HomeMy WebLinkAboutMinutes - BOCCGRANT COUNTY BOARD OF COMMISSIONERS
MEETING MINUTES
Week of October 10—October 16, 2022
Commission Chambers
35 C Street NW
Ephrata, WA 98823
Public meetings were held in person with a WEBEX Conference Call/Video option available.
MONDAY, OCTOBER 10, 2022
The Grant County Commissioners session began at 9:30 a.m. with all Commissioners in attendance.
Commissioner Carter attended via Webex when able.
8:15 a.m. — 8:45 a.m. C Carter at Public Works Leadership Meeting (Public Works) (Cancelled)
9:30 a.m. —10:30 a.m. B Vasquez, Clerk of the Board Update
• NovaTime — Reports
• Shirts for Commissioners/Veteran Office
• Public Records Officer Position
11:30 a.m. —12:00 p.m. M McKnight, Assessor's Office Update
• The Board invited Public Works, Prosecuting Attorney, Development Services, Treasurer to
discuss the Franz Vacation
• Vacate the Plat but don't vacate the ROW — suggested by Development Services.
12:00 p.m. —1:00 p.m. WSAC Virtual Assembly
1:00 p.m. — 2:00 p.m. Commissioners Round Table —Miscellaneous Discussion (Commissioner
Carter dropped the Webex call at approx.. 1:25 p.m.)
• Review of consent agenda items
o Moss Adams — PAO stated he has no issue with the contract, its up to the BOCC
o Callahan Appointment Letter: Commissioner Jones would like to talk to Human
Resources
• Boards and Committees Resource Manual (JG) —Jerry Gingrich would like to get this resource
manual out to the committees/boards that the Commissioners appoint the members. BOCC will
review
• Department Head Luncheon Topic (BL) —November EO/DH lunch training topic: Could not
decide.
• Producer Responsibility Sign -On Letter from Teagan Waterloo of the Plastic Free Washington
Coalition (BV): BOCC will get back to the Clerk on this.
• New Jail Bond Fund Creation —Resolution amendment and budget discussion (DP/KS): Clerk will
amend the resolution adding the verbiage "the Treasurer can invest these funds".
• RJ: SWAC will recommend closing the Mattawa Drop Box
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Grant County Commissioners Minutes
Week of October 10, 2022
• DS: Dowers Special Event Email -discuss at the 10/17/22 meeting. The UDC does not allow for
licenses of events. Fire Code also has requirements.
• DS: 1% Levy Assessment (current expense and road fund) that is taken annually, he is in favor of
not taking it again this year.
• DS: EPA seeks nomination for Local Government Advisory Committee (email sent to EWCOG).
Commissioner Stone is interested as well as Tom Gaines.
2:00 p.m. - 3:30 p.m. K Eslinger, Human Resources Update (Commissioner Carter did not
attend from 2:00 p.m. -3:00 p. m.)
The Commissioners approved a technology Expense request (which replaces the BOCC previous
dated 8/22/22) for qty 3-ThinkStation P720 Workstations.
Personnel Action Request (PAR) for the salary, wage and/or position change for Kathleen
Holden, Public Defense.
HUB attended the meeting with HR to explain Self Insurance that Grant County participates in
(Dan Fisher and Kathy)
TUESDAY, OCTOBER 11, 20-22—
The
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The session was continued to 8:30 a.m. with all Commissioners in attendance. Commissioner Jones
attended via Webex until the 10:00 a.m. meeting.
8:30 a.m. - 9:00 a.m. K McCrae, Prosecuting Attorney's Office Update
Pursuant to RCW 42.30.110(1)(c) Commissioner Stone called an Executive Session to order at
8:44 a.m. to go until 8:49 a.m. regarding Real Estate Sale. In attendance were Commissioners
Carter, Stone and Kevin McCrae and Rebekah Kaylor, Prosecuting Attorney's Office.
