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Home My WebLink AboutRequest to Purchase - Development ServicesGRANT COUNTY DEVELOPMENT SERVICES P.O. Box 37 - 264 WEST DivisiON AVENUE EPHRATA, WA 98823 (509) 754-201 1 EXT 3001 TO: Board of County Commissioners FROM: Chris Young, Director .ISSUE:-- Budget Amendment — Capital 0 Clay DATE: March 27, 2023 CC: Jim Cook Katie Smith Barbara Vasquez Monts. V PRV 11v APR am,_Q`4 2023 l /. 9W ex Ina so W ax A new scanner was approved as part of the Development Services Capital Outlay 2023 Budget request, and we were quoted a price of $x.7,751.00 by Kelly Connect for this particular scanner and 4 -year maintenance plan. We requested $17.,751 for the 2023 Capital Outlay budget for this purchase and assumed that this amount included the sales tax but it did not and therefore has created an additional $1,491.08 outstanding cost that was not budgeted for and/or approved. Development Services also budgeted for and was approved for $1,49,5.00 for the purchase of the National Fire Protection Association (NFPA) Codes on-line. We ended up finding this platform at a reduced rate and received the subscription for $484.99, which was $1,010.01 less than what was approved in the 2023 Capital Outlay. Development Services is requesting a budget amendment to allow the NEPA Subscription unused monies of $1,010.01 to be applied toward the scanner shortfall of $1.,491,.08 and the remaining $45x..07 from the Development Services Building budget so we can pay this outstanding invoices 2023 Approved Capital Outlay 138.116 APPROVED SCANNER BUILDING 17,751.00 17,75LO - 001-3 001.14LD0.913E.594246803/4 138.116 APPROVED NFPA FIRE CODES ONUNE SUBSCRIPTION NIA 1,495.00 .10495.00 ' 138-01 138.116.00.0000524304900 138.116 APPROVED ; ICC PREMIUM ACCESS (BLDG CODES) NIA 2,,720.00: 2,720.00 138-02 1138.116.00.0000.524304900IED ,131 1:8 N _....._.. -2- RPPO 22710 72nd Ave 5 P: 206.284.9100 Vr % OP Kent, WA 98032 F: 206.285.4023 kelleyconnef-com eantll- Orddr Number 64299 WM Michael Chase 12/21/2622 Sala Represent&tive Order Date The p8ftles acknowledge and agree all terms and conditions stated on the reverse side of the Sales Agreem#ni constitute an Integral prt of the Sales Agreernot.,gnd are inc&p6rafed h&Wh. By signing this Agriem6nt, the CUAt6m6r represents it fully understands ail terms and c6ndltions'Aatjgd herein, 'and akrddftj.6ht-tonst1tt1fds the entire understanding between Kelley Connect and Ctkstomer. KELLEY CONNECT APPROVAL kit: AUTHORIZED SIGNATURE REQUIRED --Wchael.-C�se PRINTED NAME MPANY . ..... ...... ....... IRATC6, PLANNING DEPARTMENT 0 MPMY G ) NT,CO. PLANNING DEPARTMENT ADDRESS 264 1 W IJ I VI S I ON ADDRESS 264M DIVISION CITY'STATE ZIP 'P" *H , "A' , "A' T"A" W-" "A'98$23 ' '^ ' CONTACT PHONE ... ....... ....... ............. CITY EPHRATA CONTACT STATE WA PHONE Z10 98823 JIM Cook (509) 754-2011 .... .... . ..... 1rh: Cooil(wr ... ... .... 509) 754-2011" EMAIL jcodkpg`radtc6-un`t ElVlpl L., ........... . 1jc jcook@'gfd6tcountywa.gov 66k@,gfd6tc' gov `F NANC ONS LEASE ITERM,:. Q CASH MONTH LV'.*P&Y1WNT.- $0 QTY ITEM # DESCRIPT11". 4.290, —'42 CCD .C.01"Ot Scanner UNIT-PRICE $141,986.60 O T .