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GRANT COUNTY JUVENJILE COURT & YOUTH SERVICES
P.O. Box 818130;3 Abel Road, Ephrata, WA 98823phone (509) 754-5690 1 eFax 1-509-754-5797
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December 27, 2022
Board of Grant County Commissioners
PG Box 37
Ephrata, WA 98823
RE: Signature for Interlocal Agreement Between Grant County and Chelan County For Juvenile
Detention Services.
Dear Board of County Commissioners:
Please see attached contract for review and approval.
Contractor: Chelan County
Term of Contract: March 1, 2023 through December 31, 2025
Purpose: The purpose of this Agreement is to set forth the terms and conditions under
which Chelan County shall provide juvenile detention services for juveniles under the
jurisdiction of Grant County Juvenile Court, a department of Grant County Superior Court.
Thank you,
Suhail Palacios, Juvenile Court Administrator
Grant County Juvenile Court & Youth Services
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INTERLOCAL AGREEMENT ("AGREEMENT" BETWEEN GRANT COUNTY AND
CHELAN COUNTY FOR JUVENILE DETENTION SERVICES
1. Parties. The parties tothis Agreement are Grant County, bvand through the:
n.Grant County Board ofCommissioners, Room 2OO 35CStreet NW.,Ephrata, WA9D@23
b.Grant County Juvenile Court and Youth Services, 3O3Abel Road, Ephrata, VVA888Z3,
c. Grant County Superior Court, 35 C Street NW, Ephrata, WA 98823,
and Chelan County, bvand through the�
d. Chelan County Board of Commissioners, 400 Douglas Street, Suite 201, Wenatchee, 98801,
e. Chelan County Juvenile Justice Center, 316 Washington Street, Suite 202, Wenatchee, 98801
f, Chelan County Superior Court, 401 Washington Street, Wenatchee, 98801
2. Background. Chelan County presently owns and maintains the Chelan County Juvenile Center
("Center"), located at 300Washington St., Wenatchee, WA, S8801.Grant County believes it is|nthe
best interests of Grant County and Chelan County for Chelan County to provide detention services to
Grant County through the Center.
R��.34.080authorizes one ormore public agencies to contract with one another to
perform governmental services which each itself is by law authorized to perform.
4. Purpose, The purpose of this Agreement is to set forth the terms and conditions under which Chelan
CountyuhoUprovde]uveni\edetentionsemiceafor]uvenUesunderthejud*diotionofGrantCounty
Juvenile Court, a department of Grant County Superior Court.
5. Definitions.
a. Detention, For purposes of this Agreement, the term "detention" means that period of time
when ajuvenile bwithin the physical custody ofaChelan County Juvenile Department agent, employee
or officer for purposes of transport and physical confines of the Center or under the direct supervision
and control of a Chelan County Juvenile Department agent, employee, or officer.
b. Juvenile. For purposes ofthis Agreement, the term luvenUe"means aperson age l7years
or younger who is subject to the jurisdiction of the Juvenile Department of Grant County Superior Court
because the juvenile has been arrested for a new offense or warrant, or is serving court-ordered
confinement. Juvenile also means those aged 17 and under who are subject to the jurisdiction of adult
court, either Superior or District.
For the purposed ofthis Agreement, the term "imeans juveniles who
are subject to the jurisdiction of the Juvenile Department of Grant County Superior Court and arrested
for onew offense orwarrant, orserving court-ordered confinement. Italso means those |ncustody
pursuant toadult court jurisdiction.
d. ADP. For purposes of this Agreement, the term "ADP" means the average daily population of
Grant County's in -custody juveniles. The ADP constitutes the average number of juvenile admissions
generated -from January 11t through December 3111 of each calendar year.
Agreement between Grunt and Chelan Counties for detention services,
December z2,znz
Page 1mo
6. Duties of the Parties.
a. Duties of Chelan Co , Chelan County agrees bo provide detention services tojuveniles
who are subject to the jurisdiction of the Juvenile Department of Grant County Superior Court and
arrested for anew offense or warrant, or serving court-ordered confinement. Unless agreed otherwise,
transportation toand from Grant County shall beprovided by Chelan County. Chelan County shall put
forth agood faith effort to arrive at Grant County within two hours from the time of the initial request
for transport bvGrant County. Chelan County Juvenile shall provide for all transportation requirements
ofany juvenile being transferred to and from the Center pursuant to this Agreement, shall be solely
responsible and liable for the transportation of all juveniles to and from the Center, and for turning a
juvenile over to the appropriately designated person to accept such juvenile. \fbail isposted after 3
p.m. during weekdays or anytime on weekends it is the responsibility of the juvenile's parent, guardian,
or responsible adult designated by the juvenile's parent or guardian to pick the juvenile up at the
Center.
