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Home My WebLink AboutGrant Related - BOCC (002)Ir" *X1* (e A NMI" P L Lv" T 1 LL - - ; GRANT COUNTY BOARD OF COUNTY COMMISSIONERS To: Board of County Commissioners Janice Flynn, Administrative Services Coordinatoce Date April 28, 2021 Re: Authorization for Release of Funds, Dept of Commerce, CDBG PSG #20- 62210-005, Reimbursement #4, Subrecipient 01C Request #4 01C has requested reimbursement regarding the above -referenced grant in the amount of $18,871.24 for February 2021 expenses. Their documentation is attached for review. I am requesting the release of funds for payment to 01C in the amount of $18,871.24. Thank you. Dated this /—/I-1 - t dav of Bo,ard 01"County Colninissionefts Grant COUnty. Washington A ve Q -i .ja a Mob Dist #I Dist #I Dist #I Dist #2 Dist #2 Dist #2" Dist #3 Dist #3 Dist -0 REE. C E 1- V E 01 STATE OF WASHINGTON DEPT OF COMMERCE ATTN: CDBG PROGRAM PO BOX 42525 OLYMPIA, WA 98504-2525 COMMUNITY ACTION AGENCY SUBRECIPIENT: OlC of v�ASHI G orr:: $l5 FRU�ITVALE BLVD`:.. YAKIMA WA � 989.0....... TOTAL AMOUNT REQUESTED THIS PERIOD: CONTRACT NO: 20-62210-005 REPORT PERIOD: Mar -2l REPORT NUMBER: 9 $18,871.24 2020 COMMUNITY DEVELOPMENT BLOCK GRANT - PUBLIC SERVICES GRANTS CERTIFICATION: I certify that the information on this form is a true and accurate report of the ash status and that all reported . expenditures are properly ch -geable to the referenced grant. Signature: Printed Name: Dereje Mekurik-_ Title: Chief Financial Officer Date: 4/21/2021 1. Narne of Service Program: Asset Development & Other Asset Development 78 CDBG amount requested for these program activities this period: $159705.93 Description of service program how low- and moderate -income (LMI) persons were served this period: Housing counseling, g credit coaching, foreclosure services, business start-up, financial education workshops and high school classes. Free tax -prep. 2. Name of Service Program: Energy Assistance 210 CDBG amount requested for these program activities this period: $0.00 Description of service program how low- and moderate -income (LMI) persons were served this period: Energy assistance and. conservation education. 3.Narne of Service Activity: Asset Develop/Energy Assist Admin -Indirect Admin CDBG amount requested for these program activities this period: $39165.31 Description of service program how low- and moderate -income (LMI) persons were served this period: General administration expenses associated. with managing energy assistance and asset development activities oversight and assessments. Indirect admin. WA %4 . sursst t T` 4.K .F Nf••eTs'>-� N STATE DEPARTMENT OF COMMERCE :f 0 ' AGENCY NUMBER IDIS PROJECT NUMBER Commerce Contract Number VOUCHER DISTRIBUTION 1030 46 20-62210-005 ::>:::;:>€• � � AGENCY NAME INSTRUCTION TO VENDOR OR CLAIMANT: DEPARTMENT OF COMMERCE Submit this form to claim payment for materials, merchandise or services. ATTN: CDBG Show complete detail for each item. PO BOX 42525 t <>>> OLYMPIA WA 98504-2525 , Vendor's Certificate: I hereby certify under perjury that the items and totals listed herein are Y Y p J rY 'iE « proper charges for materials, merchandise or services furnished to the State of Washington, VENDOR OR CLAIMANT Warrant is to be payable to: P Y �� t':�CH-p ds furnished andLor service rendered have been provided without �,, andXim disi tion b a e of age, e , marit I st tus, race, creed, color, national origin, >> ...:;..,,. ha dice eligion ietnam e r isa led terans status. GRANT COUNTY PO BOX 37 By: EPHRATA, WA 98823-0037 (S I I LU E INK) Cindy Carter, Chair _Z (TITLE) (DATE) DEPORTING PERIOD: MARCH 2021 Description QUANTITY AMOUNT IDIS PREVIOUSLY AMOUNT REMAINING Activity ID BUDGET REQUESTED THIS INVOICE BALANCE 8189 05 Public Services $117,184.00 3505.91 18,871.24 $62,706.85 $0.00 $0.00 8190 21 A General Admin 3,500.00 3,500.