HomeMy WebLinkAboutMinutes - BOCCMINUTES
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Public meetings were held via WEBEX Conference Call or Video (info below) AND
"in-person", with a room capacity of 18 individuals. Masks are required, social distancing
enforced, and sanitizing capabilities are available.
MONDAY, MAY 17, 2021
The Grant County Commissioners session began at 9:30 a.m. with all Commissioners in attendance.
8:30 a.m. — 9:30 a.m. D Stone, Grant County COVID-19 Healthcare and Public Health Briefing
(ZOOM Meeting)
9:00 a.m. — 9:30 a.m. C Carter, Public Works Management Team Meeting —Conference Call
(Cancelled)
9:30 a.m. —10:00 a.m. J Flynn, Administrative Services Coordinator Update
• Grants/Insurance/Miscellaneous
10:00 a.m. —11:00 a.m. K Edinger, Human Resources Update
Calendar Items
05/17/21-05/20/21— Hearing for PERC Case No 133122-
E-20 AFSCME
Discussion Items:; -,"'.-I
1. COVID Situation Update
a. Announcement re Masking
b. COVID Leave
2. EEOP
5. Labor & Legal Report Review
Association — CH; DC; PW; SW; YS
Grievance: Grievance (ASC) 20210324 - Bessett
Leave
PERC: PERC Case No 133122-E-20 AFSCME
Page 2 of 9
Grant County► Commissioners Minutes
Week of May 17, 2021
Executive Session
Start: 10:03 AM I Length: 40 min I End: 10:43 AM
Reason:
Receipt/evaluation of complaints/charges
against a public officer/employee.
Labor Relations: planning/adoption of
strategy/position re collective bargaining,
negotiations, grievance or mediation.
Pursuant to RCW 42.30.110(1)(f) —Personnel Disciplinary Matters and RCW 42.30.140 (4)(a) —
Negotiations, Commissioner Carter called an Executive Session to order at 10:08 a.m. to go until
10:38 a.m. In attendance were Commissioners Carter, Stone and Jones, and Kirk Edinger,
Human Resources Director. The session was continued to 10:48 a.m. Commissioner Carter
closed the session at 10:48 a.m.
11:00 a.m. —11:30 a.m. T Jones, Sheriff's Office Update
11:30 a.m. —12:00 p.m. T Gaines, Central Services Update
• Technology Services: Civic Plus Training
• Interfund Communications: General Updates
• Facilities and Maintenance: Dude U
• Fairgrounds: New Hire
• Central Services: General Updates
12:00 p.m. —1:00 p.m. WSAC Virtual Assembly
1:00 p.m. —1:30 p.m. E Peterson, Quincy Adult Recreational HOA — Plat Discussion
130 p.m. — 2:00 p.m. D Stone w/ S Davis, Risk Management Discussion
2:00 p.m. — 3:00 p.m. Commissioners Roundtable — Miscellaneous Discussion
• District Court /Cities —Interlocal Agreement
• Larson Area —Mandatory Garbage Pick Up
• Thank you letters to public servants
• Masks at the Courthouse
3:00 p.m. — 4:00 p.m. Discussion Meeting regarding District Court Judge Appointment Process
3:15 p.m. — 3:45 p.m. C Carter, Governor's Office Bi -Weekly Check-in (Microsoft Teams
Meeting)
Page 3 of 9
Grant County Commissioners Minutes
Week of May 17, 2021
MISCELLANEOUS ITEMS
Commissioner Stone was authorized to sign the Grant County Health District voucher listing in the
amount of $244,774.44.
TUESDAY, MAY 18, 2021
10:00 a.m. —11:00 a.m. J McKiernan, Fairgrounds Update
Staffing status
Budget look
• Revenue is starting to come in
• Comparative look
• Use of ARPA funds
• Discussion about facilities planning group
Fair Planning
• Nervous about capacity limits for our large musical acts
• State Plan
• Everything else appears to be a go
Status of Projects
• New stalls for Barn 46 and 47 started arriving
• Goat Barn excavation —should start soon
• Wood floors in Barn 44—To be done in Fall
• Asphalt for stalls has been completed
• Southfield lighting project is complete
• Trees have been purchased (11) and have been planted
• New Tractor with attachments due????
