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HomeMy WebLinkAboutMinutes - BOCCMINUTES GRANT COUNTY BOARD OF COMMISSIONERS MONDAY, APRIL 1, 2019 The Grant County Commissioners session began at 8:30 a.m. with all Commissioners in attendance. 8:30 a.m. — 9:00 a.m. Elected Official Roundtable 9:00 a.m. — 9:20 a.m. J Hammond, ASC Update and Misc BOCC Action (Items 1 through 9) A motion was made by Commissioner Carter, seconded by Commissioner Stevens, to approve items 1 through 9 on the agenda as presented. The motion passed unanimously. 1. Possible vouchers for insurance, legal services, grant administration, etc. (Approved) 2. BOCC approval on 2019 Grant County Tax Statement in the amount of $15,841.70 (full tax). This amount includes the delinquent tax of $9,638.87 for the Moses Lake Irrigation & Rehabilitation District assessment. (Approved) 3. Payment Under Protest letter regarding 2019 Moses Lake Irrigation & Rehabilitation District tax amount and 2018 delinquent amount to Darryl Pheasant, Grant County Treasurer. (Approved) 4. Lease Amendment between Washington State Department of Natural Resources and Grant County, Lease No. 60-A69048. Lease of property for public outdoor recreation commonly known as the DNR Moses lake Sand Dunes property amending lease Exhibit 1A, legal description of premises and encumbrances. Change is based upon an increase in acres. Total acreage amount will now be 640 acres. (Approved) 5. Interagency Agreement (Interlocal Agreement) between Grant County Health District, Quincy Partnership for Youth Coalition and Grant Integrated Services. The agreement provides a mechanism for the collaborative work, completion of deliverables, and transfer of funds necessary to carry out the priority health improvement initiatives associated with the North Central Washington Youth Marijuana Prevention and Education Program. Term is July 1, 2018 through June 30, 2019. (Approved) 6. Resolution No. 19 -032 -CC authorizing execution of Interagency Agreement (Interlocal Agreement) between Grant County Health District, Grant Integrated Services and Quincy Partnership for Youth Coalition regarding North Central Washington Youth Marijuana Prevention and Education Program. (Approved) 7. Professional Services Agreement for Jonathan Hoskins of Total Health Events, LLC to provide independent assessment for the Washington State Quality Award (WSQA) lite application per RCW 43.185C.210. Total compensation will be $2,000.00 with a term of April 1, 2019 through July 31, 2019. (Approved) 8. Interlocal Agreement between Grant County and the City of Moses Lake. The agreement provides the City of Moses Lake access of Statewide Imagery Services through WaTech. Term of the agreement is the same duration of the County's 2017 Service Level Agreement with WaTech. (Approved) 9. Resolution No. 19 -033 -CC authorizing execution of Interlocal Agreement between Grant County and the City of Moses Lake for Orthoimagery Services (State Imagery Services). (Approved) Page 2 of 9 Grant County Commissioners Minutes Week of April 1, 2019 9:30 a.m. — 9:50 a.m. T Gaines, Central Services Update 10:00 a.m. —10:15 a.m. Commissioners Office Safety Meeting 10:30 a.m. —10:45 a.m. Citizen Public Comment Period Commissioner Taylor opened the public comment period. Phil Anderson came into discuss 1-1639 and wondered about the status of the resolution that was brought in two weeks ago, supporting the 2nd amendment and constitution. Commissioner Taylor stated its been forwarded to the Civil Deputy Prosecuting Attorney for review. Kevin McCrae stated he has not seen it yet. Commissioner Taylor stated there is no timeframe to give on the review. Commissioner Taylor opened the discussion on immigtiona, customs and enforcement issues on Grant County property. After discussion with the Sheriff's Office, Prosecuting Attorney's Office, Border Patrol and Customs, he stated that those agencies are in compliance within their authority. They are prohibited from trespassing them from the County property. Public comment will be limited to two (2) minutes. Monserrat Padilla, coordinator of the Washington Immigrants Solidarity Network. They are a statewide network who aids when immigration and enforcement tears a family apart. What they have been hearing through their hotline is that numerous