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GRANT COUNTY BOARD OF COMMISSIONERS
Public meetings were held by the Grant County Commissioners via WEBEX Conference Call or Video only.
MONDAY, JANUARY 11, 2021
The Grant County Commissioners session began at 10:00 a.m. with all Commissioners in attendance.
8:30 a.m. — 9:30 a.m
9:00 a.m. —10:00 a.m.
10:00 a.m. —10:20 a.m
10:30 a.m. —10:50 a.m.
1:00 p.m. —1:20 p.m.
1:30 p.m. — 2:00 p.m
TUESDAY, JANUARY 12, 2021
D Stone, Grant County COVID-19 Healthcare and Public Health Briefing
(ZOOM Meeting)
C Carter, Public Works Management Team Meeting —Conference Call
Commissioners Office Staff Meeting
A Williams, Interlocal Agreement for the Provision of Court Services —
Discussion with the City of Moses Lake
M McKnight, Assessor's Office Update
H Crose, Economic Impact Study on Moses Lake — Discussion
The session was continued to 9:00 a.m. with all Commissioners in attendance.
9:00 a.m. —10:00 a.m. K Eslinger, Human Resources Update
Calendar Items x
01/19/21-01/21/21 — Vacation
01/26/21— Next HR Update Meeting 71
Discussion Items
1. COVID Situation Update
a. COVID-Related Leave
b. SharedWork Program (Furlough)
c. Board Instruction re COVID
2. CivicPlus Implementation
a. CivicHR Applicant Tracking
b. CivicHR Onboarding
c. CivicHR Performance Management
d. CivicPlus Website Hosting
3. Public Works Retro Compensation
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Week of January 11, 2021
4. Conflict Resolution Model
5. Stipends for Commissioners' Staff
Authorization Requests
6. PMA—Secretary-Receptionist
7. Annual Leave Carryover
Recruitment/ Civil Service
8. Exceptions to Hiring Freeze:
a. Administrative Support Manager (1)
b. Public Defender (1)
Labor Relations/ Legal Actions
9. Labor & Legal Report Review
HR Overview & Process
X HR Department Overview
HR Staffing Model
10:00 a.m. —11:00 a.m. T Gaines, Central Services Update
• Technology Services: Current SitRep
• Interfund Communications: Nothing to Report
• Facilities and Maintenance: Project Updates
• Fairgrounds: Project Updates
• Central Services: Current SitRep; Annual Maintenance Department Review; Project Updates
11:00 a.m. —11:30 a.m. A Williams, Grant County Plan to End Homelessness Implementation -
Discussion
The Commissioners, the City of Moses Lake, and the Housing Authority of Grant County
discussed HB 1406 and the City is requesting they receive a portion of this funding. Coordinated
Entry was discussed.
1:00 p.m. —1:30 p.m. G Dano, Prosecuting Attorney's Office Update
1:30 p.m. — 2:00 p.m. S Castro, Public Works Update (Items 1 through 4)
A motion was made by Commissioner Stone, seconded by Commissioner Jones, to approve items 1
through 4 on the agenda as presented. The motion passed unanimously.
1. Authorization to purchase 100 tons of Category 8B Standard Gradation Road Salt in the amount
of $15,000.00 delivered, excluding sales tax from LTI, Inc., Lynden, WA through Washington
State Department of Enterprise Services Contract No. 02714. (Approved)
2. Memo requesting to hire an Assistant to the current Public Works Administrative
Assistant/Payroll Clerk. (This request was amended to not hire an Assistant position but to hire
another Administrative Assistant/Payroll Clerk. The title of this position was then changed to
Administrative Support Manager)
3. Request to purchase two (2) each 2021 Towable Rock Rake model HT or equivalent on the 2021
Equipment Expense Program through and go out for requests for quotes. (Approved)
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Week of January 11, 2021
4. Request to purchase equipment on the 2021 Equipment Expense Program through State
Contracts. Equipment includes: (Approved all)
o Public Works:
■ Two (2) each (2) 2021 Ford F-150 % ton extended cab 4x4 pickup trucks with
6.5 -foot beds for the Public Works Motor Pool in the amount of $70,520.70
from Department of Enterprise Services contract #05916.
■ One (1) each (1) 2021Ford F-350 1 ton extended cab 44 pickup truck with 6.5 -
foot bed for Road District #1Foreman in the amount of $41,459.75 from
Department of Enterprise Services contract #05916.
