HomeMy WebLinkAboutMinutes - BOCC (002)GRANT COUNTY BOARD OF COMMISSIONERS
MEETING MINUTES
Week of March 13- March 19, 2023
Commission Chambers
35 C Street NW
Ephrata, WA 98823
Public meetings were held in person with a WEBEX Conference Call/Video option available.
MONDAY, MARCH 13, 2023
The Grant County Commissioners session began at 9:00 a.m. with Commissioners Jones (via Webex) and
Carter in attendance. Commissioner Stone attended at 9:15 a.m.
8:00 a.m. —12:00 p.m. D Stone, Remote
8:30 a.m. —10:00 a.m. D Stone, Grant County Public Health Briefing for Healthcare and Schools
(Zoom)
9:00 a.m. — 9:30 a.m. Japan Sister City Exchange Discussion (Bridges)
Janice Flynn discussed the background check requirement and is looking for direction. Renew
stated they could assist with DSHS (through SAW) and the Washington State Patrol has
background checks for purchase. This was approved to move forward.
5 students will be housed in Moses Lake and 5 students will be housed in Royal City. Draft a
letter to both School Districts requesting the student exchange. 4 host families in Moses Lake
and 5 host families in Royal City.
Commissioner Carter is hesitant to be the Commissioner Liaison but has decided to be the
commissioner point of contact.
9:30 a.m. —10:30 a.m. B Vasquez, Clerk of the Board Update
• NovaTime
• Veteran Services —Benchmarks and Goals /Veteran Assistance Fund Spending (AG)
• Employee Appreciation BBQ changed date to 10/4/23.
• Confirmed: Joint Meeting w/ City of Moses Lake, Port of Moses Lake, Grant PUD, (4/20)
10:30 a.m. —11:30 a.m. C Carter, Meeting with Economic Development Council
11:30 a.m. —12:00 p.m. M McKnight, Assessor's Office Update (Commissioner Jones attended
via Webex, Commissioner Stone was out and excused.
• Working with vendor on new software implementation. PACS /Harris Govern
t
Page 2of8
Grant County Commissioners Minutes
Week of March 13, 2023
1:00 p.m. — 2:00 p.m. Commissioners Round Table — Miscellaneous Discussion
• Review of Consent Agenda Items
• Commissioner Districts Weekly Update
• Emergency AP Batches (CC)
2:00 p.m. — 3:30 p.m. K Eslinger, Human Resources Update
:Discussion Items
Re uest
q
Action`
01. Advertising County Openings
Direct
Board Direction Given —The Board does not feel
that we need to expend the extra budget to
advertise positions or our applicant tracking
system in the local paper. Departments may
decide to advertise on a position -by -position
bases.
02. Labor Conflict
FYI Only
No Action Taken — Informational Only.
03. Department Head Time Sheets
Direct
Board Direction Given — Board expressed interest
in written update reports from Department
Heads.
Authociaal on Requests,
Re nest
q
Actoon
04. PMA - System Support Specialist
Sign
Board Declined Position Management Action.
05. PMA - Tech Services Tech
Sign
Board Approved Position Management Action.
06. PMA — HR Administrative Assistant
Sign
Board Approved Position Management Action.
07. PAR — Brittany Bevier
Sign
Board Approved Presented Item — HR will bring a
clean copy for signature at their next update.
08. PAR — Alayzsha Murga
Sign
Board Approved Presented Item — HR will bring a
clean copy for signature at their next update.
Em:: : = D` :r n
loee& e a me t Issues
p _ Y,
Re uest
.
Action
09. Public Works
FYI Only
Board Direction Given.
Position Management Approval (PMA) for Central Services/Technology Services to increase the number
of Technology Services Technicians positions to 4. The Commissioners denied this request, stating it's ok
to refill, but no addition to staff.
