HomeMy WebLinkAboutGrant Related - BOCC (002)111114
16 W I L V
Mel
I I iff, !11101, "�k i KS"I Lei 0 14 aLka"i
To: Board of County Commissioners
From: Janice Flynn, Administrative Services Coordinator
Date: March 31, 2021
Re. Authorization for Release of Funds, Dept of Commerce, CDBG PSG #20-
62210-005, Reimbursement #3, Subrecipient OIC Request #3
OIC has requested reimbursement regarding the above -referenced grant in the amount
of $16,819.44 for February 2021 expenses. Their documentation is attached for review.
I am requesting the release of funds for payment to OIC in the amount of $16,819.44.
Thank you.
Dated this day of
i
Board of County Com"n SS'oners
G � t Cot'tnty,. Wa.shington
ran
aA22rovce
Dist #1 Dist #I
Dist 42 Dist #2
Dist 93 Dist #3
Dist #I --------------
Dist #2
Dist,#3
A
STATE OF WASHINGTON
DEPT OF COMMERCE
ATTN: CDBG PROGRAM
PO BOX 42525
OLYMPIA, WA 98504-2525
COMMUNITY ACTION AGENCY SUBRECIPIENT:
OIC. OF: WASHINGTON;
81.5 FRUITVALE:BLVD.
YAKIMA Wk9.890
TOTAL AMOUNT REQUESTED THIS PERIOD:
CONTRACT NO:
20-62210-005
REPORT PERIOD:
Feb -21
REPORT NUMBER:
8
$16,819.44
2020 COMMUNITY DEVELOPMENT BLOCK GRANT - PUBLIC SERVICES GRANTS
CERTIFICATION: I certify that the information on this form is a
true and accurate report of the cash status and that all reported
expenditures are properly chargeable to the referenced grant.
Signature:
Printed Mame: Derefe Mekuria
Title: Chief Financial Officer
Date: 3/18/2021
1. Name of Service Program: Asset Development & Other Asset Development 81 1 CDBG amount requested for these program activities this period: $14,022.18
Description of service program how low- and moderate -income (LMI) persons were served this period: Housing counseling,
credit coaching, foreclosure services, business start-up, financial education workshops and high school classes. Free tax -prep.
2. Name of Service Program: Energy Assistance 139 CDBG amount requested for these program activities this period: $0.00
Description of service program how low- and moderate -income (LMI) persons were served this period: Energy assistance and
conservation education.
3.Name of Service Activity: Asset Develop/Energy Assist Admin -Indirect Admin CDBG amount requested for these program activities this period: $2,797.26
Description of service program how low- and moderate -income (LMI) persons were served this period: General
administration expenses associated with managing energy assistance and asset development activities oversight and
assessments. Indirect admin.
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rf. D I n. ���>r�, � � � �. N 11, n � C I :r
AGENCY
VOUCHER DISTRIBUTION
NUMBER
1030
IDIS PROJECT NUMBER
46
Commerce Contract Number
20-622'10-005
AGENCY NAME INSTRUCTION
DEPARTMENT OF COMMERCE
4t +
ATTN: CDBG
PO BOX 42525
OLYMPIA, WA 98504-2525
TO VENDOR OR CLAIMANT:
Submit this form to claim payment for materials, merchandise or services.
Show complete detail for each item.
Vendor's Certificate: I hereby certify under perjury that the items and totals listed herein are
proper charges for materials, merchandise or services furnished to the State of Washington,
and that all goods furnished and/or se'rv`ice endered have been provided without
discrim' ift-ecause of agesex, rital s, tus, race, creed, color, national origin,
han ap, reln Viet �m era o d le grans status.
