HomeMy WebLinkAboutMinutes - BOCCGRANT COUNTY BOARD OF COMMISSIONERS
MEETING MINUTES
Week of January 23 —January 29, 2023
Commission Chambers
35 C Street NW
Ephrata, WA 98823
Public meetings were held in person with a WEBER Conference Call/Video option available.
MONDAY, JANUARY 23, 2023
The Grant County Commissioners session began at 8:30 a.m. with all Commissioners in attendance.
8:30 a.m. — 9:30 a.m. K Selmann, Moses Lake Irrigation and Rehabilitation District (MLIRD)
Update
Bill Bailey, President of the MLIRD, joined Kaj Selmann and discussed taxes vs. assessments.
Requests a letter of support for their SB 5460 and its companion bill HB 1494 which would align
the statutory language for the rehabilitation assessment authority with that of some other local
special purpose districts, specifically Mosquito Control Districts. Darryl Pheasant, Treasurer has
also submitted a letter. Grant County is the only county in the state that has the Rehabilitation
portion of Irrigation Districts. Connelly Park, outside of Moses Lake belongs to MLIRD.
Darryl Pheasant, Treasurer, joined the meeting and discussed his support of the HB/SB.
9:30 a.m. —10:30 a.m. B Vasquez, Clerk of the Board Update
• NovaTime - Reports
• Commissioners Office Job Descriptions — on hold until next week.
• Historical Preservation Fund Usage — RJ and DS approved this request to implement the
scanning project for historic preservation.
• Cross Training for the BOCC Office
• Mailroom — Change Process — to continue the discussion.
• Continue with Webex /Virtual Meeting Option - Yes
• WMCA Conference — March 14-17 in Skamania County — BV and BL
• February 22 Emergency Management Training — RJ and DS only
• Renew — Exhibit #C Contracts — Director Sign? The Executive Director, Dell Anderson, was given
this signing authority.
10:30 a.m. —11:30 a.m. K Smith, Accounting Update
• Oracle — ERP System
o No contract yet due to legal issues. Will be looking into other ERP systems.
• Amazon Transition — Accounting now oversees the account.
• Credit Card Points that used to accrue no longer occurs and will be a cash deposit and go into an
admin fee.
• Accountability Audit — still going on.
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Grant County Commissioners Minutes
Week of January 23, 2023
• Budget Extensions —Consent Agenda form will have a financial piece that will assist with
purchases, transfers and extensions. If the expense is occurring to current expense, the hearing
should be able to be held until the end of the year. The purchase only, would be approved.
• Out of state travel request for sheriff's Office for Jail Tour — staying an extra day.
• Lease Agreements (Terms) —Beginning 2022, leases must be reported to state auditor. Month
to month lease for Renew. Barb to ask Sheriff about extension of Ephrata lease.
• Contracts (HVAC) —Canfield and Sheriff's Office
• Emergency Vouchers Process for Emergency Housing Discussion —Renew and New Hope
requests. Continue with emergency vouchers when they are needed.
• Public Works Payroll —meeting with Public Works/Human Resources/Accounting to discuss
training needs.
11:30 a.m. —12:00 p.m. Animal Rescue Organizations in Grant County
Calls to MACC 2022 MLPD/GCSO 2500 calls/stray animals. Commissioner Carter stated there is a
meeting 1/31/23 with Grant County Animal Outreach to discuss this as well.
• Kailyn Welsh, Lost and Found Pets of Grant County: would like to focus on education — spay and
neuter, vaccination clinics. They are foster based, no building/shelter. They work at the Gorge
during concert season to raise funding. Have spent $70,000 in 2022.
• Dave Helvey — ARFS: have adopted over 1000 animals and transfer to other rescues at least half
that. They are also foster based and transfer all over the state. The current system is not
working, the Animal Outreach facility states they won't accept animals from the public.
Capacity issue?
• Lori Winston, Fetch Please Dog Training — state Animal Outreach is over capacity.
• Bonnie Helvey, ARFS stated she invited Animal Outreach to attend this meeting. This is not to
"bash" their organization. They transfer all over the state. Animal Outreach must move animals
more frequently. There is a new law that was passed that states you cannot sell kittens at a
store. This law is being violated and must be enforced. Bridges must be put in place for
everyone to work together. She is going to work with State Legislators to find a bill to get
constant funding.