Position Management Approval (PMA) for Human Resources in add a new HR Administrative Assistant
position. (Approved)
Pursuant to RCW 42.30.110(1)(g) Commissioner Jones called an Executive Session to order at 2:47 p.m.
to go until 3:05 p.m. regarding Job Applicant/Evaluation. In attendance were Commissioners Carter,
Stone and Jones, Kirk Eslinger and Decorah Anderson, Human Resources. The session was continued to
3:15 p.m. Commissioner Jones closed the session at 3:15 p.m.
Page 3 of 8
Grant County Commissioners Minutes
Week of March 13, 2023
MISCELLANEOUS ITEMS
The Commissioners approved and signed the Public Works County Payroll Salary Fund for their March
10, 2023 payroll.
TUESDAY, MARCH 14, 2023
The session was continued to 8:30 a.m. with all Commissioners in attendance.
8:30 a.m. — 9:00 a.m. K McCrae, Prosecuting Attorney's Office Update
9:00 a.m. —10:00 a.m. R Jones and Doug Croft- EDC (R Jones Office)
10:00 a.m. —11:00 a.m. Tourism Discussion Meeting
The Tourism Commission received the resignation of Bill Burke /Burke Marketing on 2/15/23.
What direction does the County want to move forward? Commissioner Carter discussed the
Montana Magazine. Should a study of tourism be conducted?
11:00 a.m. —12:00 p.m. T Gaines, Central Services Update
12:00 p.m. —12:30 p.m. D Stone, 7t" District Elected Official Zoom Meeting
1:00 p.m. — 2:00 p.m. S Castro, Public Works Update
• Public Works Engineering/Roads
o Quincy -Columbia Basin Irrigation District License for Removal of Road Building Materials
2:00 p.m. — 3:00 p.m. Commissioner's Meeting
• Call to order
• Open Forum for Citizen Input (3 minutes per person, 15 -minute time limit)
• Approval of Agenda A motion was made by Commissioner Carter, seconded by Commissioner
Stone, to approve the agenda as presented. The motion passed unanimously.
• Correspondence (ie. Emails that have come in that need response, letters of support etc.) None
• Commissioners Roundtable — Miscellaneous Discussion
• Consent Agenda — (Items 1 through 26) All items are considered routine and will be enacted by
one motion of the commissioners with no separate discussion. If a separate discussion is
desired, that item may be removed and placed under Board Discussion/Decision. A motion was
made by Commissioner Carter, seconded by Commissioner Stone, to approve the -consent
agenda, removing item 21 to the discussion/decision area. The motion passed unanimously.,
Page 4of8
Grant County Commissioners Minutes
Week of March 1% 2023
AUDITOR'S OFFICE
1. Payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those
expense reimbursement claims certified by the auditing officer as required by RCW 42.24.0901
as recorded on a listing and made available to the Board. (In the amount of $641,839.49)
2. Request to increase Washington Trust Bank County -Issued credit card limit from $250,000.00 to
$300.,000.00. (The Commissioners signed a letter of support to Washington Trust Bank)
3. Budget extension request for the anticipated expenses for the new county morgue in the total
amount of $750,.000 ($375,000.00 from 126.168 REET #1, and $375,000.00 from 137.178 REET
#2). (Approved, the public hearing was set for 3/28/23 at 3:20 p.m.)
CENTRAL SERVICES
4. Request to proceed with McKinistry to perform the necessary repairs to the Harwood Fire
Suppression System. Estimated cost of repair is $6.,905.00.
5. Request to proceed with McKinistry to perform necessary repairs to the Law and Justice building
Air Handler Unit without completing the usual bidding practice due to the emergent need of
repairs.
COMMISSIONER'S OFFICE
6. Approval of February 20, 2023, and February 27, 2023, Commissioners Minutes.
7. Invoices
8. Purchase order/lease in the amount of $34,884.00 to update our IMI Postage Meter with United
States Postal Services (USPS) under State Contract NASPO/ValuePoint # ADSP016-
169901/Addendum 05516 (WA)).