VENDOR OR CLAIMANT (Warrant is to be payable to:)
GRANT COUNTY
PO BOX 37
EIPH RATA, WA 98823-0037
REPORTING PERIOD: FEBRUARY 2021
(SIGN IN BLUE INK)
(TITLE) (DATE)
Description QUANTITY AMOUNT
IDIS
Activity ID
PREVIOUSLY AMOUNT REMAINING
BUDGET REQUESTED THIS INVOICE BALANCE
8189
05 Public Services $1175184.00 185786.47 1.63819.44 $81,578.09
$0.00
$0.00
8190
21 A General Admin 35500.00 3,500.00 $0.00
$0.00
$0.00
$0.00
$0.00
$0.00
TOTAL PAYMENT REQUEST $12084.00 $22,286.47 16,819.44 $81,578.09
Everything below this line is for Dept of Commerce
FED TAX ID #
PROGRAM APPROVAL (The individual signing this voucher warrants they have the authority to sign this voucher.)
PRINTED NAME: Jeff Hinckle SIGNATURE:
DATE
DOC DATE
CURRENT DOC. NO.
REFERENCE DOC NO.
VENDOR NUMBER
SWV # 0002426-03
ACCOUNT NO.
ASD NUMBER
38243
VENDOR MESSAGE
CDBG #
M
TRANS 0 MASTER
CODE D INDEX
SUB
SUB SUB
OBJ OBJ
GL ACCT
SUBSID
AMOUNT
INVOICE
NUMBER
620F0320
NZ
20-62210-005
SIGNATURE OF ACCOUNTING PREPARER FOR PAYMENT
DATE
WARRANT TOTAL
ACCOUNTING APPROVAL FOR PAYMENT
DATE
Contract 20-62210-005
Submitted to GC by: OIC OF WASHINGTON
Request for Reimbursement No. 8
FEBRUARY 2021
r%
%arant County's Subrecipient Checklist:
State Auditor's Office Audit Procedures for Testing Activities Allowed
And Not Allowed, As Published In 2007
Questions to ask before submitting a payment request
Was the expenditure or cost:
X Made for an allowable activity under the grant guidelines?
X Authorized (or not prohibited) under state or local laws or regulations?
X Approved by the federal awarding agency, if required?
N/A Allowable per Circular A-87 (June 2004 version), Attachment B, items 1-43?
For payroll transactions:
X Does the employee's time and effort documentation meet the requirements of
Circular A-122?
X Allocable to the program? (i.e., was the dollar amount charged to the program
relative to the benefits received by the program? Is the federal grantor being
charged its fair share of the cost?)
X Based on actual costs, not budgeted or projected amounts?
X Applied uniformly to federal and non-federal activities (i.e., is the federal
government being charged the same amount as if non-federal funds were being
used to pay the cost)?
X Given consistent accounting treatment within and between accounting periods?
(Consistency in accounting requires that costs incurred for the same purpose, in
like circumstances, be treated as either direct costs only or indirect costs only
with respect to final cost objectives).
X Calculated in conformity with generally accepted accounting principles, or
another comprehensive basis of accounting, when required under the applicable
cost principles?
X Not included as a cost (or used to meet cost sharing requirements) of other
federally -supported activities of the current or a prior period?
X Net of all applicable credits? (e.g., volume or cash discounts, insurance
recoveries, refunds, rebates, trade-ins, adjustments for checks not cashed, and
scrap sales).
N/A Not included as both a direct billing and as a component of indirect costs?
N/A Properly classified (e.g., some costs may be incorrectly claimed as a direct cost
instead of being incorporated as part of the indirect cost rate).
X Supported by appropriate documentation? (e.g., approved purchase orders,
receiving reports, vendor invoices, canceled checks, and time and attendance
records.) Documentation maybe in an electronic form.
X Correctly charged to the proper account code and grant period?
