HomeMy WebLinkAboutMinutes - BOCCPublic meetings were held in person with a WEBEX Conference Call/Video option available.
MONDAY, JANUARY 16, 2023
Courthouse Closed in Observance of Martin Luther King, Jr. Day
TUESDAY, JANUARY 17, 2023
The Grant County Commissioners session began at 8:15 a.m. with Commissioners Jones and Stone in
attendance. Commissioner Carter was attending an offsite meeting until 9:28 a.m.
8:15 a.m. — 8:30 a.m. Z Kennedy, Legislative Update
8:30 a.m. — 9:30 a.m. C Carter at Rd. K -SW Site Review
8:30 a.m. — 9:00 a.m. K McCrae, Prosecuting Attorney's Office Update
9:00 a.m. — 9:30 a.m. S Palacios, Juvenile Court, and Youth Services
• Financial
• Intakes
• Courts
o Offender/Diversion:
o Truancy:
o Dependency:
• Martin Hall
• Administration
9:30 a.m. —10:00 a.m. D Bren, East Low Canal Bridges Replacement Briefing
10:00 a.m. —11:00 a.m. J McKiernan, Fairgrounds Update
• Staffing Status
o Season Pay Level — March Start
o Campground Host—March Start
• WSDA Health and Safety Grant
o Potential lighting project, matching funds?
• Capital Projects
o Sheep Pens
• FAC Open Position
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Grant County Commissioners Minutes
Week of January 16, 2023
o One candidate so far
• Contracts
o Rodeo
o Carnival
• Large or Small Video Signage
o On 1-90
o In town
• Fair Planning
o Entertainment
o Kid Zone
11:00 a.m. —12:00 p.m. Commissioners Round Table — Miscellaneous Discussion
• Review of Consent Agenda Items
• Medical Malpractice and Tank Policies (JF)
• LTAC Discussion (JG)
• Elected Official /Department Head Luncheon Topics (BL)
• Safety Committee Budget (CC)
• Consent Agenda Items —Thursday at noon deadline (BV)
1:00 p.m. — 2:00 p.m. S Castro, Public Works Update
• Solid Waste
o Household Hazardous Waste Event
■ April 29 -Moses Lake
■ September 9- Ephrata
■ October 28- Moses Lake
o SWAC Applications
o WACSWM- House Bills &Senate Bills (See Attachment)
o Parametrix Amendment Eight, Change N0.6 extended through January 31, 2023.
• Public Works General Update
o Introduction to our Assistant County Road Engineer- Rob Harris
o Workstations
• Public Works Engineering/Roads
o Bridge 247/248/119 Priority Discussion
o Rain and Thaw Issues on Gravel Roads— K RD SW Status (Rob)
o Engineering Technician Job Description
• Equipment Repair and Replacement
o 2016 Chevy Tahoe 7099 —No replacement currently— Scheduled Transmission
Replacement
o Meeting with Sheriff — Replacement Schedule Coordination
o New Hope- Vehicle order 2023 Nissan Rouge
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Grant County Commissioners Minutes
Week of January 16, 2023
2:00 p.m. — 3:00 p.m. Commissioner's Meeting
• Call to order
• Open Forum for Citizen Input (3 minutes per person, 15 -minute time limit) None
• Approval of Agenda A motion was made by Commissioner Stone, seconded by Commissioner
Carter, to approve the agenda as presented. The motion passed unanimously.
• Correspondence (ie. Emails that have come in that need response, letters of support etc.) None
• Commissioners Roundtable — Miscellaneous Discussion
• Consent Agenda — (Items 1 through 35) All items are considered routine and will be enacted by
one motion of the commissioners with no separate discussion. If a separate discussion is
desired, that item may be removed and placed under Board Discussion/Decision. A motion was
made by Commissioner Stone, seconded by Commissioner Carter, to approve the consent
agenda as presented, amending item 17 to reflect a new effective date of January 17, 2023.
The motion passed unanimously.
AUDITOR'S OFFICE
1. Payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those
expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090, as
recorded on a listing and made available to the Board. (in the amount of $1,,035,,127.58)
2. Authorization of Canvassing Board Representatives - Auditor's Staff, to act under authority given in
RCW 29A.60 for Dedra Osborn, Kaylyn Orozco, and Aleanah Lopez to act as representatives for the
County; and for Alana DeGooyer, Sally Goodwin, Karrie Stockton and Sherri Hausknecht to handle
the ballots through the mail room process for a Special Election to be held on February 14, 2023.
