HomeMy WebLinkAboutMinutes - BOCCPublic meetings were held in person with a WEBEX Conference Call/Video option available.
MONDAY, MARCH 20, 2023
The Grant County Commissioners session began at 8:30 a.m. with Commissioners Jones and Stone in
attendance. Commissioner Carter was at a County Clerk's Spring Program in Richland.
8:30 a.m. - 9:30 a.m. S Fode, New Hope Update
• Shelter Update
• Lead Advocate Stipends: Band 7 step 7 with stipend until March 4. Band 9 step 5, no stipend
effect 3/5.
• Lights on Courthouse in April (blue-CAPM (first week of April), teal -SRAM (third week of April)
• Sexual Assault Awareness Month (SAAM) and Child Abuse Prevention Month (CAPM)
Proclamations (to be signed at the 2/28/23 Consent Agenda)
• Harvest of Hope Comedian (November 2)
• New Hope ARPA requests
9:30 a.m. —10:30 a.m. B Vasquez, Clerk of the Board Update
• Annual Retreat Discussion: Clerk of the Board given direction.
• WMCA After Conference Review
10:30 a.m. —11:30 a.m. K Smith, Accounting Update
• Payroll: memorandums for Renew incentive payments, did not have the proper amount. Rachel
got documentation for the difference and where funding is coming from.
• Capital Outlay End of Year Cutoff: Emili would like to have credit card usage for capital
purchases only, move up due date to the end of November.
• Accountability Audit for 2020/2021 is still ongoing. Continued review of Sheriff's Office.
• Credit Card usage is increasing. Another increase will be potentially needed. Increased Amazon
spending and capital expenditure purchases.
• County Wide Cost Allocation Plan: Currently being completed by Human Resources/Technology
Services/Facilities and Maintenance — all offices should be completing this.
• GP Access for employees
• Budget Extensions aren't being processed for current expense as the fund may not be needed at
year end. Accounting is keeping a list to make sure the Commissioners keep an eye out.
• Budget call, verbiage about new positions. Re-educate elected official and department heads.
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Grant County Commissioners Minutes
Week of March 20, 2023
• Budget Meetings in November: Position management discussion, expenses, revenues. All day
meetings are a lot, shorter days over a longer period of time. Send out email to find out how
much time they need, pre -budget meeting/budget meeting/post-budget meeting.
• Public Works uses a different budget template than accounting.
11:30 a.m. —12:00 p.m. J Kriete, Sheriff's Office Update
• Warden Lake Petition: There are very narrow areas of the lake. Accessibility for Sheriff boats to
enforce will be an issue. The Sheriff will schedule a boat tour of the area.
• Staffing: Would like to add two more corrections officers to the courtrooms. In the future, he
foresees needing more staff when the new jail opens.
• Utility Deputy requirement/training may need to change into a fully commissioned deputy.
• Catalytic Converter seizure, 824 lbs worth.
1:00 p.m. — 2:00 p.m. Commissioners Roundtable — Misc. Discussion
• Review of Consent Agenda Items
o Public Works Item 11: Bridge 248 is to establish the CRP in order to bill employee time.
Senator Murray's Office reached out for a meeting to discuss a potential new funding
opportunity. Grant/Adams Counties recommend maintaining their course of funding
request of CDS guaranteed funding. The Commissioners approved this
recommendation.
o Renew Items 14,15.,17,18: This funding will come from ARPA funding along with other
suicide prevention funds.
o Renew Item 20: Only 1 bidder responded.
o Sheriff's Office Item 22: Renaming of two parcels at the Sand Dunes. Matt Hope of the
Assessor's Office found two deeds stating the deeds are to the County, not the Sheriff's
Office. This item can be removed from Consent and the paperwork can be fixed on the
Assessor's end.
o Commissioner Item 3: July 29 is the preferred date and approved. Facilities and
Maintenance gives their blessing.
• Commissioner District Updates
o District 2: Rob had many water update meetings. Met with private companies wanting
solar; Law Tac meeting with Juvenile and transportation concerns with Soap Lake.
o District 1: Danny discussed a DSHS General Services Agreement relating to a COVID
vaccination requirement. Danny took this to the Legislative Steering Committee
meeting and many hadn't heard about this. #32 is the key point on this matter.
• Tourism Commission Marketing Director (jg): Bill Burke/Burke Marketing gave his resignation
effective 4/28/23, the county will need a new marketing plan and coordinator. The Prosecuting
Attorney's Office will look into the bid requirement, but Rebekah Kaylor does not believe that is
necessary. Jim McKiernan recommended someone that is used in Spokane County.
• Chief for the Day (6/8/23) — GCSO would like a commissioner to attend (jg)
• Youth Services Covered Bench, Lighting and Camera (rj): Sheriff is not supportive of the idea of
having the transfers done at the jail. Suhail will work with Maintenance to get a budget
together.
