HomeMy WebLinkAboutResolution 19-009-CCBOARD OF COUNTY COMMISSIONERS
Grant County, Washington
RESOLUTION REGARDING THE
SELECTION OF BERNARDO I WILLS PC.
DBA BERNARDO I WILLS ARCHITECTS. TO
PROVIDE ON CALL ARCHITECTURAL &
ENGINEERING SERVICES FOR FEE
VALUES LESS THAN $75,000 - RFQ NO. P1901
RESOLUTION No. 19- 0 0 1 -CC
WHEREAS, pursuant to the provisions of RCW 36.32.120(6), the Board of County Commissioners of Grant County,
Washington has the care of County property and the management of County funds and business; and
WHEREAS, pursuant to Chapter 39.80 of the Revised Code of Washington, Grant County is required to publicly
announce requirements for architectural & engineering services, and to negotiate contracts for architectural & engineering
services on the basis of demonstrated competence and qualification for the type of professional services required at fair
and reasonable prices; and
WHEREAS, pursuant to RCW 39.80.030, the Grant County Central Services Department issued Request for
Qualifications (RFQ) No. P1901, which asked professional architectural & engineering firms to submit a statement of
qualifications for a generalized scope of work and services set forth in RFQ No. P1901 for various and miscellaneous
projects at fee values anticipated to be less than $75,000.00 ("generalized scope of work and services"); and
WHEREAS, the threshold of $75,000.00 specified in RFQ P1901 is used solely as an order of magnitude, in the
decentralized utilization of the Eligibility List that will be created as a result of RFQ No. P1901, and such threshold is not
intended for the purpose of restricting the County in contracting for its needs for professional landscape architectural
services; and
WHEREAS, the purpose of RFQ No. P1901 is to establish an "Eligibility List" of architectural & engineering firms
with which the County may elect to undertake any one or combination of the following actions:
(a) Select and negotiate a scope and fee at a price determined to be fair and reasonable and execute a contract
with the firm ranked on the Eligibility List as number one "most highly qualified" based on the generalized scope
of work and services of RFQ No. P 1901. In the event that the County is unable to successfully negotiate a
contract with the most highly qualified firm at a price the County determines to be fair and reasonable, then the
County may terminate such negotiations and enter into negotiations with the next "most highly qualified" firm on
the Eligibility List-- until either a contract is successfully negotiated and executed for said project, or efforts have
been exhausted with all firms on the Eligibility List. In such event, the County at its sole option may either elect
to begin a new negotiating process, starting with the number -one ranked firm, or terminate the process; or
alternatively
(b) Select based upon the criteria set forth in RFQ No. P1901, the firm deemed to be the "most highly
qualified" to provide the services required for a proposed project by: (i) Evaluation --in any order-- current
statements of qualifications and performance data on file of all of the firms that have submitted proposals in
response to RFQ No. P1901; (ii) discussions with any one or more firms regarding anticipated concepts and the
relative utility of alternative methods of approach for furnishing the required services; or alternatively
(c) At any time, terminate the process and issue an entirely separate RFQ under a new project number for the
proposed project pursuant to RCW 39.80 and the County's policy for issuing an RFQ or RFP; and
WHEREAS, pursuant to RFQ No. P1901, statements of qualifications based upon the generalized scope of work and
services were received from five (15) out of the thirty (420) firms solicited; and
WHEREAS, a committee comprised of Tom Gaines, James McKiernan, and Kevin Schmidt, reviewed the statements of
qualifications submitted; and
WHEREAS, said committee, after taking into account the scope, complexity, and professional nature of the services to be
rendered, has recommended that the following firms responding to Grant County RFQ No. P 1901 be selected for
providing professional architectural & engineering services under the Eligibility List of RFQ No. P1901 in the following
order ranked as "most highly qualified" based on the generalized statement of work set forth in the RFQ: (1) Bernard
Wills PC dba Bernard I Wills Architects 153 South Jefferson Street Spokane WA 99201; (2) Century West Engineering
dba Century West Engineering Corporation 11707 East Montgomery Drive Spokane WA 99206; (3) Erlandsen dba
Erlandsen & Associates Incorporated 250 Simon Street Southeast East Wenatchee WA 98802; (4) SCJ Alliance dba Shea
Carr & Jewell Incorporated 25 North Wenatchee Avenue Suite 238 Wenatchee WA 98801; (5) Design West Architects
dba Design West Architects 905 West Riverside Avenue Suite 605 Spokane WA 99201; (6) Pacific Engineering dba
Pacific Engineering & Design PLLC 200 South Columbia Street Suite 300 Wenatchee WA 98801; (7) Western Pacific
dba Western Pacific Engineering & Survey 1328 E Hunter Place Moses Lake WA 98837 and
WHEREAS, the Director of Central Services and said committee have further recommended that the Director of Central
Services and the agency's Department Head or Elected Official that requires the specific project be authorized to select a
firm with which to negotiate a contract in the manner heretofore described at a price the agency determines to be fair and
reasonable; and
WHEREAS, the Director of Central Services and said committee have concurrently recommended that the Director of
Central Services and the Department Head or Elected Official that requires the specific project, be authorized to execute
through the Central Services Department and at other than a public meeting any contracts, and any change order(s) or
amendment(s) thereto, for architectural & engineering services at project scope and fee values of up to $75,000 per project,
notwithstanding any language to the contrary in County Policy regarding the Purchasing and Procurement of services;
PROVIDED that sufficient funds have been appropriated by the Board of Grant County Commissioners in the budget of
the agency that requires the specific project; and PROVIDED FURTHER, that any contract execution, change order(s) or
modification(s) is approved by the Board of County Commissioners when the incremental or aggregate value of the scope
and fee for a project exceeds $75,000.00; and
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Grant County, Washington, that:
1) The Eligibility List for providing professional architectural & engineering services under Grant County RFQ No.
