HomeMy WebLinkAboutOrdinance 19-097-CCBOARD OF COUNTY COMMISSIONERS
Grant County, Washington
AN ORDINANCE AMENDING CH. 3.84
OF THE GRANT COUNTY CODE TITLED
"ELECTRONIC ACCESS TO SUPERIOR
COURT RECORDS AND IMAGES" WHICH
ALLOWS REGISTRATION AND FEE COLLECTION
FOR ODYSSEY CASE MANAGEMENT SYSTEM
ORDINANCE NO. 19. v1l - cc
WHEREAS, the Washington Courts Administrative Office of the Courts (AOC)
administratively implemented the Odyssey case management system. The Odyssey
Portal is a web based application used to view Odyssey court records and documents;
and,
WHEREAS, access to Odyssey Portal requires registration and approval by the
Grant County Clerk; and,
WHEREAS, RCW 36.18.050 allows the Clerk to impose uncompensated fees for
services similar to existing services; and,
WHEREAS, RCW 36.18.016 directs that the Clerk must charge fees for non -
statutory services under authority of a local ordinance and/or policy; and,
WHEREAS, the Board of County Commissioners of Grant County, State of
Washington, hereby authorizes the Grant County Clerk to assess an annual registration
fee on all natural persons electronically accessing superior court records;provided,
however, the Clerk may not assess a registration access fee on employees of not-for-
profit organizations or corporations whose primary purpose is to provide access to justice
for the poor and infirm, courts of limited and general jurisdiction, andgovernment
agencies and departments accessing superior court records via Odyssey Portal; and,
WHEREAS, the Grant County Clerk shall adopt appropriate procedures for the
collection of the annual registration access fee; and,
WHEREAS, the Grant County Clerk shall have the authority to approve and sign
registration access agreements for those desiring access to electronic superior court
records; and,
WHEREAS, the Grant County Clerk shall establish a registration fee for access to
the Odyssey Portal. The Clerk may adjust the fee annually to reflect any changes in the
costs of providing the service as determined by financial analysis or comparisons with
other entities; and,
WHEREAS, to correct a clerical error, the fee structure is being amended to
$600.00; and,
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WHEREAS, subsequent system expansion including image viewing through a
document management system may increase costs; therefore, the Clerk shall be
authorized to assess an access fee up to Six Hundred Dollars and no/1007s ($600.0.0)
annually for maintaining, enhancing, and operating said service upon implementation of
future expansion to view, as allowed by law, electronic images of superior court records.
NOW, THEREFORE, BE IT HEREBY ORDAINED by the Board of County
Commissioners of Grant County, State of Washington, that the chapter, "Electronic
Access to Superior Court Records" in Title 3, Chapter 3.84 of the Grant County Code, be
amended to read as follows:
Chapter 3.84
ELECTRONIC ACCESS TO SUPERIOR COURT RECORDS
Sections:
3.84.010
Assessment of access fee authorized,
3.84.020
Fee collection.
3.84.030
Contracting authority.
3.84.040
Establishment of fee,
3.84.010 Assessment of access fee authorized
The Grant County Clerk is authorized to assess a registration access fee for.- ' In a, 11 11 - if
e L fa4
Vne-W-Sons electronically accessing superior court records; provided, however, that the Clerk
may not assess a registration access fee on employees of not-for-profit organizations or
corporations whose primary purpose is to provide access to justice for the poor and infirm,
courts of limited and general jurisdiction, and government agencies and departments
accessing superior court records via Odyssey Portal while in the performance of their
official duties.
3.84.020 Fee collection.
The Grant County Clerk shall adopt appropriate procedures for' the collection of the
registration access fee.
3.84.030 Contracting authority,
The Grant County Clerk shall have the sole authority to approve and sign access
agreements for I Atith inni, Irn, Morcnniz d
5 VV ILI I I 1%.4L%Al %AN V%.fI %.RwI I%J %.A g access to electronic superior court records.
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