The URL can be used to link to this page

Home My WebLink About*Other - Public WorksPOSITION MANAGEMENT APPROVAL (PMA) Section 1— Requested Action Requested Action Required Prior to Action Required Prior to Finalization ❑ Update Position N Add New Position ❑ Increase Position Count ❑ Decrease Position Count ❑ Reinstate Position ❑ Archive Position Department ❑ N/A ❑ JD Pending with HR Director ❑ JD Update Approved Labor Union N N/A ❑ Notice Sent (copy HR Director) Sent By ❑ Impact Bargaining Scheduled ❑ Impact Bargaining Completed Board of County Commissioners ❑ N/A ❑ Approved ❑ Approved (pending bargaining) - PW is requesting to hire a 2nd Administrative Support Manager to help the department with the management team's succession plan over the next year or two. This project position will have the same responsibilities and duties as the current Administrative Support Manager. - This is a "project" position intended to allow the department to create adequate position back-up and training so that the department is not negatively impacted when the incumbent employee decides to retire (as has been shared). The department will require additional action from the Board to a "full-time regular" position. - The position length is anticipated to be up to two years but may be extended depending upon the business need. - This "project" position will receive the same compensation and benefits as the current "full-time regular" position. Section 2 — Request Detail Item Current Data Changing Data Job# -Job Title 189-34- Admin. Support Manager - Department ^ Public Works-lololo EEO Class Professionals A Pay Type/FLSA Exempt (SALRYE) Reports To 189 -06 -Finance Manager - EE04 Code AWC Code Grp# -Name A04 -Public Works A Employee Type Full Time Regular Other - Project Band 12 Pay Step Table FTE 1.0 (4o hrs/wk) Position Count 1 2 Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 $26.72 $27.52 $28.32 $29.11 $29.90 $30.68 $31.45 Section 3 — HR Review of Request Detail Submitted by: ❑ Matt ❑ Christa ❑ Laurissa ❑ Kirk N Decorah Date: Section 4 — AuthOrizing Signatures Approved by the Board of County Commissioners during the 01/12/20 Human Resources Update. (p Kirk R. Eslinger Human Resources Director Section 5 — HR Action ❑ Pay Step Table ❑ Comp Master Table ❑ Comp Plan ❑ Position Setup Initials: Revised 06/06/17 Barbara Vasquez From: Kirk Eslinger Sent: Wednesday, January 13, 2021 5:04 PM To: Samuel Castro Cc: Cindy Carter, Danny E. Stone; Robert Jones; Barbara Vasquez; Samuel Dart; Decorah J. Anderson Subject: RE: Public Works 1/12 action items Attachments: 2021-01-12 - PMA - Administrative Support Manager.pdf, 2021-01-12 - Board Approval.pdf Thanks, Sam. We are back on track. Commissioners: I created a "Position Management Approval" form (PMA) which is our normal process for documenting changes to position management (count, comp, and description of active positions). I talked to you during my update and Sam Dart talked to you during the PW update. The documentation now matches the requested action. Decorah: you are good to move forward with Sam's position. Kirk -----Original Message ----- From: Samuel Castro <scastro@grantcountywa.gov> Sent: Wednesday, January 13, 20214:23 PM To: Kirk Eslinger <keslinger@grantcountywa.gov> Cc: Cindy Carter <ccarter@grantcountywa.gov>; Danny E. Stone <destone@grantcountywa.gov>; Robert Jones <rjones@grantcountywa.gov>; Barbara Vasquez <bvasquez@grantcountywa.gov>; Samuel Dart <sdart@grantcountywa.gov>; Decorah J. Anderson <djanderson@grantcountywa.gov> Subject: Re: Public Works 1/12 action items I have discussed the specific needs with Decorah. Respectfully, Sam Castro Sent from my iPhone > On Jan 13, 2021, at 3:12 PM, Kirk Eslinger <keslinger@grantcountywa.gov> wrote: > Sam, > Decorah is attempting to assist you to move forward as quickly as possible with your staffing needs. Unfortunately, there is discrepancy between what was originally discussed and what was outlined on the document presented to the Board. > - The intent (verified by you to Decorah yesterday morning) was the desire to hire "a 2nd Anna" (another "Administrative Support Manager", which is an FLSA exempt position assigned to band 12). > - The document provided today following Sam Dart's discussion with the Board was to hire an "Administrative Assistant/Payroll Clerk" (Anna's previous position which is FLSA non-exempt and assigned to band 10). > - If your desire is to post for a 2nd "Administrative Support Manager" we have an approved job description and wage band and can more forward immediately. > If you desire is to post for a different position (subordinate to Anna's position) then we have some work to do to get that job description and wage band finalized. > I understand that time is short and you did not have time to update the request document for the Board. Unfortunately, that