HomeMy WebLinkAboutMinutes - BOCCPublic meetings were held in person with a WEBER Conference Call/Video option available.
MONDAY, OCTOBER 3, 2022
The Grant County Commissioners session began at 9:30 a.m. with all Commissioners in attendance.
8:15 a.m. — 8:45 a.m. C Carter at Public Works Leadership Meeting (Public Works)
8:30 a.m. —10:00 a.m. D Stone, Grant County Public Health Briefing for Healthcare and Schools
9:30 a.m. —10:30 a.m. B Vasquez, Clerk of the Board Update
• NovaTime — Reports
• Microphones in hearing room
• Shirts for Commissioners/Veteran Office
• Public Records Officer Position
• 2023 Budget Meetings
• Sam Castro, Public Works Director attended to discuss franchises that the Commissioner's Office
manages: Vyve/Northland, Yellowstone, Bustos Media, and Tommer Construction. It was
decided to hand over these files to Public Works and have them manage them in the future.
10:30 a.m. —11:20 a.m. Department Head Review
Pursuant to RCW 42.30.110(1)(g) Commissioner Stone called an Executive Session to order at
10:33 a.m. to go until 11:03 a.m. regarding Job Applicant/Evaluation. In attendance were
Commissioners Carter, Stone and Jones, Barbara J. Vasquez, Clerk of the Board. Commissioner
Stone closed the session at 11:03 a.m.
11:30 a.m. —12:00 a.m. S Fode, New Hope. Kids Hope Update
• Shelter Update — Full at this time
• Harvest of Hope update — tables till available
• Office Lease with Padilla's — HVAC System, the landlord is requesting repairs and maintenance to
be the responsibility of the County. Can this be added to the lease instead of the county paying
for a service agreement.
• Personnel update — Executive Session
• Budget impacts — possible 8% COLA in 2023, how is this being paid? 5% ARPA reimbursement,
3% budget.
• Other
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Grant County Commissioners Minutes
Week of October 3, 2022
Pursuant to RCW 42.30.110(1)(g) Commissioner Stone called an Executive Session to order at 11:41
a.m. to go until 11:46 a.m. regarding Job Appliocant/Evaluation. In attendance were Commissioners
Carter, Stone and Jones, and Suzi Fode, New Hope Director. Commissioner Stone closed the session
at 11:46 a.m.
12:00 p.m. —1:00 p.m. WSAC Virtual Assembly
1:00 p.m. — 2:00 p.m. Commissioners Round Table — Miscellaneous Discussion
• Review of Consent Agenda Items: #3 Fair Advisory Committee reappointment: Nepotism policy
for Elected Officials? Not having board/committee members serve that are family members.
Kevin McCrae said there is an RCW about immediate family, but he's not sure how far removed.
#16 may have to remove Moss Adams contract if legal issues aren't worked out. #23 Public
Works request for REET funds: bring this up during budget time. #24 Commissioner Stone asked
for clarification from Renew.
• Special Event License Ordinance (BV/CY): Kerri Dowers email wants to build an event center is
the RR1 Zone. Chris Young stated this would require a Comprehensive Plan Amendment. Clerk
to schedule a meeting with Dev Svcs/GCSO/Treas/BOCC/PAO
• Meeting w/ Live Nation /Gorge Amphitheater Neighbors (CC) —Schedule meeting Master with
Dev Svcs/GCSO/Treas/BOCC/PW
• PILT Funding (JF) —.Danny Stone will get docusign and a fund will have to be created.
• Washington State Department of Fish and Wildlife ORV Signage (CC): Public Works can make
signs that cost $1.,200.00. Commissioners approved Public Works to invoice the BOCC
• DS: American Indian Federation appointed Ms. Ball to the Health Board in seat #8.
+ DS: EWCOG meeting
• CC: WRCIP has dropped the "R for rural" and is now known as Washington County Insurance
Pool.
