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Home My WebLink AboutRequest to Purchase - Sheriff & JailRyan Rectenwald Undersheriff Office 509-754-2011 ext. 2017 Cell 509-750-7304 -rectenwald@grantcountywa.gov Ken Jones Chief Deputy Field Operations Office 509-754-2011 ext. 2018 Cell 509-750-7303 kjones@grantcountywa.gov T. Dustin Canfield Chief Deputy Investigations Office 509-754-2011 ext. 2021 Cell 509-237-8610 dcanfield@grantcountywa.gov Joe Kriete Chief Deputy Corrections Office 509-754-2011 ext, 2026 Cell 509-750-2710 jkriete@grantcountywa.gov Darrik Gregg Chief Deputy Emergency Operations Office 509-754-2011 ext. 4522 Cell 509-237-3552 dgregg@grantcountywa.gov Tracy Williams Administrative Assistant Office 509-754-2011 ext. 2014 Cell 509-237-2278 twilliams@grantcountywa.gov March 10, 2021 Cindy Carter, Chair Danny E. Stone, Vice -Chair Rob Jones, Member Board of County Commissioners ALM Sheriff + Dated this day of� - � , 20 1. Board of County Commissioners GrantountN!, 'ashinc ton Diss # 1 Dist # 1 - Dist # l Dist ? Dist # 2) .�___... Dist # 2 - Dist Dist 1+13 Dist # 3 _ Dist # 3 Re: Request to purchase Guardian Property and Evidence Packaging system (Corrections) $10,590.62 Dear Commissioners, We are requesting to purchase the Guardian Property and Evidence Packaging System for the Corrections main facility. The total cost for the system is $10,590.62. This price includes the cost of the machine, tax, a 3 -year warranty, shipping, 1 roll of board, 1 roll of film. This will account for approximately 400 bookings. This machine will allow Corrections Deputies to safely store smaller, high dollar items that can easily be misplaced or lost. This will reduce liability and or damage to property. My intent is to utilize the Jail Concession account 112.154. Please transfer $11,000 from communication account 112.154.00.0000.523604200, into Machinery - Equipment account 112.154.00.0000.594236400 to cover the cost of the machine. The Guardian Property and Evidence Packaging machine is patented and is a sole source provider of this type of equipment. I have included the sole source letter for your review. Thank you in advance for your request. moN P.Q. Box 37 ® Ephrata, WA 98823. www.grantcountywa.gov/sheriff 509-754-2011 ext. 2001 •509-751--2058 Facsimile rantCoSheriff Z�� Administrative Offices in the Law & Justice Center, 35 C St NW, Ephrata, Wash. k �� V 2/2021 N R"a Reaew#a& Undersheriff Grant County Sheriff's Office Cc: Tom Jones, Sheriff Donna Harrington, Financial Specialist Madeline Prentice, Chief Accountant P.O. Box 37 e Ephrata, WA 98823 * www,grailtcoLjil-tywa.gov/sherr- -0 -0x3.2011 ext, 2001 e- 509-754-2,-058 Facsimile e 0 &--ran-tCoShe-j-i-f-f Administra-tive Offices iii the Law & JUstice Center, 35- C St NW, Ephrata, Wash, V -,:I .121 n_ 112 i 03/02/21 Ryan Rectenwald Undersheriff Chief Kriete, Office 509-1754-2011 ext, 2017 Cell 509-750-7304 During the, booking process, a person"property, including their small property, is I rectenwald@graritcauntywa,gov logged into our JMw S. The small property items ould include; wallets, lighters, necklaces cell phones, tobacco, earrings, and watches. After each item is notated, it is placed into oa Ken Jonesbai clear, zip lock style of ggie,, Once it is sealed, it Is placed into the individuals property Chief Deputy Field Operations box, that is identified with a number assigned at that time. During the time an individual Office 509-754-2011 stays incarcerated, the zip lock bag seal can become compromised by staff opening it up, ext. 2018 or simply overfilling the bag. This compromise of the bag's seal potentially empties the Cell 500-750-7303 kjones@grantcountywa.gov contents of the bag into the property box, which could damage the property, or be simply lost. For every item that is logged Into our JIVIS and is damaged or lost, we are liable- for. T, Dustin Canfield When we receive accusations of lost or damaged property, it cost the county several man Chic Deputy Investigations hours in investigati ng and the replacemen t cost of the item, O ffice 509 -754 - 2011 In order to reduce the liability for damaged or lost small, property, I am requesting the -ext. 2021 purchase of the CPI, Guardian Property and Evidence Packaging System. This system seals Cell 509-237-8't")"10 dcafif'ipold@grantCOLintyw�l,.gov the property in a 100% tamper e vident pack that secures theinmates personal property and signature together between layers of paper and plastic. In order to retrieve the Joe K-riete property, the package and signature must be destroyed, At the time of booking, the Chief' Deputy property is packed in sight of the individual and the signature is added for extra security Cor rections Office 509-754-2011 and accountability. When the property is return -d at the time of releas.e.