The URL can be used to link to this page

Home My WebLink AboutBudget Extension - Accounting (002)December 9, 2022 Re: 2022 FINAL BUDGET EXTENSIONS Grant County Commissioners, Grant County Auditor Michele Jaderlund PO Box 37 Ephrata, WA 98823 (509) 754-201 1 I respectfiffly request the following final budget extensions for 2022. Documentation attached. 102.144 - Cares Act Elections', $3324,21 105.000 - Cumulative. Reserve.: $14.74 110. 152 - Law LibrAry: $1,077.79 61j16.1:59::- Fairgrounds.- $45,000.00 9.0,001 Grat'L 504.000 - Payroll Remits: $1,588,700.00 508.183 - Other Payroll Benefits,., $18s,,000.00 Thank you for your consideration, Katie Smith Chief Financial Officer Grant County Auditor's Office P.O. Box 37 Ephrata, WA 98823 509-754-2011 Ext. 2740 CC: Michele Jaderlund, County Auditor Darryl Pheasant, County Treasurer Jim McKi'ernan, Fairgrounds Director Janice Flynn, Grant Administrator vp V10% Ap rNo V DEC 13 2�ZZ Kathleen Holden, PD Administrative Assistant Brett Hill, Director of Public Defense "PROVIDING THE PUBLIC SAFE, RELIABLE, RESOURCE EFFECTIVE LOCAL GOVERNMENT SERVICES WITH INTEGRITY." BUDGET EXTENSION REQUEST FUND NAME REVENUE CODE ACCOUNT NAME CARES ACT- ELECTIONS 102.144.00.0000.308000000 BEGINNING FUND BALANCE 332.21 332.21 FUND EXPENSE CODE ACCOUNT NAME CARES ACT - ELECTIONS 102.144.00.0000.585000000 SPECIAL OR EXTRAORDINARY ITEMS 332.21 332.21 REASON REMAINING GRANT FUNDS AFTER COMPLETION OF GRANT DISTRIBUTED BACK TO GRANTOR BUDGET EXTENSION REQUEST FUND NAME REVENUE CODE ACCOUNT NAME CUMULATIVE RESERVE 105.000.00.0000308000000 BEGINNING FUND BALANCE 14.74 14.74 FUND EXPENSE CODE ACCOUNT NAME CUMULATIVE RESERVE 105.000.00.0000.588100000 PRIOR PERIOD ADJUSTMENT 14.74 14.741 (REASON WROTE OFF CARRYOVER CASH BALANCE FROM 2011 THAT THE TREASURER'S DO NOT HAVE ON THE CASHSHEET- FUND NO LONGER USED. BUDGET EXTENSION REQUEST FUND NAME REVENUE CODE ACCOUNT NAME LAW LIBRARY 110.152.00.0000.308000000 BEGINNING FUND BALANCE 1,077.79 1,077.79 FUND EXPENSE CODE ACCOUNT NAME LAW LIBRARY 110.152.00.0000.572204100 PROFESSIONAL SERVICES 11077.79 1,077.79 REASON SEE ATTACHED LETTER GRANT COUNTY 35 C Street NW., Suite 104 DEPARTMENT OF PUBLIC DEFENSE PO Box 37 I.J U Ephrata, WA 98823 (509) 754-6027 Director: Brett Hiff Investigator: Ellyn Berg December 7, 2022 Board of Grant County Commissioners PO Box 37 Ephrata, WA 98823 Staff Attorneys: Stephen Kozer Dean TeniNon DafidBustamante Jordan Hamberg Tyson Lang Iris Dowd Doi, ie SigIe James O'Toole RE: Budget Extension for Law Library 110.152 Activity Report — Law Library — Month Ending Nov 30, 2022 $16,93.90 Dear Board of Grant County Commissioners: Although the Law Library has sufficient funds, this is a request for a budget extension and approval for $1,077.79 to cover the remaining Law Library 2022 budget for the following: Professional Services for West Law subscription —Account # 572204100 The original 2022 budget was based on an average monthly billing. Actual expenditures did increase in April of 2022 that was not anticipated when the 2022 budget was prepared. Please be sure to let me know if there is any additional information/discussion needed. si cerely, Kathleen Holden Administrative Assistant Grant County — Office of Public Defense BUDGET EXTENSION REQUEST FUND NAME REVENUE CODE ACCOUNT NAME FAIRGROUNDS 116.159.00.0000.347400000 EVENT ADMISSION FEES 35,000.00 FAIRGROUNDS 116.159.00.0000.347440800 ADULT TICKET SALES 10,000.00 FUND FAIRGROUNDS FAIRGROUNDS FAIRGROUNDS FAIRGROUNDS FAIRGROUNDS FAIRGROUNDS FAIRGROUNDS FAIRGROUNDS FAIRGROUNDS FAIRGROUNDS FAIRGROUNDS FAIRGROUNDS FAIRGROUNDS REASON SEE ATTACHED LETTER EXPENSE CODE 116.159.00.0000.573701202 116.159-00.0000.573703123 116.159.00.0000.573703173 116.159.00.0000.573703400 116.159.00.0000.573704100 116.159.00.9704.573704171 116.159.00.0000.573704201 116.159.00.0000.573704300 116.159.00.0000.573704302 116.159.00.9704.573704401 116.159.00.0000.573704902 