HomeMy WebLinkAboutMinutes - BOCCMINUTES
GRANT COUNTY BOARD OF COMMISSIONERS
MONDAY, SEPTEMBER 23, 2019
The Grant County Commissioners session began at 9:00 a.m. with all Commissioners in attendance.
9:30 a.m. 9:50 a.m. T Gaines, Central Services Update
• Facilities and Maintenance: Personnel update; weather
• Technology Services: Budget
• Grant Integrated Services: CityView
• Fairgrounds: Water leak; winterizing; budget
• Interfund Communications: Personnel Update
• Central Services: General and project updates
10:00 a.m. —10:15 a.m. Commissioners Office Safety Meeting
10:30 a.m. —10:45 a.m. Citizen Public Comment Period (No public in attendance)
11:00 a.m. —11:50 a.m. Budget and Finance Update
1:00 p.m. —1:30 p.m. L Cordova, Grant Integrated Services — Exit Interview
1:30 p.m. —1:50 p.m. Open Record Public Hearing., Krehbiel Trust — Application for
, Classification or Reclassification /Open Space Land (RCW 84.34),
The Grant County Commissioners held an Open Record Public Hearing to consider an application
for Classification as Open Space Land for Current Use Assessment under Chapter 84.34 RCW
from James and Rosanne Krehbiel Trust to reclassify their parcel as Farm and Agriculture
Conservation Land. Property is located at 22987 Rd 7 -NE,, Moses Lake,, 316 -acres within the East
half of S 35, T20 N,, R30 EWM (Parcel No. 181-403-000).
Amy Perez, Assessor Deputy III stated this parcel is part of a Farm and Ag Compliance Review
which is done every 6 years. The current person who is renting the property is retiring so the
owner is looking for another person to lease the property. Ms. Perez recommended the owner
apply for the Ag Conservation program as he does fall into the category. He has been
generating income from a lease. It is good for 5 years to either get back into farming, lease the
property or sell it.
A motion was made by Commissioner Carter, seconded by Commissioner Stevens to close the
public comment portion of the hearing. The motion passed unanimously. Commissioner
Stevens moved to approve the reclassification to Farm Ag Conservation as presented.
Commissioner Carter seconded and the motion passed unanimously. The hearing adjourned.
(Open Space Taxation Agreement signed and recorded)
Page 2 of 9
Grant County Commissioners Minutes
Week of September 23, 2019
2:00 p.m. — 2:20 p.m. Open Record Public Hearing, Ordinance Amending Ch. 9.06 of the Grant
County Code titled "Dog Control" and repealing the Kennel License
Requirement
The Commissioners held an Open Record Public Hearing to consider a request from the Grant
County Sheriff to remove the "kennel license requirement" from the Grant County Code.
Sheriff Tom Jones stated that the Kennel License requirement refers to the breeding of dogs and
keeping them in Kennels. It doesn't alleviate a potentially dangerous dog that kennel
requirements the animal control deputy might require after someone has been cited for a
potentially dangerous dog. These are 2 separate issues. The Sheriff's Office has not been able
to locate any kennel licenses that have been issued for the breeding of dogs.
This will repeal Grant County Code 9.06.070.
A motion was made by Commissioner Carter, seconded by Commissioner Stevens to close the
public comment portion of the hearing. The motion passed unanimously. Commissioner
Stevens moved to approve the repealing of Grant County Code 9.06.070 as presented.
Commissioner Carter seconded and the motion passed unanimously. The hearing adjourned.
(Ordinance No. 19 -071 -CC)
2:30 p.m. — 2:50 p.m. ADA Coordinator Discussion
3:00 p.m. — 3:20 p.m. J Hammond, ASC Update and Misc BOCC Action (Items 1 through 13)
A motion was made by Commissioner Carter, seconded by Commissioner Stevens, to approve items 1
through 13 on the agenda as presented. The motion passed unanimously.
1. Possible vouchers for insurance, legal services, grant administration, etc. (Approved)
2. Request for release of funds on SIP 2019-05, Port of Quincy, Industrial Park No. 4, Tracts 4 and 6
Binding Site Plan Improvements in the amount of $133,500 (grant) to the Port of Quincy.