Commissioner Stone closed the session at 8:49 a.m.
Pursuant to RCW 42.30.110(1)(1) Commissioner Stone called an Executive Session to order at
8:50 a.m. to go until 9:00 a.m. regarding Litigation. In attendance were Commissioners Carter,
Stone and Rebekah Kaylor, Prosecuting Attorney's Office. Commissioner Stone closed the
session at 9:00 a.m.
10:00 a.m. -11:00 a.m. T Gaines, Central Services Update
G CTS
• Budgets are in, they reflect significant increases (all departments)
• FOIA requests and the impact on GCTS
Facilities
0 Lights -Update
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Grant County Commissioners Minutes
Week of October 10, 2022
• Helping the Auditor
• Furniture for HR
Fairgrounds
• Construction is ongoing -Steel is up
• Significant change order
• Water Rights
• WSFA
Central Services
• Possible concerns regarding the jail
• Stormwater issue ML -asked Public Works
• Call from someone wanting to set up a tracking service (gps etc) concerned about a
blanket contract signed with moon
Boards (EPA -Treasury)
• Possible funding opportunity for the jail
1:00 p.m. — 2:00 p.m. S Castro, Public Works Update (Commissioner Carter attended via
Webex)
New staff member will go out on 80 hours of Leave Without Pay. The Board approved the signing of the
Personnel Action Request (PAR) for Ron Teal.
• Solid Waste (15 min.) --After the last Solid Waste Advisory Committee meeting, they will
recommend closure of the Mattawa Drop Box.
• Public Works General Update (15 min.)
• Public Works Engineering/Roads (15 min.)
• Castlewood Drive Petition Discussion
• DRAFT 2023 ACP/STIP Discussion —to schedule a workshop to discuss.
• Drumheller Trail, Road, and Roundabout Discussion — Bridge across the lake
• Port Community Grant Matching Funds Discussion — Old Larson Air Base Area: For sidewalks
and school areas, ADA ramps and chip sealing.
• Equipment Repair and Replacement (15 min.)
2:00 p.m. — 3:00 p.m. Commissioner's Meeting (Commissioner Carter attended via Webex)
• Call to order
• Open Forum for Citizen Input (3 minutes per person, 15 -minute time limit) Chris Peele of
Warden discussed a road that has much farm traffic and there's lack of enforcement by the
city. She has sent in numerous emails to the County with pictures and videos. Commissioner
Carter stated the Board would look into it and try to schedule a meeting.
• Approval of Agenda A motion was made by Commissioner Jones, seconded by Commissioner
Carter to approve the agenda as presented. The motion passed unanimously.
• Correspondence (ie. Emails that have come in that need response, letters of support etc.) None
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Grant County Commissioners Minutes
Week of October 10, 2022
• Commissioners Roundtable — Miscellaneous Discussion
o Item 6 will move forward
o Item 7 — Hold for HR Discussion
o Janice Flynn, Administrative Services Coordinator discussed the SIP tax and that its only
approved for 25 years. It will expire in 2032 as it was implemented on 8/1/2007.
Consent Agenda — (Items 1 through 20) All items are considered routine and will be enacted by
one motion of the commissioners with no separate discussion. If a separate discussion is
desired, that item may be removed and placed under Board Discussion/Decision. A motion was
made by Commissioner Jones, seconded by Commissioner Carter to approve the consent
agenda, holding item 7 again. The motion passed unanimously.
AUDITOR'S OFFICE
1. Payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those
expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090,
as recorded on a listing and made available to the Board. (Approved in the amount of
$1,410,621.33)
2. Approval request for the placement of a ballot box at Grant County Road District No. 1(Wilson
Creek) on parcel No. 121364000.
