HomeMy WebLinkAboutRequest to Purchase - Sheriff & Jail (002)3 f2. i /z 3 - W 0) Y -- 0 F)
FINANCIAL REQUEST
Requestor John McMillan
Requestor's Department Current Expense/Sheriff
Date 03.15.2023
Fund/Dept of Request Sheriff
Request Type Capital Asset Purchase Approval & Budget Extension
Capital Asset Purchase Approval
Budget Requirement
Asset Description Copier
Fund.Dept
001.114
Existing Approval Amount
-
Existing Expense Budget
12,679,509
Total Purchase Expense
91994
Existing Revenue Budget
11848,763
Approval Request
9,994
Additional Expense
9,994
Capital Facility Related No
Additional Revenue
-
Grant Reimbursable No
Additional Revenue Source Beginning cash balance
Documentation Quote attached
Notes: Replacement of the Sheriff's Main Office copier
was requested during the 2023 budget cycle, in the amount of $9,994, however
the request was not listed a high priority, and replacement was denied. The existing copier is no longer functional and immediate
replacement is necessary to prevent disruption of work.
BUDGET EXTENSION REQUEST
Fund Name Revenue code/s
Account Description Amount
Curren E y ense 001.000.00.0000.308000000 Beginning Fund Balance
91994
(A��-'
a
9,994
Fund Name Expense code/s
Account Description Amount
Current Expense 001.114.00.0000.594216003 Capital Outlay Asset >$5,000
91994
9,994
COMPLETED BYACCOUNTING
FUND SUMMARY
Notes:
Beginning Cash
20,405,239
Budgeted Expense
54,161,124
Expense Ext. Requested
9,994
Budget Hearing: As necessary
Budget Revenue
531248,244
_
Revenue Ext. Requested
Estimated Ending Cash
19,482,365
Reviewed By: --
Grant County Sheriff
23 Primary Office, replace ID#2733
After a careful evaluation of your needs, I would recommend the following solution
BP -70055
55 ipm Color MFP
BP-DE15
1 X 550 + 2,100 Sheet Cabinet
BP -FN 13
OP
BP -PN 1 5B
www.kelleyconnect.com
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BP-LC1 0
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Options shown in picture may
1634 W Broadway Avenue, Moses Lake
be different than quoted
509-765-5800
This Proposal is prepared for
Date September 13, 2022
Grant County Sheriff
23 Primary Office, replace ID#2733
After a careful evaluation of your needs, I would recommend the following solution
BP -70055
55 ipm Color MFP
BP-DE15
1 X 550 + 2,100 Sheet Cabinet
BP -FN 13
1 K Stacking 50 -Sheet Finisher
BP -PN 1 5B
3 -Hole Punch Module
BP-RB10
Paper Pass Unit
BP-LC1 0
3,000 Sheet Large Cassette
Options shown in picture may
be different than quoted
SHARP Suggested Retail Price $30,885.00
SET UP & TRAINING* $0.00
Standard Discount from Retail Pricing -$12J40.00
NASPO State Contract Discount -$75390.85
Additional Discount from Kelley Connect -$29135.00
Grant County Purchase Price $99219m15
' S A-
I
BP -70055
*First 2 hours only Sales Tax not included
Full Service Maintenance Agreement Images
Included
Color $0.0456 Per Image 0
B & W $0.0077 Per Image 0
Includes all toner, supplies, parts, and labor Sales Tax not included
Does not include paper