• RJ: Leadership symposium —leaders in the Moses Lake area to discuss where the city wants to
go: County/Port/lake. Mental Health tax- how to use 3/10 of 1% tax if implemented?
2:00 p.m. — 3:30 p.m. K Eslinger, Human Resources Update
.Discussion Items Request Action
01. FLSA Status Direct Directed
02. 2023 COLA
03. Enhancement Funds
Direct Directed
Direct Directed
04. Budget Extension for Desk and PC
Direct
Directed
Recruitment /Civil Service
1. Request
Action
05. Public Records Officer
FYI Only
No Action
Labor Relations: Association (ASC) '
Request
Action
06. Public Works MOU (10 -hr Shifts)
Sign
Signed
Public Comment
Request
Action
None
n/a
n/a
Page 3 of 10
Grant County Commissioners Minutes
Week of October 3, 2022
Pursuant to RCW 42.30.140(4)(a)- Negotiations and RCW 42.30.110(1)(8) -Dob
Applicant/Evaluation, Commissioner Stone called an Executive Session to order at 2:10 p.m. to
go until 2:25 p.m. In attendance were Commissioners Carter, Stone and Jones, and Kirk Eslinger
and Decorah Anderson, Human Resources. The session was continued to 2:30 p.m.
Commissioner Stone closed the session at 2:30 p.m.
3:30 p.m. — 4:00 p.m. District Court Update
• Sound proofing of courtrooms
• Budget time — Indigent individuals get fines waived; infractions will be sent to collections
• Lactation room — Central Services is working on this project.
• Bathroom in DC needs to be remodeled.
MISCELLANEOUS ITEM
The Chair of the Board was authorized to sign the Nasser Shateri (Shateri Short Plat) File # P 22-0230
(preliminary P 21-0385) Final Plat Submission and Review.
TUESDAY, OCTOBER 4, 2022
The.sessionwas continued to 8:00 a.m. with all Commissioners in attendance.
8:00 a.m. —10:00 a.m. T Gaines, Jail Progress Update
In attendance: Commissioners Stone, Jones and Carter, Tom Gaines, Central Services Director,
Kevin Schmidt, Facilities and Maintenance Manager, Kevin McCrae, Chief Civil Deputy
Prosecuting Attorney, Will Rutherford, Architect, From the Sheriff's Office: Ryan Rectenwald,
Joe Kriete, Josh Sainsbury, Phil Coates,
10:00 a.m. —10:30 a.m. Columbia Basin Conservation District Update
10:30 a.m. —11:00 a.m. K McCrae, Prosecuting Attorney's Office Update
• Introduction of a new Attorney who will assist with Code Enforcement and Public Records.
• Desert Aire incorporation discussion — they need assistance for animal control.
• Code Enforcement in the county is a long, slow process.
• Letter to Grant County Commissioners requesting assistance in raising the alarm at the highest
levels of State Government regarding the State's execution of its criminal justice responsibilities.
Draft letter to send to state legislators, referencing Prosecuting Attorney's letter/
• BOCC to attend a Wednesday 8:30am meeting re: code enforcement.
Page 4 of 10
Grant County Commissioners Minutes
Week of October 3, 2022
11:00 a.m. —12:00 p.m. C Young, Development Services Update
• Almost ready to go live with their Electronic Plan Reviews /Submittal process SmartGov. This
will include Public Works and soon to include the Health District.
• In 2023, Washington State is updating their Building Code again. This happens every 3 years.
• Filled their GIS Coordinator position
• Proposed code amendments -Accessory Dwelling Unit (ADU)., Guest Houses and Transient
Residences
• Code Enforcement —utilizing software for status updates (near future?)