people who are being taken into custody for the smallest infraction. They have been receiving calls about the Grant County Courthouse, people have been taken from this courthouse after paying parking tickets and other traffic infractions, to being afraid to testify as a witness. People are afraid to call for a protection order and who are victims of domestic violence for fear of being ripped apart from their families. Brenda Rodriguez, Eastside Coordinator for WA Immigrants Solidarity Network. They have been getting an increase in the amount of calls about Grant County and how Immigration Custom and Enforcement (ICE) and Custom Border Patrol (CBP) have been conducting arrests outside of the courthouse. Agents show up to court, not wearing uniforms or badges and when people with Latino sounding names exit the courthouse, agents follow them outside and ask for documentation to prove their immigration status. If they cannot provide documentation, they are transported to the Spokane County jail. Abigail Scholar, Executive Director of Central Washington Justice for our Neighbors, stated there is collusion between local police, Sheriff' Office, ICE and CBP. She stated this issue is the Commissioners to manage. People should be able to come to the courthouse for due process. Ken Chadwick, Attorney from Schulteis, Tabler and Wallace, stated the issue is access to justice and court. If the Federal Government has probable cause, they do not need a warrant. Grant Reichert, Northwest Immigrants' Rights Project, Wenatchee, provides legal services to immigrants. The path to citizenship does sometime lead to the state/county courthouses. Page 3 of 9 Grant County Commissioners Minutes Week of April 1, 2019 Ronaldo Delgado, Delgado Law Firm, gave information contrary to what the Commissioners have been told. He stated there is a 100 air mile radius from an external boundary of the United States, that ICE/CBP cannot come here and arrest people because of the boundary. Domestic violence victims are afraid to come to courthouse. Referenced US Code: 8USC Section 1357 (a) 3. Maria Vega, Attorney who represents domestic violence victims. Access to courts is important! She gave an example of a 9 year old who was a victim of sexual assault and her mother wants to get a protection order but is afraid to come to the courthouse. Jim Vassen (?) Spokane Immigrants' Rights Coalition, stated local governments are doing federal work. Local government employees should be doing their local jobs only. Their job is not to be sharing information with the federal government. Reverend Keith Madsen, lives in Wenatchee, stated that within the Constitution and within Biblical principal, we are to love our neighbor like ourselves. Gabriella Lomaley (?) from Yakima, speaking today for those who could not attend today who are afraid to go to doctor's appointments, to the grocery store, afraid they are going to get stopped and have to come to the Courthouse to pay a traffic ticket. People are not wanting to drive anymore because of this. Jose Gonzales, Royal City, is an educated gentleman having graduated from Royal High School and went to college but renewal of immigration status was denied and he had to go back and work in the fields. He continues to work on getting his positive immigration status. Commissioner Taylor closed the public comment period as there is a meeting at 11:00 a.m. He invited everyone to come back next Monday to that public comment period. The Commissioners will continue to work with local law enforcement and Prosecuting Attorney's Office to find out the correct laws. He thanks everyone for attending today. Commissioner Carter stated she is available now through noon and is willing to move to another room to continue this discussion. The group was moved to the Multi-purpose room. 11:00 a.m. —11:30 a.m. T Taylor, Finance Committee Meeting 12:00 p.m. —1:00 p.m. BOCC Training Luncheon 1:30 p.m. —1:40 p.m. Grant County Paper of Record for Legal Notices — Bid Award On March 26, 2019, the Commissioners held a bid opening for the Paper of Record for legal notices. The following bids were received: 1. Grant County Journal $6.80 / per column inch 2. Columbia Basin Herald $5.00 / per column inch Page 4 of 9 Grant County Commissioners Minutes Week of April 1, 2019 After review and discussion, a motion was made by Commissioner Carter, seconded by Commissioner Stevens, to award the paper of record from July 1, 2019 —June 30, 2020 to the Columbia Basin Herald in the amount of $5.00 per column inch. The motion passed unanimously. 