot Drop Box. Term of license expires
in April 2029 (10 years).
4. BOCC signature on Contract Compliance Self -Assessment — Part A Form for FY20 Emergency DV
Shelter. This is not a contract, this form will be used for grant application renewal.
S. Anticipating: Memorandum of Understanding between Grant County and City of Ephrata
making temporary use of the Ephrata City Counsel room should the Grant County
Commissioner's public meeting facility become unusable.
6. Anticipating: Resolution Authorizing Execution of Interlocal Agreement between Grant County
and Adams County for the Odessa — County Road Bridge Replacement Planning Project.
9:30 a.m. — 9:50 a.m. T Gaines, Central Services Update
10:00 a.m. —10:15 a.m. Commissioners Office Safety Meeting
10:30 a.m. —10:45 a.m. Citizen Public Comment Period
11:00 a.m. —11:10 a.m. Open Record Public Hearing, Economic Enhancement Strategic
Infrastructure Fund and Sheriff's Office— Budget Extensions
Open Record Public Hearing to consider the following budget extension requests:
Economic Enhancement Strategic Infrastructure Ending Fund Balance (113.155) in the
amount of $125,000.00 to fund Strategic Infrastructure Program project #2019-01 for
Grant County Fire District No. 3 — New Fire Station in Trinidad/Crescent Bar with a
$62,500 grant and $62,500.00 loan
Sheriff's Office in the amount of $5,204.00 for their Air Circulation project for the
main jail
Sheriff's Office in the amount of $14,708.86 to purchase 6- Handheld FUR Thermal Units
using Homeland Security Grant Funds
Any interested persons may appear regarding these matters.
NOTE: ALL TIMES ARE ESTIMATES TO ASSIST IN SCHEDULING AND MAY BE CHANGED SUBJECT' TO THE BUSINESS OF
THE DAY AT THE BOARD'S DISCRETION THE BOARD MAY ADD AND/OR DELETE AND TAKE ANY ACTION ON ANY ITEM
NOT INCLUDED IN THE ABOVE AGENDA. ANY SUBJECT' PLACED ON THE AGENDA REGARDLESS OF HOW THE MATTER IS
STATED ON THE AGENDA MAY BE ACTED UPON BY THE BOARD AMERICANS WITH DISABILITIES ACT (ADAI
ACCOMODATIONS PROVIDED UPON REQUEST
Page 2 of 5
Grant County Commissioners Agenda
Week of April 15, 2019
11:30 a.m. —11:50 a.m. District Court Update
• BOCC Public Comment Meeting
o District Court Follow Up
• 207 Jury Holding Area
o Public Defenders/Law Library
o Jury Trials
1:00 p.m. —1:50 P.M. Grant Integrated Services Update
• City View Update
• Building Maintenance Update
• Contracts
• Recruiting and Relocation Expenses
• Mental Health Professional embedded with MOD
• Local Plan
• CJTA
3:00 p.m. — 4:00 P.M. T Taylor with K Eslinger (Human Resources Department)
TUESDAY, APRIL 16, 2019
8:45 a.m. — 9:00 a.m. Z Kennedy, Legislative Session Update — Conference Call
9:00 a.m. — 9:50 a.m. K Eslinger, Human Resources Update
10:00 a.m. —10:50 a.m. J McKiernan, Fairgrounds Update
• Staffing status
Becca's return
EC position
Seasonals
Departure
• Capital purchases moving forward
Red Gate Signage
Blue gate fencing change
• Building upgrades
Work has begun
Sheep barn upgrades
LED signage for callup
Sound system improvements
Page 3 of 5
Grant County Commissioners Agenda
Week of April 15, 2019
• Barn 39 and 41 ideas
Something similar to 46 and 47
Temporary stall purchase
• Fair status
Entertainment
Camping
Vendor registration
Superintendents
Judges
• Dude U — possibly cancelling the trip?
• Rodeo updates
• Erlandsen drone this afternoon
11:00 a.m. —11:20 a.m. J Gingrich, Deputy Clerk of the Board Update
1:00 p.m. —1:20 p.m. G Dano, Prosecuting Attorney's Office Update
1:30 p.m. — 2:20 p.m. J Tincher, Public Works Update (Items 1 through 6)
ti 1. Execution of Contracts: Centerline & Shoulder Rumble Strips
Execution of Contract with Roadwise Inc. for the Road Stabilization 2019 project in the
O amount of $119,029.06.
/3. Request to County Road Department for Reimbursable Work between Grant County
Port District No. 9 and Grant County to sealcoat Enterprise Street SE no later than
August 2019 not to exceed a maximum of $37,000.00.