1:\DATANONSHARED\ACCOUNTING\ingrid's stuff\CDBG\CDBG ML 266 2020-21\Subrecipient Checklist 2020-21.docPage
1
OIC OF WASHINGTON
For User: INGRID FRANK
RW Expenditure report for: 266 - 266 CDBG
Report year: 7/1/2020 thru 6/30/2021
General Ledger System
Period ending: February 2021
Page: Page 1 of 1
Date: 3/17/2021
Time: 3:57:41 PM
--------- ------ Monihl-----------------To Date ---------------
Account Budget Expenditures Pct Budget Expenditures Pct Annual budget Unexpended
Admn Admin - Asset Dev/Energy Asst
Asst Asset Development
Ener Energy Assistance
Othe Other Asset Development
$17951.00
$23797.26 143.38%
$157608.80
$6,068.00
$13,809.65 227.58%
$48,544.70
$17402.00
$0.00 0.00%
$11,216.50
$331.00
$212.53 64.21%
$2,648.00
$5,467.36
35.03%
$237436.80
$177969.44
$28,847.96
59.43%
$72,872.70
$44,024.74
$17078.06
9.61%
$161874.50
$15,796.44
$212.53
8.03%
$41000.00
$3,787.47
Report Totals $9,752.00 $16,819.44 172.47% $78,018.00 $35,605.91 45.64% $117,184.00 $817578.09
General Ledger System
OIC OF WASHINGTON
For User: INGRID FRANK
Page:
Page 1 of 4
Fund Expenditure report for: 266 - CDBG PS 7/1/20-6/30/21 (Fund status: Active)
Date:
3/17/2021
Report year: 7/1/2020 thru 6/30/2021
Period ending: February 2021
Time:
3:46:16 PM
--------------- Monthly --------------
----------------- To Dade ---------------
Account
Budget
Ex enditures
Pct
. udget
Expenditures
Pct
Annual budget
Unexpended
J��-
Department: 009 INDIRECT ADMIN('
-
Program: 02 ADMIN. POOL -BASE
5312 SALARY ADM. ALLOCATION
$1,210.00
$1,619.89
133.88%
$9,680.80
$3,236.94
33.44%
$14,531.80
$11,294.86
5354 P/R TAX & BEN. ADM ALLOC.
$507.00
$814.32
160.62%
$4,056.00
$1,582.90
39.03%
$6,093.00
$4,510.10
5999 NON PERSONNEL ADM. ALLOC.
$234.00
$363.05
155.15%
$1,872.00
$647.52
34.59%
$27812.00
$2,164.48
Total for sub program ----->
$11951.00
$2,797.26
143.38%
$15,608.80
$57467.36
35.03%
$23,436.80
$17,969.44
Total for program 02 ----->
$1,951.00
$27797.26
143.38%
$157608.80
$5,467.36
35.03%
$23,436.80
$17,969.44
Total for department 009 ----->
$17951.00
$2,797.26
143.38%
$15,608.80
$5,467.36
35.03%
$23,436.80
$17,969.44
Department: 010 PROGRAM
11
Program: 25 PROGRAM SUPPORT
5311 SALARIES, WAGES EXPENSE
OV&IQJ-Pf'
$3,837.00
$8,647.32
225.37%
$30,696.00
$18,403.99
59.96%
$46,053.00
$27,649.01
5351 FICA,OIC EXP
$278.00
$629.56
226.46%
$2,224.00
$17340.93
60.29%
$3,341.00
$21000.07
5352 LAND 1,01C SHARE
$36.00
$56.22
156.17%
$288.00
$118.02
40.98%
$440.00
$321.98
5353 STATE UCI(ES),OIC EXP
$85.00
$248.18
291.98%
$680.00
$528.20
77.68%
$1,027.00
$498.80
5355 PAID FAMILY MEDICAL LEAVE
$15.00
$39.03
260.20%
$120.00
$78.06
65.05%
$187.00
$108.94
5360 DISABILITY OIC EXPENSE
$53.00
$125.07
235.98%
