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Home My WebLink AboutRequest to Purchase - Sheriff & Jail/Z Grant Count Tom Jones, S eri Dated this '2, day of 20 January 2021 B , rd ot'County Cot issioners Ryan Rectenwald Grant Count;. Washington Undersheriff Office 509-754-2011 .rove Disapprove Abstain ext. 2017 Cindy Carter, Chair Cell 509-750-7304 Danny E. Stone, Vice -Chair )istil Dist 41 Dist #01 rectenwald@grantcountywa.gov Rob Jones, Member Dist42 Dist #2 Dist 42 Ken Jones Board of County Commissioners Dist' gist3 Dist #3 Chief Deputy Field Operations Re: Request to purchase radio equipment (Corrections) / Office 509-754-2011 '\ t- ext. 2018 Cell 509-750-7303 Dear Commissioners, kjones@grantcountywa.gov T. Dustin Canfield For the last 15 years, the Grant County Corrections Division have been using Kenwood Chief Deputy Radios for all the internal communication, including court security. Over the course of the Special Operations Office 509-754-2011 15 years, these radios have become outdated, and not capable in maintaining the current ext. 2021 demand for our radio traffic. We encounter daily issues with clear communication with Cell 509-237-8610 court security, and this has impacted the safety and security of the court system. dcanfield@grantcountywa.gov Joe Kdete Early in 2020, Governor Inslee declared a State of Emergency for the State of Washington, Chief Deputy in the response to COVID-19. The new increase demand for clear communication Corrections Office 509-754-2011 throughout all public services put additional strain on our outdated system. With our ext. 2026 current system, we have never had the ability to communicate directly with outside Law Cell 509-750-2710 Enforcement officials. With the increased demand for communication with all our Law jkriete@grantcountywa.gov Enforcement partners throughout the county, we are falling short of the demand. Darrik Gregg Chief Deputy At this time, I am requesting that an exemption for the bidding process be granted, to Emergency Management allow the Grant County Sheriff's Office Corrections Division purchase the equipment Office 509-754-2011 ext. 2001 needed to facilitate a new radio system. This system will allow the Corrections Division to Cell 509-237-3552 communicate directly with MACC Dispatch, and other first responders throughout the dgregg@grantcountywa.gov county. This direct communication will prevent any unnecessary communication breaks and mistakes that could delay an adequate response to a positive COVID-19 arrestee. Tracy Williams Administrative Assistant Office 509-754-2011 We have received a quote from Clearline Engineering that specializes in Emergency ext. 2014 Responder Radio Systems. The quote includes appropriate documentation, design, Cell 509-237-2278 twilliams@grantcountywa.gov permits, antennas, and testing of equipment. The total of this project is $62,564. 1 have reached out to Clearline Engineering, and they have scheduling availability in the next P.O. Box 37 • Ephrata, WA 98823 • www.grantcountywa.gov/sheriff 509-754-2011 ext. 2001 •509-754-2058 Facsimile Administrative Offices in the Law & Justice Center, 35 C St NW, Ephrata, Wash. V 12/2018 month to start their process, that will include a complete walkthrough of our facility. I have attached a copy of their quote for viewing. As a leader within the Sheriff's Office, we are always forward thinking, and looking for ways to improve our response, especially to the COVID-19 Pandemic. With the increasing COVID-19 numbers within Grant County, it is imperative that we increase our ability, not only to clearly communicate within the jail and court security, but to also have that direct line of communication with all our law enforcement partners. I believe this is adequate cause to allow for the exemption for competitive bidding. My intent is to utilize the Jail Concession account 112.154. Please transfer $35,000 from communication account 112.154.00.0000.523604200, and $35,000 from professional services account 112.154.00.0000.523604100 and transfer the total of $70,000 into Machinery -Equipment account 112.154.00.0000.594236400 to cover the cost of the project. Thank you for your consideration. Undersheriff Grant County Sheriff's Office Cc: Tom Jones, Sheriff Donna Harrington, Financial Specialist Madeline Prentice, Chief Accountant .1 L E A R L I N E ENGINEERING Proposal For: Multi Agency Communications Center Dean Hane Property: MULTI AGENCY COMMUNICATIONS CENTER 35 C St. NW Ephrata, WA Distributed Antenna System Proposal (NEPA 72 24.3, 12219.6.7, IFC 510) Clearline Engineering, Inc. 2721 N. Van Marter, Ste #2. Spokane Valley, WA 99206 1 (509) 714-6711 For any questions regarding this proposal please email Ista(ford@.clearlineengineering com Bid Valid 90 days upon received date CC�LEARLINE ENGINEERING October 2, 2020 Project at: 35 C St. NW Ephrata, WA Building Size (SF) Jurisdiction 90,000 Grant ERRC DAS Proposal Thank you for the opportunity to provide a proposal for the Project referenced above. This solution utilizes a Class A repeater configuration for Public Safety. This system provides a design for the specific Public Safety Frequencies for this jurisdiction with expandability to accommodate future services within this band with limited additional requirements. All products are found throughout the industry. From passive components (antennas, transmission line and connectors) to cutting edge technologies in fiber and amplification systems, they are established and respected industry leaders. We offer Cellular DAS as well. If your building is experiencing inadequeate cellular coverage we would be happy to assist in helping you meet your cellular signal needs. What is public safety without the ability of getting that first 911 call through? Good cellular covearge will only enhance your building's safety. Again, thank you for this opportunity to work with you on this important communications project. Should you have any questions about this proposal or our cellular options, please feel free to contact me anytime. Respectfully, We are a proud member of.