,4. Local Agency Standard Consultant Agreement (Architectural/Engineering Agreement)
between Varela & Associates and Grant County for 2019 Grant County Pavement
Condition Survey Rating. The amount authorized is $60,321.00.
/S. Adams County and Grant County Interlocal Agreement for the Odessa — County Road
Bridge Replacement Planning Project.
,/6. Authorization to Call for Bids for the Road 3 -NE project with a bid opening date of May
14, 2019 at 1:30 pm.
2:30 p.m. — 2:50 p.m. Consent Agenda (Items 1 through 11)
COMMISSIONERS OFFICE
</1.
Commissioners Office and Public Defense Vouchers for approval.
2.
Commissioners March 25 and April 1, 2019 Minutes for approval.
Special occasion liquor license application for Desert Aire Mens Club and their event at the
Snack Shack at their golf course on May 18 and 19, 2019 in Mattawa, WA; Big Bend Community
College Foundation and their event at the ATEC Building at BBCC on May 18, 2019 in Moses
Lake; and Boys and Girls Club of the Columbia Basin and their event at the Port of Moses Lake
on May 4, 2019, from the Washington State Liquor and Cannabis Board.
Application in lieu of current privilege for Friends' Riviera in Quincy, WA from the Washington
State Liquor and Cannabis Board.
Page 4 of 5
Grant County Commissioners Agenda
Week of April 15, 2019
WSU EXTENSION
�5. Request for out of state travel throughout 2019 for their employees to travel to WSU in
Hermiston, OR and Moscow, ID. Employees frequently travel to these locations to conduct their
jobs. This blanket approval will be in place of requesting travel for each individual travel date.
AUDITOR'S OFFICE—ACCOUNTING DEPARTMENT
�( 6. Payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those
expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090,
as recorded on a listing and made available to the Board.
CENTRAL SERVICES
,,�7. Budget extension request in the amount of $8,000.00 for a settlement payment to Gray and
Osborne Inc. for services rendered during the Fairgrounds Sewer Project.
8. Request to proceed with the demolition of bathroom #1 at the Fairgrounds and replace it with a
CXT bathroom unit. Ladd Construction and Demolition was awarded the demolition project for
the amount of $42,485.63. This project was approved in the Fairgrounds Capital Expenditure
budget and costs a total of $313,576.83.
9. Budget extension request in the amount of $6,684.42 to purchase a new microphone array
system from System Solutions NW (our current vendor for the BiAmp system and current
microphones) for the Commissioners Hearing Room.
SHERIFF'S OFFICE
10. Out of state travel request for INET Team, Support Staff, and Supervisor's Canfield, Crowder,
Messer, Mitchell, Smith to attend the 2019 Washington State Narcotics Investigators Association
Conference from April 22 — 25, 2019 in Coeur d'Alene, ID.
TECHNOLOGY SERVICES
L / 11. Surplus Request forms for the following equipment:
Description
Asset ID#
Manner of Disposal
Value
Copier - Digital Sharp MX-
103879
Business Interiors Trade-in
$2,800.00
M450NA
for new copier
Copier - Sharp Color MX230
102840
Business Interiors Trade-in
$10,000.00
for new copier
Copier - Sharp
102611
Business Interiors Trade-in
$3,000.00
for new copier
Copier - Sharp MXM503
104005
Business Interiors Trade-in
$5,500.00
for new copier
Page 5 of 5
Grant County Commissioners Agenda
Week of April 15, 2019
Copier - Sharp MX M623N
104369
Business Interiors Trade-in
$3,500.00
for new copier
Copier - Sharp MXM453N
104372
Business Interiors Trade-in
$5,500.00
for new copier
WEDNESDAY, APRIL 17, 2019
7:00 a.m. — 8:00 a.m. T Taylor at Grant County Economic Development Council — Board
Meeting (ATEC, BBCC)
8:30 a.m. — 9:00 a.m. R Stevens, WRCIP Fiscal Committee Conference Call
9:30 a.m. —11:00 a.m. TOURISM COMMISSION MEETING
4:00 p.m. — 5:00 p.m. VETERANS ADVISORY BOARD MEETING
THURSDAY, APRIL 18, 2019
10:00 a.m. —12:00 p.m. Martin Hall Juvenile Center Board Meeting (Medical Lake)
6:30 p.m. — 8:00 p.m. T Taylor at Grant Transit Authority Board Meeting (Moses Lake Facility)
FRIDAY, APRIL 19, 2019
1:30 p.m. — 3:30 p.m. R Stevens, WSAC Legislative Steering Committee - Webinar