■ One (1) each installation of Boss 7' 6" V -type snowplow on District #1 Foreman
pickup in the amount of $8,535.52 from Northend Truck Equipment through
state contract #032119.
■ One (1) 2021 Ford F-250 % ton extended cab 4x4 pickup truck with 8 -foot bed
for Road District #2 Foreman in the amount of $39,881.44 from Department of
Enterprise Services contract #05916.
■ Two (2) each 2021 Ford F-150 extended cab 4x4 pickup trucks with 8 -foot beds
for District #2 Area grader operator pickups in the amount of $74,520.66 from
Department of Enterprise Services contract #05916.
■ Two (2) each 2021 Chevrolet 2500 double cab 4x4 pickup truck with 8 -foot beds
for Solid Waste and Road District #3 in the amount of $83,654.45 from
Department of Enterprise Services contract #05916.
o Development Services:
■ One (1) each 2021 Ford F-250 % ton extended cab 4x4 pickup truck with 8 -foot
bed for Development Services in the amount of $41,185.50 from Department of
Enterprise Services contract #05916.
2:00 p.m. — 2:30 p.m. Consent Agenda AND Misc. ASC Action Items (Items 1 through 25)
A motion was made by Commissioner Stone, seconded by Commissioner Jones, to approve items 1
through 14, and 16 through 25 on the agenda as presented. Item 15 was held, awaiting the Hospital
District's signature. The motion passed unanimously.
COMMISSIONERS OFFICE
1. Commissioners Office and Public Defense Vouchers for approval. (Approved)
2. Commissioners November 9, 2020 Minutes for approval. (Approved)
3. Letter of support for the Grant County Conservation District's proposal for the Bureau of
Reclamation's Cooperative Watershed Management Program Phase I funding to support the
Moses Lake Watershed Council. (Approved)
4. Letter of support of the Port of Mattawa's request for funding for Phase 4 of the Port of
Mattawa's Wastewater Infrastructure Improvement project. (Approved)
5. Letters of re -appointment for Frank DeTrolio and Nathan Cox to the Grant County Mosquito
Control District No. 1 for another 2 -year term beginning January 12, 2021 through January 11,
2023. (Approved)
6. Resolution No. 21 -004 -CC in the matter of establishing the effective date of salaries and
benefits for non-union and non -association personnel for the 2021 year. (Approved)
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Week of January 11, 2021
7. Request #1 for September- Release of Funds on a Community Development Block Grant (CDBG)
Public Services grant from the subrecipient, OIC of Washington, for Washington State
Department of Commerce Department of Housing and Urban Development (HUD) grant funds
Contract No. 20-62210-005 in the amount of $1,328.77 for use in Energy Assistance. (Approved)
AUDITOR'S OFFICE
8. Payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those
expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090,
as recorded on a listing and made available to the Board. (Approved in the amount of
2,852,667.31)
CENTRAL SERVICES
Request to begin the emergency repair of an 8" cast iron rain leader that has failed and is
leaking water into the tunnel under the annex and has caused numerous other problems.
