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Home My WebLink AboutGrant Related - BOCC (003)HousingAuthorlty of Grant County 'vvvcw.hagc.net March 30, 2021 Grant County Board of Commissioners ATTN: Janice Flynn PO Box 37/35 C Street Ephrata, WA 98823 Dear Ms. Flynn: 1139 Larson Blvd. •Moses Lake, WA 98837-3308 Phone: (509) 762-5541 •Fax: (509) 762-2202 Toll Free: (800) 747-9202 •TTY: (800) 833-6388 _ c Dated thiw day of, 201 d,ird of County Commissioners mmissioners Grant County. Washington At= ove i:)iso r eve . Dist # 114.w- I)ist #I [)list #1 i:�ist #.2 list #2 Dist #2 „ INst #3�' hist #3 Dist #3 Please consider this letter and attached documentation the Housing Authority's claim for draw #7 for March, 2021, for the Eviction Rent Assistance Program. I certify that: The information on the A-19 and supporting documentation for the Eviction Rent Assistance Program (ERAP), contract # 21-4614C-108, in the amount of $35,593, is a true and accurate report and that all reported expenditures are properly chargeable to the ERAP grant. Sincerely, Christopher A. Sutherland Financial Director Ez, �'; S: li VIE. Ty 'c:.xaasa:a�• :s:•c.,rt-ct:am: xu:.+a:vu� .x�ue+vs+%tiT The Housing Authority of Grant County, Washington is an equal opportunity provider and employer and does not discriminate on the basis of race, color, national origin, religion, sex, physical or mental disability, or familial status. The Housing Authority of Grant County's policies and practices are designed to provide assurances that persons with disabilities will begiven reasonable accommodations, I*QUAL HOUSING upon request, so that they may fully access and utilize the housing programs and related services. OPPORTUNITY If you or anyone in your family is a person with disabilities, and you require a specific accommodation in order to fully utilize our programs and services, please contact the Housing Authority. Contract # 21,.4614C-108 (ERAP) HAGC CAJ.,-K- eZ a6ik Date: L :1 e ?,a< I Request for ReimbuTsement No. #7 Grant County's Subrecipient Checklist: State Auditor's Office Audit Procedures for Testing Activities Allowed And Not Allowed, As Published In 2007 -----...zQue.st.i.o.n.st.o.-a.sk- before submittin'g a payment request Grant County/GCHA Submitted to GC by: Was, the,. expeodituro, or cost: Madqfor.an allowable activity underty the grant guidelines? X Authorized (or not prohibited) under state or local laws or regulations? :ng agency, if required? k4''.. Approved.by r" award I.r Ahe f6de'a .i Allowable perCircular A'-87'June 2004 version), Attachment B, items 1-43? : For payroll transactions: _X_ Does the employee's time and effort documentation meet the 'requirements of Circular A-122? _X_ Allocable -to the program? (Le.,- was the dollar amount charged. to the prograMr relative to the benefits received by the program? Is the federal grantor being -,.-charged its fair shareof the cost?).; _X_ Based on actual costs, not budgeted 'or projected amounts .' x Applied uniformly to federal and non-federal activities (i.e.