$141986-,00 • Contex IQ Quattro'X .4.290 vv/Zero Turn. Stad(er RD Ultra X.,4290 Sc6h 56tion Pro 1 4Y` -0 S 4.Yiw onsite, Service Agreement -$21.76�.100 $2,765-.00 SUPPLIES AND MAINTENANCE !mIN+OLILIDED`IN LEASE MAINttNANCE -- I � , AGREEMENT SUBTOTAL ,U $17,751.00 Pledsie 40fte to pbt(f LEASE. 6rMA1NMNAtYCEAGREEMEN.Tjor y lume andrdtts. IDELIVERY �c I4 -4101011vai" i Rew pill] t'llM 0 M I I Lounim wyn k ,N,Rtwcj'Rk I'NsTALL $0,00. 4 — orlsiwsetiereement, Peryearsuopoitbeyand 4 SALES TAX $1,491-08year . years, .$i395,,00 per year TOTAL USS DEPOSIT $19,242.08 BALANCE DUE $19,242.08 Michael Chase 12/21/2622 Sala Represent&tive Order Date The p8ftles acknowledge and agree all terms and conditions stated on the reverse side of the Sales Agreem#ni constitute an Integral prt of the Sales Agreernot.,gnd are inc&p6rafed h&Wh. By signing this Agriem6nt, the CUAt6m6r represents it fully understands ail terms and c6ndltions'Aatjgd herein, 'and akrddftj.6ht-tonst1tt1fds the entire understanding between Kelley Connect and Ctkstomer. KELLEY CONNECT APPROVAL kit: AUTHORIZED SIGNATURE REQUIRED --Wchael.-C�se PRINTED NAME OICE TJ rlxzELL'E INV`* t"rl I -ALOW Invoice Number:J - 4-- 6,!- )f 0 ( Dy Invoice Date: 2/20/2023 Account Number: Balance Due: 0'75 Bill To: GRANT CO. PLANNING DEPARTMENT Ship To: GRANT CO. PLANNING DEPARTMENT Attn: Accounts Payable Attn* None specified P.O. BOX 37 264 W DIVISION EPHRATA, WA 98823 EPHRATA, WA 98823 us Sales Order No P. O. Number Ship Method Payment Terms Payment Due SH69299-1 69299 OT 30 Days 3/22/2023 Remarks Sales Person im Cook Michael Chase 09754-2011 :ook@grantcoun wa.gov Item No Description Serial No Order Ship BkO UM Price Disc Amount iDX4290-ZT Contex HD Ultra X 4290 42" Color 67GC26OIK44N 1.0 11.0 0.0 EA $14,986.00 $14,986.00 Scanner With Zero Turn Stacker ZEMrr PAYMENT TO: (elley Connect Z2710 72nd Ave S lent WA 98032 ?06-284-9100 )ayment by credit card may be subject to a 3% surcharge ro pay online, visit our website: www.Kelleyconnect.com I Subtotal $14,986.00 Discount $0.00 Freight $0.00 Sales Tax $1,258.82 Invoice Total $16,244.82 Balance Due $16,244-82 Paqe 1 of 1 N"'rELLEY' CONTRACT NNEU- �e C,.c c • ' � !',. • li � vft:.�r•Y�'�)':`rk`;�R.j',�'•i•.1j'�u.;��')'�F;�'t'��';.y Invoice Number: • �� ,' ••II�`1��rS3 5 711 Invoice Date: 2/2Q/2023 fU-F ti ccount Number: g f xG 1514 f 'I � (` ,i. �{t,�ya qa %� A f ,)„tt..,F��_�.;.•�a:��:�r "•.Y,�3i.•1 t•'uy�.. i�3y 4 'f1 '}'{ �' r�u !1'' kf• ti �"My ' � Balance Dine. 'k•.t•�,';��. �'�;.g;' , 'u ;. ,yy'��.#{� ,/!Q�(� ��'�'Qp �� N 11u,{�.`i�'L:C;��:iLHwiSiil ',t•».�r• r , 1w� jJtr (��t + p'�ir�i. �* V7�� • � /t�tsli �11 �� '• d.. � � � �� {"yy',�',•I.Yi YYY .f s Bill To: GRANT C0: PLANNING •DEPARTMENT Customer: GRANT CO. PLANNING DEPARTMENT Accounts Payable 264 W DIVISION P.O. BOX 37 ":` EPHRATA, WA 98823 EPHRATA, WA 98823 US ` uYwl�\\.MwMwM•NIaMw11tiM••' •,-......•- .-�_.- rMY.YYM�I��,MIY..YYWY/YYIYYRMN�YYWYWNfMW�YY/YYNMY M4�,Y!TM...!I.I�MWYMY.M'MM.!hwM.Y • M.�1WAM.enIY.1YWYl1/YMYWMFYMIY�r.\�WYAM'.wwYYMI '4MYMkMMayM�Y \ l „ •y� , •• ,• • .yy M,�yYY�Y1M� ,••, Accouint No ymeit Pa�Teirms Due”, Invoke Tat�l Ynetl1 �. _ .�.� _ _ f,'/�llf�'MtAlOpib eMNdYlflL , B efl cin ce y u e ,• r `yI BIG 1514 ,, 36 Days 3/22/2024 $ 2! 997.27 2:997mGrq��r «......w.\ .\ .•... •.... T Invoice'Remarks Contract Number Contact,,, Contract Amount P.Q. Nutimber Start -Date -Exp, Date .;,, >� ,CT2500-01.. $,2,765.00:.. ., 9 2p23 2 8 / II�WA'•I.WM M.