HomeMy WebLinkAboutMinutes - BOCCGRANT COUNTY BOARD
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MEETING MINUTES
Week of January 9 —January 13, 2023
Commission Chambers
35 C Street NW
Ephrata, WA 98823
Public meetings were held in person with a WEBEX Conference Call/Video option available
MONDAY, JANUARY 9, 2023
The Grant County Commissioners session began at 9:00 a.m. with Commissioners Carter and Stone in
attendance. Commissioner Jones was out and excused.
9:00 a.m.-9:30 a.m. Superior Court Update
• Crystal Burns came to discuss their part-time Court Commissioner position that they
requested in 2022. They will bring this up to the Human Resources Hiring Committee this
yea r.
• Public Works has a vehicle for their Drug Court.
9:30 a.m. —10:30 a.m. B Vasquez, Clerk of the Board Update
• NovaTime- Reports
• Revenue /Expense Tracking in BOCC Office (JG) —Jerry Gingrich gave an update on Revenue
Tracking.
• Cross Training of BOCC Positions (mailroom/vets/ASC/PRO) —Human Resources has volunteered
an employee. The on-call position will be advertised again.
• Animal Outreach Contract /Meeting with other Animal Rescue Organizations —Animal Outreach
meeting is January 31, 2022 at 9:00 a.m. The Clerk will schedule another meeting with the other
animal rescue organizations.
• BOCC Payroll Approval —Commissioner Jones will be the 2023 approval.
11:00 a.m. —11:30 a.m. S Fode, New Hope Update
• Shelter Update
• Personnel Update
• ARPA Request with Adams County
• VOCA Cuts
• Mattawa Office Options
11:30 a.m. —12:00 p.m. M McKnight, Assessor's Office Update
0 Data Center Appeals
Page 2 of 9
Grant County Commissioners Minutes
Week of January 9, 2023
1:00 p.m. — 2:00 p.m. Commissioners Round Table — Miscellaneous Discussion
• Review of Consent Agenda Items
o Item 23 Fairgrounds — will use Facilities Supplies instead of requesting a budget
extension.
o Withdraw items 15-23 for Fairgrounds since these are capital expenditures and do
not need a secondary approval.
o Withdraw Item 31 Sheriff's Office —budget extension is no longer needed; this will
be a request to purchase only resubmitted next week.
• BOCC Vision &Intent for Lodging Tax Advisory Committee (LTAC) — (JG): LTAC is meeting on
1/19/23, this will come back next week 1/17/23
• Bridges—Japan: Move forward with Janice Flynn as the Bridges representative.
• Bridge —County Roads: Sam Castro is coordinating meetings with Adams County
Commissioners and Senator Murray's Office (Raquel Crowley), scheduled for 1/12/23.
• Janice Flynn discussed the insurance polies that are not held with Trask Insurance. Need to
renew Medical Malpractice: go with Trask or Martin Morris? Martin Morris also has the
tank policy. Janice recommends Martin Morris renewing the 2 current policies for the next
year, then move to Trask in 2024. Add to 1/17/23 Consent Agenda.
2:00 p.m. — 3:30 p.m. K Eslinger, Human Resources Update
• Treasurer's Office -Compensation Discussion
• Working Agreement by and between Grant County and Grant County Employee Association —
Renew Administrative Staff. Term is January 1, 2022 —December 31, 2023.
• Personnel Action Request (PAR) for the salary, wage and/or position change for Nathan
Poplawski, Development Services /Fire Marshal.
5:00 p.m. — 8:00 p.m. D Stone and C Carter at Law Enforcement Appreciation Event (Wahluke
High School)
TUESDAY, JANUARY 10, 2023
The session was continued to 8:30 a.m. with Commissioners Carter and Stone in attendance.
Commissioner Stone attended via Webex. Commissioner Jones was out and excused.
8:30 a.m. — 9:00 a.m. K McCrae, Prosecuting Attorney's Office Update
• Opioid Interlocal Agreement — being rewritten in order for Grant County to keep our portion of
the funding.
• They are going to assign Civil Deputy Attorney's to departments/offices.