leaves me with a written approval from the Board for something other than what was approved. > Please work with Decorah to document your specific needs and I will gain Board approval ASAP (not waiting until my next meeting). Decorah, please process our standard PMA and/or HFE documentation, as normal. > Kirk > -----Original Message----- > From: Samuel Castro <scastro@grantcountywa.gov> > Sent: Wednesday, January 13, 20212:26 PM > To: Decorah J. Anderson <djanderson@grantcountywa.gov> > Cc: Cindy Carter <ccarter@grantcountywa.gov>; Danny E. Stone <destone@grantcountywa.gov>; Robert Jones <rjones@grantcountywa.gov>; Samuel Dart <sdart@grantcountywa.gov>; Barbara Vasquez <bvasq uez@grantcountywa.gov> > Subject: RE: Public Works 1/12 action items > Decorah, > I discussed what you presented to me to the Board. Below is part of your e-mail to me. > "By having a second Administrative Support Manager, when Anna retires, the person working in the second position will be able to do the full position. In this scenario, when Anna does retire, you could then evaluate if a second position is still needed. If not, it's not filled." > I did not have time to modify the document prior to having a discussion with the Board. This is why I made my intention clear to the Board. I am requesting that we advertise and hire a second Administrative Support Manager. > Respectfully, > Sam Castro C.P.O > Grant County > Public Works Director > -----Original Message----- > From: Decorah J. Anderson <djanderson@grantcountywa.gov> > Sent: Wednesday, January 13, 20211:20 PM > To: Samuel Castro <scastro@grantcountywa.gov> > Subject: RE: Public Works 1/12 action items > Sam, > Thank you for proving me with the signed documents from the Board. I am happy to assist with advertising, interviews and hiring. In your email below, you refer to the position as equivalent to Anna's job description (Administrative Support Manager) and duties, and in the documents to the Board, the position is referenced as an assistant to Ann's position and that a job description and pay scale will be developed. Please provide clarification as to what you are wanting to do with the position. > Respectfully, > Decorah Anderson > Human Resource Consultant > Grant County Human Resource Department >35CSt. NW > Ephrata, WA 98823 > Email: djanderson@grantcountywa.gov > Business: 509.754.2011 Ext. 3530 > -----Original Message----- > From: Samuel Castro <scastro@grantcountywa.gov> > Sent: Wednesday, January 13, 202111:20 AM > To: Decorah J. Anderson <djanderson@grantcountywa.gov>; Samuel Dart <sdart@grantcountywa.gov>; Loc T. Ohl <lohl@grantcountywa.gov>; Anna Sangster <asangster@grantcountywa.gov>; Barbara Vasquez <bvasquez@grantcountywa.gov> > Subject: FW: Public Works 1/12 action items > Good Morning Decorah, > I met with the Board yesterday regarding the new accounting/payroll position. I discussed the succession plan and my intent to hire someone equivalent to Ann's job description and duties. I have approval from the Board to move forward in this direction. > Will you please assist with advertising, interviews and hiring. The interview panel will include Loc, Anna, Sam Dart and You. > Respectfully, > Sam Castro C.P.O > Grant County > Public Works Director > -----Original Message----- > From: Barbara Vasquez <bvasquez@grantcountywa.gov> > Sent: Wednesday, January 13, 20219:54 AM > To: Samuel Castro <scastro@grantcountywa.gov> > Cc: Samuel Dart <sdart@grantcountywa.gov>; Keith M. Elefson <kmelefson@grantcountywa.gov>; Brittany E. Lutz <belutz@grantcountywa.gov> > Subject: Public Works 1/12 action items > Here you go! > Barbara J. Vasquez, CMC > Clerk of the Board > Grant County Commissioners Office > PO Box 37 > 35 C Street NW > Ephrata, WA 98823 > 509-754-2011 ext 2928 > 509-754-6098 (fax) > www.grantcountywa.gov > -----Original Message----- > From: GCSC-Sharp@grantcountywa.gov <GCSC-Sharp@grantcountywa.gov> > Sent: Wednesday, January 13, 20219:44 AM > To: Barbara Vasquez <bvasquez@grantcountywa.gov> > Subject: Scanned image from Sharp GC Comm BIE 3189 > "EXTERNAL EMAIL" > This email originated from outside Grant County's network. Do not click links or open attachments unless you recognize the sender and know the content is safe. > Reply to: GCSC-SHARP <GCSC-Sharp@grantcountywa.gov> Device Name: Sharp GC Comm BIE 3189 Device Model: MX- 4071 > Location: Grant County Comm > File Format: PDF MMR(G4) > Resolution: 600dpi x 600dpi > Attached file is scanned image in PDF format. > Use Acrobat(R)Reader(R) or Adobe(R)Reader(R) of Adobe Systems Incorporated to view the document. > Adobe(R)Reader(R) can be downloaded from the following URL: > Adobe, the Adobe logo, Acrobat, the Adobe PDF logo, and Reader are registered trademarks or trademarks of Adobe Systems Incorporated in the United States and other countries. > http://www.adobe.com/ 4