12:30 p.m. — 2:00 p.m. S Castro, Public Works Update
• Solid Waste (15 min.)
o Pulverized Glass Base Test —District 3 (Sam D)
• Public Works General Update (15 min.)
o Review Vyve Broadband Contract (Sam C)
o Environmental Protection Agency (EPA) Superfund Draft Letter (Sam C) -
0 2023 Budget, Extension given for submittal (Sam C) -
o Moses Lake Economic Development Coordination Committee Update (Sam C) —
Retention of employees was discussed amongst the stakeholders.
o Safety Update (Sam C)
■ CPR
■ TMA
■ Emergency Action Plan
■ Flagger Training
■ Evacuation Plans
o Wilson Creek Ballot Box (Sam D) —They have been working on this with the Auditor.
o WDFW ORV Update —Cost Breakdown (Sam D) —the commissioners approved Public
Works to proceed with making the signs and the approximate cost of $1,,200.00 will be
covered by either fund #133 SIP or Miscellaneous General Government.
o Strengthening Mobility and Revolutionizing Transportation (SMART) Grant (Sam D)
o Consent Item —using REET 1 funds for building roads.
Pursuant to RCW 42.30.110(1)(i), Commissioner Stone called an Executive Session to order at
1:03 p.m. to go until 1:18 p.m. regarding Litigation. In attendance were Commissioners Carter,
Stone and Jones, Sam Castro and Sam Dart, Public Works, Rebekah Kaylor, Prosecuting
Attorney's Office, and Barbara J. Vasquez, Clerk of the Board. The session was continued to 1:23
p.m. Commissioner Stone closed the session at 1:23 p.m.
Pursuant to RCW 42.30.110(1)(f) Commissioner Stone called an Executive Session to order at
1:25 p.m. to go until 1:40 p.m. regarding Personnel Disciplinary Matters. In attendance were
Commissioners Carter, Stone and Jones, Decorah Anderson, Human Resources, and Sam Castro,
Sam Dart and Dave Bren, Public Works. Commissioner Stone closed the session at 1:40 p.m.
Page 5 of 10
Grant County Commissioners Minutes
Week of October 3, 2022
2:00 p.m. -3:00 p.m. Commissioner's Meeting
• Call to order
• Open Forum for Citizen Input (3 minutes per person, 15 -minute time limit) None
• Approval of Agenda A motion was made by Commissioner Jones, seconded by Commissioner
Carter, to approve the agenda as amended adding Ryan Escure to the round table, cancelling
his 4:00 p.m. meeting. The motion passed unanimously.
• Correspondence (ie. Emails that have come in that need response, letters of support etc.) None
• Commissioners Roundtable — Miscellaneous Discussion
o CC: Samaritan Hospital ARPA request —draft letter to Samaritan Hospital
o Letter to be sent to State Legislators about criminal cases
o Employee BBQ is tomorrow
• Consent Agenda — (Items 1 through 29) All items are considered routine and will be enacted by
one motion of the commissioners with no separate discussion. If a separate discussion is
desired, that item may be removed and placed under Board Discussion/Decision. A motion was
made by Commissioner, seconded by Commissioner, to approve the consent agenda,
withdrawing Fairgrounds item 21, item 23 Public Works will be discussed at budget time, hold
items 3 and 16 until next week. The motion passed unanimously.
AUDITOR'S OFFICE
1. Payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those
expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090,
as recorded on a listing and made available to the Board. (Approved in the amount of
$861,626.05)
COMMISSIONER'S OFFICE
2. Cash transfer request in the amount of $48,526.04 from the American Rescue Plan Act (ARPA)
Fiscal Recovery Fund #191.001.00.0000.597000010 to Renew Fund
#180.150.00.0000.397000010 for uninsured services for January -August 19, 2022.
3. Held from the September 27, 2022 Consent Agenda: Reappointment letter for Lorna Callahan to
the Fair Advisory Committee for another 3 -year term effective October 1, 2022 through
September 30, 2025. Hold until 10/11/22 Consent Agenda
4. Request for a letter of support from the Port of Warden for State Transportation Funding to
upgrade the intersection of WA -17 and WA -170 near Warden.
5. Reimbursement request from Renew in the amount of $29,242.31 for suicide prevention
expenses for the months of April, May, and June 2022 from designated American Rescue Plan
Act (ARPA) funds.
