HomeMy WebLinkAboutMinutes - BOCCMINUTES
GRANT COUNTY BOARD OF COMMISSIONERS
MONDAY, APRIL 15, 2019
The Grant County Commissioners session began at 9:00 a.m. with Commissioners Taylor and Carter in
attendance. Commissioner Stevens was out and excused.
9:00 a.m. — 9:20 a.m. J Hammond, ASC Update and Misc BOCC Action (Items 1 through 6)
A motion was made by Commissioner Carter, seconded by Commissioner Taylor, to approve items 1, 3, 4
and 6 on the agenda as presented. Items 2 and 5 were not ready for signature. The motion passed with
2 Commissioners in attendance.
1. Possible vouchers for insurance, legal services, grant administration, etc. (Approved)
2. Anticipating: 2019 Agreement Regarding Use of County Property for Public Purpose between
Grant County and Ephrata Farmers Market for utilization of a portion of the Courthouse and
surrounding area, etc. Term is June 1, 2019 through October 26, 2019. (Not ready for signature)
3. License Agreement between Grant County and the City of Soap Lake for use of location and
maintenance on City of Soap Lake property for Elections Ballot Drop Box. Term of license expires
in April 2029 (10 years). (Approved)
4. BOCC signature on Annual Contract Compliance Self -Assessment — Part A Form for FY20
Emergency DV Shelter for New Hope. This is not a contract, this form will be used for grant
application renewal.
5. Anticipating: Memorandum of Understanding between Grant County and City of Ephrata
making temporary use of the Ephrata City Counsel room should the Grant County
Commissioner's public meeting facility become unusable. (Item not ready for signature)
6. Resolution No. 19 -036 -CC Authorizing Execution of Interlocal Agreement between Grant County
and Adams County for the Odessa — County Road Bridge Replacement Planning Project for
Public Works. (Approved)
9:30 a.m. — 9:50 a.m. T Gaines, Central Services Update
10:00 a.m. —10:15 a.m. Commissioners Office Safety Meeting
10:30 a.m. —10:45 a.m. Citizen Public Comment Period
Barbara Morgan, Grant County Republican Party, came to discuss the resolution that she and
Phil Anderson brought forth on March 18, 2019 in support of the Second Amendment and
Washington Constitution. Commissioner Taylor stated that the Clerk of the Board received an
email from Phil Anderson. He was concerned that the commissioner's minutes stated the Board
was against 1-1639. Commissioner Taylor read the minutes and reads them to say the Board is
in support of the Second Amendment and WA Constitution. Ms. Morgan wanted to make sure
the Prosecuting Attorney received the changes they are proposing... there was an error in the
language.
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Grant County Commissioners Minutes
Week of April 15, 2019
Ms. Morgan asked if the Commissioners were able to read the information she provided about
Agenda 21. She stated it is not a conspiracy theory. Her concern is that the voters do not know
what is happening; they are not engaged in the political process. Not voting... is not an option.
Public Defense, Building and Planning, and Elections Ballot Box are all huge drains on county
resources that the State should be helping fund. The county budget is 3.5 million for indigent
defense costs in Grant County. We will only be reimbursed by the state $94,000.00. Indigent
Defense is a state mandated function.
Linda Bishop discussed free lunches and breakfasts around the United States.
Ms. Morgan discussed Moses Lake Schools and the lunches being thrown in the garbage.
11:00 a.m. —11:10 a.m. Open Record Public Hearing, Economic Enhancement Strategic
Infrastructure Fund and Sheriff's Office — Budget Extensions
The Commissioners held an Open Record Public Hearing to consider the following budget extension
requests:
• Economic Enhancement Strategic Infrastructure Ending Fund Balance (113.155) in the amount of
$125,000.00 to fund Strategic Infrastructure Program project #2019-01 for Grant County Fire
District No. 3 — New Fire Station in Trinidad/Crescent Bar with a $62,500 grant and $62,500.00
loan
Sheriffs Office Fund #126 Department #168 in the amount of $5,204.00 for their Air Circulation
project in the main jail using REET funds
Sheriffs Office Fund #001, Department #141 in the amount of $14,708.86 to purchase 6 -
Handheld FLIR Thermal Units using Homeland Security Grant Funds
Jill Hammond, Administrative Services Coordinator, discussed her request.
Sheriff Tom Jones discussed his requests.
A motion was made by Commissioner Carter, seconded by Commissioner Taylor to close the public
comment portion of the hearing. The motion passed with 2 Commissioners in attendance.
Commissioner Carter moved to approve the budget extensions as presented, noting that REET fund
are to be used for the Air Circulation project. Commissioner Taylor seconded and the motion passed
with 2 Commissioners in attendance. The hearing adjourned. (Resolution No. 11.9 -035 -CC)
11:30 a.m. —11:50 a.m. District Court Update
• BOCC Public Comment Meeting
o District Court Follow Up
• 207 Jury Holding Area
o Public Defenders/Law Library
o Jury Trials
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Grant County Commissioners Minutes
Week of April 15, 2019
1:00 P.M. —1:50 P.M. Grant Integrated Services Update
• City View Update
• Building Maintenance Update
• Contracts
• Recruiting and Relocation Expenses
• Mental Health Professional embedded with MLPD
• Local Plan
• UTA
3:00 p.m. —4:00 p.m. T Taylor with K Eslinger (Human Resources Department)
MISCELLANEOUS ITEMS
The Commissioners approved and signed the Public Works County Payroll Salary Fund for their April 12,
2019 payroll.