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 TOTAL PAYMENT REQUEST $120,684.00 $39J05.911 18,871.241 $62,706.85 Everything below this line is for Dept of Commerce FED TAX ID # PROGRAM APPROVAL (The individual signing this voucher warrants they have the authority to sign this voucher.) DATE PRINTED NAME: Jeff Hinckle SIGNATURE: DOC DATE CURRENT DOC. NO. REFERENCE DOC NO. VENDOR NUMBER SWV # 0002426-03 ACCOUNT NO. ASD NUMBER VENDOR MESSAGE 38243 CDBC # M SUB TRANS 0 MASTER SUB SUB GL ACCT SUBSID INVOICE CODE D INDEX OBJ OBJ AMOUNT NUMBER 620F0320 NZ 20-62210-005 SIGNATURE OF ACCOUNTING PREPARER FOR PAYMENT DATE WARRANT TOTAL ACCOUNTING APPROVAL FOR PAYMENT DATE Contract 20-62210-005 Submitted to GC by: OIC OF WASHINGTON Request for Reimbursement No. 9 MARCH 2021 Grant County's Subrecipient Checklist: State Auditor's Office Audit Procedures for Testing Activities Allowed And Not Allowed, As Published In 2007 Questions to ask before submitting a payment request Was the expenditure or cost: X Made for an allowable activity under the grant guidelines? X Authorized (or not prohibited) under state or local laws or regulations? X Approved by the federal awarding agency, if required? N/A Allowable per Circular A-87 (June 2004 version), Attachment B, items 1-43? For payroll transactions: X Does the employee's time and effort documentation meet the requirements of Circular A-1 22? X Allocable to the program? (i.e., was the dollar amount charged to the program relative to the benefits received by the program? Is the federal grantor being charged its fair share of the cost?) X Based on actual costs, not budgeted or projected amounts? X Applied uniformly to federal and non-federal activities (i.e., is the federal government being charged the same amount as if non-federal funds were being used to pay the cost)? X Given consistent accounting treatment within and between accounting periods? (Consistency in accounting requires that costs incurred for the same purpose, in like circumstances, be treated as either direct costs only or indirect costs only with respect to final cost objectives). X Calculated in conformity with generally accepted accounting principles, or another comprehensive basis of accounting, when required under the applicable cost principles? X Not included as a cost (or used to meet cost sharing requirements) of other federally -supported activities of the current or a prior period? X Net of all applicable credits? (e.g., volume or cash discounts, insurance recoveries, refunds, rebates, trade-ins, adjustments for checks not cashed, and scrap sales). N/A Not included as both a direct billing and as a component of indirect costs? N/A Properly classified (e.g., some costs may be incorrectly claimed as a direct cost instead of being incorporated as part of the indirect cost rate). X Supported by appropriate documentation? (e.g., approved purchase orders, receiving reports, vendor invoices, canceled checks, and time and attendance records.) Documentation may be in an electronic form. X Correctly charged to the proper account code and grant period? 1:\DATANONSHARED\ACCOUNTING\ingrid's stuff\CDBG\CDBG ML 266 2020-21\Subrecipient Checklist 2020-21.docPage 1 General Ledger System OIC OF WASHINGTON For User: INGRID FRANK RW Expenditure report for: 266 - Report year: 7/1/2020 thru 266 CDBG 6/30/2021 Period ending: March 2021 Page: Page 1 of 1 Date: 4/20/2021 Tlme: 1:36:52 PM -------------- Monthly -------------- -----------------To Date --------------- Account Budget Expenditures Pct Budget Expenditures Pct Annual budget Unexpended Admn Admin - Asset Dev/Energy Asst $1,951.00 $3,165.31 162.24% $17,559.80 $8,632.67 49.16% $23,436.80 $14,804.13 Asst Asset Development $6,068.00 $15,519.56 255.76% $54,612.70 $44,367.52 81.24% $72,872.70 $28,505.18 Ener Energy Assistance $1402.00 $0.00 0.00% $12,618.50 $1,078.06 8.54% $16,874.50 $15,796.44 Othe Other Asset Development $331.00 ,® $186.37 56.31% $2,979.00 $398.90 13.39% $4,000.00 $31601.10 Report Totals $9,752.00 $18,871.24 193.51% $87,770.00 $54,477.15 62.07% $117,184.00 $62,706.85 F(P General Ledger System OIC OF WASHINGTON For User: INGRID FRANK Fund Expenditure report for: 266 - CDBG PS 7/1/20-6/30/21 (Fund status: Active) Report year: 7/1/2020 thru 6/30/2021 Period ending: March 2021 Page: Page 1 of 