6. Special occasion liquor license application for Columbia Basin Allied Arts and their event to be
held October 14, 2022 at the Wallenstein Theater at Big Bend Community College, 6898 College
PKWY NE, Moses Lake, WA from the Washington State Liquor and Cannabis Board.
7. Reimbursement #6, request #4 from New Hope on the Department of Commerce Consolidated
Homeless Grant (CHG) No. 22-46108-10 in the amount of $3,080.43 for the month of July 2022
expenses.
Page 6 of 10
Grant County Commissioners Minutes
Week of October 3, 2022
8. Cash transfer request from the Hotel Leasing Grant to New Hope in the amount of $3,,080.43
from 190- Grant Administration Fund 190.001.00.7611.597000000 to
128.170.00.0000.397000000 for July 2022 expenses.
9. Reimbursement #71 request #3 from Renew on the Department of Commerce Consolidated
Homeless Grant (CHG) No. 22-46108-10 in the amount of $581.24 for the month of July 2022
expenses.
10. Reimbursement #8, request #5 from New Hope on the Department of Commerce Consolidated
Homeless Grant (CHG) No. 22-46108-10 in the amount of $4,946.38 for the month of August
2022 expenses.
11. Cash transfer request from the Hotel Leasing Grant to New Hope in the amount of $4,946.38
from 190- Grant Administration Fund 190.001.00.7611.597000000 to
128.170.00.0000.397000000 for August 2022 expenses.
12. Agreement amending Washington State Department of Commerce Rent Eviction Rent
Assistance 2.0 Subrecipient agreement between Grant County and HopeSource signed the Stn
day of November 2021 and amended on May 10, 2022. The agreement increases the funding by
$37,530.00 to a new total of $1,,071,,567.79.
13. Reimbursement request #10 on the Strategic Infrastructure Plan #2021-01 from Grant County
Hospital District #4 -McKay Healthcare, Phase 1 Capital Improvement Plan in the amount of
$750.00 leaving a balance of $314,795.21.
14. Reimbursement request from Fire District #6, Hartline in the amount of $54,054.16 for the
purchase of a new rapid response unit and EMS training as approved by the Commissioners on
July 5, 2022, from designated American Rescue Plan Act (ARPA) funds.
15. Letter of appointment for William "Bill" Stevens to the Grant County Water Conservancy Board
for a 6 -year term beginning October 4, 2022 through October 4, 2028.
16. Master Services Agreement and Statement of Work with Moss Adams LLP, for the strategic
planning as well as grant administration and compliance with American Rescue Plan Act (ARPA)
funds. Term of agreement is upon signature until terminated by either party. (Item being held
until 10/11/22 Consent Agenda)
17. Appreciation letter for Ann Drader for her service on the Grant County Planning Commission.
DEVELOPMENT SERVICES
18. Interlocal agreement between Grant County, Washington and the Cities of: Soap Lake, Electric
City, and Grand Coulee for a Regional Shoreline Master Program Periodic Review. Term is upon
signature through June 30, 2023. (Resolution No. 22 -098 -CC)
FACILITIES AND MAINTENANCE
19. Contract with Farmers Electric II, LLC for the LED Wash Lighting (FIVI2213) Project at the Grant
County Courthouse in the amount of $50,,859.11.
20. Contract with The Harver Company for the Court Room 301 Acoustic Improvements (FM2210) at
the Grant County Courthouse in the amount of $117,142.00.
Page 7 of 10
Grant County Commissioners Minutes
Week of October 3, 2022
I y!\ 1 Tli7al IWkLl
21. Budget transfer request in the amount of $233.17 from REET 2 -Fund#
132.178.00.9116.594756214 to Fund# 309.000.00.000.573703564 to cover excess costs for the
Cattle Wash Rack. (Withdrawn by the Director)
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22. Request to the County Road Department for reimbursable work between Grant Count and
Washington State Parks for the Coulee Corridor Area road maintenance and construction work.