TUESDAY, APRIL 16, 2019
The session was continued at 8:45 a.m. with all Commissioners in attendance.
8:45 a.m. — 9:00 a.m. Z Kennedy, Legislative Session Update — Conference Call
9:00 a.m. — 9:50 a.m. K Eslinger, Human Resources Update
Calendar Items
04/16/19 — Comp Committee (Department Heads)
04/18/19 — Work in Ellensburg
04/22/19 — Doctor/Sick Leave
Discussion Items
1. Association Leadership Meeting (04/10)
2. Corrections Timesheet Review (04/10)
3. Comp Committee (Financial Positions)
Authorization Requests
4. Hiring Freeze —Assistant Planner
Compensation, Benefits, & Payroll
5. SLG Compensation Proposal
Employee & Department Issues
6. Public Works
7. Grant Integrated
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Grant County Commissioners Minutes
Week of April 15, 2019
8. Building Department
9. Building Department
Labor Relations
10. Association — CH, DC, PW; SW, YS
Negotiation: Negotiations for 2019 (2/21) (In
Progress)
Grievance ASC20181022 (Step 2)
Grievance: Grievance ASC20180221(Continued)
PERC: PERC 130743-U-18 (04/24-25)
11. Association —Deputy Sheriff
Other: Pay Schedule Settlement
12. Teamsters-GCSO — Corrections
Grievance: Grievance COR20160401
PERC 130683-P-18 (03/19-20)
PERC: PERC 130684-P-18 (04/03-04)
PERC 131213-U-18
13. Teamsters-GCSO — Sheriff Support
Negotiations for 2019 (No Date) (In
Negotiation: progress)
Grievance: Grievance SS20160401
10:00 a.m. —10:50 a.m. J McKiernan, Fairgrounds Update
• Staffing status
Becca's return
EC position
Seasonals
Departure
• Capital purchases moving forward
Red Gate Signage
Blue gate fencing change
• Building upgrades
Work has begun
Sheep barn upgrades
LED signage for callup
Sound system improvements
• Barn 39 and 41 ideas
Something similar to 46 and 47
Temporary stall purchase
• Fair status
Entertainment
Camping
Vendor registration
Superintendents
Judges
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Grant County Commissioners Minutes
Week of April 15, 2019
• Dude U — possibly cancelling the trip?
• Rodeo updates
• Erlandsen drone this afternoon
11:00 a.m. —11:20 a.m. J Gingrich, Deputy Clerk of the Board Update
Photos update
Retention Training/Extra Work
1:00 p.m. —1:20 p.m. G Dano, Prosecuting Attorney's Office Update
1:30 p.m. — 2:20 p.m. J Tincher, Public Works Update (Items 1 through 6)
A motion was made by Commissioner Carter, seconded by Commissioner Stevens, to approve items 1,
and 3 through 6 on the agenda as presented. Item 2 was not ready for signature. The motion passed
unanimously.
1. Execution of Contracts with North Star Enterprises for the Centerline and Shoulder
Rumble Strips project for the amount of $518,830.56. (Approved)
2. Execution of Contract with Roadwise Inc. for the Road Stabilization 2019 project in the
amount of $119,029.06. (Item not ready for signature)
3. Request to County Road Department for Reimbursable Work between Grant County
Port District No. 9 and Grant County to sealcoat Enterprise Street SE no later than
August 2019 not to exceed a maximum of $37,000.00. (Approved)
4. Local Agency Standard Consultant Agreement (Architectural/Engineering Agreement)
between Varela & Associates and Grant County for 2019 Grant County Pavement
Condition Survey Rating. The amount authorized is $60,321.00. (Approved)
5. Adams County and Grant County Interlocal Agreement for the Odessa — County Road
Bridge Replacement Planning Project. (Approved)
6. Authorization to Call for Bids for the Road 3 -NE project, Phase 1 (CRP 17-04) with a bid
opening date of May 14, 2019 at 1:30 pm.
The Commissioners signed a 26 year dedicated service award for Russell Keeley.
2:30 p.m. — 2:50 p.m. Consent Agenda (Items 1 through 11)
A motion was made by Commissioner Stevens, seconded by Commissioner Carter, to approve items 1,
and3 through 11 on the agenda as presented. Item 2 were not ready for signature. The motion passed
unanimously.