1:45 p.m. — 2:15 p.m. M Jaderlund, Auditor's Office Update 2:30 p.m. — 2:50 p.m. J Gingrich, Veterans Services Update 3:00 p.m. — 3:30 p.m. D Pheasant, Grant County Admissions Tax Discussion MISCELLANEOUS ITEMS The Commissioners approved and signed the Public Works County Payroll Salary Fund for their March 29, 2019 payroll. TUESDAY, APRIL 2, 2019 The session was continued at 8:45 a.m. with all Commissioners in attendance. 8:45 a.m. — 9:00 a.m. Z Kennedy, Legislative Session Update 9:00 a.m. — 9:50 a.m. K Eslinger, Human Resources Update Calendar Items 04/02/19 —Association Negotiations 04/04/19 — District Court Trial 04/05/19 — Corrections Unit Timesheet Audit 04/09/19 — Deputy Sheriff Unit — Meeting re Payroll Schedule Change Discussion Items 1. 04/01/19 — Citizen Public Comment Period Authorization Requests 2. PAR — Kari Johnson 3. Hiring Freeze — Legal Secretary 4. Hiring Freeze — Public Defender Budget, Finance, & Risk 5. HWC Meeting 03/28/19 Compensation, Benefits, & Payroll 6. Compensation Committee — Department Head (4/16) Page 5 of 9 Grant County Commissioners Minutes Week of April 1, 2019 7. Compensation Committee — Financial Positions (4/15) 8. GrIS Wage Scale Update Proposal 9. DCL Benefits Options Employee & Department Issues 10. Assessor's Office 11. New Hope Policy & Procedure 12. Policy Updates & Policy Committee Labor Relations 13. Association — CH, DC, PW; SW, YS Negotiation: Negotiations for 2019 (2/21) (In Progress) 14. Association — Deputy Sheriff Other: Pay Schedule Settlement 15. Teamsters-GCSO — Corrections Grievance: Grievance COR20160401 PERC. PERC 131213-U-18 16. Tea msters-GCSO —Sheriff Support Negotiation: Negotiations for 2019 (No Date) (In Progress) Grievance: Grievance SS20160401 Other: Pay Schedule Settlement Pending Items 17. Equal Employment Opportunity Plan 18. ADA Plan 19. NOVAtime Implementation Hiring Freeze Exception Form for a Legal Secretary position within Juvenile Court and Youth Services due to that employee taking another position within the Department. Hiring Freeze Exception Form for a Public Defender 1 or 2 position within the Department of Public Defense. 11:00 a.m. —11:50 a.m. D Hooper, Development Services Update • Workload report • Comp Plan Amendment Applications for 2019 • Thomas Drive Enforcement Site (continued discussion) • Team Building 1:00 p.m. —1:20 p.m. G Dano, Prosecuting Attorney's Office Update Page 6 of 9 Grant County Commissioners Minutes Week of April 1, 2019 1:30 p.m. — 2:20 p.m. J Tincher, Public Works Update (Items 1 through 4) A motion was made by Commissioner Carter, seconded by Commissioner Stevens, to approve items 1 through 4 on the agenda as presented. The motion passed unanimously. 1. Recommendation to award the Rock Rake Teeth quote to Braber Equipment LTD of Abbotsford, BC in the amount of $4,560.00 not including sales tax. (Approved) 2. Recommendation to award the quote for the Broom Wafers to Ironclad Co. of Seattle, WA to furnish and deliver Items 1,2,3,4, and 5 for the amount of $12,495.50 not including sales tax. (Approved) 3. Recommendation to award the bid for these specific items for the Asphalt Materials 2019 project to Western States Asphalt (no contract): (Approved) • Item 1A— Furnish 4,400 tons of HFE 150 Liquid Asphalt in the amount of $1,760,913.00 • Item 1B — Furnish 520 tons of HFE 90 Liquid Asphalt in the amount of $208,107.90 Recommendation to award the bid for these specific items for the Asphalt Materials 2019 project to Central Manufacturing Inc.: • Item 2A — Furnish up to 7,000 tons of HMA Class %" PG 64-28 in the amount of $347,438.00 • Item 2B — Furnish up to 7,000 tons of HMA Class 3/8" PG 64-28 in the amount of $354,994.00 4. Recommendation to award the bid for the Centerline and Rumble Strips project to North Star Enterprises of Liberty Lake, WA for the bid amount of $518,830.56. (Approved) 2:30 p.m. — 2:50 p.m. Consent Agenda (Items 1 through 19) A motion was made by Commissioner Carter, seconded by Commissioner Stevens, to approve items 1 through 19 on the agenda as presented. The motion