3. Delegation of County Legislative Authority, Rob Jones, To Serve on Canvassing Board from February
14, 2023, to February 24, 2023.
COMMISSIONER'S OFFICE
4. Approval of Commissioners AMENDED minutes from May 31, 2021.
5. Invoices
6. Reappointment letter for Brulee Hoskins to the Grant County Lodging Tax Advisory Committee for a
one-year term beginning January 1, 2023, through December 31, 2023.
7. Appointment letter for Arin Swinger to the Grant County Tourism Commission, representing
District 2, for a three-year term beginning January 17, 2023, through January 16, 2026.
8. Reappointment letter for Rob Jones to the Grant County Lodging Tax Advisory Committee for a
one-year term beginning January 1, 2023, through December 31, 2023.
9. Reappointment letter for Stephen Phipps to the Grant County Current Use Advisory Committee for
a one-year term beginning January 17, 2023, through December 31, 2023.
10. Reappointment letter for Kent Karstetter KaFtstatteF to the Grant County Current Use Advisory
Committee for a one-year term beginning January 17, 2023, through December 31, 2023.
11. Reappointment letter for Kevin Goetz to the Grant County Current Use Advisory Committee for a
one-year term beginning January 17, 2023, through December 31, 2023.
12. Appointment letter for Travis Herring to the Grant County Current Use Advisory Committee for a
one-year term beginning January 17, 2023, through December 31, 2023.
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Grant County Commissioners Minutes
Week of January 16, 2023
13. Reappointment letter for Steve Rimple to the Grant County Fair Advisory Committee for a three-
year term beginning January 28, 2023, through January 27, 2026.
14. New liquor license application for Sage Hills Golf Club & RV Resort located in Warden, WA, from the
Washington State Liquor and Cannabis Board.
15. Real Estate Excise Tax Affidavit (Quit Claim Deed) between Grant County and Maple Landing LLC,
(Brandon Bernard) for the east 30 feet of the parcel generally located within the Southwest quarter
of the Northwest quarter of Section 10, Township 19 North, Range 28, E.W.M., Grant County,
Washington (Parcel No. 100002003)
16. Appointment letter for Jason Thaemert to the Grant County Current Use Advisory Board for a one-
year term beginning January 17, 2023, through December 31, 2023.
17. Request to change County Mileage reimbursement rate from $0.625 per mile to $0.655 per mile.
(Item has been amended to reflect an effective date of January 17, 2023)
CENTRAL SERVICES
18. Request to dedicate land generally located within Section 22, Township 21 North, Range 26 East
W.M., City of Ephrata, Grant County, WA, parcel no. 160866002 and 160866003 for a public right-
of-way to construct a gravel road for the new jail.
PUBLIC DEFENSE
19. 2023-2024 Professional Services Agreement Interpreter with Mary Jane Castillo for a two-year term
beginning January 1, 2023, through December 31, 2024.
PUBLIC WORKS
20. Execution of Contracts between Grant County and DeAtley Crushing for the 2022 Crushing and
Stockpiling project. Contract amount is $1.,497.,650.00.
21. Budget transfer in the amount of $27,101.53 from fund 401— Solid Waste to cover the purchase of
a Landfill Hydroseeder from Thompson Equipment Co. This item was originally approved in the
2023 budget for $155,000.00 but the price has increased to $182,,101.53.
RENEW
22. Contract Amendment No. 2 for CPWI Prevention Services with Health Care Authority on contract
No. K5536. Amendment reflects the change in name from "Dedicated Marijuana Account" to
"Dedicated Cannabis Account." Clarification was also made regarding the 45 -day invoicing
requirements and standardize all the CPWI contracts.
23. Professional Services Agreement (Letter of Agreement) with Ingenium Healthcare Advisors for
strategic planning and leadership services for 15 managers and supervisors at Renew in the amount
of $105,,000.00,, plus the responsibility of lodging and airfare for onsite visits. Term of agreement is
upon signature for 3 years.
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Grant County Commissioners Minutes
Week of January 16, 2023
SHERIFF'S OFFICE
24. Request to purchase a FirstDefender RM S1 Handheld Chemical Identification System from Federal
Resources Supply Company in the amount of $58,303.35. This will be purchased from
001.114.00.0934.594256400. This was authorized for purchase in 2022 but was received and
invoiced after the end -of -the -year spending deadline had passed.