-, is the federal 'd the, same amount as if non-federal fund* -We . r government being charge no .7feder' I'fu d* e being used t .. o pay the cost)? _X, Given consistent accounting treatment within and between accounting periods? (Consistency in accounting requires that costs incurred for the same purpose, -in like circumstances, be treated as either direct costs only or indirect costs only with respect to final cost objectives). _X_ Calculated in conformity with generally accepted accounting principles, or another comprehensive basis of accounting, when required under the applicable cost principles? _X_ Not included as a cost (or* used to meet cost sharing requirements) of other federally -supported activities of the current or a prior period? _X_ Net of all applicable credits? (e.g., volume or cash discounts, insurance recoveries, refunds, rebates, trade-ins, adjustments for checks not cashed, and scrap sales). _X_ Not included as both a direct billing and as a component of indirect costs? _X_ Properly classified (e.g., some costs may be incorrectly claimed as a direct cost instead of being incorporated as part of the indirect cost rate). _X_ Supported by appropriate documentation? (e.g., approved purchase orders, receiving reports, vendor invoices, canceled checks, and time and attendance records.) Documentation may be in an electronic form. _X_ Correctly charged to the proper account code and grant period? H:\ACCOUNTING\LOTUS\LOTUS\EVICTION PROTECTION GRANTTRAP Subrecipient Checklist.doex Page 1 Grantee Name: 1Lead Grantee List Sub Grantee Names Below I Report Month/Year: MARCH 2021 HOUSING AUTHORITY OF GRANT COUNTY Total $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Total Invoice Total: $35,593.00 Total •AP Voucher Detall WOrksheet Grantee Name: Lead Grantee List Sub Grantee Names Below Total Report Month/Year: MARCH 2O21 BUDGET GRANT CO. I COUNTY TOTAL OF BALANCE Sep -20 Oct -20 Nov -20 Dec -20 Jan 21 Feb -21 Mar -21 Apr -21 May -71 Jun -21 DRAWS REMAINING $0.00 $0.00 $0.00 $0.00 $0.00 $7,500.00 $0.00 $7,500_00 $5,000.00 ,,Y$12j500 00w�FM+MYF �� y $ $3,640.49 $10,027-48 $5,117.67 $12,000.36 $0.00 $0.00 $0.00 $30,786.00 $76,270.00 $21,951.83 $92,384.03 ########## $576,647.66 $58,60735 $48,611.45 $35,593.00 $1,036,464.81 $384,057.19 $1,540,078.00 $0.00 ## # $0.00 ### $0.00 Invoice's $1,540,078.00 $25,59232 $102,41L51 #######t### $588,648.02 $58,60735 $56,111.45 $35,593.00 $0.00 $0.00 $0.00 $1,074,750.81 $465,327.19 General Ledger Detail Report Summary Report for Period 03 Ending 3131/2021 HOUSING AUTHORITY OF GRANT COUNTY (GCH) PROJECT 01 - Account Number/Description Beg Balance Debit Credit Net Change End Balance 417100-8-01 AUDIT Gra nt County- ERAP 71500.00 0.00 0.00 1 0.00 71500.00 471501-8-01 HAP PAYMENTS -RENT - ERAP 107,218.80 36,781.00 11188.00 35,593,00. 1422811.80 PROJECT 01 - Total: 114,718.80 36,781.00 13188.00 35,593.00 150,311.80 Report Total: 114,718.80 361781.00 11188.00 35,593.00 150,311.80 Run Date: 3130/2021 11:66:69AM Page: 1 GIL Date: 3/3112020 User Logon: CAS General ledger Detail Report Detail Postings for Period 03 Ending 3/31/2021 HOUSING AUTHORITY OF GRANT COUNTY (GCH) Account Number/Description Perio Date Journal Comments Debit Credit Net Change 471501-8-01 HAP PAYMENTS -RENT - ERAP 03 3/2/2021 AP -003828 757.00 0.00 03 3/2/2021 AP -003828 757.00 0.00 03 3/212021 AP -003828 468.00 0.00 03 3/9/2021 AP -003832 594.00 0.00 03 3/912021 AP -003832 594.00 0.00 03 3/10/2021 AP -003833 0.00 594.00 03 311012021 AP -003833 0.00 594.00 03 3/16/2021 AP -003837 725.00 