3. Request to close the 2007 Bond Construction Fund (303.101) due to the bonds being used in
full. (Resolution No. 22 -101 -CC)
4. Request to create a new fund, Lodging Tax Fund (134.185) for lodging tax revenues. (Resolution
No. 22 -100 -CC)
COMMISSIONER'S OFFICE
5. Invoices
6. Held from the October 4, 2022 Consent Agenda: Master Services Agreement and Statement of
Work with Moss Adams LLP, for the strategic planning as well as grant administration and
compliance with American Rescue Plan Act (ARPA) funds. Term of agreement is upon signature
until terminated by either party.
7. Held from the October 4, 2022 Consent Agenda: Reappointment letter for Lorna Callahan to the
Fair Advisory Committee for another 3 -year term effective October 1, 2022 through September
30, 2025. (Held until the 10/18/22 Consent Agenda)
8. Letter to the Legislative Delegates of the 7t", 13th, and 15t" Legislative Districts in regard to the
state crime labs and mental health evaluation and treatment facilities.
9. Request for letter of support from the Connell Rail Interchange Coalition to the Washington
State Department of Transportation on their budget submission to the Washington State Office
of Financial Management in the 2023-25 biennium for $15 million for the Connell Rail
Interchange Project.
10. OMB Approved No. 1505-0276 U.S. Department of the Treasury Local Assistance and Tribal
Consistency Fund Award Terms and Conditions for Eligible Revenue Sharing County
Governments (PICT) in the amount of $1.,846.,449.34. Expiration date is March 31, 2023.
(Assistance Listing No. 21.032). (Commissioner Stone signed the final agreement via DocuSign)
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Week of October 10, 2022
11. Washington State Department of Commerce Federal Interagency Grant Agreement with Grant
County through Community Development Block Grant (CDBG) Program Public Services Grant,
Contract No. 22-62210-005 for Public Services through Opportunities Industrialization Center
(OIC) to low and moderate -income persons in Adams and Grant counties. Term of agreement is
July 1, 2022 through June 30, 2023, in the amount of $128,000.00.
12. Agreement amending Washington State Department of Commerce Community Services and
Housing Division Emergency Solutions Grant (ESG) Subrecipient Agreement between Grant
County and the City of Moses Lake signed the 16th day of November 2020, and amended the 211t
day of September 2021, the 18th day of January 2022 and the 28th day of June 2022. Duration of
the agreement was amended to terminate September 30, 2023 as well as adds an
acknowledgment of federal funds and adds requirement to report fraud or other loss.
13. Appointment letter for David Prchal to the Grant County Water Conservancy Board for a 6 -year
term from October 11, 2022 through October 10, 2028.
14. Reimbursement request #12 from the Housing Authority of Grant County on Department of
Commerce Eviction Rent Assistance Program (ERAP 2.0) contract No. 21-4619C-108, in the
amount of $488,159.40 for September 2022 expenses.
15. Reimbursement #33, request #22 from the City of Moses Lake on Department of Commerce
Emergency Solutions Grant No. 20-4613C-100 in the amount of $64,309.26 for August 2022
expenses.
DEVELOPMENT SERVICES
16. Public Participation Plan from White Bluffs Consulting for the Grant County Coalition Shoreline
Master Program Periodic Review. This assists Grant County and the cities of Soap Lake, Electric
City, and Grand Coulee.
DISTRICT COURT
17. Request to purchase two Lenovo Thinkpad laptops from CDW in the amount of $5,088.34 for
the Community Court Coordinator and Community Justice Counselor positions. These will be
paid for using Community Court grant funds (001.102).
FAIRGRnt1NnS
18. Request to approve a Derelict RV policy for the Grant County Fairgrounds to help enhance the
overall campground experience.
I1I: 1154VAN II i, ►
19. Resolution No. 22 -099 -CC Notice of Hearing for vacating a portion of unbuilt E.1 north of E.3,
Cayuse Plat S 25, T 20N, R 27E WM. Hearing is scheduled for November 8th, 2022 at 3:15 p.m. in
the Commissioners Hearing Room. Petition was received from Robert Grutko and Angela
Grutko, and Graciela Ortiz-Melby and Douglas Melby.