• Jessica Kiehn, Quincy Animal Shelter, discussed movement of animals.
• Kya Grant, Adams County Pet Rescue stated the counties need to start paying for services.
Encourages commissioners to go out with them.
• Dave Helvey stated he has reached out to State Legislatures to implement a tax for animal
rescue. Requirement to license pets in Grant County?
Microchip should be a requirement. They are working on a license requirement to sell animals on the
streets.
Commissioner Jones offered to ride along with one of these organizations. The asked: What are the
commissioners looking for?
Bonnie Helvey asked, how do the commissioners view animal control? The municipalities roll. Noxious
Weed receives funding, she would like to see something like that for animals. Educating in the schools is
important. Gina Mossbrucker, Yakima, trying to put together a bill regarding the sales of animals.
Commissioner Jones suggested a work session amongst all (cities/animal orgs).
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Grant County Commissioners Minutes
Week of January 23, 2023
1:00 p.m. — 2:00 p.m. Commissioners Round Table — Misc. Discussion
• Review of Consent Agenda Items
o Invoice for Moses Lake Senior Center - $1,,000 more than budgeted. Only pay $4.,000
o WSAC invoices—Jerry Gingrich verified there is funding budgeted currently to pay these
invoices.
o Item 10 —reviewed by all and final approval by BOCC
o Item 19 —Sheriff's Office Out of State Travel: flights cost more than originally stated,
dates were changed as the Sheriff and Undersheriff are going to be in Olympia on
2/7/23 so this changed costs to fly out of there.
• Consent Agenda Items —Thursday at noon deadline (BV): reminder that all items are due to
BOCC office each Thursday at noon. These items must be completed and ready for signature.
• Lodging Tax Advisory Committee (LTAC) Discussion (JG): What would the Commissioners like to
see? Commissioner Jones would like to see more digital marketing and less funding to one -day
events. Over $1 million in reserve, does the Board want to see a capital improvement? 10 -year
tourism future plan. Commissioners need to lay out a plan for future use.
• PPC Security Services (TG): Phoenix Protective Company submitted a letter to terminate the
agreement for security services with the County. The County can pay more money or go out for
competitive bids. Get quotes from the only 3 security service companies in our area. They are
terminating effective 2/28/23. Extend their contract for one year until we can take over security
in house? Jim McKiernan stated the Fairgrounds has a 2023 contract with PPC; event security is
hard to find these days. Kim Allen, Clerk stated that Superior Court is the court of record for
Grant County. Likes the idea of renewing PPC for another year until a solution is found.
• Tom Gaines gave an Albert Sensor update. Great job by our Grant County Technology Services
Department for not allowing this sensor.
2:00 p.m. -3:30 p.m. K Eslinger, Human Resources Update
Discussion Items Request Action
01. Tech Issues FYI Only No Action Taken —Informational Only.
a. SharePoint
b. OneDrive
02. State Auditor's Office
FYI Only
03. H RIS Projects
a. Applicant Tracking
FYI Only
b. Onboarding
FYI Only
c. Performance Evaluation
FYI Only
d. Personnel Files
FYI Only
04. Performance Evaluations
Guidance
No Action Taken — Informational Only.
No Action Taken — Informational Only.
HR Deferred Item —Topic/Document(s) Not
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Grant County Commissioners Minutes
Week of January 23, 2023
Employee �'c Department Issues
Request
Action
08. Fire Marshall Services
FYI Only
No Action Taken — Informational Only.
09. Centralized Maintenance Services
FYI Only
No Action Taken — Informational Only.
Labor. Relations
Request
Action
10. Corrections Contract
FYI Only
No Action Taken — Labor Update Provided.
11. Courthouse MOU
FYI Only
No Action Taken — Labor Update Provided.
12. District Court MOU
FYI Only
No Action Taken — Labor Update Provided.
13. Solid Waste MOU
FYI Only
No Action Taken — Labor'Update Provided.
14. Youth Services Contract
FYI Only
No Action Taken — Labor Update Provided.
TUESDAY, JANUARY 24, 2023
The session was continued at 8:30 a.m. with all Commissioners in attendance. Commissioner Carter
attended all meetings via Webex.
8:30 a.m. — 9:00 a.m. K McCrae, Prosecuting Attorney's Office Update
• Trespass Ordinance reviewed. This will be discussed at the 2/6/23 Monday Luncheon.