• Bridges — Japan Sister City Exchange: Commissioner Carter to send By-laws and organizing
documents to Rebekah Kaylor.
• Commissioner Stone asked if a convicted felon could serve in an elected office?
• Contract review and timeline. Once dropped off to their office, give them at least 2 weeks.
Page 3 of 9
Grant County Commissioners Minutes
Week of January 9, 2023
11:00 a.m. —12:00 p.m. T Gaines, Central Services Update
GCTS • Laptop issue — Getting
parts continues to be an
issue
• Stolen Cisco Pad
• Adams County — IT
Interviews
• Consent Item — FTR
Annual Renewal
• Website ADA Software
Facilities • Museum Update -
Painting
• Renew in Royal City —
leased new building
• Lactation room in
District Court — waiting
paint
Fairgrounds • Personnel —
Maintenance 3 position
open
• 4H bathroom update
• Upcoming projects
Central Services
1:00 p.m. — 2:00 p.m.
• Stormwater issue
ML -asked Public
Works
• Jail Kick Off Mtg.
• R.O.W. Jail Project
S Castro, Public Works Update
• Comp Plan
Action
• Travel to Jax
• Public Works General Update
o Congressional Discretionary Spending — preliminary staging now for future asks.
BOCC should select a specific project to direct funding to. Bridge 247 Project must
be a priority.
• Public Works Engineering/Roads
o Cayuse-Miller Easement Vacation — E.1 NE vacation, Dave Bren, County Engineer
previously recommended denial. He has since changed his mind.
Page 4 of 9
Grant County Commissioners Minutes
Week of January 9, 2023
o STIP Amendment— Bridge project costs that were previously listed are being
revised.
o PIT 43 Lease Agreement—to be placed on a future consent agenda.
o Darryl Pheasant, Treasurer, gave an update on a plat in Moses Lake off Grape Drive.
2:00 p.m. -3:00 p.m. Commissioner's Meeting
• Call to order
• Open Forum for Citizen Input (3 minutes per person, 15 -minute time limit) None
• Approval of Agenda A motion was made by Commissioner Stone, seconded by Commissioner
Carter, to approve the agenda as presented. The motion passed with 2 Commissioners in
attendance.
• Correspondence (ie. Emails that have come in that need response, letters of support etc.)
o Emails continue to come in from Chris Peele regarding road in Warden.
• Commissioners Roundtable — Miscellaneous Discussion
• Consent Agenda — (Items 1 through 33) All items are considered routine and will be enacted by
one motion of the commissioners with no separate discussion. If a separate discussion is
desired, that item may be removed and placed under Board Discussion/Decision. A motion was
made by Commissioner Stone, seconded by Commissioner Carter, to approve the consent
agenda as follows: approve items 1-13, amend item 14 and reduce the Jax Hotel to the
amount of $1,562.20,, remove items 15-23 Fairgrounds as Capital Expenditures no longer need
secondary approval, approve items 24 and 25, amend dollar amount of item 26, approve
items 27 — 30, withdraw item 31, approve 32 and 33. The motion passed with 2
Commissioners in attendance
AUDITOR'S OFFICE
1. Payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those
expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090,
as recorded on a listing and made available to the Board. (In the amount of $3,,617,,358.02)
COMMISSIONER'S OFFICE
2. Approval of January 3, 2023, Commissioners Minutes.
3. Invoices
4. Service letter to John Nordine for his work on the Grant County Veterans Advisory Board.
5. Appointment letter for Susan Freeman to the Grant County Planning Commission for a four-year
term beginning January 10, 2023, through January 9, 2027.
6. Reimbursement request from the Housing Authority of Grant County on the Department of
Commerce Consolidated Homeless Grant (CHG) No. 22-46108-10, in the amount of $42.,120.03
for December 2022 expenses.
7. Reimbursement request from the Housing Authority of Grant County on the Department of
Commerce Eviction Rent Assistance Program (ERAP 2.0) Grant No. 21-4619C-108, in the amount
of $392,.664.63 for December 2022 expenses.