Work to be completed no later than May 31, 2023 and not to exceed $231,281.00.
23. Request to approve the direct use of $500,000/year in REET-1 funding to a Gravel -to -Oil
Construction Program, providing (2-3) miles of BST Surface Roads each year, for the Six Year
(2023-2028) Transportation Improvement Plan (TIP) period. This would total $3.,000,,000.00, for
new Road Construction, over the proposed (6) year program period. (Item withdrawn and will
be discussed during the 2023 budget meetings)
RFNF\A/
24. Criminal Justice Treatment Act Plan (CJTA) for Grant County -Amended to add Drug Court
funding from the Health Care Authority. Term is October 1, 2022 —September 30, 2023.
25. Contract Amendment No. 1 for CPWI Prevention Services with Health Care Authority on contract
No. K5536. Amendment extends the term to September 29, 2023, increasing maximum
compensation by $36,000.00 for a new total of $256,000.00.
SHERIFF'S OFFICE
26. Request to surplus (1) 2011 Ford Crown Victoria (Asset #8024) VIN 2FABP7BV86X158019.
Vehicle will be auctioned off and has an estimated value of $1.,000.00. The vehicle will be
auctioned off through Public Works at www.publicsurplus.com. (Resolution No. 22 -095 -CC)
SUPERIOR COURT
27. Budget extension request in the amount of $1,000.00 to receive funding from the Criminal
Justice Treatment Act (CJTA Fund# 001.103) for administrative purposes. (The public hearing
was set for October 25, 2022 at 3:15 p.m.)
TECHNOLOGY SERVICES
28. Purchase order No. 439 in the amount of $147,979.96 to CDWGI for the purchase of numerous
Lenovo Thinkpad. This is a budgeted QUAD expense.
Page 8 of 10
Grant County Commissioners Minutes
Week of October 3, 2022
TREASURERS OFFICE
29. Application from Chad and Michell Barrett for Resale of Tax Title property for Parcel No.
141739001 with the starting bid of $1,500.00. The Treasurer recommends approval of the offer.
(Resolution No. 22 -096 -CC)
• Board Discussion/Decisions Items (Items to discuss and items that were removed from Consent
Agenda. These items will be acted upon together) A motion was made by Commissioner
Carter, seconded by Commissioner Jones, to approve the walk-ons as presented. The motion
passed unanimously.
o Request for letter of support from the City of Mattawa and their application for the
Sewer Collection System Improvements and Lift Station Elimination Project.
o After the fact -Out of state travel request from the Sheriff's Office for Eric Shafer to
transport and inmate on September 17, 2022 in Helena, MT. This was not given to the
BOCC previously.
o License Agreement with the Port of Moses Lake and Grant County (Public Works) to use
Port premises vehicular and pedestiral ingress and egress to collect used tires and to
store the used tires until picked up for disposal.
Pursuant to RCW 42.30.110(1)(c) Commissioner Stone called an Executive Session to order at 2:23
p.m. to go until 2:38 p.m. regarding Real Estate Sale. In attendance were Commissioners Carter,
Stone and Jones, Rebekah Kaylor, Prosecuting Attorney's Office, Chris Young and Jim Cook,
Development Services, and Ryan Escure and Harold Moberg. The session was continued to 2:48 p.m.
and then again until 2:55 p.m. Commissioner Stone closed the session at 2:55 p.m.
w Adjournment
3:05 p.m. — 3:10 p.m. Open Record Public Hearing, District Court Budge Extensions
The Commissioners held an Open Record Public Hearing to consider the following budget extension
requests from District Court:
• in the amount of $100,000.00 (Fund# 001.102) to fund the Community Justice Counselor
position.
• in the amount of $125,000.00 (Fund# 001.102) to support the development of the
Community Court Program.