• Opioid Settlement funds —Memorandum of Understanding —this is at Chelan County for review
now.
• Two Airport /Park Districts —begin the process of dissolution.
9:00 a.m. —10:00 a.m. D Anderson, Renew Update
• Review of 2022/Plan for 2023 —Prevention Mobile Outreach Team providing a great service.
• Strategic Planning and Leadership Development —
• Update on call about mental health &substance use services in jails—Jail services contract is
held by Catholic Charities, and they come in one day a week. There is not enough funding to
hire afull-time employee to be at the jail.
10:00 a.m. —10:30 a.m. J Kriete, Sheriff's Office Update
• Golf Cart Ordinance — no SEPA needed to remove the approval and registration of golf carts.
Are they street legal? Title 46 is the enforcement side.
• Nitro —German Shepard now in their office.
• Booking restrictions are easing. Wire theft/catalytic converter theft criminals will now be placed
in jail.
10:30 a.m. —11:00 a.m. K Allen, Clerk's Office Update
• Security for L&J Building — important to have.
0 County Risk Manager — supports having this position.
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Grant County Commissioners Minutes
Week of January 23, 2023
• Staffing/Space —Another Court Commissioner position was requested in Superior Court's 2023
budget but was not approved.
• 2023 Budget Status —update
• Hiring Committee —Function? Status?
11:00 a.m. —11:30 a.m. Washington Department of Fish and Wildlife (WDFW) Proposed
Acquisition Discussion
• Richard Finger and Brock Hoenes discussed property they are interested in purchasing in the
Frenchman Hills Climbing Area
• Signage for the Sand Dunes continues to be worked on.
1:00 p.m. — 2:00 a.m. S Castro, Public Works Update Commissioner Carter was not in
attendance
• Solid Waste
o Landfill Smoke Investigation Report (Bryan Hurst) —December 2022 smoldering chunk of
carbon fiber and wood. Emergency Management and fire districts were notified.
o Mattawa Drop Box Closure Update —Since November, there has been no
communication from the City of Mattawa regarding the transfer of the Drop Box to the
City. Sam Castro will resubmit the Solid Waste Advisory Committee (SWAG)
recommendation to close at the 1/31/23 Consent Agenda.
o HB 1131 Update —Improving Washington's Solid Waste Management Outcomes,
Washington Association of County Solid Waste Managers (WACSWM) will be doing
county outreach.
o Attorney Fee Reimbursement: $438,893.89 Remedial Investigation and Feasibility Study
(IFS) at Landfill.
• Public Works General Update
o Budget Amendment —Also a request to purchase. Budget Amendment will potentially
occur at the end of the year.
o Nob Hill Street Marine View Heights —purchase of Right of Way /Retainage Pond.
o Ordinance 10.38 —Compression Brakes: Public hearing set for 2/28/23
o Golf Cart Ordinance: It was discovered that in 2022 at a public hearing the AN portion
for Blue Lake was added to the code online, but not the Golf Cart portion. Staff will
work on getting this corrected.
• Public Works Engineering/Roads
o Moses Lake UGA —Emergency Water Ordinance
o Bridge 247 CDF Draft Memorandum of Understanding
o Quadco Update (Dave Bren)
2:00 p.m. -3:00 p.m. Commissioner's Meeting
• Call to Order Commissioner Carter was not in attendance
• Open Forum for Citizen Input (3 minutes per person, 15 -minute time limit) None
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Grant County Commissioners Minutes
Week of January 23, 2023
• Approval of Agenda A motion was made by Commissioner Stone, seconded by Commissioner
Jones to approve the agenda as presented. The motion passed with 2 commissioners in
attendance.
• Correspondence (ie. Emails that have come in that need response, letters of support etc.)
o Email regarding stray cat
o Email from mother whose son is in our jail
• Commissioners Roundtable — Miscellaneous Discussion
o The Commissioners reflected on the discussion held at the Public Works update on
Bridge 247 replacement.
o Commissioner Jones has a meeting with Ryan Escure to discuss a project at the sand
dunes.
o ARPA Fund was discussed. Commissioner Stone will find a date and let the Clerk know.
o Phoenix Protective Corporation (PPC) contract: Go out for bid for a new service?