• Debris removal waiting for property purchase
• Pig show rings have been ordered
• New building signage has been installed
• New AN's have been ordered
• Commercial restrooms—Tom awarded the design contract
• Stall mats —Have been ordered
• Economic Impact Study —Materials sent to Consultant
Other potential projects
• Fixing bird penetrations and removing fans in Commercial building
• Painting the Beer Garden building
• Community Day plans
Page 4of9
Grant County Commissioners Minutes
Week of May 17, 2021
Pursuant to RCW 42.30.110(1)(f) Commissioner Carter called an Executive Session to order at
10:49 a.m. to go until 10:55 a.m. regarding personnel disciplinary matters. In attendance were
Commissioners Carter, Stone and Jones, and Jim McKiernan, Fairgrounds Director.
Commissioner Carter closed the session at 10:55 a.m.
11:00 a.m. —11:30 a.m. J Gingrich, Deputy Clerk of the Board Update
BOCC Update:
• Budget Update
• Staffing
Board of Equalization (BOE) Update:
• Budget Update
• 2020-2021 Session
o Final hearings scheduled for July 15, 2021
Disability Board:
• Budget Update
Tourism Commission:
• Budget Update
• Meeting to be scheduled with Tourism & BOCC
Veteran Services:
• Overall Budget Update
• Direct Veteran Assistance Budget Update
• Veteran Service Officer (VSO) position /funding
1:00 p.m. ®1:30 p.m. G Dano, Prosecuting Attorney's Office Update
Pursuant to RC!/ 42.30.110(1)(i) Commissioner Carter called an Executive Session to order at
1:00 p.m. to go until 1:05 p.m. regarding litigation. In attendance were Commissioners Carter,
Stone and Jones, and Kevin McCrae, Chief Civil Deputy Prosecuting Attorney. Commissioner
Carter closed the session at 1:05 p.m.
1:30 p.m. — 2:30 p.m. S Castro, Public Works Update (Items 1 and 2)
A motion was made by Commissioner Stone, seconded by Commissioner Jones, to approve items 1 and
2 on the agenda as presented. The motion passed unanimously.
1. Resolution Notice of Hearing declaring Certain County Owned Vehicles and Equipment Surplus
and ordering the sale thereof. Hearing to take place June 14, 2021 at 1:30 p.m. (Approved,
Resolution No. 21 -044 -CC)
2. State of Washington County Road Administration Board (CRAB) Rural Arterial Program Project
Agreement for Construction Proposal for the Rd. 3 -NE (U -NE to County Line) project, in the
amount of $698,400.00. (Approved).
Page 5of9
Grant County Commissioners Minutes
Week of May 17, 2021
1:30 p.m. -1:40 p.m. Open Record Public Hearing, Solid Waste Management Fund Disposal
Fee Schedule Amendment to Exhibit B
The Commissioners held an Open Record Public Hearing to consider an amendment to the Solid Waste
Management Fund Disposal Fee, Exhibit B.
Sam Castro, Public Works Director, gave a brief synopsis on the proposed changes.
Waste Type
3/1/21
6/01/21
Comments
Garbage tipping fee (loose) -per cubic
yardC[�sr::v
$56.00
Less than %z cubic yard -per load
$2.°
$28.00
Unsecured Load Fee
Passenger vehicles
$5.00
$5.00
Trucks over three cubic yards
$15.00
$15.00
Appliances
Small appliances/Metal items -p-e*
+tem
$4-.94
Included in garbage tipping fee above. Small
appliances/metal items are not charged per
item. Instead, they are included in the volume
measurement above (less than %2 cubic yard or
per cubic yard).
Large Appliances- %z cubic yard or more
$4-93
$28.00
each
Refrigerators, Freezers, AC Units
$35.00
each
Animals
Animals (under 50 pounds) -per
animal
$4:93
$5.00
Animals over 50 pounds will be
received at the landfill by
appointment only.