A motion was made by Commissioner Jones, seconded by Commissioner Carter, to close the public
comment portion of the hearing. The motion passed unanimously. A motion was made by
Commissioner Carter, seconded by Commissioner Jones to approve the budget extensions as
presented. The motion passed unanimously. (Resolution No. 22 -097 -CC)
Page 9 of 10
Grant County Commissioners Minutes
Week of October 3, 2022
3:10 p.m. — 3:15 p.m. Open Record Public Hearing, Franz Short Plat Vacation (Contd from
912712 )
The Commissioners held an Open Record Public Hearing to consider vacating the entire
subdivision of the Franz Short Plat, Replat #1 (AFN 1099748), further identified as Assessor
Parcel Numbers 31-2252-000, 31-2253-000,31-2254-000.,31-2255-000 and the included
dedicated roadway and associated road Right of Way pursuant to Grant County Code 22.04.490
and RCW 58.17.2121 as petitioned by Vic Jansen and Dave McKinnon of Terteling Properties LLC
(agent Gil Alvarado, GAJ Planning LLC). This includes Lots 1 thru 4, Franz Short Plat, Replat #1
and included dedicated Road, Lot 2 and 3, Franz Short Plat, in the South half of the Northwest
quarter of Section 32, Township 19 North, Range 29 East, W.M.
Barbara J. Vasquez, Clerk of the Board, received a call from Gil Alvarado that he was not going to
be able to attend the public hearing as there was an accident on the Highway. He was also to
give the commissioners documents as requested from the previous hearing and was not able to
get them to the Board as of yet but was planning to bring the hard copies to the hearing.
A motion was made by Commissioner Carter, seconded by Commissioner Jones, to continue the
hearing again, until October 11, 2022 at 3:30 p.m. The motion passed unanimously.
3:15 p.m. — 3:45 p.m. R Crowley / Senator Murray re: Congressionally Directed Spending (CDS)
— Bridge Funding
The Grant County bridge application was not on a Washington State Department of
Transportation (WSDOT) Transportation Improvement Plan. If Grant County chooses to submit
for 2024, must meet with the delegation first.
Capital funding available for bridges but the Grant County bridge didn't qualify.
CDS goes out on Raquel's list serve as the first part of the notifications. Once she gets the
application she works with the municipality to refine the narrative. Go out the second week in
March.
4:00 p.m. —4:30 p.m. R Escure, Moses Lake Sand Dunes- RV Park Discussion (Cancelled and
moved to round table at the 2:00 p.m. meeting)
WEDNESDAY, OCTOBERS, 2022
10:00 a.m. —11:00 a.m. R Jones, Columbia Basin Sustainable Water Coalition (CBSWC) Steering
Committee
11:15 a.m. —1:15 p.m. EMPLOYEE APPRECIATION BBQ (Courthouse Lawn)
130 p.m. —4:00 p.m. R Jones at Public Works Road/ Facility Tour (Grant County)
Page 10 of 10
Grant County Commissioners Minutes
Week of October 3, 2022
THURSDAY, OCTOBER 6, 2022
7:00 a.m.-8:00 a.m.
9:00 a.m. —1:00 p.m.
2:00 p.m. -4:00 p.m.
7:00 p.m. -8:00 p.m.
MISCELLANEOUS ITEMS
R Jones, Moses Lake Chamber Response Team Meeting
R Jones, Economic Development Council (EDC) Strategic Planning
Meeting
R Jones at Solid Waste Advisory Committee (SWAG) Meeting (Public
Works)
R Jones, Moses Lake School District Board Meeting
The Chair of the Board was authorized to sign the Don and Triscia Hochstatter (Hockstatter Short Plat)
File # P 22-0265 (preliminary P 22-0057); and the Carol Miller c/o Houston Miller (C Miller Farm Unit 99
Short Plat) File # P 22-0298 (preliminary P 22-0136) Final Plat Submission and Reviews.
FRIDAY, OCTOBER 7, 2022
No Meetings Scheduled
Signed this (DI day of 2022.
attest:
B Fbara J. Vasq�z,/ MC
erk of the Board/
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