• Consent Agenda — (Items 1 through 21) All items are considered routine and will be enacted by
one motion of the commissioners with no separate discussion. If a separate discussion is
desired, that item may be removed and placed under Board Discussion/Decision. A motion was
made by Commissioner Stone, seconded by Commissioner Jones to approve the consent
agenda. Under invoices, the Moses Lake Senior Center invoice will be paid in the amount of
$4,,000.00. The motion passed with 2 commissioners in attendance.
AUDITOR'S OFFICE
1. Payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those
expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090, as
recorded on a listing and made available to the Board. (In the amount of $791,258.26 and
$85,F367.30)
COMMISSIONER'S OFFICE
2. Invoices: Moses Lake Senior Center invoice is in the amount of $5,,000. Only pay the budgeted
amount of $4,,000.
3. Appointment letter for Sarah MacDonald to the Grant County Health and Wellness Committee as
the alternate, non-voting member representing New Hope.
4. Appointment letter for Anthony Garcia to the Grant County Health and Wellness Committee as a
primary voting member representing the County Commissioner's Office.
5. Reappointment letter for Jerry Kennedy to the Grant County Mosquito Control District #2 for a
two-year term beginning November 9, 2022, through November 8, 2024.
6. Reappointment letter for Paul McLeod. to the Grant County Mosquito Control District #2 for a two-
year term beginning November 2, 2022, through November 1, 2024.
7. Appointment letter for Darlene Brooks to the Grant County Fair Advisory Committee for a three-
year term beginning January 27, 2023, through January 26, 2026.
8. Reimbursement request #14 from Opportunities Industrialization Center (OIC) on Department of
Commerce Eviction Rent Assistance Program (ERAP 2.0) Grant No. 21-4619C-108 in the amount of
$23,,951.87 for December 2022 expenses.
9. Appointment letter for David Brown to the Grant County Mosquito Control District #2 for a two-
year term beginning January 24, 2023, through January 23, 2025.
Page 7 of 10
Grant County Commissioners Minutes
Week of January 23, 2023
10. 2023 Marketing/Development Contract with Bill Burke, Burke Marketing and Promotions in the
amount of $295,700.00 fora 1 -year term beginning January 1, 2023, ending on December 31, 2023.
11. Reimbursement request #19 from Opportunities Industrialization Center (OIC) on Department of
Commerce CV -1 Grant No. 20-6221C-111 in the amount of $20,.211.66 for October 2022 expenses.
12. Amendment D on the Washington State Department of Commerce Housing Division Homelessness
Assistance Unite (HAU) Consolidated Homeless Grant (CHG) No. 22-46108-10. Amendment purpose
adds CHG eviction prevention funds in the amount of $812,,281.00. (Commissioner Jones to
DocuSign per Janice Flynn)
13. Request for release of funds of the 2"d installment on Strategic Improvement Project (SIP) # 2019-
10 Port of Royal Slope, Waterline Extension East to Eldorado Stone in the amount of $26,,600.00 of
grant funds.
PUBLIC DEFENSE
14. 2023-2024 Professional Services Agreement Interpreter with Jose Castillo dba "Acento" for a two-
year term beginning January 1, 2023, through December 31, 2024.
IaIIlICayffie7�:i.4
15. Termination of Lease Agreement (Permit #70-011162) between Curtis Cole and Grant County for
right of Ingress and Egress to Warden Quarry Stockpile Site located in the SE quarter of S 19, T 17
N,R30El? WM.
16. Recommendation to award the Broom Wafers 2023 project to Ironclad Company in the amount of
$16.,113.00 (not including sales tax). This will be funded from 101.000.00.0000.542673100.
17. Budget extension request in the amount of $12.,000.00 to purchase SmartGov License seats for
permitting purposes. This will be funded from 101.000.00.0000.543314900. (This is being
processed as a request to purchase and the budget extension request is being held until the end
of 2023).
SHERIFF'S OFFICE
18. Agreement between Grant County and MAO Pharmacy Inc., dba "Westwood Pharmacy", to provide
comprehensive pharmaceutical care services for the Grant County Jail. Term of agreement is
January 3, 2023 for (1) one-year with the option of (3) three (1) one-year renewals if agreeable by
both parties.
19. Revised out-of-state travel request for Phillip Coats, Josh Sainsbury, Joey Kriete, and John McMillan
to travel to Jacksonville, FL between the dates of February 7-11, 2022 for jail tours. The revision
adds one day of travel for each individual, changes the departure city for Joey Kriete and John
McMillian, as well as increases in overall price from $4,086.00 to $5,355.20.