P1901 is hereby established and the following firms responding to Grant County RFQ No. P1901 are hereby selected in
the following order ranked as "most highly qualified" based on the generalized statement of work set forth in said RFQ:
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(1) Bernard I Wills PC dba Bernard I Wills Architects 153 South Jefferson Street Spokane WA 99201; (2) Century West
Engineering dba Century West Engineering Corporation 11707 East Montgomery Drive Spokane WA 99206; (3)
Erlandsen dba Erlandsen & Associates Incorporated 250 Simon Street Southeast East Wenatchee WA 98802; (4) SCJ
Alliance dba Shea Carr & Jewell Incorporated 25 North Wenatchee Avenue Suite 238 Wenatchee WA 98801; (5) Design
West Architects dba Design West Architects 905 West Riverside Avenue Suite 605 Spokane WA 99201; (6) Pacific
Engineering dba Pacific Engineering & Design PLLC 200 South Columbia Street Suite 300 Wenatchee WA 98801; (7)
Western Pacific dba Western Pacific Engineering & Survey 1328 E Hunter Place Moses Lake WA 98837; and
2) The Eligibility List established in Item 1 above is not a contract and is not an exclusive list for providing
professional architectural & engineering services; and if it be in the best interest of the County, the County may elect to
issue separate RFQ's in contracting for professional architectural & engineering services; and
3) Whenever a Department Head or Elected Official that requires professional architectural & engineering services
for a specific project at scope and fee values anticipated to be less than $75,000, then the Director of Central Services and
the head of the department or elected official that requires the specific project are hereby authorized to:
a) Determine as fair and reasonable scope and fees for architectural & engineering services negotiated with
firms on the RFQ No. P1901 Eligibility List as established herein, notwithstanding any language to the contrary in
County procurement and purchasing policies; and
b) Select and negotiate a scope and fee at a price determined to be fair and reasonable and execute a contract
with the firm ranked on the Eligibility List as number one "most highly qualified" based on the generalized scope
of work and services of RFQ No. P 1901. In the event that the County is unable to successfully negotiate a
contract with the most highly qualified firm at a price the County determines to be fair and reasonable, then the
County may terminate such negotiations and enter into negotiations with the next "most highly qualified" firm on
the Eligibility List until either a contract is successfully negotiated and executed for said project, or efforts have
been exhausted with all firms on the Eligibility List. In such event, the County at its sole option may either elect
to begin anew the negotiating process, starting with the number -one ranked firm, or terminate the process; and
C) Select based upon the criteria set forth in RFQ No. P1901, the firm deemed to be the "most highly
qualified" to provide the services required for a proposed project by: (i) Evaluation --in any order --current
statements of qualifications and performance data on file of all of the firms that have submitted proposals in
response to RFQ No. P1901; (ii) discussions with any one or more firms regarding anticipated concepts and the
relative utility of alternative methods of approach for furnishing the required services; and
d) At any time, terminate the process and issue an entirely separate RFQ under a new project number for the
proposed project pursuant to RCW 39.80 and pursuant to the County's policy for issuing RFQ's/RFP's.
4) For projects with a total scope and fee value anticipated to be less than $75,000.00, the Director of Central
Services and the head of department or agency requiring the professional architectural & engineering services are
authorized to execute, through the Central Services Department, any contracts, and any change order(s) or amendment(s)
thereto, at other than a public meeting notwithstanding any language to the contrary in County procurement and
purchasing policies; PROVIDED that any change is approved by the Board of County Commissioners as provided for in
Item 6, below, when the incremental or aggregate value of the scope and fee for a project exceeds $75,000.00; and
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5) The threshold of $75,000.00 as specified in RFQ P1901 is solely an order of magnitude in the decentralized
utilization of the Eligibility List that will be created as a result of RFQ No. P 1901, and is not intended for the purpose of
restricting the County in contracting for its needs for professional architectural & engineering services, and if it be in the
County's best interest, the Board of County Commissioners may execute as provided for in Item 6, below, any contracts,
change orders(s) or modification(s) for professional landscape architectural services at values exceeding $75,000; and
6) Other than as provided for hereinabove, for projects with a total scope and fee values of $75,000.00, or more, a
majority of the Board of County Commissioners, or its chairman acting on behalf of the Board, are/is authorized on behalf
of the Board, to execute the contract(s), and any amendments thereto, at other than a public meeting.
NOW, BE IT FURTHER RESOLVED THAT the Grant County Board of Commissioners, approve RFQ
P1901 and adopt the resolution for A&E Services for fee values less than $75,000.00:
DATED this ay of 2019.
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BOARD OF COUNTY COMMISSIONERS
ATTEST:
Yea Nay
Abstain GRANT COUNTY, WASHINGTON
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Richard Stevens, Member
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