$424.00
$250.14
59.00%
$639.00
$388.86
5361 MEDICAL INSURANCE,OIC EXP
$1,113.00
$2,375.44
213.43%
$8,904.00
$47750.88
53.36%
$13,361.00
$8,610.12
5362 LIFE INSURANCE OIC EXP
$21.00
$49.43
235.38%
$168.00
$98.86
58.85%
$254.00
$155.14
5363 PENSION,OIC EXP
PEN ,
$277.00
$682.97
246.56%
$2,216.00
$1,365.94
61.64%
$3,328.00
$1,962.06
64 ACCRUED PTO EXP
53 ACCR
$353.00
$956.43
270.94%
$2,824.70
$1,912.94
67.72%
$4,242.70
$21329.76
5500 TRAVEL
$83.00
$0.00
0.00%
$664.00
$0.00
0.00%
$1,000.00
$1,000.00
5700 CONSUMABLES
$53.00
$0.00
0.00%
$664.00
$0.00
0.00%
$1,000.00
$1,000.00
5949 STAFF TRAINING
$83.00
$0.00
0.00%
$664.00
$0.00
0.00%
$1,000.00
$1,000.00
5950 TESTING CHARGES
$41.00
$0.00
0.00%
$328.00
$0.00
0.00%
$500.00
$500.00
5960 COMMUNICATION
$0.00
$212.53
0.00%
$0.00
$212.53
0.00%
$0.00
($212.53)
5970 POSTAGE
$41.00
$0.00
0.00%
$328.00
$0.00
0.00%
$500.00
$500.00
Total for sub program ----->
$6,399:00
$14,022.18
219.13%
$51,192.70
$29,060.49
56.77%
$76,872.70
$47,812.21
General Ledger System
OIC OF WASHINGTON
For User: INGRID FRANK
Fund Expenditure report for: 266 - CDBG PS 7/1/20-6/30/21 (Fund status: Active)
Report year: 7/1/2020 thru 6/30/2021 Period ending: February 2021
Page:
Date:
Time:
Page 2 of 4
3/17/2021
3:46:17 PM
--------------- onth ly--------------
----------------- To Date ---------------
Account
Budget
Expenditures
Pct
Budget
Expenditures
Pct
Annual budget
Unexpended
Sub program- 54 ENERGY ASSISTANCE
5311 SAL RIES,WAG PENS
$1,003.00
$0.00
0.00%
.$8,024.00
$592.62
7.39%
$127046.00
$11,453.38
5351 FICA, C EXP
$75.00
$0.00
0.00%
$600.00
$41.15
°
6.86 /o
$905.00
$863.85
5352 LAND l,O1C RE
$10.00
$0.00
0.00%
$80.00
$3.73
4.66%
$120.00
$116.27
5353 STATE UCI(ES),OIC EXP
$22.00
$0.00
0.00%
$176.00
$13.22
7.51%
$269.00
$255.78
5355 PAID FAMILY MEDICAL LEAVE
$4.00
$0.00
0.00%
$32.00
$2.37
7.41%
$48.00
$45.63
5360 DISABILITY OIC EXPENSE
$12.00
$0.00
0.00%
$96.00
$7.56
7.88%
$144.00
$136.44
5361 MEDICAL INSURANCE,OIC EXP
$114.00
$0.00
0.00%
$912.00
$372.93
40.89%
$17378.00
$17005.07
5362 LIFE INSURANCE,OIC EXP
$4.00
$0.00
0.00%
$32.00
$3.00
9.38%
$57.00
$54.00
5363 PENSION,OIC EXP
$70.00
$0.00
0.00%
$560.00
$41.48
7.41%
$848.00
$806.52
5364 ACCRUED PTO EXP
$88.00
$0.00
0.00%
$704.50
$0.00
0.00%
$17059.50
$17059.50
Total for sub program 54 ----->
$1,402.00
$0.00
0.00%
$11,216.50
$1,078.06
9.61%
$16,874.50
$15,796.44
Total for program 25 ----->
$7,801.00
$14,022.18
179.75%
$62,409.20
$30,138.55
48.29%
$93,747.20
$63,608.65
Total for department 010 ----->
$77807.00
$14,022.18
179.75%
$62,409.20
$30,138.55
48.29%
$93,747.20
$63,608.65
Fund Totals
$9,752.00
$16,819.44
172.47%
$78,018.00
$35,605-91
45.64%
$117,184.00
$81,578.09