Chelan County agrees toprovide medical care, including sick call and routine follow upcare as provided
bvthe Chelan County joint jail/juvenile medical services program, tothe same extent and under the
same terms that such services are currently provided to all other youth housed at the Center. Grant
County shall be fully responsible for the cost of necessary or emergent medical care that mustbe
provided outside the Center. Said cost shall include but not necessarily belimited tocare providers or
services beyond the capabilities of the Chelan County jail/juvenile medical program. For purposes of
this subsection, the term "necessary" refers to medical care that is recommended by staff of the
jail/detention medical program and that cannot reasonably be delayed until such time as the youth is
released from the Center.
Chelan County shall also provide detention school services pursuant to applicable Chelan County
detention school policies to the same extent and under the same terms that such services are currently
provided to all other youth housed at the Center.
Chelan County reserves the right to refuse admittance of any juvenile subject to the jurisdiction of the
Juvenile Department of Grant County Superior Court for failure to meet the criteria for detention as
stated |nRCW13.4OO40 and other applicable law, orany other reason which would, if ignored, result
in a violation of law, or would violate Chelan County policy on admission of youth with emergent
medical conditions.
b. Duties of Grant Co , Grant County shall besolely responsible for compliance with any
and all applicable court orders and the sufficiency of the legal basis for the arrest and detention of all
detained juveniles transferred and/or brought to the Center by a Chelan Cou nty Juvenile Department
agent, employee orofficer. Grant County shall besolely responsible for the detention needs and
compliance with court orders for any and all juveniles who are refused admittance into Chelan County
custody for any reason. Grant County shall besolely responsible for any omission oforinaccurate
information which occurs in any instance pertaining to a juvenile transferred and/or brought to the
Center.
7. Duration. The term of this Agreement initially commences onMarch 1, 2023, and shall continue
through December 31, 2025, unless terminated pursuant to the provisions of this agreement.
Agreement between Grant and Chelan Counties for detention services.
December 22, 2022
Page zms
8. Termination. Either party may terminate this Agreement, without cause by providing written notice
to the other party no less than 180'days|nadvance of the date of intended termination. No
termination of this Agreement shall release either party from any liability orobligation with respect to
any matter occurring prior tosuch termination- Any and all terminations shall be deemed
termination for convenience.
9. Pament to Chelan C
a. Annual Rate of Incarceration. Chelan County agrees toaccept and house juveniles inthe
Center who are subject to the jurisdiction of the Juvenile Department and arrested for a new offense or
warrant, or serving court-ordered confinement for annual compensation based upon the cost to Chelan
County and based upon Grant County's annual rate of incarceration.
b. Rate Schedule.
2023 Rate: Rate isbased onanestimated ADP of 4.4 at the daily rate �$165.00. The
minimum mandatory total bill for 2O23shall be$221/3Ol.66. Any detention bed usage over anannual
ADP of 4.4 for the period of March 1, 2023 through December 31, 2023 will be billed separately at $165
per day.
2324 Rate: Rate is based on an estimated ADP of 4.4 at the daily rate of $173.25 ($165.00 plus
596facility fee — see 9.b). The minimum mandatory bill for 2O24shall be$27O,2395O. Any detention
bed usage over anannual ADP of4.4for the period mfJanuary 1,2-D24through December 3l,2O24will
bebilled separately at$173.25per day.
2025 Rate: Rate is based on an estimated ADP nf4.4atthe daily rate of $181.91 ($173.25 plus
5y6facility fee — see B.b.). The minimum mandatory bill for 2O2Sshall be$292,I47.46. Any detention
bed usage over an annual ADP of 4.4 for the period of January 1, 2025 through December 31, 2025 will
be billed separately at$1Ql.9l per day. .
c._Facility 1Fee, The rate of $165.00 as a whole is automatically increased by 5% annually each
subsequent year this contract is in effect, beginning January 1.. 2024 and January 111 of each subsequent
year the contract ioineffect.
Expenses.d. Medical Grant County shall reimburse Chelan County for the cost ofemergency
and non -routine medical services, asdefined inSection G(a)above.
Billing,e. Quarteriv Chelan County shall submit abilling toGrant County atthe end ofeach
quarter for the entire amount incurred during that period. Grant County shall remit payment toChelan
County within 2Ucalendar days.
f. Reconciliation Billing. Any detention bed usage over anannual ADP of4.4will becalculated
by January 15 Ih following the previous contract year and will be billed separately at $165 per day for
the period of March 1, 2023 through December 31, 2023, $173.25 per day for the period of January 1,
2024 through December 31, 2024, $181.91 per day for the period of January 1, 2025 through
December 3l,2O25. Reconciliation billing will becompleted byFebruary l5 m ofeach year for the
previous contract year. Grant County shall remit payment to Chelan County within 20 days of receipt
ofthe reconciliation billing.