0.00 03 3/16/2021 AP -003837 725.00 0.00 03 3/16/2021 AP -003837 725.00 0.00 03 3116/2021 AP -003837 725.00 0.00 03 3/16/2021 AP -003837 725.00 0.00 03 3116/2021 AP -003837 725.00 0.00 03 3/17/2021 AP -003838 495.00 0.00 03 3117/2021 AP -003838 495.00 0.00 03 3/17/2021 AP -003838 727.00 0.00 03 3/17/2021 AP -003838 727.00 0.00 03 3/1712021 AP -003838 560.00 0.00 03 3/17/2021 AP -003838 560.00 0.00 03 3/17/2021 AP -003838 560.00 0.00 03 3/1712021 AP -003838 560.00 0.00 03 3/17/2021 AP -003838 560.00 0.00 03 311712021 AP -003838 11100.00 0.00 03 3/17/2021 AP -003838 1,100.00 0.00 03 3/1712021 AP -003838 1,100.00 0.00 03 3/17/2021 AP -003838 11100,00 0.00 03 3117/2021 AP -003838 11100.00 0,00 03 3117/2021 AP -003838 11100.00 0.00 03 3/1712021 AP -003838 1,100.00 0100 03 3/22/2021 AP -003839 975.00 0,00 03 3/22/2021 AP -003839 975.00 0.00 03 3/22/2021 AP -003839 1,400.00 0.00 03 3/22/2021 AP -003839 1,400.00 0.00 03 3/2212021 AP -003839 11400.00 0.00 03 3/221202/ AP -003839 11400.00 0.00 03 3/22/2021 AP -003839 241.00 0.00 03 3/22/2021 AP -003839 241.00 0.00 03 3/22/2021 AP -003839 241.00 0.00 03 3/22/2021 AP -003839 810.00 0.00 03 3/22/2021 AP -003839 810.00 0.00 03 3/22/2021 AP -003839 200.00 0.00 03 3/22/2021 AP -003839 810.00 0.00 03 3/22/2021 AP -003839 200.00 0.00 03 3/22/2021 AP -003839 200.00 0.00 03 3/22/2021 AP -003839 810.00 0.00 03 3/2312021 AP -003841 850.00 0.00 03 3/2312021 AP -003841 850.00 0.00 03 3/23/2021 AP -003841 850.00 0.00 03 3/24/2021 AP -003842 827.00 0.00 03 3/24/2021 AP -003842 827.00 0.00 Ruin Hate: 3/29/2021 1:00:41 PM GIL Date: 3129/2021 Report Total: 36,781.00 - 1,188.00 35,593.00 • r .ire. Page: 2 User Logon: SAB '0. :a w n 'J; tollEytLi .. .�. ...--.. _.. ..v . .� ...,.�. .. .ice- ..... .. r.r..n.....:r �.-... .. �n�.... n-. ......+....�.. '...-w -. A r• .-.� A. Ai POO Period: Enter corresponding week or month that matches the invoice reimbursement request. Match all of the information below to the information collected on the ERAP Household information ond Eligibility Form, x, rant County ReportReport period: Household ID No. of months of rental assIstance Total Rent Payment Ethnklty PercentArea Median Staying with Friend Family? In Co M e (A MI) .... .' .. ,.lei =11=111,.. .. ..-_ .. Summary Total'Households.'., I Future Months'P=Back'.M'onths Paid Total'Rent'P.amerit 12#REF! 441 35593 r:iHead•ofHousehold:Gender .: < Gender Non Conforming r Female Male Trans ender} i,e: not exdusNel 'mate or Refused Do`n.t know, 8 4 0 0 0 67% 33% 0% 0% 0% ,,,;,,,. : , ,:, :. ,,: t• � �, " ead,bf;Househaid Race s Native Hawaiian or.Other l mericen lndian`:or a r` iaska Native. Asian .. Bl ack�ocAfrican American' •:•- .Paclhasli' er F White Mu(tI Ie Races; Refused Don t'know s` 0 0 0 0 9 1 0% 0% 0% 0%1 75% 8% 17' t:� � _,;i,,::.'4� :,,C•,�.�:;��'�t. �::Head'ofi�liousehold Ethnics i1,�ir=�,r',7��.,.4�.�:��i�z :Y�a'i�f`, Non Hlsp'anlc.,Non bitinx His `arise l atinx ` Refused' Don't know 4 8 0 33% 67% 0% r�r} ,rt...�:.:r :Fi•Iend:.Fami) ,.,. ,P �, ..� , Yes No :' -:ti Refused Don't know , 0 12 0 0% 100% 0% '. , �'. , t �r ti -, s�'•r ,{:. � t,t , yE� 4 � ..-� �.. + �. ,yiiw .'t .r';i �? r. i.. '. . 714 � l T � p,(�r AMI W t%' 4ti ra � k `},,`.Fti } sr w. a er+ 1 ass than'30°C~405 X50% ' 60', 700, 91 0 1 0 0 75% 0% 8% 0% 0% 17' Wl