2 Date: 4/21/2021 Time: 7:51:23 AM -------------- Monthly -------------- -----------------Tv Daae --------------- Account Budget Expenditures Pct Budget Expenditures Pct Annual budget Unexpended Department: 009 INDIRECT ADMIN A �r Program: 02 ADMIN. POOL - BASE 5312 SALARY ADM. ALLOCATION $1,210.00 $1,911.47 157.97% $101890.80 $5,148.41 47.27% $14,531.80 $9,383.39 5354 P/R TAX & BEN. ADM ALLOC. $507.00 $899.94 177.50% $47563.00 $2,482.84 54.41% $6,093.00 $3,610.16 5999 NON PERSONNEL ADM. ALLOC. $234.00 $353.90 151.24% $2,106.00 $1,001.42 47.55% $27812.00 $1,810.58 Total for sub program -----> $1,951.00 $3,165.31 162.24% $177559.80 $8,632.67 49.16% $23,436.80 $14,804.13 Total for program 02 -----> $1,951.00 $3,165.31 162.24% $17,559.80 $87632.67 49.16% $23,436.80 $14,804.13 Total for department 009 -----> $1,951.00 $31165.31 162.24% $17,559.80 $8,632.67 49.16% $23,436.80 $141804.13 Department: 010 PROGRAM &0 Program: 25 PROGRAM SUPPORT 5311 SALARIES,WAGES EXPENSE $3,837.00 $107306.00 268.60% $34,533.00 $28,709.99 83.14% $46,053.00 $171343.01 5351 FICA,OIC EXP $278.00 $753.57 271.07% $2,502.00 $27094.50 83.71% $31341.00 $1,246.50 5352 LAND I,OIC SHARE $36.00 $80.47 223.53% $324.00 $198.49 61.26% $440.00 $241.51 5353 STATE UCI(ES),OIC EXP $85.00 $97.68 114.92% $765.00 $625.88 81.81% $1,027.00 $401.12 5355 PAID FAMILY MEDICAL LEAVE $15.00 $41.91 279.40% $135.00 $119.97 88.87% $187.00 $67.03 5360 DISABILITY OIC EXPENSE $53.00 $125.07 235..98% $477.00 $375.21 78.66% $639.00 $263.79 5361 MEDICAL INSURANCE,OIC EXP $1,113.00 $27375.44 213.43% $10,017.00 $7,126.32 71.14% $.13,361.00 $67234.68 5362 LIFE INSURANCE,OIC EXP $21.00 $49.43 235.38% $189.00 $148.29 78.46% $254.00 $105.71 5363 PENSION,OIC EXP $277.00 $733.37 264.75% $2,493.00 $2,099.31 84.21% $3,328.00 $1,228.69 5364 ACCRUED PTO EXP $353.00 $956.62 271.00% $3,177.70 $2,869.56 90.30% $47242.70 $1,373.14 5500 TRAVEL $83.00 $0.00 0.00% $747.00 $0.00 0.00% $1,000.00 $1,000.00 5700 CONSUMABLES $83.00 $0.00 0.00% $747.00 $0.00 0.00% $1,000.00 $1,000.00 5949 STAFF TRAINING $83.00 $0.00 0.00% $747.00 $0.00 0.00% $1,000.00 $17000.00 5950 TESTING CHARGES $41.00 $0.00 0.00% $369.00 $0.00 0.00% $500.00 $500.00 5960 COMMUNICATION $0.00 $186.37 0.00% $0.00 $398.90 0.00% $0.00 ($398.90) 5970 POSTAGE $41.00 $0.00 0.00% $369.00 $0.00 0.00% $500.00 $500.00 Total for sub program -----> $6,399.00 $15,705.93 245.44% $57,591.70 $441766.42 77.73% $761872.70 $32,106.28 General Ledger System OIC OF WASHINGTON For User: INGRID FRANK Fund Expenditure report for: 266 - CDBG PS 7/1/20-6/30/21 (Fund status.. Active) Report year: 7/1/2020 thru 6/30/2021 Period ending: March 2021 Page: Page 2 of 2 Date: 4/21/2021 Time: 7:51:25 AM --------------- onthl -----------------To Date ---_____------- Account Budget Expenditures Pct Budget Expenditures Pct Annual budget Unexpended Sub program:54 ENERGY ASSISTANCE 5311 SA RIE AGES EXPENSE $1,003.00 $0.00 0.00% $9,027.00 $592.62 6.56% $12,046.00 $11,453.38 5351 FICA- EXP $75.00 $0.00 0.00% $675.00 $41.15 6.10% $905.00 $863.85 5352 LAND I,OIC SHARE $10.00 $0.00 0.00% $90.00 $3.73 4.14% $120.00 $116.27 5353 STATE UCI (ES), OIC EXP $22.00 $0.00 0.00% $198.00 $13.22 6.68% $269.00 $255.78 5355 PAID FAMILY MEDICAL LEAVE $4.00 $0.00 0.00% $36.00 $2.37 6.58% $48.00 $45.63 5360 DISABILITY OIC EXPENSE $12.00 $0.00 0.00% $108.00 $7.56 7.00% $144.00 $136.44 5361 MEDICAL INSURANCE,OIC EXP $114.00 $0.00 0.00% $1,026.00 $372.93 36.35% $11378.00 $17005.07 5362 LIFE INSURANCE,OIC EXP $4.00 $0.00 0.00% $36.00 $3.00 8.33% $57.00 $54.00 5363 PENSION,OIC EXP $70.00 $0.00 0.00% $630.00 $41.48 6.58% $848.00 $806.52 5364 ACCRUED PTO EXP $88.00 $0.00 0.00% $792.50 $0.00 0.00% $1,059.50 $1,059.50 Total for sub program 54 -----> $17402.00 $0.00 0.00% $12,618.50 $1,078.06 8.54% $16,874.50 $15,796.44 Total for program 25 -----> $7,801.00 $15,705.93 201.33% $70,210.20 $45,844.48 65.30% $937747.20 $47,902.72 Total for department 010 -----> $77801.00 $15,705.93 201.33% $70,210.20 $457844.48 65.30% $93,747.20 $47,902.72 Fund Totals $9,752.00 $18,871.24 193.51% $877770.00 $542477.15 62.07% $1177184.00 $62,706.85