Page 5 of 9
Grant County Commissioners Minutes
Week of January 9, 2023
8. Special occasion liquor license application for Moses Lake Chamber of Commerce -and their
event to be held at Grant County Fairgrounds Commercial Building on March 21, 2023, from the
Washington State Liquor and Cannabis Board.
9. Request from the City of George to extend the project completion date for Strategic
Infrastructure Program (SIP) project No. 2019-04, Well No. 3 Generator Project to December 31,
2023.
10. Request from McKay Healthcare and Rehabilitation Center to extend the project completion
date for Strategic Infrastructure Program (SIP) project No. 2021-01, to July 31, 2023.
11. Request from the Town of Coulee City to extend the project completion date for Strategic
Infrastructure Program (SIP) project No. 2020-02, Rodeo Ground Improvements Project to
December 31, 2024.
12. Request for release of funds on Strategic Improvement Project (SIP) No. 2020-02, Town of
Coulee City, Coulee City Rodeo Ground Improvements, in the amount of $48,454.44 grant funds.
13. Reimbursement request from Opportunities Industrialization Center (OIC) on Department of
Commerce Eviction Rent Assistance Program (ERAP 2.0) Grant No. 21-4619C-108 in the amount
of $37,608.31 for November 2022 expenses.
CENTRAL SERVICES
14. Out-of-state travel request for the following individuals to attend the AHR EXPO in Atlanta
Georgia, February 5, 2023, through February 10, 2023, and Jacksonville, Florida, February 8,
20.23, through February 10, 2023, to tour jails for the upcoming new Jail construction:
(Approved in the amended hotel amount of $1,,562.20)
.Group One
Depart GEG 2/5/23
Atl.3 ni hts
Group Two Depart GEG 2/8/2023
.. ,,.7!7-
Depart ATL 2/8/23J
ax 2 nights
Arrive GEG
2/10/2023
Depart Jax 2/10/23
Arrive GEG 2/10/23
Perdeim includes 75% F/L
Group One Costs
airfare
Hotel Atl
Hotel Jax
Perdiem
Tom Gaines
$ 643,00
; $ 550.00
$ 345.00
$
365.75
$1,903.75 <---Each i
Kevin Schmidt
$ 643.00...$
550 00
$ 345 00
$
365.75
$1,903.75
Abel Gurrero
_..
_
$ 643.00
$ 550.00
$_. 345 00
_... _ _ .
$
365.75
$1,903.75
Cory _ . _ Woodiwiss..
_ _ _ _. , _
$ 643..00
$ _...550.00
$ 345.00
- $
365.75
$1,903.75
Ricardo Gutierrez
_ $ ..643.00
;$ ..:.550.00.
, $ 345.00
...
$
_
365.75
$1,903.75
Total
_
$.. 31215.00
$ 2,750.00
$1,725.00
,. , _ ,..... _
$ ._. _ ..
1,828.75
$ 9,518.75
G ro up Two costs
Rob Jones_
$ 529.00
_ . _ _ .
$ 345.00
,. ..
$
...
147.50
$1, 021.50
Joe re
Kiet$1,021.50
:.. _.. _ .__._ _ _
_
$ . _ 529.00
$ 345.00..
.. _
$__
147.50
,. .
$1, 021.50
Phi I Coats
$ 529.00
$ 345.00
_ _ .
$
147 50
$1;021.50 -
Josh Sainsbury
rY _
_345.
_ ..
529.00
_ . _ _. _ _
-
$ 345 00
_
$
_ _ ..
