HomeMy WebLinkAboutMinutes - BOCCMINUTES
GRANT COUNTY BOARD OF COMMISSIONERS
MONDAY, JANUARY 28, 2019
The Grant County Commissioners session began at 9:00 a.m. with all Commissioners in attendance.
9:00 a.m. — 9:20 a.m. J Hammond, ASC Update and Misc BOCC Action (Items 1 through 3)
A motion was made by Commissioner Carter, seconded by Commissioner Stevens, to approve items 1
and 3 on the agenda as presented. Item 2 was not ready for signature. The motion passed unanimously.
1. Possible vouchers for insurance, legal services, grant administration, etc. (Approved)
2. Anticipating: Resolution Authorizing Executing of Interlocal Agreement between Grant County
(Public Works) and Adams County for future maintenance and improvement to the County
Roads lying on the boundary between Grant and Adams Counties. (Item not ready for
signature)
3. Port of Quincy request for extension of time on Strategic Infrastructure Project (SIP) 2018-01,
Industrial Park No. 5 Site Improvements, from February 12, 2019 to December 31, 2019.
(Approved)
9:30 a.m. — 9:50 a.m. T Gaines, Central Services Update
10:00 a.m. —10:15 a.m. Commissioners Office Safety Meeting
10:30 a.m. —10:45 a.m. Citizen Public Comment Period
Nick Tommer came in today to discuss the Urban Growth Area (UGA). He owns property within
the county outside of Soap Lake. He will be asking permission for his property to be removed
from the UGA which takes a Comprehensive Plan Amendment through the County Development
Services Department.
11:00 a.m. —11:50 a.m. Budget and Finance Period
1:00 p.m. — 2:00 p.m. Public Works Grievance Hearing
Pursuant to RCW 42.30.110(1)(f) Commissioner Taylor called an Executive Session to order at
1:03 p.m. to go until 1:45 p.m. to receive and evaluate complaints or charges brought against a
public officer or employee. In attendance were Commissioners Stevens, Taylor and Carter; Kirk
Eslinger, Human Resources Director; Matt Morrison, Human Resources; Jeff Tincher, Public
Works Director; Jerome Wawers, Public Works; Patrick Wortham, Public Works; and Karen
Maedke, Association. Commissioner Stevens closed the session at 1:45 p.m.
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Grant County Commissioners Minutes
Week of January 28, 2019
TUESDAY, JANUARY 29, 2019
The session was continued at 9:00 a.m. with all Commissioners in attendance.
9:00 a.m. — 9:50 a.m. K Eslinger, Human Resources Update
Calendar Items
01/30/19 — Work in Ellensburg
Discussion Items
1. Assistance for Pest Consultant Position
2. Employee Correspondence
3. Associate Planner Hire
Authorization Requests
4. PAR —Tom Jones
Reports & Metrics
5. Benefits Budget Roll -Up
Compensation, Benefits, & Payroll
6. HWC Meeting 01/24/19
7. Employee Wellness Program
8. ACA Reporting (Form 1095-C)
Labor Relations
9. Association — CH; DC, PW; SW, YS
Negotiation:
Negotiations for 2019
Grievance ASC20181022 (Step 2)
Grievance:
Grievance ASC20180221(02/26-27)
PERC:
PERC 130743-U-18 (04/24-25)
10. Association — Deputy Sheriff
Negotiation:
Negotiations for 2018-19
Grievance:
Grievance DS20160401
11. Teamsters-GCSO — Corrections
Negotiation:
Negotiations for 2016-19 (Completed)
Grievance COR20160401
Grievance:
Grievance COR20180308
PERC 130683-P-18 (03/19-20)
PERC:
PERC 130684-P-18 (04/03-04)
12. Teamsters-GCSO — Sheriff Support
Negotiation:
Negotiations for 2019
Grievance: Grievance SS20160401
Legal Actions
13. Tort Claim
14. Whistleblower Action
15. Janus v AFSME Decision Impacts
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Grant County Commissioners Minutes
Week of January 28, 2019
Pending Items
16. Equal Employment Opportunity Plan
17. ADA Plan
18. NOVAtime Implementation
19. Policy Updates
20. LEOFF 1 Retiree Coverage
21. Compensation Work Group
22. DRS Payback
23. Security Cameras in the Clerk's Office
24. Laserfiche Implementation (NEOGov Expense)
Personnel Action Request (PAR) for the salary, wage and/or position changes for Tom Jones,
Sheriff.