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Grant County Commissioners Minutes
Week of October 10, 2022
SHERIFF'S OFFICE
20. Out of state travel request for John Wallace to attend advanced polygraph training in Boise, ID.,
November 6, 2022 through November 10, 2022.
• Board Discussion/Decisions Items (Items to discuss and items that were removed from Consent
Agenda. These items will be acted upon together) A motion was made by Commissioner Jones,
seconded by Commissioner Carter to approve the walk-on items as presented. The motion
passed unanimously.
o Fairgrounds request for letter of authorization to enter into a binding contract for Lodging
Tax Advisory Committee (LTAC) funding for the 2023 funding term.
o Juvenile Court and Youth Services request for out of state travel for Rachel Grigg to visit a
dependency youth in Lewiston ID on October 19, 2022.
o Parametric Scope of Work for Amendment Eight Change No. 6, Ephrata Landfill RI/FS
Engineering Services. This is under the Consulting Services Agreement with Nossaman LLP
for well installation, testing, and survey; groundwater sampling and testing, hydraulic
testing; multi -phase extraction pilot testing; and feasibility study completion.
• Adjournment
3:00 p.m. -5:00 p.m. CCarter, Out
3:15 p.m. — 3:30 p.m. Open Record Public Hearing, Surplus of County Property located in the
Royal Slope Area (Parcel Nos. 15-1556-000 and 15-0797-001)
The Commissioners held an Open Record Public Hearing to consider the surplus and sale of real
property located in the Royal Slope Area of Grant County (S 18 and 13, T 17, R 24 and 25) Parcel
Nos. 15-1556-000 and 15-0979-001.
Commissioner Stone stated that one of the parcel nos. was advertised incorrectly: 15-0797-001
which should have been 15-0979-001. Due to this error by Commissioners Office staff, this
public hearing will be re -advertised correctly and set for a new date.
Jeff Foster asked when the parcel would be up for sale. Darryl Pheasant stated the sale would
be included in the Tax Foreclosure Sale which will be November 14, 2022.
A motion was made by Commissioner Jones, seconded by Commissioner Stone, to close the
public comment portion of the hearing. The motion passed with 2 Commissioners in
attendance. A motion was made by Commissioner Jones, seconded by Commissioner Stone to
re -advertise the public hearing with the corrected parcel numbers to October 31, 2022 at 8:00
a.m. The motion passed with 2 Commissioners in attendance.
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Grant County Commissioners Minutes
Week of October 10, 2022
3:30 p.m. — 3:40 p.m. Open Record Public Hearing, Franz Short Plat Vacation (Cont -d from
10422)
The Commissioners held an Open Record Public Hearing to consider vacating the entire
subdivision of the Franz Short Plat, Replat #1 (AFN 1099748), further identified as Assessor
Parcel Numbers 31-2252-000, 31-2253-000, 31-2254-000.,31-2255-000 and the included
dedicated roadway and associated road Right of Way pursuant to Grant County Code 22.04.490
and RCW 58.17.212, as petitioned by Vic Jansen and Dave McKinnon of Terteling Properties LLC
(agent Gil Alvarado, GAJ Planning LLC). This includes Lots 1 thru 4, Franz Short Plat, Replat #1
and included dedicated Road, Lot 2 and 3, Franz Short Plat, in the South half of the Northwest
quarter of Section 32, Township 19 North, Range 29 East, W.M.
This hearing is being continued from October 4, 2022.
Chris Young, Development Services Director, discussed the vacation of the entire plat and the
inclusion of the road and road right of way. Connectivity for the area parcels is important.
Kevin McCrae, Prosecuting Attorney stated that in protecting the interest of the county and
maintaining the connection, needed is any new dedication to be done prior to or simultaneously
with the vacation of the old connection.