Agreement between Grant and Chelan Counties for detention services.
December z2,002z
Page aor6
gDetention Log. Chelan County shall provide Grant County with a detention log at the time of
billing, in order for Grant County to properly account for Grant County -contracted juveniles'
confinement served in the Center.
h. Due Date. Grant County shall pay Chelan County within twenty days of receipt of the
quarterly billing.
10. Indemnification. To the extent of its comparative liability, each party shall indemnify, defend and
hold the other party, its departments, elected and appointed officials, employees and agents harmless
from and against any and all claims, damages, suits, actions, loses and expenses, including attorney's
fees, for any bodily injury, sickness, disease, or death, or any damage to or destruction of property,
including the loss of use resulting therefrom, which are alleged or proven to be caused in whole or in
part by a negligent act or omission of the Chelan or Grant County's officials, employees, and agents.
11. Compliance with all laws. Each party shall comply with all federal, state, and local laws, rules,
regulations and ordinances applicable to the performance of this Agreement.
12. Maintenance and Audit of Records. Each party shall maintain books, records, documents and
other materials relevant to its performance under this Agreement. These records shall be subject to
inspection, review and audit by either party or its designee and the Washington State Auditor's office.
Each party shall retain such books, records, documents and other materials as required by Washington
law.
13. Improper Influence. Each party agrees, warrants and represents that it did not and will not
employ, retain, or contract with any person or entity on a contingent compensation basis for the
purpose of seeking, obtaining, maintaining or extending this Agreement.
14. Conflict of Interest. The elected and appointed officials and employees of both parties shall not
have any personal interest, direct or indirect, which gives rise to a conflict of interest.
15. Time. Time is of the essence of this Agreement.
16. Waiver Limited. A waiver of any term or condition of this Agreement must be in writing and signed
by the waiving party. Any express or implied waiver of a term or condition of this Agreement shall
apply only to the specific act, occurrence or omission and shall not constitute a waiver as to any other
term or condition or future act, occurrence or omission.
17. Dispute Resolution. Disputes shall be mediated by the parties. In the event no resolution is
achieved, each party shall be free to pursue any and all remedies in law or in equity. Each party shall
bear its own costs and fees, including attorneys' fees regardless of whether any party is deemed the
prevailing party in any proceeding.
18. Governing Law. This Agreement shall be governed exclusively by the laws of the State of
Washington.
19. Construction of Agreement. This Agreement shall not be construed more strictly against one party
as the drafter, because both Chelan County and Grant County have contributed materially to the
preparation hereof.
Agreement between Grant and Chelan Counties for detention services.
December 22, 2022
Page 4 of 6
20. Notice. Any notice delivered with respect to this Agreement shall be in writing and be deemed to
be delivered (whether or not actually received) when (i) hand delivered to the person(s) hereinafter
designated, or (ii) upon deposit of such notice in the United States Mail, postage prepaid, certified mail,
return -receipt requested, addressed to the person at the address set forth below the party's name
below, or such other address or to such other person as the party shall have specified by written notice
to the other party delivered in accordance herewith:
GRANT COUNTY
Suhail Palacios
Juvenile Court Administrator
303 Abel Road, Ephrata, WA 98823
CHELAN COUNTY
Corey G. Stephens
Juvenile Court Administrator
316 Washington St., Suite 202, Wenatchee., WA 98801
21. Severability. If any section or portion of this Agreement is determined to be unlawful by a
competent court of law, such determination shall not affect the remaining terms and conditions of the
Agreement.
22. Modification of Agreement, This Agreement may be amended by written agreement of the duly
authorized representatives of each party.
23. Entire Agreement. The parties agree that this Agreement is the complete expression of the terms
hereto and any oral representations or understandings not incorporated herein are excluded.
24. Filing of Agreement. Grant County shall file this Agreement with the Grant County Auditor. Chelan
County shall, file this Agreement with the Chelan County Auditor. This Agreement shall not become
effective until both parties have so filed the Agreement,
APPROVED AND ADOPTED this akday of 2023.
BOARD OF COUNTY COMMISSIONERS GRANT COUNTY, WASHINGTON
es, Chair A
C1 dy Ca r, Vice -Chair
Danny E(Stone., Member
ATTEST:
O
B ®r ara Vasquez, Qlee V(�A/f th oard
Agreement between Grant and Chelan Counties for detention services.
December 22, 2022
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