TREASURER'S OFFICE
20. Interlocal Investment Services Agreement between Grant County and the City of Quincy for the
purpose of investing monies provided by the Local Government into the Pool on its behalf. Term of
agreement is upon filing date through December 31, 2027.
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Grant County Commissioners Minutes
Week of January 23, 2023
21. Interlocal Investment Services Agreement between Grant County and the Columbia Basin
Hydropower for the purpose of investing monies provided by the Local Government into the Pool
on its behalf. Term of agreement is upon filing date through December 31, 2027.
• Board Discussion/Decisions Items (Items to discuss and items that were removed from Consent
Agenda. These items will be acted upon together)
• Walk-on: A motion was made by Commissioner Stone, seconded by Commissioner Jones to
approve the walk on item as presented. The motion passed with 2 commissioners in
attendance.
o Letter to the Washington State Legislators in support of the Moses Lake Irrigation and
Rehabilitation District HB 1494 and SB 5460 that would align the statutory language for
the rehabilitation assessment authority with that of some other local special purpose
districts, specifically Mosquito Control Districts.
• Adjournment
3:00 p.m. — 4:00 p.m. S Castro, Centralized Services Discussion
Discussion was held about the maintenance of the jail facilities in the past and how it can move
forward. The Commissioners made the decision to move all maintenance services under the
facilities and maintenance supervision.
4:00 p.m. — 5:00 p.m. R Jones, Position Management Committee Meeting
7:00 p.m. -8:00 p.m. RJones, Warden City Council Meeting
MISCELLANEOUS ITEMS
The Commissioners approved and signed the Public Works County Payroll Salary Fund for their January
13, 2023 payroll.
WEDNESDAY, JANUARY 25, 2023
The Commissioners session was continued with Commissioners Jones and Stone in attendance.
Commissioner Carter was out and excused.
8:30 a.m. — 9:30 a.m. SAFETY COMMITTEE MEETING
Page 9 of 10
Grant County Commissioners Minutes
Week of January 2% 2023
9:30 a.m. —10:00 a.m. Commissioners - Sheriff's Office Maintenance Discussion
Commissioners Jones and Stone met with the Sheriff, Central Services, Human Resources, and
Maintenance to discuss the potential transition of maintenance staff of the jail facility under
facilities and maintenance supervision.
The Sheriff discussed his concern over priorities and how they are different and may affect their
office.
Vehicles/on-call/employee security still needs to be finalized.
The transition is happening before the jail is built to build the team and to build relationships.
Decorah Anderson of Human Resources will update job descriptions, union will need to be
notified of the decision to change. Tom Gaines and Phil Coates will be the points of contract.
12:00 p.m. —1:00 p.m.
1:00 p.m. -2:00 p.m.
THURSDAY, JANUARY 26, 2023
3:00 p.m. -5:00 p.m.
7:00 p.m. -5:00 p.m.
MISCELLANEOUS ITEMS
Grant County CHI Monthly Meeting
C Carter, North Central Region Diversion Workgroup (Zoom)
(Rescheduled to 2/1/23) Change CALENDAR
R Jones, Moses Lake Economic Development (MEED) Meeting (Larson
Rec Center)
R Jones, Moses Lake School Board Meeting
Approval of emergency AP batch for Renew in the amount of $672.20 for Emergency Housing.
FRIDAY, JANUARY 27, 2023
8:00 a.m. — 5:00 p.m. R Jones at Winter Recreation Advisory Committee (WRAC) Field Day
(Snoqualmie Visitor Center)
11:00 a.m. —1:00 p.m. D Stone at EWCOG Meeting (Davenport)
Page 10 of 10
Grant County Commissioners Minutes
Week of January 23, 2023
SATURDAY, JANUARY 28, 2023
8:00 a.m. — 5:00 p.m. R Jones at Winter Recreation Advisory Committee (WRAC) Meeting
(Snoqualmie Visitor Center)
6:00 p.m. —8:00 p.m. Commissioners at Moses Lake Roundup Rodeo Banquet (Fairgrounds)
Signed this 37 day of�: 12023.
BOARD OF COUNTY COMMISSIONERS
Grant County, Washington
tteSt:
Danny E. one, Member
a bara J. Vasquez
Cl rk of the Board