Tires
Tires (35" or less in height) -per tire
$4-.50
Included in garbage tipping fee above. All tires
are included in the volume measurement above
(less than %2 cubic yard or per cubic yard).
Truck tires -per tire
$&W
Tractor/Implement tires -per tire�1�
Heavy Equipment Tires -per tire
c
Note: *Disposal fees include the 3.6% State Refuse Tax. This tax rate will be removed from disposal fees
after evidence is provided by hauler of separate collection of the tax.
The Disposal Fee amendment is being requested because based on cubic yard, not cents.. The Paradigm
Software has a rounding issue within the accounting system and therefore it creates inaccurate
transactions. This will allow for better accounting.
Page 6 of 9
Grant County Commissioners Minutes
Week of May 17, 2021
A motion was made by Commissioner Jones, seconded by Commissioner Stone, to close the public
comment portion of the hearing. The motion passed unanimously. A motion was made by
Commissioner Stone, seconded by Commissioner Jones to approve the amendment as presented. The
motion passed unanimously. (Resolution No. 21 -043 -CC)
2:30 p.m. — 3:00 p.m. Consent Agenda (Items 1 through 17)
A motion was made by Commissioner Stone, seconded by Commissioner Jones, to approve items 1 and
2, and 4through 17 on the agenda as presented. Item 3 was approved with an amendment to the
verbiage. The motion passed unanimously.
COMMISSIONERS OFFICE
1. Commissioners Office and Public Defense Vouchers for approval. (Approved).
2. Commissioners February 15, 2021 Minutes for approval. (Approved).
3. Letter to Governor Inslee re: COVID-19 WA State re -opening. (Approved with amendment).
4. Recommendation from the Strategic Infrastructure Program Advisory Committee to approve the
following grant requests: (Approved, Resolution No. 21 -047 -CC)
a. SIP# 2021-03 Port of Mattawa Commercial Water Filtration and Infrastructure Planning
Project, $62,000.00 Grant
b. SIP# 2021-04 Port of Warden Phase 2 Rail and Road Infrastructure Expansion Project—
Road Design and Engineering Portion of Phase 2, $175,,000.00 Grant
5. March 2021 reimbursement request from the Grant County Health District on Washington State
COVID-19 Outbreak Emergency Housing Grant, Contract No. 316-46108-10 in the amount of
$790.53., reimbursement #10, request #7. (Approved).
6. Reimbursement Request #1 on Washington State Department of Commerce Emergency
Solutions (ESG-CV) Grant #20-4613C-100, administered through the Housing Authority of Grant
County, in the amount of $1,637.12. (Approved).
7. Reimbursement Request #22 on Washington State Department of Commerce Consolidated
Homeless Grant (CHG) No. 20-46108-10, administered through the Grant County Housing
Authority, in the amount of $57,.734.47. (Approved).
8. Reimbursement Request #8 on Washington State Department of Commerce Eviction Rent
Assistance Program (ERAP) Grant No. 21-4614C-108, administered through the Housing
Authority of Grant County, in the amount of $106.,292.43. (Approved).
AUDITOR'S OFFICE
9. Payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those
expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090,
as recorded on a listing and made available to the Board. (Approved in the amount of
$373,1303.20).
FAIRGROUNDS
10. Request for out of state travel for Jim McKiernan, Chris Turner and Tom Gaines to tour the Ford
Center Equestrian Park from June 23-26, 2021 in Nampa ID. (Approved).
Page 7 of 9
Grant County Commissioners Minutes
Week of May 17, 2021
11. Request to surplus and sell 25 horse stalls in value of approx. $2.,000.00. via Facebook and
Craigslist. (Approved, Resolution No. 21 -045 -CC)
12. Request to purchase a small utility trailer in the amount of $1,399.00 plus tax from North 40
using left over funds not used in their capital expenditure budget for a tractor purchase.
(Approved).