\bn.MM - -L,6 '1 'h - , ,•a a\r'.r.lrr +wrrrwrlw.�wrrr�l.r , '' ,Co`nract Remarks �Y, :, f .A . . � I � ' erw.e:.a ° � r' ' ISM+u::irmyoan.>e�:.:i.::ir:.d+la�w�ti�,.wn.: ' '�� w�"' ' ��wr:+,�ear�in � • summa Contract base rate charge for the 2/9/2023 to 2/8/027 billing period 1. $2,765,00 \ 1 1 2,765,0 ►etaiL , , A Equi Pent included wider this contract ; Contex/CON14290 r r 1 1 , 1. Number Serial Number Base Adj., Location EQM53 676C2601WN ,1 i $0.00. GRAN r co. PLANNING DEPARTMENT 264 W DIVISION EPHRATA, WA 98823 . i , r • r ' n r t ' ;MIT. PAYMENT T0: Iley Connect r. . 710 72nd `Ave S nt WA. .98032 6-284-9100 . • . •. yrnent )by credit card -may be subject to a 3% surcharge pay online, visit our website: www.Keileyconnect.com , i \ t Invoice SubTotal ` -,'$2,76]27 Tax: :$232 Invoice Total $2,9,97 Balance Due: $2x997. 2113/23,10:46 AM NFPA.org NVIPA JIM& Amft. Aff, W, V 4 a 0 I'M IS. A D V A- W] C ED S1 E A R C 4-1 Home > V low Order View Order Flf) A t"J More P Canadian Customers I InIemational customers Welcome Back Nathan... CART HY, O"Ll- 4 a UST OF CODES AW11D, 810-11JIDARDS N F_ cc C -0 N11 T A C T qJ -S' Thank you for your order #1:0177241 ORDER MESSAGES You are nowsubscribed to NFPA LI °rM I YOU can access from any device, by visiting https JA mk..nfpa-org: and signing: in with your email address and NFPA.org Password, or through your NFPA profile under My Subscriptions. Thank you for your order. This message is to confirm the order you placed at NFPA:s Online catalog. Pending credit card verification, your credit card will be charged for any inventoried products at the time they are shipped frorn our warehouse, At that time, if you requested rush (expedited) or international delivery of your order, those charges will be added to the final cost. NFPA will work to get you the lowest rate possible. No shipping charge is added if you purchased: only non -shippable goods. I Questions? Please submit your question online or if you need to speak with someone regarding your order our representatives are available 8:30 am to 5:00 prn EST Monday through Friday by calling 800-344-3555 or 617-770-3000 outside the continental U.S. y. NFPA Customer ID: 3577082 ftr) s:flcatua I o a. ri F6 a- . o ra/ Die ckv, u YR a as ijot. a s ox? Cud e rN ufnbe r-- 10 17 7.24 BILLING ADDRESS ORDERSUMMARY Grant County FMO 2113/2023 1:45 PM Nathan Poplawski PO Box 37 EPHRATA, WA 98823 UNITED STATES Email: npoplawski@grantcountywa.gov Phone: 5097542011 ORDER TOTAL Item Subtotal: $484.99 1 Shi pin $0.00 rM Total: $434.991 pY ftr) s:flcatua I o a. ri F6 a- . o ra/ Die ckv, u YR a as ijot. a s ox? Cud e rN ufnbe r-- 10 17 7.24 A ORDERSUMMARY Order Date: 2113/2023 1:45 PM A 2/13/23110.'46 AM View Order _f ''PAYMENT INFORMATION} r+r«sr.d nrr.,w.v.»nnr..x a�arrltib»rrnv�anvnv+arwn�uroav�rtrw��Y.++rs+N.nrewrnvrNurnwsrar.�+`+wr +ira...,wwrsrarer+,wv..nuwmvrvnwmw»rxw.r.mrwwrvt,�w�.r�waa.Yurerxanw+w+n.rr>•,v.w..,YrwKno,wvrr:H.nwnue+rvt+nwx,.eo.::pnnw:r......rmr+ry.arras++rn.vrs...r.+Yr.urYww�.m�.v.swrYrmmnrva.+r.:riaswanrmrarrrru.rwwfo++.wnmwivrr+.cmavwwa++Yrw.rw.r+rx�.�,wvanxvrYwr+.,w+++,Mw,+.�..w.»M-o-..,.. Date Amount Method .N,.:M.....wf....Nw.Mwe.�wM.+..r..,.Y.w..._..........M..w�wMwwtN..r+..uw.e,.N.ri..rM..w........,..,........... r��.N.r...,ii..,..�.Wa+r�......w.a_...,.....r.M.