• Credit Card usage at the end of the year.
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Grant County Commissioners Minutes
Week of March 20, 2023
• Rob stated the Board met with Accounting to discuss the credit card limit and how it will
potentially need to be increased again.
• Credit card capital purchases: accounting is asking that final expenses be placed on credit cards
by the end of November, in order to be paid by end of December.
• Position Management within the budget process, education will be forthcoming.
• Larger budgets will be given more time at the budget meeting time in November.
• Meeting with museum 3/21/23.
• Accessory Dwelling Unit (ADU) legislation is moving forward, except the bill that WSAC
supported has died.
2:00 p.m. — 3:30 p.m. K Eslinger, Human Resources Update
biscussion Items
Request
Action
01. Organizational Structure
Direct
Board Declined to Provide Direction.
02. Public Works Staffing Levels
Direct
Board Declined to Provide Direction.
Authorization Requests
t
Action
03. PAR —Brittany Bevier
Sign
Board Signed -Copy Provided to Board Staff.
04. PAR — Alayzsha Murga
0 5. PAR — Evan Little
06. Corrections CBA 2022-2023
07. PMA —Certified Medical Assistant
08. PMA — Peer Recovery Coach
09. Renew Teamsters CBA 2022-2023
Sign
Board Signed - Copy Provided to Board Staff.
Sign
Board Signed - Copy Provided to Board Staff.
Sign
Board Signed - Copy Provided to Board Staff.
Approve
Board Approved Position Management Action.
Approve
Board Approved Position Management Action.
Sign
Board Signed - Copy Provided to Board Staff.
Action taken after Executive Session(s):
No decisions/actions were made by
Pursuant to RCW 42.30.110(1)(f), Commissioner Jones called an Executive Session to order at 2:10
p.m. to go until 2:55 p.m. regarding Personnel Disciplinary Matters. In attendance were
Commissioners Stone and Jones, Kirk Eslinger and Decorah Anderson, Human Resources, and Dave
Bren, Public Works. The session was continued to 3:01 p.m. Commissioner Jones closed the session
at 3:01 p.m.
Personnel Action Request (PAR) for the salary, wage and/or position change for Alayzsha Murga and
Brittany Bevier, District Court; and Evan Little, Technology Services.
Working Agreement by and between the Grant County Sheriff's Office and Teamsters, Food
Processing Employees, Public Employees, Warehousemen and Helpers, Local Union No. 760 —
Corrections. Term is January 1, 2022 — December 31, 2023.
Working Agreement by and between Grant County and Teamsters Local Union No. 760 — Clinical
Staff. Term is January 1, 2022 — December 31, 2023.
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Grant County Commissioners Minutes
Week of March 20, 2023
3:30 p.m. — 4:00 p.m. B Hill, Public Defense Update
• Judge trials are continuing.
• They are short attorneys as they recently lost one.
TUESDAY, MARCH 21, 2023
The session was continued at 8:15 a.m. with Commissioners Jones and Stone in attendance.
Commissioner Carter attended via Webex at 8:22 a.m.
8:15 a.m. — 8:30 a.m. Z Kennedy, Legislative Update
• The 17, 13 and 1St" District legislators voted in favor of the proposed Accessory Dwelling Unit
(ADU) bills that were proposed in the House and Senate. 1337/5235
• Pesticide Advisory Board \
8:30 a.m. — 9:00 a.m. K McCrae, Prosecuting Attorney's Office Update
Pursuant to RCW 42.30.110(1)(i), Commissioner Jones called an Executive Session to order at
8:32 a.m. to go until 8:37 a.m. regarding Litigation. In attendance were Commissioners Carter,
Stone and Jones, Kevin McCrae and Rebekah Kaylor, Prosecuting Attorney's Office. The session
was continued to 8:42 a.m. Commissioner Jones closed the session at 8:42 a.m.
• Department of Social and Health Services "Terms and Conditions": Rebekah Kaylor reviewing
these new requirements for COVID vaccinations. Sheriff's Office/Renew/New Hope/Juvenile
Court and Youth Services may be affected.
9:00 a.m.-9:30 a.m. S Palacios, Juvenile Court and Youth Services Update
• Financial
• Intakes
• Courts:
o Offender/Diversion:
o Truancy:
o Dependency:
• Chelan County: Smooth transition from Martin Hall /Transportation
• Administration: Interviews for legal secretaries this week.