SH ERI FF'S OFFICE
13. Interlocal Agreement between the City of Moses Lake and Grant County (Sheriff's Office)
relating to Marine Patrol Services on waters in the city and county. (Approved, Resolution No.
21 -046 -CC)
CENTRAL SERVICES
14. Request to go into contract with Clemmons, Rutherford and Associates Inc. (CRA) and sign an
AIA Standard Form of Agreement between owner and Architect for the architectural services for
the new Jail/Judicial complex etc. Approximate cost is $45,,000.00. (Approved).
15. Request for budget extension in the amount of $1.,795,000.00 to purchase the Fairgrounds
property from the Moses Lake School District ($1.2 million) and to purchase the former
Washington Mutual building on Division Street in Ephrata ($595.,000.00). He is requesting the
funding of these purchases come from REET funds. (Approved, the hearing was set for June 21,
2021 at 1:20 pm)
16. Request to hire a rock picker service to pick rocks on the rodeo arena floor at the Fairgrounds.
The amount is $6,000.00 using DFM7 Services. (Approved).
17. Request to go into contract with MJ Neal and Associates, Architects PLLC and sign an AIA
Standard Form of Agreement between owner and Architect for the architectural services for the
new bathroom project at the Fairgrounds. (Approved).
3:00 p.m. — 3:30 p.m. C Carter w/ S Davis, Risk Management Discussion
4:00 p.m. — 5:00 p.m. D Stone at Meeting w/ Representative Goehner (Coulee City Area)
WEDNESDAY, MAY 19, 2021
The session was continued to 9:30 a.m. with all Commissioners in attendance.
7:00 a.m. — 8:00 a.m. R Jones, Grant County Economic Development Council Board Meeting
9:00 a.m. — 9:30 a.m. C Carter, WRCIP Fiscal Call (Zoom)
9:30 a.m. —10:30 a.m. Tourism Commission Discussion with Commissioners
Page 8 of 9
Grant County Commissioners Minutes
Week of May 17, 2021
10:30 a.m. —12:00 p.m. TOURISM COMMISSION MEETING
10:30 a.m. —11:30 a.m. C Carter, Japan exchange Program Meeting (Zoom)
11:00 a.m. —12:00 p.m. R Jones, Grant County Leadership Call on COVID-19
1:00 p.m. — 2:30 p.m. C Carter, Grant County Suicide Prevention Taskforce (GCSPT) Meeting
1:00 p.m. — 2:00 p.m. D Stone at Grant Integrated Services —Introduction (Moses Lake)
4:00 p.m. -5:00 p.m.
THURSDAY, MAY 20, 2021
8:30 a.m. —12:00 p.m.
3:00 p.m. -- 4:00 p.m.
6:30 p.m. — 7:30 p.m.
MISCELLANEOUS ITEMS
VETERANS ADVISORY BOARD
D Stone, Lake Roosevelt Forum Webinar Series: Upper Columbia Salmon
Reintroduction Confirmation
R Jones at Grant County Economic Development Council (GCEDC)
Introduction (Moses Lake)
C Carter, Grant Transit Authority (GTA) Board Meeting
Commissioner Carter signed 2 letters of support to the Health Care Authority for the City of Soap Lake
and the City of Ephrata, both to apply for 2021 HCA CPWI Expansion grants.
Commissioner Jones signed a letter of support for Samaritan Healthcare's Congressionally Directed
Spending request of $2.5 million to support the construction of a new hospital in Moses Lake.
Page 9 of 9
Grant County Commissioners Minutes
Week of May 17, 2021
FRIDAY, MAY 21, 2021
D Stone, Out
8:30 a.m. - 11:30 a.m. Commissioners at Crescent Bar Tour /Informational Meeting with PUD
Commissioners
• Crescent Bar Recreation Area — Chinook Park Day -Use Parking Lot
Signed this day o 2021.
BOARD OF COUNTY COMMISSIONERS
ant,py, Tishin on
Cindy Carte Chair
Danny E. St ne, Vice -Chair
tte
Rob Jones, Member
arb ra J. Vasquez
le(k of the Board