(Approved)
3. Washington State Health Care Authority, Interagency Contract for Community Prevention and
Wellness Initiative (CPWI) Prevention Services, through Grant Integrated Services, Contract No.
K3919. Term of the contract is July 1, 2019 to lune 30, 2021 in the amount of $3621295.
(Approved)
4. License agreement between Grant County and Town of Coulee City for use of location and
maintenance on Town of Coulee City property for Elections Ballot Drop Box. Term of license
expires in December, 2029. (Approved)
5. Interlocal Agreement for Provision of Services between Grant County and the City of Quincy
regarding Quincy Partnership for Youth in the amount of $160.,000. Term of the agreement is
January 1, 2020 through December 31, 2020. (Approved)
6. Resolution No. 19 -072 -CC authorizing execution of Interagency Agreement (Interlocal
Agreement) between Grant County and the City of Quincy regarding Quincy Partnership for
Youth. (Approved)
Page 3of9
Grant County Commissioners Minutes
Week of September 23, 2019
7. Amendment No. 1 to Washington State Department of Social and Health Services Contract No.
1963-57191. This amendment removes Exhibit A, Data Security Requirements in its entirety.
(Approved)
8. Request from the Grant County Fire District No. 3 on Strategic Infrastructure Program (SIP)
#2018-15, New Fire Station —Trinidad/Crescent Bar, for one reimbursement to be made prior to
complete of the project in the amount of $109,394.62. (Approved)
9. Port of Mattawa request for extension of time on Strategic Infrastructure Project (SIP) 2018-07,
Sentinel Gap Industrial Park —Road and Utility Development from October 8, 2019 to November
15, 2019. (Approved)
10. Contract with Quality Paving Inc. for paving work at 1631 Division Ave. E, Ephrata and 1274
Lowry, Moses Lake, for a total contract amount of $37,.843. Work to be completed by December
31, 2019. (Approved)
11. Contract with North Central Construction for new roof on building at 365 F Street NW, Ephrata
for a total contract amount of $39,682.35. Work shall be completed on or before the 21St day
after agreed start date between contractor and Sheriff Office Representative. (Approved)
12. Amendment to Consolidated Homeless Grant Subrecipient Agreement (September 2019) with
Housing Authority of Grant County. This amendment corrects the contract number, which
should be Contract No. 20-46108-10, not Contract No. 19-46108-10. Term of the agreement is
July 1, 2019 to June 30, 2021 in the amount not to exceed $886,,231.00. (Approved)
13. Vendor Agreement between Grant County (GrIS Developmental Disabilities) and Moses Lake
Community Health for education and information services and Parent to Parent services. Term is
July 1, 2019 through June 30, 2021. (Approved)
6:00 p.m. — 7:00 p.m. R Stevens at Ephrata Community Meeting to discuss 3/10% Law and
Justice Sales and Use Tax (Ephrata City Hall)
MISCELLANEOUS ITEMS
Request from the Moses Lake Irrigation and Rehabilitation District (MLIRD) for an extension to the
Interlocal Agreement signed September 22, 2014 and terminating December 31, 2019. After discussion,
the Commissioners voted to not extend this ILA but do agree that under the mediated stay agreement
this ILA remains in effect.
The Commissioners approved and signed the Public Works County Payroll Salary Fund for their
September 13, 2019 payroll.
TUESDAY, SEPTEMBER 24, 2019
The session was continued to 9:00 a.m. with all Commissioners in attendance.
9:00 a.m.-10:00 a.m. RStevens,Out
Page 4 of 9
Grant County Commissioners Minutes
Week of September 23, 2019
9:00 a.m. — 9:50 a.m. K Eslinger., Human Resources Update
Calendar Items
09/10/19 — No HR Update Held
09/17/19 — No HR Update Held
09/25/19 —Work in Ellensburg
Discussion Items
1. Benefits Questions
a. Retiree Benefits
b. Term Employee Benefits
Authorization Requests
2. Sick Leave Donation
3. Hiring Freeze — Legal & Community Advocate
4. Expense Reimbursement Claim
5. PMA — Senior Accountant
Priority Items
ms
6. NOVAtime Project
a. Phase 1: 134 Employees / 1 Department
b. Phase 2: 274 Employees / 10
Departments
c. Phase 3: 142 Employees / 10
Departments
d. Excluded: 125 Employees/ 3
Departments
Reports &:Metrics.