9:30 a.m. —10:00 a.m. Museum Advertising Discussion Meeting
• Advertising budget in the amount of $11,.000.00 was approved in 2023. They didn't apply for
LTAC funds so this year so current expense will be funding this expense unless a later application
is approved by LTAC. '
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Grant County Commissioners Minutes
Week of March 20, 2023
10:00 a.m. —11:00 a.m. J McKiernan, Fairgrounds Update
• Staffing status
o (1) Seasonal so far with one more to start next week
o Office seasonal (1) to start around May 1 and one around mid -lune
• WSDA Health and safety grant
o Potential lighting project, matching
funds?
• FAC attendance policy: Draft presented.
• Contracts
o Rodeo
o Carnival
• P and L through February
• Longterm planning session: Seasonal employees are difficult to find. What's our 3-5-10
year plan?
11:00 a.m. —12:00 p.m. D Bren, Road Improvement District Study Session ;�1 16 A %.0 9 16'k- +;�;r,+o%A L .FSessien
Road Improvement District (RID) can be approved by a vote of the people. In 2005/2007 Cost
Share program was amended through Resolution No. 07 -136 -CC. Original Resolution No.77-
039-CC. Adams County is going back to "primitive roads". The initial investment is high to start
this gravel to oil cost share program, but maintenance would be lower. Labor and equipment
costs are not included in the RID process.
Potential use of the "ranking system" for decisions on which projects get completed.
Phases of implementing an RID:
1. RID Formation: initiated by Commissioners or by Protest Method / or Neighborhood
2. Construction of the RID
3. Pay for the RID
Once approved, the Treasurer begins collection of assessments and the "assessment is a
property lien until repaid in full". The county has the option of contributing to the project or
placing all financial costs on the petitioners. Jerome Wawers was in attendance and gave
historical input.
12:00 p.m. —1:00 p.m. R Jones w/ L Ohl
1:00 p.m. — 2:00 p.m. S Castro, Public Works Update (Commissioner Jones was absent until
1:15 p.m.)
• Solid Waste
o MLED —Update
o Green House Gases Reporting
• Public Works General Update
o Tracking Sheet
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Grant County Commissioners Minutes
Week of March 20, 2023
o New Hires
o Employee Retention: Working with HR, exit interviews needed.
o CDS, Thank You Letters
o Professional Development Academy Scholarship
o Bilingual Pay
o ALPR —Automatic License Plate Reader Policy implementation.
o Certified Public Official (CPO) Training —New Certification
o Bailey Bridge Parts Purchase
o Pavement Condition Survey
o Safe Streets for All (SS4A) RFQ
• Public Works Engineering/Roads
o Bridge Designs allow for extension.
2:00 p.m. — 3:00 p.m. Commissioner's Meeting
• Call to order
• Open Forum for Citizen Input (3 minutes per person, 15 -minute time limit) None
• Approval of Agenda A motion was made by Commissioner Stone, seconded by Commissioner
Jones, to approve the agenda as presented. Commissioner Carter was absent from the vote.
• Correspondence (ie. Emails that have come in that need response, letters of support etc.) None
• Commissioners Roundtable — Miscellaneous Discussion
o DS: Eastern Washington Council of Governments letter to state legislators regarding
opposition to breaching the four Lower Snake River Dams.
o Janice Flynn: Japanese background check for exchange students, cannot use DSHS.
They can run through the Washington State Patrol for background checks.
o Commitment of $40,000 of CHG funds, HopeSource has not yet been awarded the
contract. Hopefully will know by end of the week. If it is not awarded, New Hope our
Housing Authority could use the funding as well.
o Monthly billing to be given by Reina for Japanese Exchange Student program.
• Consent Agenda — (Items 1 through 24) All items are considered routine and will be enacted by
one motion of the commissioners with no separate discussion. If a separate discussion is
desired, that item may be removed and placed under Board Discussion/Decision. A motion was
made by Commissioner Stone, seconded by Commissioner Carter, to approve the consent
agenda as presented. The motion passed unanimously.
AUDITOR'S OFFICE
1. Payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those
expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090,
as recorded on a listing and made available to the Board. (In the amounts of $594,,699.95 and
$155,331.82)
COMMISSIONER'S OFFICE
2. Invoices
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Week of March 20, 2023
3. Request from Ricardo Gutierrez, Diverse Society Car Club, to utilize the front of the Courthouse
for a car show on July 1 or July 29, 2023. (It was approved for July 29)
4. Washington State Department of Commerce Associate Development Organization Certification
(ADO) / Designation Form designating Grant County Economic Development Council as the
Associate Development Organization to coordinate economic development services for Grant
County.
5. Authorization for release of BOCC Approved Funds, Department of Commerce, E -RAP 2.0 Grant
#21-4619C-108, Opportunities Industrialization Center (OIC), Request #16, in the amount of
$50,355.80.