passed unanimously. COMMISSIONERS OFFICE 1. Commissioner's Office and Public Defense Vouchers. (Approved) 2. Commissioners March 4 and 11, 2019 Minutes for approval. (Approved) 3. Special occasion liquor license for Tom Finken Memorial Charities event to be held at the Sage Creek Campground in Quincy, WA, from the Washington State Liquor and Cannabis Board. (Approved) 4. Special occasion liquor license for Spirit Therapeutic Riding Center event to be held at Familia Property in Quincy, WA, from the Washington State Liquor and Cannabis Board. (Approved) 5. Change of corporate officers/stockholders application for Jones of Washington in Mattawa, WA from the Washington State Liquor and Cannabis Board. (Approved) 6. Letter of appointment for Katie Smith to the Health and Wellness Committee representing the Auditor's Office as the alternate member. (Approved) 7. Letter of appointment for Rachel Jorgenson to the Health and Wellness Committee representing the Auditor's Office as the primary member. (Approved) Page 7 of 9 Grant County Commissioners Minutes Week of April 1, 2019 8. Letter of appointment for Patti Berns to the Health and Wellness Committee representing Juvenile Court and Youth Services as the primary member. (Approved) 9. Letter of appointment for Teresa Crawford to the Health and Wellness Committee representing Juvenile Court and Youth Services as the alternate member. (Approved) 10. Proclamation recognizing April 2019 as National County Government Month in Grant County. (Approved) AUDITOR'S OFFICE — ACCOUNTING DEPARTMENT 11. Payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090, as recorded on a listing and made available to the Board. (Approved in the amounts of $11.76 and 229,355.47) NEW HOPE 12. Proclamation recognizing April 2019 as Sexual Assault Awareness month in Grant County. (Approved) 13. Proclamation recognizing April 2019 as Child Abuse Prevention month in Grant County. (Approved) FAIRGROUNDS 14. Request to provide preference for camping to Building and Animal Superintendents. (Approved) 15. Surplus request form for a Golf Cart (Asset ID# 104471) that no longer runs and will be sold. (Approved) CENTRAL SERVICES 16. Request to switch mailroom equipment for postal requirements to new equipment from 11t Class Office Solutions utilizing Neopost equipment. The 5 year lease will be with MailFinance, Inc. for the amount of $7,689.24 utilizing the Naspo Valuepoint Purchasing Cooperative Contract No. ADSPO-16-169901. (Approved) SHERIFF'S OFFICE — EMERGENCY MANAGEMENT DIVISION 17. Request to purchase six (6) FUR LS -X 60 Hz handheld thermal units in the amount of $14,708.86 from Surveillance One using Homeland Security Grant funds, Contract No. E17-074. They are also requesting a budget extension to receive these funds that were originally budgeted in 2016 and not carried over each year. (Approved, the public hearing was scheduled for April 15, 2019 at 11:00 a.m.) Page 8 of 9 Grant County Commissioners Minutes Week of April 1, 2019 TREASURER'S OFFICE 18. Application from Todd VanDehey for Resale of Tax Title property for Parcel Nos. 06-0584-000, 06-0584-001, 06-0984-000, 06-1067-000, and 06-1076-000 with a starting bid of $500.00 for all 5 parcels. The Treasurer recommends denial of the offer. (Approved) 19. Request to transfer the Trial Court Improvement monies from the Law and Justice Fund per SSB 5454. The amount is $16,962.00. (Approved) MISCELLANEOUS ITEMS The Chair of the Board was authorized to sign the Robert Deleeuw (Deleeuw Short Plat) File # P 19-0020 (preliminary P 18-0291); and the Russell Reynolds (Reynolds Short Plat FU 258) File # P 19-0078 (preliminary P 18-0049) Final Plat Submission and Review. WEDNESDAY, APRIL 3, 2019 No Meetings Held THURSDAY, APRIL 4, 2019 7:00 a.m. — 8:00 a.m. "Tentative" T Taylor at Moses Lake Chamber Response Team Meeting (Moses Lake Chamber Office) (Cancelled) 6:00 p.m. — 7:00 p.m. FAIR ADVISORY COMMITTEE MEETING (Fairgrounds) Page 9 of 9 Grant County Commissioners Minutes Week of April 1, 2019 FRIDAY, APRIL 5, 2019 1:30 p.m. — 3:30 p.m. R Stevens, WSAC Legislative Steering Committee — Webinar Signed this Z��day of 2019. test: l a bara J. Vas C erk oft e Boar BOARD OF COUNTY COMMISSIONERS Grant County, Washington Tom Taylor, Chair k e,-) �5 Cind Carter, Vice-Chath Richard Stevens, Member