+._..,:,...W.,,,bl...NW,..Y.w...n.o..r...w.w..M.r..w.wY.NNiw..Mni.Mw+Wsw+N+NM,....n....,.SIMM..w1..,xr«I.I/..rrNw..N.........w........,..-..�Mn,a....w.,w.,.,Iw,r..M'.,N,: 211312023 $484.99 Visa XXXXXXXXXXXX8899 Yr.wr.wruWw�Y*M1w.x.N.....&..Y...f...Y.a...N...NN.NwbYYwaN,r.r......Y.rr�wrS....M.......r.......wew..wwww..w�.�.Yry�.uw..r,N»...N.._.w..r............w..«+w......q...........r...w..........M.....es,w.fvn..Y..er..Nrn.�.Nro»...M»..M.r.NN.... YOYu...,YVPar.#h...Nr..n....YYw..,.w,rn.�+,„„ ORDER DETAILS IMI.Hf.latnN�rw.r,..fa.w+Y.'�NrwN4WeWHI�MrMnvW..iV/.MUY.Y.uYHMNw.N.YWw.wluw.v4ww.nnwwMwwlly.N....M.�M'w..Y...ru..YYyH.y.}.Mryry.v...HMµ.+raNwr rIwNM,M..+rvrwiwrwwiµw.Hww+Mtww.waw.wYwrwi...w.r{.w.nwMwn�MwMMIFw�.O.Y1.M.vIInMwMMMtMwM6.afll�/wY.r.MIH.M/MYMW1+YpIM..YYNMrrYM..YIYHFIYrMMYWM-W[NFVtJMAYYMIiYIMMaWMr.nilM.NwfY Iters PIN � Unit 7{(Y Unit Quantity Total Price Quantity MdIMwaMMw..YPNINfMMrwhIMJ.WIMMY.YVINMeMiMM.YMfIM1.MM.I.FMMwHMNIMMw.4Yi .M.MMMtw.HwM.4NwY 1MI.MiMIMbe'.MM.MYP..IF4rFiN�p..MMn'MMfwiN.M.MM1MaI{MM�N.MMMNY MH.M.IYNM..WMNIM.M/N1 NI.N/FYM PA LINK@ Team (Plan NFPA UNK°, up to 5 users, 1 Year, Auto -Renewing COD21AUT $484.99 $484,90 MMM1.s/Y.MaM.WIMMW3MWMM111MWwwNIN M1MIb/H.1 NNWhrI.INMI.MM�.WMNMNMIOMNW NMMMMiYwY{�IMWr.MHIMHNHMWMWw.AaY..rFuw...H.Nw+.nH.M.H..n.eaw..wHuy.MMMM.M.IryN�.�1.N reQ. Catalog Cus°.o;wner Service Pay� l'--ent Policy Privaoy Policy TbrnTs. of Use us' mer Support i "ontaot.Us: Call Toll -Free 1-800-344-3555 Customer Contact Center: 11 Tracy Drive, Avon, MA 02322 Headquarters., 1 Batterrmarch Park, Quincy, MA 02189 NFI Cara: lan Custorners In -torn : tlo at Cu,storners ABOUT SSL CERTIFICATES faeb k. ; ;0 Lim �� .ik011 itipsWcatalog.nfpa.org/.h-edkouYReca ptaspx?- r.diS.1rTNumbar-- 1 1 1 FINANCIAL REQUEST Requestor Chris Young Requestor's Department Building Date 3.27.2028 Fund/Dept of Request Building 138.,1E Request Type Capital Asset Purchase Approval Capital Asset Purchase Approval Budget Requirement Asset Description Scanner Fund.Dept Existing. Approval Amount 17,751 Existing Expense Budget Total Purchase Expense 19,242 Existing Revenue Budget Approval. Request 1,491 Additional Expense Capital Facility Related No Additional Revenue Grant Reimbursable Pio Additional Revenue Source Documentation invoice attached Motes:: Scanner that was requested under-Capital Outlay came in highe'rthan what was budgetted for. Development Services also budgeted for and was approved for $1,495.00 for the purchase of the national Fire Protection Association. (NFPA) Codes on-line. we ended up finding this platform at a reduced rate and received the subscription for $484.99, which was $1,010.01 less than what was approved in the 2028 Capital Outlay. Development Services is requesting a budget amendment to allow the NEPA Subscription unused monies of $1,010.01 to be applied toward the scanner .shortfall of $1,491.08 and the remaining $481.07 from the Development Services Building budget so we can pay this outstanding invoices BUDGET EXTENSION REQUEST Fund Name Revenue code/s Account Description Amount K Fund name Expense code/s Account Description .Amount M COMPLETED. BYACCOUNTING FUND SUMMARY Notes, Beginning Cash Budgeted Expense Expense Ext. Requested Budget bearing. Budget Expense Revenue .Ext. Requested Estimated Ending Cash Reviewed By.