7. Menke Jackson Expense Allocation
uitment /.Civil Service
8. Assistant Public Works Director
9. G HS
..Labor Relations
10. Association — CH; DC; PW; SW; YS
Negotiation: Negotiations for 2019 (Mediation)
Recommendation Memorandum from the Human Resources Director regarding.a request from
the Sheriff's Office - Corrections to initiate the County sick leave donation policy for Barbara
Buchmann (Recipient 19-02). The Director recommends approval. (Approved)
Position Management Approval (PMA) for a Legal and Community Advocate position within New
Hope, funded through a Youth Homelessness Demonstration Program grant. (Approved)
Page 5 of 9
Grant County Commissioners Minutes
Week of September 23, 2019
10:00 a.m. —10:20 a.m. J Gingrich., Deputy Clerk of the board
BOCC:
• Budgetlnput
• November Training Luncheon ideas
Board of Equalization (BOE):
• Board Composition
• Stipend
Tourism Commission:
• Lodging Tax info
• Commission Retreat September 18.,2019 @ Quincy Public Market
• LTAC Appointments
Disability Board:
0 Update
Veteran Services:
• Monthly Data Update
• General Policy Discussion
10:30 a.m. —10:50 a.m. E Soloman, Building Permit Discussion
11:00 a.m. —11:20 a.m. Juvenile Court and Youth Services Update
• Financial
• Intakes
• Courts
o Offender/Diversion
o Truancy
o Dependency
• Security
• Martin Hall
• Administration
11:30 a.m. —11:40 a.m. Open Record Public Hearing: Central Services, Sheriff's Office and
Auditor's Office Budget Extensions
The Commissioners held an Open Record Public Hearing to consider the following budget extension
req uests:
• Central Services Fund #126 Department #168 in the amount of $47,,755.60 from REST Funds due
to the overage for the sidewalk replacement project.
• Sheriffs Office — Emergency Management Division Fund #001 Department #114 in the amount of
$100,,000.00 to receive two US Department of Homeland Security grants through the Washington
State Emergency Management Division that were not carried over into the 2019 budget.
Page 6 of 9
Grant County Commissioners Minutes
Week of September 23, 2019
Contract #E18-160 for FY2017 is $64,780.00 and #E19-110 for FY2018 is $35,220.00 (Revenue
code 333.970). This funding will be used to purchase a mobile command vehicle from the
Arlington County, VA Police Department.
Auditor's Office in the total amount of $168,.000.00 to receive unanticipated revenue received
from recording fees than anticipated in the 2019 budget: Fund #129 Department #171 in the
amount of $14.,000.00 to the Affordable Housing Fund and Fund #130 Department #172 in the
amount of $154,.000.00 to the Homeless Housing Fund.
Commissioners Taylor and Carter read into the record the request from the Auditor's Office.
Tom Gaines, Central Services Director, stated this is for the sidewalk project around the courthouse.
The project came in over the anticipated budget so this extension is to cover the excess cost. This
also includes a budget transfer in the amount of $27,101.00 which will move project money around
within their Capital Outlay projects and also a Youth Services duct cleaning project.
Darrik Gregg, Chief Deputy, discussed the Sheriff's Office request.
A motion was made by Commissioner Stevens, seconded by Commissioner Carter to close the public
comment portion of the hearing. The motion passed unanimously. Commissioner Carter moved to
approve budget extensions as presented. Commissioner Stevens seconded and the motion passed
unanimously. The hearing adjourned. (Resolution No. 19 -073 -CC)
1:00 p.m. —1:20 p.m. G Dano, Prosecuting Attorney's Office Update
1:30 p.m. — 2:20 p.m. J Tincher, Public Works Update (Items 1 through 5)
A motion was made by Commissioner Carter, seconded by Commissioner Stevens, to approve items 2
through 5 on the agenda as presented. Item 2 was not ready for signature. The motion passed
unanimously.