10:00 a.m. —10:20 a.m. Open Record Public Hearing, Columbia Bluffs Development Agreement
Amendment
The Commissioners held an Open Record Public Hearing to consider proposed amendments to
the Columbia Bluffs Development Agreement (originally approved in January 2017) relating to
changes in the initial phasing plan. The subject property is located in the Rural Residential 1
zone and is identified as parcel numbers 15-0433-000, 15-0433-001, 15-0433-002, 15-0433-003
located in a portion of Section 18, Township 18N, Range 23E W.M., Grant County.
Damien Hooper, Director of Development Services discussed the amendments being proposed.
The project has an approved PUD for 34 single family home and it utilizes 4 parent parcels.
Originally the project contemplated the first phase as 9 single family homes then building from
that momentum the rest of the plat thru the balance of that property. The developer proposes
a modification that takes the development that was contemplated across the 4 parcels and
consolidating it to 1 essentially, retaining single family home capabilities on the other 3 parcels
that were part of the parent project. He wants to consolidate all the development potential to
the 1 primary parcel is what is required to get some momentum moving forward.
Discussion ensued. The Director recommends approval.
Jerry Martens, Operating Manager for Columbia Bluffs, discussed their application.
A motion was made by Commissioner Stevens, seconded by Commissioner Carter to close the
public comment portion of the hearing. The motion passed unanimously. Commissioner Carter
moved to approve the amendments to the development agreement as presented.
Commissioner Stevens seconded and the motion passed unanimously. The hearing adjourned.
(Resolution No. 19 -010 -CC)
10:30 a.m. —11:00 a.m.
Department Head Review
11:00 a.m. —11:30 a.m. Department Head Review
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Grant County Commissioners Minutes
Week of January 28, 2019
11:30 a.m. —12:00 p.m. Samaritan Healthcare and Quincy Valley Medical Center Update
1:00 p.m. —1:20 p.m. G Dano, Prosecuting Attorney's Office Update
1:30 p.m. — 2:20 p.m. J Tincher, Public Works Update (Items 1 through 6)
A motion was made by Commissioner Stevens, seconded by Commissioner Carter, to approve items 2
through 6 on the agenda as presented. Item 1 was not ready for signature. The motion passed
unanimously.
1. Interlocal Agreement between Grant County and Adams County for the maintenance and
management of shared county roads. (Item not ready for signature)
2. Execution of Contracts for the Herbicide Application Program 2019 project awarded to
Woodland Resource Services, Inc. for the bid amount of $693,003.50. (Approved)
3. Execution of Contracts for the 2019 Crushing and Stockpiling awarded to DeAtley Crushing of
Coeur' d Alene, ID for the bid amount of $958,460.00. (Approved)
4. County Road Administration Board (CRAB) Digital Submittal of the Road Levy Certification for
2019 and Estimated Revenue Produced. (Approved)
5. Recommendation for a minor amendment to the Prioritization of Gravel Road Upgrades and add
Road 7.8 -NE into the rank -ordered list and maintain the existing Cost Share Program.
(Approved)
6. Resolution No. 19 -012 -CC to initiate County Road Project (CRP) designated as CRP 19-01 for the
Dodson Road and State Route 282 Intersection Improvement Project (roundabout). (Approved)
1:45 p.m. — 2:00 p.m. Open Record Public Hearing, Vacation of a portion of M.5 -NW Road and
Rights -of -Way (LBT Enterprises)
The Commissioners held an Open Record Public Hearing to consider a petition from LBT
Enterprises for the vacation of M.5 -NW Road and Rights -of -Way, roadlog 32750 BMP 0.511 to
EMP 1.032 in the north half of S 26, T 21 N, R 24 E, WM.
Jeff Tincher, Public Works Director, read into the record his Engineer's Report:
The Board of County Commissioners of Grant County Washington has received a petition
to vacate that portion of County Road being all that portion of County Road M.5 -NW, Road
Log Number 32750, from Mile Post 0.511 to Mile Post 1.032, lying in the North % of Section
26 of Township 21 North, Range 24 East W.M., all in Grant County, Washington, as
highlighted on the attached Exhibit A.
The Board of County Commissioners determined that consideration should be given to the
petition and directed the County Road Engineer to prepare a report on the proposed
vacation and abandonment for a public hearing to be held at 1:45 PM, January 29, 2019.