25. Washington State Military Department Contract No. E23-044 with Grant County dba Grant County
Sheriff's Office, Emergency Management Division in the amount of $44,601.00 to provide Energy
Facility Site Evaluation Council (EFSEC) pass-through dollars (SFY 2023) for the county to conduct
radiological emergency preparedness program duties relating to the Columba Generating Station
nuclear power plant. Term of agreement is July 1, 2022, through June 30, 2023.
26. Washington State Military Department Contract No. E23-094 with Grant County dba Grant County
Sheriff's Office, Emergency Management Division in the amount of $13,,905,347.00 to provide pass-
through funding on Federal Fiscal Year (FFY) 2022 Homeland Security Grant Program (22HSGP)
which funds state, local, and territorial efforts to prevent terrorism and prepare the nation for
threats and hazards that pose the greatest risk to the security of the United States.
27. Interlocal Agreement Interagency Narcotics Enforcement Team (INET) WSP Contract No. K17636,
between Grant County, Washington State Patrol, and the Quincy Police Department to detect and
apprehend illegal drug manufacturers and traffickers, disseminate information related to illegal
drug activity, and maintain a cooperative effect among the county's criminal just agencies in the
areas of illegal drugs, gangs, etc. Term of agreement is January 1, 2022, through December 31,
2025. (Resolution No. 23 -007 -CC)
28. Budget extension request in the amount of $6,000.00 for the purchase of a trailer to carry their
approved 2023 Capital Expenditures: Qty. 2 Sea -Doo watercrafts. The original amount approved
was $33,153.18 and additional funds are needed (Fund# 142-001). This purchase will be made
from Experience Powersports. (Approved, the public hearing was set for 2/21/23 at 3:15 p.m.)
SUPERIOR COURT
29. Budget extension request in the amount of $4.,500.00 from the Dedicated Drug Court Fund
Revenue Account 123.001 to the Expense Account 123.001.00.0000.512213100 Office &Operation
Supplies. (Approved, the public hearing was set for 2/21/23 at 3:15 p.m.)
30. Budget extension request in the amount of $7,,000.00 from Law and Justice Funds
127.169.00.0000.308000000 to the following expense accounts: (Approved, the public hearing
was set for 2/21/23 at 3:15 p.m.)
127.169.11.9500.512214301 Lodging in the amount of $1,,200.00
127.169.11.9500.512214302 Meals in the amount of $750.00
127.169.11.9500.512214303 Mileage in the amount of $2.,200.00
127.169.11.9500.512214595 Interfund rents/leases in the amount of $850.00
127.169.11.9500.512214906 Registrations in the amount of $2,000.00.
This budget extension will cover.a National Drug Court Institute (NDCI) for Treatment Court
Coordinator's Training as well as funding for a vehicle for Drug Court until a vehicle can be obtained.
31. Out-of-state travel request for Tifini Fairbanks to attend Treatment Court Coordinators Training in
Oklahoma City, Oklahoma. Dates of travel are March 26, 2023, through March 31, 2023, in the
amount of $2,779.40. If approved, this will need to be funded from a budget extension from Law
and Justice Funds 127.169.00.0000.308000000.
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Grant County Commissioners Minutes
Week of January 16, 2023
32. Out-of-state travel request for Jamie Mullenix to attend Treatment Court Coordinators Training in
Oklahoma City, Oklahoma. Dates of travel are March 26, 2023, through March 31, 2023, in the
amount of $2,439.40. If approved, this will need to be funded from a budget extension from Law
and Justice Funds 127.169.00.0000.308000000.
TECHNOLOGY SERVICES
33. Purchase Order No. 448 from Ednetics (EDNTC) in the amount of $25.,408.53 for annual Ednetics
One Support contract.
34. Purchase Order No. 449 from Handel Information Technologies (HITEC) in the amount of
$21,,600.00 for 2023 annual maintenance —Rite Track Software for Grant County Youth Services.
35. Purchase Order No. 450 from Ednetics (EDNTC) in the amount of $15,768.30 for VMware yearly
maintenance subscription.