147.50
_
$1,021.50
John McMillan
$ 529.00
,
$ 345.00
_
$
147.50
$1,021.50
_
$ 2, 645.00
$1,725.00
_
'
$5.,107.50
Page 6 of 9
Grant County Commissioners Minutes
Week of January 9, 2023
FAIR(;Rni INM
15. Request to purchase two groups of stall mats from Great Mats, which provided the lowest quote
in the amount of $15,037.14 for 32 mats and $21,724.29 for 48 mats. These purchases were
approved in the 2023 Capital Budget and will be purchased from 132.178.00.9123.518303500
(48 mats) and 132.178.00.9123.594756003/4 (32 mats). (Withdrawn, Capital Expenditures do
not need secondary approval, per amended County Policy)
16. Request to purchase portable bleachers from The Park, which provided the lowest quote in the
amount of $22,198.31 including tax and freight. These purchases were approved in the 2023
Capital Budget and will be purchased from 126.168.00.9116.594756003/4. (Withdrawn, Capital
Expenditures do not need secondary approval, per amended County Policy)
17. Request to purchase rock picker from Skid Steers Direct, which provided the lowest quote in the
amount of $5.,950.99 including tax and freight. This purchase was approved in the 2023 Capital
Budget and will be purchased from 132.178.00.9116.594756003/4. (Withdrawn, Capital
Expenditures do not need secondary approval, per amended County Policy)
18. Request to purchase a box scraper in the amount of $1,372.21 from John Deere through a State
Contract, OR Lawn and Grounds Maintenance Equip 1744 (PG25 CG 22). This purchase was
approved in the 2023 Capital Budget and will be purchased from 132.178.00.9116.575303564.
(Withdrawn, Capital Expenditures do not need secondary approval, per amended County
Policy)
19. Request to purchase 9 picnic tables from Commercial Site Furnishings who provided the lowest
quote in the amount of $10,789.39 including tax and shipping. This purchase was approved in
the 2023 Capital Budget and will be purchased from 126.168.00.9116.575303564. (Withdrawn,
Capital Expenditures do not need secondary approval, per amended County Policy)
20. Request to purchase 40 round and 40 rectangular rental tables and carts from
Webstaurantstore.com which provided the lowest quote in the amount of $14,979.75 including
tax and freight. This was approved in the 2023 Capital Budget and will be purchased from
126.168.00.9116.575303564. (Withdrawn, Capital Expenditures do not need secondary
approval, per amended County Policy)
21. Request to purchase 2 Portacools from Air Marketing Group which provided the lowest bid in
the amount of $9,515.33. These were approved in the 2023 Capital Budget and will be
purchased from 126.168.00.9116.594756003/4. (Withdrawn, Capital Expenditures do not need
secondary approval, per amended County Policy)
22. Request to purchase arena sand from Central Washington Concrete in the amount of $3.,200.00.
This was approved in the 2023 Capital Budget and will be purchased from
126.168.00.9116.594756003/4. (Withdrawn, Capital Expenditures do not need secondary
approval, per amended County Policy)
23. Request to purchase two AN Gators in the amount of $34.,503.63 through a State Contract, OR
Lawn and Grounds Maintenance Equip 1744 (PG25 CG 22). This will be purchased from
132.178.00.9116.594756003/4. If approved, a budget extension would be requested in the
amount of $2,803.63 to cover the shortfall. (Withdrawn, Capital Expenditures do not need
secondary approval, per amended County Policy)
Page 7 of 9
Grant County Commissioners Minutes
Week of January 9, 2023
PUBLIC DEFENSE
24. Washington State Office of Public Defense Agreement No. ICA23013, grant funds distribution in
the amount of $92,111.00 for the purpose of improving the quality of public defense services in
Washington State counties. Term of agreement is January 1, 2023, through December 31, 2023.
PUBLIC WORKS
25. Authorization to call for bids for the Re -Striping Program 2023. Bid opening date will be January
3111 2023, at 1:00 p.m. at Public Works.
26. Resolution No. 23 -006 -CC in the matter of amending resolution 22 -120 -CC and 22 -131 -CC
adopting the six-year transportation improvement program for 2023-2028. (This was approved
with the amended amounts submitted by Public Works to increase the cost of the bridge
replacements).
27. Agreement for Partnership with the Moses Lake Community Coalition; City of Moses Lake to
promote community mental health, suicide prevention, and active youth mentorship. Term of
agreement is January 1, 2023, through December 31, 2023.
28. Supported Living/Group Home Exhibit C, Revision No. 230200, on Washington State Department
of Social & Health Services (DSHS) Contract No. 1963-57191 with Grant County -Directions in
Community Living.