The Notice of Hearing was published in the County Official Newspaper and the Notice of
Hearing was posted at each termini in compliance with RCW 36.87.050.
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Week of January 28, 2019
The proponents of the petition own the majority of the frontage along the petitioned
County Road. M.5 -NW is on the active County Road System. All affected parcels are either
owned by the proponents or have frontage on other currently maintained public roads.
The proponents submitted this petition to adjust the right-of-way for where the road
actually exists and have agreed to provide new right-of-way documents for this section of
M.5 -NW. The existing right-of-way follows the section line and the existing road and
utilities do not follow the section line, off approximately 17 feet at the north section line.
I find that, this section of County Road M.5 -NW from MP 0.511 to MP 1.032 is not
necessary and useful to the public and the public would be benefitted by its vacation and
abandonment with the condition that the proponents provide updated right-of-way
documents for this section of Road M.5 -NW in the north % of Section 26 of Township 21
North, Range 24 East W.M. and this Vacation, if approved, will not be filed until the new
right-of-way documents are ready to be recorded in consecutive order.
A motion was made by Commissioner Carter, seconded by Commissioner Stevens to close the
public comment portion of the hearing. The motion passed unanimously. Commissioner
Stevens moved to approve the vacation as presented. Commissioner Carter seconded and the
motion passed unanimously. The hearing adjourned. (Resolution No. 19 -011 -CC)
2:30 p.m. — 2:50 p.m. Consent Agenda (Items 1 through 7)
A motion was made by Commissioner Stevens, seconded by Commissioner Carter, to approve items 1
through 7 on the agenda as presented. The motion passed unanimously.
COMMISSIONERS OFFICE
1. Commissioner's Office and Public Defense Vouchers. (Approved)
2. Commissioners January 14, 2019 Minutes for approval. (Approved)
3. Approval of amendments to the Veterans Assistance Fund Policy. (Approved)
AUDITOR'S OFFICE — ACCOUNTING DEPARTMENT
4. Payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those
expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090,
as recorded on a listing and made available to the Board. (Approved in the amounts of
$1,051,741.25)
CENTRAL SERVICES
Recommendation to award the Request for Bids (RFB) for the Grant County Courthouse
Historical Restoration Components project (CSD1901) to Whitebird Inc. in the amount of
$336,504.16. (Approved)
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Grant County Commissioners Minutes
Week of January 28, 2019
TREASURER'S OFFICE
6. Annual adoption of the County Investment Policy as provided by the Finance Committee and
adopted by their Resolution No. 2017-1 on August 29, 2017. There were no changes to the
policy in 2018. (Approved)
GRANT INTEGRATED SERVICES
7. Surplus Request Form for a Brown Sectional Sofa (Asset #104088) that was disposed of at the
landfill. (Approved)
3:00 p.m. — 3:30 p.m. T Taylor, Finance Committee Meeting
5:00 p.m. — 8:00 p.m. Commissioners at Dinner with Gunpo Korea Delegation (Chico's Pizza)
WEDNESDAY, JANUARY 30, 2019
8:30 a.m. —10:00 a.m.
10:00 a.m. — 2:00 p.m
6:00 p.m. — 7:00 p.m
THURSDAY, JANUARY 31, 2019
8:00 a.m. —1:00 p.m.
MISCELLANEOUS ITEMS
CENTRAL SAFETY COMMITTEE MEETING
C Carter, Lodging Tax Advisory Committee (LTAC) Meeting
T Taylor at Association of Washington Cities (AWC) Meeting re: 3/10th
Sales Tax (Pita Pit, Ephrata)
R Stevens at WSAC Legislative Steering Committee Meeting (Olympia)
The Chair of the Board was authorized to sign the Ron Gear (Anita Heath Representative) Devon Lily
Short Plat) File # P 18-0388 (preliminary P 18-0265) Final Plat Submission and Review.
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Grant County Commissioners Minutes
Week of January 28, 2019
FRIDAY, FEBRUARY 1, 2019
C Carter at Washington State Farm Bureau meeting with Legislators (WA DC)
Signed this Iy� day of 2019.
Attest:
/ L
B rbar 1. Vasquez, C
l'
Clerk -6f the Board
BOARD OF COUNTY COMMISSIONERS
and Stevens, Member