• cog" ata a"A == ~» SAFER t BUILDINGS Clearline Engineering, Inc. COALITION Phone 206.476.4171 Ichristensen@clearline-engineering.com www.clearlineengineering.com #VTI E LE 1891OT 2721 N. Van Mater. Ste u- Spokane Valley WA 99206 1 (509) 714-6711 For any questions regarding this proposal please emal Istafford@clearlineengineering com Bid Valid 90 days upon received date. C ILEARLINE ENGINEERING Emergency Responder Radio System This system is designed to provide Public Safety Radio Coverage for: MULTI AGENCY COMMUNICATIONS CENTER 35 C St. NW Ephrata, WA Grant In compliance with the Fire Code. Installation, testing, and documentation of the cable system will be done in compliance with the applicable standards in accordance with all plans and specifications. 1. Building Coverage: All residential units, common areas, inside parking and office areas will be covered. This system is designed to provide coverage for at least 95% of all areas of the buildings and 99% in elevators (measured at the primary recall floor), stair shafts, and the Fire Command Centers in accordance with Code Section 510.4 of the IFC. 2. Head -End Bidirectional Amplifier (BDA): One bi-directional amplifier. Final amplifier determined by iBwave propagation models. This amplifier provides operation in the Public Safety bands for this jurisdiction to meet current and future channel utilization and includes battery backup providing a minimum of 24 hours of uninterrupted operation per fire ordinances. 3. Rooftop Antennas: Roof -mounted antennas will be provided and installed. The antenna will be optimized to maximize signal strength to AH1's donor site. 4. Cabling & Antenna System: Cabling systems consists of %" transmission cabling. Type N connectors, directional couplers, splitters, and a network of cabling or distributed antennas will be provided and installed throughout the buildings to obtain the coverage objectives. S. Identification: Cables will be labeled as "DISTRIBUTED ANTENNA SYSTEM". 6. Testing: Cable testing will be done upon completion of installation of cable and directional couplers to ensure proper cable installation. A facility map and test plan will be produced to document signal coverage compliance with Code Section 510 of the IFC. 7. Fire Stopping: All firewall penetrations will be sealed per code 2721 N- Van Nlarter. Ste- w2. Spokane Valley, WA 99206 1 (509) 714-6711 For any questions regarding this proposal please email Istafford@clearlineengineering com Bid Valid 90 days upon received date. C,LEARLINE ENGINEERING System Pricing BOM, Documentation, & Design $5,539 System Cable and Routing Installation $9,362 Connectorization of Cable $1,100 Antenna & Coupler Installation $1,980 Headend Installation $1,320 Turnup, Commissioning, & Optimization $3,042 Testing & Closeout $2,200 Uplink Testing $2,462 Notes: 1. Design plans and equipment specifications will be submitted to the City for approval prior to installation. 2. One 20A dedicated circuit must be provided for the bi-directional amplifiers and head end. 3. Assumes cable pathways are provided and meet survivability levels and headend location in a 2 -hour rated room. 4. Roof, wall, floor coring and penetrations are excluded. 5. Due to the nature of the specification, being performance based, the design may change in terms of cable runs and antenna locations based on signal readings and propagation characteristics. 6. The repair of damaged cabling after installation is not included in this proposal. 7. Assumes adequacy of rooftop donor signal. 8. Sales tax is not included in the price of this proposal. 9. Exclusive of OCIP or similar fees 30. Wage category as Telecommunication Technician. 11. For the turnkey option cable to be placed per the roughin schedule. 12. This proposal excludes cutting and patching. 13. Proposal is good for 90 days. 14. Work to be completed during business hours with a Clearline Engineering banner to be hung at jobsite. 15. Exclusive of Engineer Stamp and Architects General Conformance Stamp. 2721 N_ Van Mar -ter, Ste. #2. Spokane Valley, WA 99206 1 (509) 714-6711 For any questions regarding this proposal please email Istafford,Cclearlineengineering corn Bid Valid 90 days upon received date. Barbara Vasquez From: Tom Jones Sent: Thursday, January 28, 2021 12:46 PM To: Cindy Carter, Robert Jones; Danny E. Stone Cc: Tom Gaines; Joe Kriete; Ryan Rectenwald; Barbara Vasquez Subject: Emergency purchase request Good afternoon, We are going to pull the emergency request for the radio system as we received information that the vendor is on a state contract. We will follow up with more information and another request soon. Thanks, ?"" 05, �6w' -5404 Grant County Sheriff's Office PO Box 37 / 35 C St NW Ephrata, WA. 98823 (509)754-2011 X-2001 tjones@grantcountywa.gov 1