COMMISSIONERS OFFICE
1. Commissioners Office and Public Defense Vouchers for approval. (Approved)
2. Commissioners March 25 and April 1, 2019 Minutes for approval. (Items not ready for
signature)
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Week of April 15, 2019
3. Special occasion liquor license application for Desert Aire Mens Club and their event at the
Snack Shack at their golf course on May 18 and 19, 2019 in Mattawa, WA; Big Bend Community
College Foundation and their event at the ATEC Building at BBCC on May 18, 2019 in Moses
Lake; and Boys and Girls Club of the Columbia Basin and their event at the Port of Moses Lake
on May 4, 2019, from the Washington State Liquor and Cannabis Board. (Approved)
4. Application in lieu of current privilege for Friends' Riviera in Quincy, WA from the Washington
State Liquor and Cannabis Board. (Approved)
WSU EXTENSION
5. Request for out of state travel throughout 2019 for their employees to travel to WSU in
Hermiston, OR and Moscow, ID. Employees frequently travel to these locations to conduct their
jobs. This blanket approval will be in place of requesting travel for each individual travel date.
(Approved)
AUDITOR'S OFFICE — ACCOUNTING DEPARTMENT
6. Payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those
expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090,
as recorded on a listing and made available to the Board. (Approved in the amount of
$1,385,984.77)
CENTRAL SERVICES
7. Budget extension request in the amount of $8,000.00 for a settlement payment to Gray and
Osborne Inc. for services rendered during the Fairgrounds Sewer Project. (Approved, the public
hearing was scheduled for May 7, 2019 at 10:00 a.m.)
8. Request to proceed with the demolition of bathroom #1 at the Fairgrounds and replace it with a
CXT bathroom unit. Ladd Construction and Demolition was awarded the demolition project for
the amount of $42,485.63. This project was approved in the Fairgrounds Capital Expenditure
budget and costs a total of $313,576.83. (Approved)
9. Budget extension request in the amount of $6,684.42 to purchase a new microphone array
system from System Solutions NW (our current vendor for the BiAmp system and current
microphones) for the Commissioners Hearing Room. (Approved, the public hearing was
scheduled for May 7, 2019 at 10:00 a.m.)
SHERIFF'S OFFICE
10. Out of state travel request for INET Team, Support Staff, and Supervisor's Canfield, Crowder,
Messer, Mitchell, Smith to attend the 2019 Washington State Narcotics Investigators Association
Conference from April 22 — 25, 2019 in Coeur d'Alene, ID. (Approved, the public hearing was
scheduled for May 7, 2019 at 10:00 a.m.)
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Grant County Commissioners Minutes
Week of April 15, 2019
TECHNOLOGY SERVICES
11. Surplus Request forms for the following equipment: (Approved)
Description
Asset ID#
Manner of Disposal
Value
Copier - Digital Sharp MX-
103879
Business Interiors Trade-in
$2,800.00
M450NA
for new copier
Copier - Sharp Color MX230
102840
Business Interiors Trade-in
$10,000.00
for new copier
Copier - Sharp
102611
Business Interiors Trade-in
$3,000.00
for new copier
Copier - Sharp MXM503
104005
Business Interiors Trade-in
$5,500.00
for new copier
Copier - Sharp MX M623N
104369
Business Interiors Trade-in
$3,500.00
for new copier
Copier - Sharp MXM453N
104372
Business Interiors Trade-in
$5,500.00
for new copier
MISCELLANEOUS ITEMS
The Chair of the Board was authorized to sign the Trevor and Kimberly Tibbs (Replat of Warnick Short
Plat #2) File # P 19-0040 (preliminary P 18-0355) Final Plat Submission and Review.
Commissioner Stevens was authorized to sign the Grant County Health District voucher listing in the
amount of $19,314.73.
The Commissioners wrote a letter to the WA State Legislators in support of SB 5993 — reforming the
financial structure of the Model Toxics Control Program.
Multi Agency Communications Center (MACC) Claims Payment Request for Batch 01-86 in the amount of
$5,450.41. (Approved)
WEDNESDAY, APRIL 17, 2019
7:00 a.m. — 8:00 a.m. T Taylor at Grant County Economic Development Council — Board
Meeting (ATEC, BBCC)
8:30 a.m. — 9:00 a.m. R Stevens, WRCIP Fiscal Committee Conference Call
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Grant County Commissioners Minutes
Week of April 15, 2019
9:30 a.m. —11:00 a.m.
4:00 p.m. — 5:00 p.m
THURSDAY, APRIL 18, 2019
10:00 a.m. —12:00 p.m.
6:30 p.m. — 8:00 p.m.
MISCELLANEOUS ITEMS
TOURISM COMMISSION MEETING
VETERANS ADVISORY BOARD MEETING
Martin Hall Juvenile Center Board Meeting (Medical Lake)
T Taylor at Grant Transit Authority Board Meeting (Moses Lake Facility)
The Commissioners approved a request from the Sheriffs Office for out of state travel for their Honor
Guard (Pitt, Ball, Ball, Avila, Tufte, Haring, Hunt and Fulbright) to attend the memorial service of a fallen
Cowlitz County Sheriff Deputy on April 23 and 24, 2019 in Portland, OR.
FRIDAY, APRIL 19, 2019
1:30 p.m. — 3:30 p.m. R Stevens, WSAC Legislative Steering Committee — Webinar
Signed this -��day of I 2019.
BOARD OF COUNTY COMMISSIONERS
Grant County, Washington
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Tom Taylor, /Chair (�
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Cind arter, Vice -C it
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Richard Stevens, Member