Pursuant to RCW 39.04.280, competitive bidding may be waived. (Approved)
TECHNOLOGY SERVICES
10. Purchase Order No. 340 for the 2021 Annual Maintenance cost of RiteTrack Software used by
Juvenile Court and Youth Services in the amount of $21,600.00 purchased from Handel
Information Technologies, Inc. (Approved)
11. Purchase Order No. 341 for the Semi-annual Maintenance Fees of the Terra Scan Software used
by the Assessor and Treasurer's Offices in the amount of $62,363.60 purchased from Aumentum
Technologies (division of Manatron, Inc.) (Approved)
12. Purchase Order No. 342 for the Annual Maintenance cost of GovQA software for the Public
Records Officer in the amount of $11,869.80 purchased from WebQA, Inc. (Approved)
13. Purchase Order No. 343 for the VMware yearly maintenance used by TS in the amount of
$13,143.50 purchased from ednetics. (Approved)
SHERIFF'S OFFICE
14. Amendment No. 6 to the State of Washington Department of Corrections Contract No. K9412 to
extend the term of the agreement to December 31, 2021, increase the per diem rate of
compensation to $82.73 per offender, and update other terms and conditions. (Approved)
GRANT INTEGRATED SERVICES
15. Lease Agreement with Grant County Public Hospital District No. 5 dba Mattawa Community
Medical Clinic to lease office and procedure room space located at the facility in the amount of
$800.00 per month. Term is January 1, 2021 through June 30, 2021. (Item placed on hold,
awaiting the Hospital District's signature)
16. Interlocal Agreement with the Moses Lake School District regarding counseling services to
provide district students counseling services. (Approved)
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Week of January 11, 2021
17. Resolution No. 21 -005 -CC authorizing execution of Interlocal Agreement with the Moses Lake
School District regarding counseling services (see above). (Approved)
18. Reimbursement Request (A-19) for contract work performed by Grant Integrated Services,
during December 2020 in the amount of $1,143.75 on Washington State Department of
Corrections (DOSA) contract. (Approved)
19. Reimbursement Request (A-19) for contract work performed by Grant Integrated Services'
Prevention and Recovery Center (PARC), during October 2020 — Supplemental #1, in the amount
of $648.00 on Washington State Health Care Authority Contract No. K3919. (Approved)
20. Reimbursement Request (A-19) for contract work performed by Grant Integrated Services'
Prevention and Recovery Center (PARC), during November 2020, in the amount of $16,888.48
on Washington State Health Care Authority Contract No. K3919. (Approved)
FAIRGROUNDS
21. Request to purchase 80 —12x12 Horse Stalls for Barns 46 and 47 in the amount of $145,204.40
from S&R Custom Panels. This was approved in their 2021 Capital Expenditure budget.
(Approved)
22. Recommendation to amend some of the rates for the 2021 year. (Approved)
PROSECUTING ATTORNEY'S OFFICE
23. Settlement Agreement and General Release with Shellpoint Loan Servicing (NewRez, Ditech and
Green Tree) in relation to its servicing of a mortgage loan with borrower Scott Forman and the
property commonly known as 19535 Road A -NE, Soap Lake, in the amount of $67,000.00.
(Approved)
SUPERIOR COURT
24. Professional Services Agreement with Ellen Goodman for the purpose of completing the Adult
Drug Court Discretionary Grant and of consultation. Term is upon signature through March 17,
2021 in the amount of $10,000.00. (Approved)
JUVENILE COURT AND YOUTH SERVICES
25. Memorandum of Understanding No. K16529 with the Washington State Patrol to set forth the
policy to ensure the protection of criminal history record information between Juvenile, WSP,
and the Federal Bureau of Investigation (FBI). (Approved)
2:30 p.m. — 3:00 p.m. J Flynn, Administrative Services Coordinator Update
3:00 p.m. — 3:30 p.m. Quincy Valley Medical Center — Registered Warrant Cap Discussion
(Cancelled)
3:30 p.m. — 4:00 p.m. Public Hospital District # 4 / McKay Healthcare Update (Cancelled)
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Week of January 11, 2021
WEDNESDAY, JANUARY 13, 2021
10:00 a.m. —11:00 a.m. D Stone, LEOFF-1 Disability Board Meeting
11:00 a.m. —11:30 a.m. D Stone, Congressman Newhouse — Grant/Adams Leaders Update
(Cancelled)
11:30 a.m. — 2:00 p.m. HEARINGS EXAMINER
4:00 p.m. — 5:00 p.m. VETERANS ADVISORY BOARD MEETING
6:00 p.m. — 7:30 p.m. D Stone, Health Board Meeting
THURSDAY. JANUARY 14, 2021
9:00 a.m. —10:00 a.m.
R Jones, Multi Agency Communications Center (MACC) Board Meeting
10:30 a.m. —11:30 a.m.
R Jones at Grant County Economic Development Council — Introduction
(Moses Lake)
1:30 p.m. — 3:00 p.m.
C Carter, Area Aging / Council of Governments Meeting
6:00 p.m. — 7:00 p.m.
Fair Advisory Committee Meeting
7:00 p.m. — 8:00 p.m.
R Jones, Moses Lake School District Board Meeting (Zoom)
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Week of January 11, 2021
FRIDAY, JANUARY 15, 2021
No meetings held
Signed this day of 2021.
st:
irbara J. Vas ex; C
erk of the Bo rd /
BOARD OF COUNTY COMMISSIONERS
Gran ,un�y, Was'
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Cindy( Carter, &hair
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Danny E. S ne, Vice -Chair
Ro ember