�'they know their ext. 20,26 property has not been tampered with. This equipment is patented, and they are a sole Cell 509-760-2110 source provider. jk-riete@grantcountywa,gov I am currently working with a representative from CPI Guardian. The cost of this Darn k Gregg machine is $8,,995, which includes a 3 year warranty, With the included shipping of Chief Deputy $503.00,, 1 roll of board at $144.00, 1 roll of film at $x.45.00 (400 bookings per roll), the Emergency Operafions Office 509-7`54-2011 total purchase price 1 is $9,788.00, In order to purchasethe Guardian Property and ext. 4522 Evidence Packaging System, I am hoping we can use available funds from the commissary issary Cell 509-237-3552 account. dgregg(@granfr,ountywa,gov If you have any further questions or comments regarding the purchase of this new Tracy Williams equipment, please feel free to reach out to me. Administrative Assistant Thank you for your consideration in this purchase. Office 509-754-2011 ext. 2014 Cell 509-237-2278 Respectfully, tWi1Ha(T1s@,qrantcountywa gov Phillip C, Coats, Lieutenant P.O. Box 37 e Ephrata, WA 98823 * www,grailtcoLjil-tywa.gov/sherr- -0 -0x3.2011 ext, 2001 e- 509-754-2,-058 Facsimile e 0 &--ran-tCoShe-j-i-f-f Administra-tive Offices iii the Law & JUstice Center, 35- C St NW, Ephrata, Wash, V -,:I .121 n_ 112 i UARDIAN -------- ---- - - ----- To Whom it mav concern,-, V -ider and patent Clearwater Packagint), Inc. (j/r.),/a ("PI/Civardian. is the sole source pro�.; holder ofthe Guardian Pr(-Werot and Evidence Packaahio Svsteni by (AI/Ch-tardit.-In, J.S. P 7,013,619 B'2.. 'T"his systern secures *ail ini-nate personvil nrovOn-v in a 1000/0' tamper evide-int package !'or secure storcaae. Clearwater Packcaginc, is the sole supplier of tn t) niateric-Als and parts -t'(-)r this sNfrstern. ('PUGUardian. Is the sole source provider ofthe Property Room Flexpander O"RE51) system for storalue ofin.rnate clothing. 1"his system uses aV,',1CUUn-, ba ,11 to store int-nuLlte clothina in C11 compact, odor tree, livoicnic man.n,er and provides a si.gnature block for 'dence. C"PI'Guard'an. is the Copwilyhl holder and sole prov'ider ofthis bao tamper evi 1 1. Z:, tn* Please direct anv qUeStions to% Cory-.Hoove-r (leneral Manager j CM/Guardican 61--)B Grand Central. St Clearwater, FT.. 313756 80 0 -2- 9 9 - i-;2* 5 96 ForrnW=_9 Request for Taxpayer (Rev. October 2018) Identification Number and Certification Department of the Treasury Internal Revenue Service 0- GO to wwwirs.ovlForml#9 for instructions and the latest information. 9 1 Name (as shown on your income tax return). Name is rewired ;Ir on this line, do not leave this line blank. ------------- CNIGUARDIAN -------------- co CD0) M 0 C 0.0 ZN 0 4*0 r CL CL U) JJCLJ1Ji-,fUJ0J",YdFUt:U VIFILIty name, ITairrerent Trorn above ------------ Clearlivater Packaging, Inc. 3 Check appropriate box for federal tax classification of the person whose name is entered on line 1. Check only one of the following seven boxes. Individual/sole proprietor or El C Corporation S Corporation fib. J Partnership El Trusty estate single -member LLC Limited liability company. Enter the tax classification (C=C corporation, S=S corporation, P-= Partnership) Note: Check the appropriate box in the line above for the tax classification of the single -member owner. Do not check LLC if the LLG is classified as a single -member LLC -that is disregarded from the owner unless the owner of the LLC is another LLC that is not disregarded from the owner for U.S, federal tax purposes, Otherwise, a single -member LLC that is disregarded from the owner should check the appropriate box for the tax classification of its owner. LJ Other (see instructions) 5 Address (number, street, and apt. or suite no.) See instructions. 615 B Grand Central St. 6 �t_ ZICity, ate, anP codeJ _7 Clearwater, 33756 7 List account number(s) here (optional) Give Form to the requester. Do not send to the IRS. 4 Exemptions (codes apply only to certain entities, not individuals; see instructions on page 3): Exempt payee code (if any) Exemption from FA TGA reporting code (if any) Reques_tW_s' ----- name and address (optional) inter your TlN in the appropriate box, The TIN provided must match the line Warne - given on - -1 1 - to - avoid backup withholding. For individuals, this is generally your social security number (SSN). However, for a resident alien, sole proprietor, or J_ sregarded entity, see the instructions for Part 1, later, For other