CENTRAL SERVICES
6. Recommendation to award project CSD 2301 to Eastside Asphalt in the amount of $59.,510 for
the infill and paving of an area being prepared for new horse barns at the Grant County
Fairgrounds.
7. Recommendation to award project CSD 2302 to Stans Construction and Son in the amount of
$215,036.68 for the purchase and installation of two new horse barns at the Grant County
Fairgrounds.
8. Recommendation to award project CSD 2303 to J.M. Pacific in the amount of $78,553.20 for the
leveling and concrete installation for three horse barns at the Grant County Fairgrounds.
PROSECUTING ATTORNEY'S OFFICE
9. Out-of-state travel request for Jeremiah Jensen to attend NADCP Rise2023 Conference in
Houston, TX. Dates of travel are June 24, 2023, through June 30, 2023. Total Cost of travel is
$3.,800.00.
PUBLIC DEFENSE
10. Out-of-state travel request for Brett Hill to attend NADCP Rise2023 Conference in ,Houston, TX.
Dates of travel are June 24, 2023, through June 30, 2023. Total Cost of travel is $3.,800.00.
PI IRI Ir XA/(1RICC
11. Resolution No. 23 -027 -CC initiating County Road Project designated as CRP NO. 23-03, resolving
that Bridge 248 Road 11 -SE, State Road Log No. 24500 from milepost 4.21 to milepost 4.22 be
improved.
12. Request to purchase Bailey Bridge Parts from Sole Source Vendor, Bailey Bridge Inc. The
estimate provided by the vendor for the parts is $11,370 including freight, not including sales
tax. (Resolution No. 23 -027 -CC)
RENEW
13. DSHS-DDA Agreement for Contract 2163-24991, Amendment 2 for an increase of $ 48,973.00
effective February 1, 2023, through June 20, 2023.
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Week of March 20, 2023
14. Out-of-state travel request for Angelino Serrano to attend American Association of Suicidology's
56th Annual Conference in Portland, OR. Dates of travel are April 17, 2023, through April 22,
2023. Total Cost of travel is $2,784.40.
15. Out-of-state travel request for Bethany Escamilla to attend American Association of
Suicidology's 56th Annual Conference in Portland, OR. Dates of travel are April 17, 2023, through
April 22, 2023. Total Cost of travel is $2.,784.40.
16. Out-of-state travel request for Carrie Redding to attend CPI Instructor's Conference in
Indianapolis, IN. Dates of travel are July 22, 2023, through July 26, 2023. Total Cost of travel is
$2,672.90.
17. Out-of-state travel request for Hector Zavala to attend American Association of Suicidology's
56th Annual Conference in Portland, OR. Dates of travel are April 17, 2023, through April 22,
2023. Total Cost of travel is $2,784.40.
18. Out-of-state travel request for Jose Fariaz to attend American Association of Suicidology's 56th
Annual Conference in Portland, OR. Dates of travel are April 17, 2023, through April 22, 2023.
Total Cost of travel is $2,784.40.
19. Out-of-state travel request for Megan Watson to attend CADCA Mid -Year. Dates of travel are
July 15, 2023, through July 21, 2023. Total Cost of travel is $3.,582.77.
20. Request to proceed with finishing renovations at the new Royal City location to make facilities
ADA compliant. Previously approved bid was for $ 19,094.43. Renovations can now be
accomplished in less than 2 -weeks for $10,000.00. Funds for completion of this project will
come from previously approved Capital Outlay (594.64.6400)
SHERIFF'S OFFICE
21. 2,022 Emergency Management Performance Grant (22EMPG) Agreement No. E23-204 in the
amount of $ 59,809.00 to provide U.S. Department of Homeland Security (DHS)/Federal
Emergency Management Agency (FEMA) Federal award funds to states to assist state, local,
territorial, and tribal governments in preparing for all hazards through sustainment and
enhancement of those programs described in the Work Plan.
22. Request to have parcels 170085000 and 170082000 legal owner name changed from Grant
County Sheriff's Department ORV to Grant County. Both parcels are in the existing off-road
vehicle park commonly known as Moses Lake Sand Dunes.
TECHNOLOGY SERVICES
23. Purchase order No. 458 in the amount of $8,,770.79 to Ednetics for the Software Maintenance
Annual Service Renewal.
24. Purchase order No. 456 in the amount of $ 119,365.41 to Acctec — A Systems Integrator for the
Annual License, Maintenance & Updates for Microsoft Dynamics GP.
• Board Discussion/Decisions Items (Items to discuss and items that were removed from Consent
Agenda. These items will be acted upon together) A motion was made by Commissioner Stone,
seconded by Commissioner Carter, to approve the walk-on item as presented, using Law and
Justice Funds. The motion passed unanimously. (It was later determined L&J funds were not
available so Current Expense funds will be used)