9. Special occasion liquor license for the Rocky Mountain Elk Foundation and their event at Grant
County Fairgrounds on April 1, 2023, from the Washington State Liquor and Cannabis Board.
10. Reimbursement request from the Housing Authority of Grant County on the Department of
Commerce Eviction Rent Assistance Program (ERAP 2.0) Grant No. 21-4619C-108, in the amount
of $225,.836.99 for February 2023 expenses.
11. Reimbursement request from the Housing Authority of Grant County on the Consolidated
Homeless Grant (CHG) No. 22-46108-10, in the amount of $37,463.32 for February 2023
expenses.
12. Grant County Economic Development Council 2023 Municipal Services Agreement in the
amount of $60,000.00 for services from the Building Prosperity project. Term is January 1, 2023
through December 31, 2023.
DISTRICT COURT
13. Out -of -State travel request for Alma Farias to attend the NADCP RISE2023! Conference in
Houston, TX. Dates of travel are June 24, 2023, through June 30, 2023. Total cost of travel is
$3,800.00.
Page 5 of 8
Grant County Commissioners Minutes
Week of March 13, 2023
FAI RG RO lJ N nS
14. Request to purchase herbicide/pesticide from Wilbur Ellis. Total cost of purchase is $14,777.80
and will be funded from Fairgrounds Chemical budget line 3105, utilizing a State Contract.
PROSECUTING ATTORNEY
15. Request to purchase a Sharp BP -70M31 copier and a Sharp BP -70M45 Copier from Kelly
Connect. Total cost of purchase is approximately $ 12,885.40. Purchases were previously
approved in the 2023 Capital Outlay 121.163 budget for $11.,100.00 but prices have since
increased. The remaining $1,785.40 will be funded from 001.109.
PUBLIC WORKS
16. Request to transfer a 2016 Ford Explorer, vehicle No. 7086, from ER&R in the amount of
$5.,000.00 to Superior Court Drug Court. This was approved in the 2023 Capital Expenditures.
17. Recommendation to award the 2023 Asphalt Materials project to Central Manufacturing, Inc for
items 2A in the amount of $64.00 per ton and 213 in the amount of $66.00 per ton as well as
Ergon Asphalt & Emulsions, Inc for items 1A in the amount of $505.00 per ton and 113 in the
amount of $ 505.00 per ton. Upon approval, award letters will be signed.
18. Authorization to create CRP #2023-03 for the Patton & Loring Signal Upgrade 2023 ACP item #6
miscellaneous projects.
19. Authorization to call for bids for the Patton Boulevard & Loring Drive Signal Project. Bid opening
will take place May 02, 2023, at 9:00 a.m. at Public Works.
2.0. Authorization for State Contract 2023 budgeted purchase ACP item #6 miscellaneous projects
CRP #2023-03, replacement signal cabinet and controller, upgrade traffic signal lighting, loop
detection and replace pedestrian crossing buttons at the Patton & Loring intersection. Estimated
cost is $57.,000.00.
21. Resolution in the matter of closing the Mattawa drop box site. Board approved the closure of
the Mattawa site on January 31, 2023 with an effective date of May 15, 2023. (Moved to the
discussion / decision area of the agenda)
22. Quincy -Columbia Basin Irrigation District Columbia Basin Project, Washington License/Interlocal
Agreement for the removal of Road Building Materials to remove up to 50,000 tons of crushed
aggregate from the Q-18 (Hilltop/George) Materials site, described as the Northeast quarter
section 221 Township 18, Range 23, E.W.M., Parcel #150445000. Term of agreement is upon
signature for 5 years. (Resolution No. 23 -026 -CC)
RENEW
23. Out-of-state travel request for Crystal Cruz and Ryan Boldman to attend CADCA Mid -Year
Training in Dallas, TX. Dates of travel are July 15, 2023, through July 21, 2023. Cost of travel is
$3,582.77 per traveler for a total of $7.,165.54.
