HomeMy WebLinkAboutGrant Related - BOCC (002)www.hagc.net
November 6, 2019
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HousingAuth
orl of Grant CounLy
1139 Larson Blvd. •Moses Lake, WA 98837-3308
Phone: (509) 762-5541 •Fax: (509) 762-2202
Toll Free: (800) 747-9202 •TTY (800) 833-6388
Grant County Board of Commissioners
ATTN: Jill Hammond
PO Box 37,/35 C Street
Ephrata, WA 98523
Dear Ms. Hammond:
Please consider this letter and attached documentation the Housing Authoritys claim for draw #4 for
October, 2019, for the Consolidated Homeless Grant. I certify that:
The information on the A-19 and supporting documentation for the Consolidated Homeless Grant
(CHG), contrast # 20-461.08-10, in the amount of $39,346.77 is
a true and accurate report and that all
reported expenditures are properly chargeable to the CHGg rant.
Sincerely,
Opp
le
C ristopher A. Sutherland
Financial Director
The HousingAuthority of Grant County, Washington is an equal opportunity provider and employer and does not discriminate on the basis o race col
E PPO EiOUS TY disability, orfamilial status. The Housing Authority of Grant County's policies and practices are designed to provide assurances thatpersons w or, national origin, religion, sex, physical or mental
OPPORTUNITY p with disabilities will be given reasonable accommodations,
upon request, so that they may fully access and utilize the housing programs and related services. ns,
Contract #20-46108-10 (CHG Grant County/GCHA
C Submitted to GC by:
HAGC r�l . 1- 9
Date:- I i / 6
Request for Reimburs'ement No. # 4
Grant County's Subrecipient Checklist:
State Auditor's Office Audit Procedures for Testing Activities Allowed
And Not Allowed, As Published In 2007
Questions to ask before submitting a payment request
Was the expenditure or cost:
_X_ Made for an allowable activity under the grant guidelines?
_X Authorized (or not prohibited) under state or local laws or regulations?
_X Approved by the federal awarding agency, if required?
_X_ Allowable per Circular A-87 (June 2004'version), Attachment B, items 1-43?
For payroll transactions:
_X_ Does the employee's time and effort documentation meet the requirements of
Circular A-1 22 ?
_X Allocable to the program? (i.e., was the dollar amount charged to the program
relative to the benefits. received by the program? Is the federal grantor beinq
charged its fair share of the cost?)
_X_ Based on actual costs, not budgeted or projected amounts?
_X_ Applied. uniformly to federal and non-federal activities(i.e., is the federal
government being charged the same amount as if non-federal funds were being
used to pay the cost)?
_XGivenGiven consistent accounting treatment within and between accounting periods?
(Consistency in accounting requires that costs incurred for the same purpose, in
like circumstances, be treated as either direct costs only or indirect costs only
with respect to final cost objectives).
_X_ Calculated in conformity with generall a.ccepted accounting principles, or
another comprehensive basis -of accounting, when required under the applicable
cost principles?
_X_ Not included as a cost (or used to meet cost sharing requirements) of other
federally -supported activities of the current or a priorperiod?
_X Net of all applicable credits? (e.g., volume or cash discounts, insurance
recoveries, refunds, rebates, trade-ins, adjustments for checks not cashed, and
scrap sales).
_X Not included as both a direct billing and as a component of indirect costs?
_X Properly classified (e.g., some costs may be incorrectly claimed as a direct cost
instead of being incorporated as part of the indirect cost rate).
_X Supported by appropriate documentation? (e.g.,. approved purchase orders,
receiving reports, vendor invoices, canceled checks, and time and attenda'nce
records.) Docdmentation may be in an electronic form.
_X Correctly charged to the proper account code and grantperiod?
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