1. Bid Award Recommendation: Road District No. 3 Shop Repair, Quincy recommend the contract
be awarded to the low bidder: Blew's Construction, Inc. of Spokane, WA for the bid amount of
$1,501,250.00 not including sales tax. (Item not ready for signature)
2. Request to purchase - 4 ea. 2020 Western Star 4900SF Cab and Chassis from Freightliner NW in
the amount of $510,600 not including sales tax; and 4 ea. Contractor Dump Bodies with
hydraulic and controller system, 4 ea. Body Sanders, 4 ea. Front Mount 2 -Way Plows, 4 ea. Rear
Mount Wing Plows, 4 ea. Electric Tarp Systems, and 4 ea. Steel Tool Boxes including installation
from Northend Truck Equipment in the amount of $611,811.40. (Approved)
3. Resolution No. 19 -074 -CC in the matter of revising the Grant County Solid Waste Management
Fund to transfer $0.15 per ton of municipal solid waste collected at the Grant County Landfill to
the Grant County Health District to fund their solid waste programs as described in the Grant
County Solid Waste Management Plan to take effect January 1, 2020. (Approved)
4. Amendment No. 8 between Grant County and Parametrix, Inc. for Grant County Ephrata Landfill
RI/FS Engineering Services for the budget amount of $597,.094. (Approved)
Page 7 of 9
Grant County Commissioners Minutes
Week of September 23, 2019
5. Resolution No. 19 -075 -CC notice of hearing for the -surplus of the following vehicles/equipment
and setting a public hearing date of October 15, 2019 at 1:45 p.m.: (Approved, the public
hearing was scheduled for October 11.5, 2019 at 1:45 pm)
UbZZ
ZU11
FORD
EXPLORER 4X4
1FMHK8B84BGA54244
167,413
$6,500
062.
2003
FORD
RD
TARUSSE.
1FAFP53U 636211478
6247-5
$2 000
7041
2011.
FORD
EXPEDITION 4X4
IFMJU1G53BEF36846
109,370
$7,500
70620G
2013
�:CH MR
CHEVROLET LIET
TAHOETAHOE4XZ
1GNLC2EO5.DR307889
�163, 239,
%7 -5
7066
jr 2013
CHEVROLET
S I LV E RA DO 2500 4X4
1GCIKVCG2DF216844125,511
$6,000
0610 :
'2009
RANGER 4X4
1FT-ZR45E79PA39424
79;497
4500
2001
2007
FORD
F-150 4X4
1FTRF14V47KC61485
104,886
$5,000
3071
2004
FORD '''
F-150 42
2Ft'R'f17.,W54CA70307:
130
.0
- 0
0409
2009
FORD
F-150 42
1FTRX14W09FA84354
137,374
_$3
$3,000
04022006
0
_1745G4X.4
1FTRX-14W96KC90372:-
851-599.-:
1630
2004
WESTERN STAR
DUMP TRUCK
5KI(HAECG84PNO3454
224,994
$15,000
2650.
1995
_INGERSOLL
DD90ROLLER
141233
UNKNOWN
31006
7051
2012
CHEVROLET
TAHOE 4X2
1GNSK2E04CR284392
131,280
$7 500
2:30 p.m. — 2:50 p.m. Consent Agenda (Items I through 9)
A motion was made by Commissioner Stevens, seconded by Commissioner Carter., to approve items I
through 4 and 6 through 9 on the agenda as presented. Item 5 was amended. The motion passed
unanimously.