Page 6 of 8
Grant County Commissioners Minutes
Week of March 13, 2023
SHERIFF'S OFFICE
24. Amendment No. 1 to Master License and Services Agreement between Homewav, LLC and
Grant County (WA) Sheriffs Office. The amendment includes additional equipment, services,
and extending term through June 9, 2028.
25. out-of-state travel request for John Wallace to attend Northwest Polygraph Examiners Annual
Conference in Newport, OR. Dates of travel are June 25, 2023, through'June 30, 2023. Total cost
of travel is $2,374.85.
TECHNOLOGY SERVICES
26. Purchase order No. 455 in the amount of $5,.988.00 to ArchiveSocial for the social media
archiving annual subscription.
• Board Discussion/Decisions Items (Items to discuss and items that were removed from Consent
Agenda. These items will be acted,upon together)
• Walk-on item: A motion was made by Commissioner Stone, seconded by Commissioner
Carter, to approve the walk-on item as presented. The motion passed unanimously.
o Letter of support to Congresswoman Cathy McMorris Rodgers for Adams County
Congressionally Directed Spending (CDS) request for their Bridge #45-3 Booker Road
bridge.
o Item 21: Resolution in the matter of closing the Mattawa drop box site. Board approved
the closure of the Mattawa site on January 31, 2023 with an effective date of May 15,
2023. (Commissioners Jones and Stone approved the closure and the signing of this
resolution. Commissioner Carter voted against the closure and nay on the resolution)
(Resolution No. 23 -025 -CC)
• Adjournment
3:00 p.m. — 4:00 p.m. R Jones w/ J Wawers
4:00 p.m. — 5:00 p.m. R Jones, Position Management Review Team Meeting
7:00 p.m. — 8:00 p.m. R Jones, Warden City Council Meeting
WEDNESDAY, MARCH 15, 2023
7:00 a.m. — 8:00 a.m. R Jones at Grant County EDC Board Meeting (ATEC Building BBCC)
9:00 a.m.-9:30 a.m. C Carter, WCRG Fiscal Committee Call
9:30 a.m. —10:30 a.m. C Carter at Meeting with Data Vantage Centers
Page 7 of 8
Grant County Commissioners Minutes
Week of March 13, 2023
9:30 a.m. –10:30 a.m. D Stone, Meeting with Doug Croft -EDC
9:30 a.m. –11:30 a.m. TOURISM COMMISSION MEETING
10:00 a.m. –11:00 a.m. R Jones, CBWC Steering Committee Meeting
1:00 p.m. – 2:30 p.m. _G.Caxter,-Gr-a.a ply-am�rev-e—ntionT orce ee ing
6:00 p.m. – 8:00 p.m. D Stone at Legislative Steering Committee (LSC) Roundtable
(WSAC, Olympia)
THURSDAY. MARCH 16.2023
8:00 a.m. –1:00 p.m. D Stone at Legislative Steering Committee (LSC) (Olympia)
8:00 a.m. –10:00 a.m. R Jones, CBSWC Board Meeting
10:00 a.m. - 2:00 p.m. C Carter, Grant Transit Authority Board Retreat (Moses Lake Facility
Office)
10:3.0 a.m. –12:30 p.m. R Jones, CBSWC Stakeholder Meeting
12:00 p.m. -5:00 p.m. D Stone, Out
12:00 p.m. -5:00 p.m. R Jones, Remote
1:00 p.m. -2:00 p.m. R Jones, Grant County Jail OAC Meeting
Page 8 of 8
Grant County Commissioners Minutes
Week of March 13,, 2023
FRIDAY, MARCH 17, 2023
No meetings held
A
Signed this. day of Hoci 2023.
.,-A,tt,e,,st:
,�ar ara J. Vasquez,
Clerk of the Board
BOARD OF COUNTY COMMISSIONERS
Grant County,, Washington