116.159.00.0000.573704917 116.159.00.0000.582100000 ACCOUNT NAME OVERTIME SUPPLIES TICKETS ITEMS PURCHASED FOR RESALE PROFESSIONAL SERVICES ENTERTAINMENT TELEPHONE TRAVEL BUDGET M EALS ADVERTISING MEMBERSHIPS WORKSHOPS REFUND OF DEPOSITS 45,000.00 1 2,000.00 6,500.00 3,000.00 3,000.00 4,000.00 10,000.00 500.00 5,000.00 1, 000.00 2,500.00 i"000.00 2,500.00 4,000.00 45,000.00 Thursday,, 12/8/2022 To - Board of County Commissioners Re: Budget extension for the remainder of 2022 Grant County Fairgrounds 3953 Airway Dr NE Moses Lake WA 98837-10-29 (509) 765-3581 Fax: (509) 766-7940 Nvww.gdairgrounds.com graiitcoiiiit,vfair,c�7,rottiidsCtko.grant ova pis The Fairgrounds requests a budget extension to cover expenses that arecurrent I' over budget y through the end of 2022, specifically for I the attached categories. Overall the bulk of our overages are a result of increased costs (Security as well as increased costs for both Flannelfest and Mora Vida. Flannelfest.came to within $808 of breaking even. Mora Vida lost approximately $23,000. We have a remedy for next years events with Flannelfest "in the positive and Mora Vida breaking even. Please authon"ze a budget extension for the remainder of 2022 in the amount of $179, 00 to cover the November and December shortfalls. ank you for your consideration I corely, Jim McKiernan, Director BUDGET EXTENSION REQUEST FUND NAME REVENUE CODE ACCOUNT NAME GRANT ADMIN 190.001.00.7610.333210000 GRANTS ADMIN ERAP 2.0 CARES ACT 3,933,096.00 3,933,096.00 FUND EXPENSE CODE ACCOUNT NAME GRANT ADMIN 190.001.00.7610.518634981 GRANTS ADMIN ERAP 2.0 SERVICES 31933,096.00 31933,096.00 REASON SEE ATTACHED LETTER GRANT COUNTY �- BOARD OF COUNTY COMMISSIONERS -41, To: Board of County Commissioners From Janice Flynn, Administrative Services Coordinator Data December 7, 2022 Rva Budget Extension Public Hearing — Grants Administration Fund I am requesting a budget extension and public hearing for the following: • Grants Administration Fund #190001, for Washington State Department of Commerce Grants in the amount of $3,933,096.00 for pass through funding for the ERAP 2.0 Grant, contract #21-4619C-108 . Amount Budget Codes: ERAP 2.0 Grant Revenue account $319337096.00 #190.001.00.7610.333210000 Expense account #190.001.00.7610.518634981 The original 2022 budget was based on an average of prior monthly billings. Actual assistance paid out doubled early in 2022, thus expenditures are much higher than anticipated when the 2022 budget was prepared. Thank you. BUDGET EXTENSION REQUEST FUND NAME REVENUE CODE ACCOUNT NAME PAYROLL REMITS 504.001.00.0000.382300000 PR DRS COLLECTIONS 148,200.00 PAYROLL REMITS 504.002.00.0000.382300000 PR IRS COLLECTIONS 11440,000.00 PAYROLL REMITS 504.006.00.0000.382300000 PR MUT OMAHA COLLECTIONS 500.00 1,588,700.00 FUND EXPENSE CODE ACCOUNT NAME PAYROLL REMITS 504.001.00.0000.582300000 PR DRS REMITS 148,200.00 PAYROLL REMITS 504.002.00.0000.582300000 PR IRS REMITS 11440,000.00 PAYROLL REMITS 504.006.00.0000.582300000 PR MUT OMAHA REMITS 500.00 11588,700.00 REASON PAYROLL REMITS, WHICH ARE PAYMENTS GENERATED BY PAYROLL TO OTHER AGENCIES (IRS, ESD, DRS), WERE ACCOUNTED FOR DURING 2021 AND THE BEGINNING OF 2022 IN A FIDUCIARY TYPE ACCOUNT. PER CONVERSATIONS WITH THE STATE AUDITOR THE AUDITOR'S OFFICE DETERMINED THIS WAS IMPROPER ACCOUNTING. FUND 504 WAS CREATED AND PAYROLL REMITS WERE MOVED FROM THE FIDUCIARY FUNDS TO FUND 504. A BUDGET WAS NOT ESTABLISH FOR 504 AS IT DID NOT EXIST DURING BUDGET PREPARATION AND IS THUS BEING ADDED NOW. BUDGET EXTENSION REQUEST FUND NAME REVENUE CODE ACCOUNT NAME OTHER PAYROLL BENEFITS 508.188.00.0000.3823000000 NF COLLETIONS FOR OTHERS 185,000.00 185,000.00 FUND EXPENSE CODE ACCOUNT NAME OTHER PAYROLL BENEFITS 508.188.00.0000.5823000000 NF REMITS FOR OTHERS 185,000.00 185,000.00 REASON COLLECTIONS AND REMITTANCES FOR FLEX SPENDING ACCOUNTS AND DEPENDENT CHILDCARE ACCOUNTS WERE NOT INCLUDED IN THE 2022 BUDGET