COMMISSIONERS OFFICE
I. Commissioners Office and Public Defense Vouchers for approval. (Approved)
2. Multi -Agency Communications Center MACC Bond Claims Payment Request (Batch 01-89) in the
amount of $4,783.43. (Approved)
3. Special occasion liquor license applications for Desert Aire Owners Association and their
September 28-29., 2019 event at their Golf Course Snack Shack; and Ducks Unlimited and their
event on October 5,. 2019 at O'Sullivan Sportsman Resort, from the Washington State Liquor and
Cannabis Board. (Approved)
4. Letters of appointment for Jim Brakebill and Marge Steinmetz to the Board of Equalization for a
3 year term beginning October 1,. 2019 through September 30, 2022. (Approved)
5. Recommendation from the Health and Wellness Committee (HWC) to implement a wellness
program to be offered to Grant County employees. (Approved, but amended that the incentive
payment will be paid to the employees by the end of the first quarter, 2020.)
6. Douglas County Commissioner Resolution No. CE 19-41 in the matter of appointing Deborah
Moore as a Trustee to the North Central Regional Library representing Douglas County.
(Approved)
Page 8 of 9
Grant County Commissioners Minutes
Week of September 23., . 2019
AUDITOR'S OFFICE —ACCOUNTING DEPARTMENT
7. Payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those
expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090,
as recorded on a listing and made available to the Board. (Approved in the amount of
$489,p049.69)
FACILITIES AND MAINTENANCE
8. Recommendation to award the contract for the Health District Roofing Repair and Skylight
Replacement project (FM1911) to Centimark for the amount of $16,628.00. This funding was
approved in their 2019 Capital Expenditure budget for Forecasted Capital Needs. (Approved)
FAIRGROUNDS
9. Letter of appointment for Jesyka Morrison and Lorna Callahan to the Fair Advisory Committee
(FAC) fora 3 year term beginning October 1, 2019 through September 30,.2022. (Approved)
3:00 p.m. -3:50 p.m.
• HR Update
• Budget
MISCELLANEOUS ITEMS
Grant Integrated Services Update
The Chair of the Board signed the Esteban and Estella Carmona (Carmona No. 1 Short Plat) File # P 18-
0386 (preliminary P 17-0256) Final Plat Submission and Review.
WEDNESDAY, SEPTEMBER 25, 2019
The session was continued to 9:30 a.m. with Commissioners Taylor and Stevens in attendance.
Commissioner Carter was out and excused.
8:30 a.m.-9:30 a.m.
9:30 a.m. —10:15 a.m.
10:30 a.m. —10:50 a.m.
• General Update
• Courthouse Hours
CENTRAL SAFETY COMMITTEE MEETING
B Hill., Public Defense Update
K Allen, Clerk's Office Update
Page 9 of 9
Grant County Commissioners Minutes
Week of September 23, 2019
11:00 a.m.-11:20 a.m. T Jones, Sheriffs Office Update (Did not attend)
11:30 a.m. —12:00 p.m. A Kim, Washington State Auditor's Office — 2018 Financial and Federal
Audit Exit Meeting
6:00 p.m. — 7:00 p.m. C Carter at Mattawa Community Meeting to discuss 3/10% Law and
Justice Sales and Use Tax (Wahluke High School)
THURSDAY, SEPTEMBER 26, 2019
T Taylor and C Carter,, Out
10:00 a.m. —12:00 p.m. Martin Hall Juvenile Center Board Meeting (Medical Lake)
2:00 p.m. — 5:00 p.m. R Stevens at Transportation Improvement Board Meeting (Wenatchee)
6:00 p.m. — 7:00 p.m. C Carter at Royal City Community Meeting to discuss 3/10% Law and
Justice Sales and Use Tax (Royal City Golf Course)
FRIDAY, SEPTEMBER 27, 2019
T Taylor,, Out
9:00 a.m. —11:00 a.m. R Stevens at Transportation Improvement Board Meeting (Wenatchee)
Signed this day ofb4e-*4etbw,2019.
BOARD OF COUNTY COMMISSIONERS
Grant County., Was�iington
orjQ TaNqr, Ch4i
Cindy CarterWice-Chairu
est: jt�— �( (�0'5 t�D
L-"/ Y11-
!� , �� �//,� �� Richard Stevens, Member
Ba ara J. Vasquez
CI k of the Board