entities, it is your employer identification number (FIN). If you do not have a number, see How to get a TIN, later. Note: If the account is in more than one name, see the instructions for line 1. Also see What Name and Number To Give the Reqnester for guidelines on whose number to enter. --------------------- Social security number ----------- I -------- - ---------- ----- --------- or Employer identification number -0 aeeeeeeeeE I�nder penalties of perjury, l certify that: 1, The number shown on this form is my correct taxpayer identification number (or I am waitingfora number to be issued to me); and 2, 1 am not subject to backup withholding because: (a) I am exempt from backup withholding, or (b) I have not been notified by the Internal Revenue Service (IRS) that I am subject to backup withholding as a result of a failure to report all interest or dividends, or (c) the IRS has notified me that I am no longer subject to backup withholding; and 3. 1 am a U.S. citizen or other U.S. person (defined below); and 4. The FATCA code(s) entered on this form (if any) indicating that I am exempt from FATCA reporting is correct. Certification instructions. You must emss out item 2 above if You have been notified by the IRS that you are currently subject to backup withholding because you have failed to report all interest and dividends on your tax return, For real estate transactions, item 2 does not apply. For mortgage interest paid, acquisition or abandonment of secured prpperty, cancellation of debt, contributions to an individual retirement arrangement (IRA), and generally, payments Z other than interest and dividends, you are 1 t required to signXe certification, but you must provide your correct TIN. Seethe instructions for Part 11, later, Sign Signature of Here I U.S. person lo-, Section references are to the Internal Revenue Code unless otherwise noted. Future developments. For the latest information about developments related to Form W-9 and its instructions, such as legislation enacted after they were published, go to www.irs.gov/FormW9. Purpose of Form An individual or entity (Form W-9 requester) who is required to file an information return with the IRS must obtain your correct taxpayer identification number (TIN) which may be your social security number (SN), individual taxpayer identification number (ITIN), adoption taxpayer identification number (ATIN), or employer identification number (FIN), to report on an information return the amount paid to you, or other amount reportable on an information return. Examples of information returns include, but are not limited to, the following, * Form 1099 -INT (interest earned or paid) MW v 42"t * Form 1099 -DIV (dividends, including those fro'm stocks or mutual funds) Form 1099 -MIS C (various types of Income, pril-Zes, awards, or gross proceeds) a Form 1099-B (stock or mutual fund sales and certain other transactions by brokers) • Form 1099-S (proceeds from real estate transactions) • Form 1099-K (merchant card and third party network transactions) • Form 1098 (home mortgage interest), 1098-E (student loan interest), 1098-T (tuition) • Form 1099-C (canceled debt) • Form 1099-A (acquisition or abandonment of secured property) Use Form W-9 only if you are a U.S. person (including a resident alien), to provide your correct TIN. If you do not return Form W-9 to the requester with a T/N, you might be subject to backup withholding, See What is backup withholding, later, Cat. No. 10231X Form W-9 (Rev. 10-2018) 6F�` EJ- CK/Guardian 615B Grand Central St. Clearwat,er, FL 33756 (800)299-2596 Bill to Name I Address Grant (WA) County Jail Lt. P1111 Coats 15 C Street N*W WA 98823 ---------------- Ship To Grant (WA.) County� Jail I.A. Phil Coats 3� C Street NW Ephrata. WA 988273 Terms Upon Receipt Description I MY Ordered Guardian Property and Evidence Pack -aging I System Model 14-16J - 220/l/3OAmp GUARDIAN BOARD (400 sh. per case) GUARD JAN FILM.(400 cycles per roll) GUardian Freight - Prepay & Add - Includes lift gate and limited access Optional: Additional 2 yeiar full warranty extension (would brig total to 5 years) $995.001machine I ---------- Date Quote Number 3/2/2021 2 0 83) 7 2 Rep MT Cost M95.00 145, o 0 145,00 503.00 All Guardian machines ship with a complete 3 year full warranty which includes parts, labor and freight. It also 'includes complete machine replacement when warranted, I See our other products at www.cpiguardian.com - - - -- - --------- 'I'his qUotation is good for 90 days Phone # Fax # 7 2 7.44 -)-25 9 6 727-447-3587 Total. 81995 00 145.00 145.00 5031.00 S u biota 1 W.788.00 Sales Tax (0.0%) $0.00 Total $9.788.00