SHERIFF'S OFFICE
29. Washington State Parks and Recreation Commission Subrecipient Grant Agreement Federal
Financial Assistance Grant Agreement No. MLE 123-404 in the amount of $14,939.49. The
purpose of this agreement is to fund recreational boating enforcement and education. Term of
agreement is upon signature through September 30, 2023.
30. Port of Mattawa (Port District No. 3 of Grant County) Small Office Lease in the amount of
$4,200.00 to lease 100 sq ft of office space at the Port of Mattawa Office located at 20140 Rd
24 -SW, Unit D, Mattawa WA for a substation office. Term of the agreement is January 1, 2023"
through December 31, 2023.
31. Budget extension request in the amount of $248,,500.00 to purchase Hazardous Materials
Response Equipment, training, and repairs for existing equipment using funds received from a
Washington Department of Ecology 21-23 Spill Prevention Preparedness and Response
Equipment Grant (SPPREG-2123-GrCoSO-00042) Fund 001.114. (Withdrawn. This will be
resubmitted next week as a Request to Purchase)
TECHNOLOGY SERVICES
32. Purchase order No. 447 from For the Record (FTR) in the amount of $7,577.16 for the Annual
Support Contract for courts.
Page 8 of 9
Grant County Commissioners Minutes
Week of January 9, 2023
TREASURER'S OFFICE
33. Annual adoption of the County Investment Policy as provided by the Finance Committee and
adopted by their Resolution No. 2021-1 on January 25, 2021. There were no changes to the
policy in 2022.
• Board Discussion/Decisions Items (Items to discuss and items that were removed from Consent
Agenda. These items will be acted upon together)
• Adjournment
7:00 p.m. — 8:00 p.m. R Jones, Warden City Council Meeting (Did not attend)
WEDNESDAY, JANUARY 11, 2023
R Jones, Out
10:00 a.m. —11:00 a.m. LEOFF —1 Disability Board
11:00 a.m. —11:30 a.m. D Stone, PCC Rail Authority Executive Session
4:00 p.m. — 5:00 p.m. VETERANS ADVISORY BOARD (VAB) MEETING
6:00 p.m. -7:30 p.m. D Stone and CCarter, Grant County Health Board Meeting
THURSDAY, JANUARY 12, 2023
8:00 a.m. —11:30 a.m. D Stone, Out
9:00 a.m. —11:00 a.m. R Jones, JAIL KICK OFF MEETING- WITH LYDIG CONSTRUCTION
9:00 a.m. —10:00 a.m. R Jones, Multi -Agency Communications Center (MACC) Meeting
11:00 a.m. —11:30 a.m. R Jones at Bridge Funding Pre -Planning Meeting (Public Works)
11:00 a.m. —12:00 p.m. R Jones, Centralized Services Transition Planning (Rescheduled)
11:30 a.m. —1:00 p.m. D Stone, CBDL: OGWRP Bridges Planning Meeting (ZOOM)
Page 9of9
Grant County Commissioners Minutes
Week of January 9, 2023
1:00 p.m. -3:30 p.m.
2:00 p.m. -3:00 p.m.
6:00 p.m. -7:00 p.m.
7:00 p.m. -8:00 p.m.
MISCELLANEOUS ITEMS
C Carter, Area Aging /Council of Governments Meeting (E Wenatchee
Office)
D Stone w/ S Castro, Public Works Discussion
FAIR ADVISORY COMMITTEE MEETING
R Jones, Moses Lake School Board Meeting
New Hope Emergency AP batch in the amount of $1,400.00 for Emergency Housing.
FRIDAY, JANUARY 13, 2023
D Stone, Out
9:30 a.m. –11:00 a.m. TOURISM COMMISSION MEETING
Signed this — day of s lnu" 2023.
Attdst:
;para J. VasgL ,,MCMC
rk of the Boar,�
BOARD OF COUNTY COMMISSIONERS
Grant County, Washingto%
ei a i
Cindy CarteY, Vice -Chair'"
Danny E. St o re
. Member