• Board Discussion/Decisions Items (Items to discuss and items that were removed from Consent
Agenda. These items will be acted upon together)
• Walk-on items: Out of state travel request from the Sheriff's Office for Joe Kriete and Phillip
Coates to travel to Jacksonville FL from February 8 — 22, 2023 for the Jail Tour with Central
Services. (This item was not accepted)
• Adjournment
3:00 p.m. — 4:00 p.m. Grant County Fire Chief and Commissioners Meeting re: Fire
Investigations
Fire Chiefs and Commissioners from Fire Districts around Grant County gathered to discuss the
recent Femeva4 adjustment of fire investigations duties within the Fire Marshal's Office. After
discussion, it was decided to have another meeting in the future.
4:00 p.m. - 5:00 p.m. K Eslinger, Human Resources Update
The Commissioners approved and signed the Working Agreement between Grant County
Sheriff's Office and Grant County Deputy Sheriff's Association. Term is January 1, 2022 through
December 31, 2023.
MISCELLANEOUS ITEMS
The Chair of the Board was authorized to sign the Julie Knittel, Debra Love and Todd Knittel (Knittel FU
57 Blk 89 Short Plat) File # P 22-0379 (preliminary P 22-0109) Final Plat Submission and Review.
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Grant County Commissioners Minutes
Week of January 16, 2023
WEDNESDAY, JANUARY 18, 2023
7:00 a.m. — 8:00 a.m. R Jones, Grant County EDC Meeting (ATEC Building BBCC)
8:00 a.m. — 9:30 a.m. R Jones, Bi -Weekly Jail Design Meeting
9:00 a.m. — 9:30 C Carter, WCRG Board of Directors Meeting (Zoom)
9:30 a.m.-2:30 a.m. D Stone, WSRRI LTSAG Monthly Meeting (Cancelled)
9:30 a.m. —11:30 a.m. TOURISM COMMISSION MEETING
10:00 a.m. —11:00 a.m. R Jones, CBSWC Board Meeting
11:00 a.m. —12:00 p.m. C Carter, Columbia Basin Development League: New Board Member
Onboarding (Zoom)
1:00 p.m. — 2:30 p.m. C Carter, Grant County Suicide Prevention Taskforce (GCSPT) Meeting
3:30 p.m. — 5:00 p.m. R Jones at Moses Lake Water Supply Meeting (Larson Recreation
Center)
5:00 p.m. — 7:00 p.m. R Jones, Samaritan Hospital Presentation
6:00 p.m. — 8:00 p.m. D Stone at Legislative Steering Committee (LSC) Roundtable (WSAC,
Olympia)
THURSDAY, JANUARY 19, 2023
8:00 a.m. —1:00 p.m. D Stone at Legislative Steering Committee (LSC) Meeting (Olympia)
8:00 a.m. —10:00 a.m. R Jones, CBSWC Board Meeting
9:00 a.m. —10:30 a.m. ACCOUNTING MEETING
10:00 a.m. —12:00 p.m. R Jones, CBSWC Stakeholder Meeting
12:00 p.m. —1:00 p.m. C Carter, Columbia Basin DV and SA Consortium Meeting (Moses Lake)
12:00 p.m. —12:30 p.m. R Jones w/ Judge Knodell, Superior Court Commissioner Position
Discussion
1:00 p.m. — 2:00 p.m. R Jones, Position Management / Hiring Committee Meeting
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Grant County Commissioners Minutes
Week of January 16, 2023
2:00 p.m. —4:00 p.m. R Jones, Lodging Tax Advisory Committee (LTAC) Meeting
2:00 p.m. —4:00 p.m. C Carter at Columbia Basin Development League Board Meeting (Moses
Lake Council Chambers) (Did not attend)
6:30 p.m. — 8:00 p.m. C Carter, Grant Transit Authority Board Meeting, (Moses Lake Facility
Office)
MISCELLANEOUS ITEMS
The Chair of the Board was authorized to sign the NNN Retail Development —David Church (Zaremba DG
Short Plat) File # P 22-0445 (preliminary P 22-0243) Final Plat Submission and Review.
FRIDAY, JANUARY 20, 2023
No meetings held
SATURDAY, JANUARY 21, 2023
5:00 p.m. — 9:00 p.m. Commissioners at Grant County Cattlemen and Cattlewomen Banquet
(St. Rose of Lima School, Ephrata)
a
Signed this 'day of)cAaAQN 2023.
BOARD OF COUNTY COMMISSIONERS
Grant County, Washington
/At est:
V
Barb ra J. Vasqu z, MC
Clr, of the Board
Rob ]w res, G a i r
Cindy Carter, Vice-CHair
Danny E. S ne, Member