Dave McKinnon, Terteling Group (via Webex) deferred to Gil Alvarado as their agent.
Gil Alvarado, GAJ Planning Group (via Webex) clarified that the property to the north, Central
Terminals, are his clients as well. He is brokering between them and the Terteling Group. He
asked for clarification of the connectivity issues in question.
Discussion ensued about the ingress/egress to the parcels within the plat and connectivity to
Road M.2. Would the owner to the north, Mr. Maiers, want connectivity from the new ROW to
the cul-de-sac at M.2 from the east to the west. The Board thought they would need that Mr.
Maiers would tell us that he doesn't want or need that. The Board would like that assurance.
Pamp Maiers, stated they agreed to add ROW to the east of the property, he will connect it into
his property.
Commissioner Stone clarified that the new ROW that is proposed abruptly ends at Maiers
property. Mr. Maiers stated this is fine that it ends at his property.
Gil Alvarado stated this falls in line with the agreement that was recorded exhibit B shows the
new private drive.
Dave McKinnon discussed the Bogaard parcel and the purchase of their property. The Bogaard's
didn't have a computer to attend this meeting. He is working on a new updated Vacant Land
Purchase and Sale Agreement and will have that signed between Terteling Properties and
Bogaard Enterprises. After so many extensions, the agreement was placed on hold until this
week.
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Grant County Commissioners Minutes
Week of October 10, 2022
Commissioner Stone is excited about the proposal. It behooves us to protect the interest of the
county and the area landowners.
Sam Dart, Assistant Public Works Director echoes the Prosecutor's and Development Services
concerns. Need to make sure the County doesn't eliminate existing ROW without obtaining new
ROW. Once it is eliminated, there's no mechanism to get it back. Even though its being
proposed, there's nothing recorded or in writing.
3:53 pm Gil Alvarado discussed a Boundary Line Adjustment (BLA) that will need to be done in
the future. Aland use action is tied into the dedication of ROW.
Commissioner Stone asked if the County could vacate the plat now and wait on the vacation of
the ROW until a BLA is completed. Gil Alvarado stated that when the plat is vacated, it goes
back to the original plat. Property lines are not the same once this plat is vacated.
Jim Cook, Assistant Development Director discussed the vacation of the new plat and how the
process is once its vacated and goes back to the original plat.
The unknown is if the Bogaards decide not to sell to Terteling Properties, then the ROW cannot
be established and there is no access to the northern properties.
What is needed: Current Purchase and Sale Agreement between Bogaards and Terteling AND a
notarized Affidavit of Legal Interest from the Bogaards. This says Terteling has the right to
submit an application on the behalf of the property owner.
A motion was made by Commissioner Jones, seconded by Commissioner Stone, to continue the
public hearing to October 18, 2022 at 4:00 p.m. The motion passed with 2 Commissioners in
attendance.
4:00 p.m. — 5:00 p.m. R Jones, Homelessness in Grant County- Interview with City of Moses
Lake (Did not attend, hearing ran long)
7:00 p.m. — 8:00 p.m. R Jones, Moses Lake City Council Meeting
7:00 p.m. -8:00 p.m. RJones, Warden City Council Meeting
MISCELLANEOUS ITEMS
The Commissioners approved and signed the Public Works County Payroll Salary Fund for their October
71 2022 payroll.
Page 9 of 10
Grant County Commissioners Minutes
Week of October 10, 2022
WEDNESDAY, OCTOBER 12, 2022
8:00 a.m. — 9:30 a.m. R Jones, Bi -Weekly Jail Design Meeting
10:00 a.m. —11:00 a.m. D Stone, LEOFF —1 Disability Board (Did not attend, could not connect
to Webex)
10:00 a.m. —11:00 a.m. R Jones, Columbia Basin Sustainable Water Coalition (CBSWC)
(Cancelled)
11:00 a.m. —11:30 a.m. D Stone, PCC Rail Authority Executive Session
11:30 a.m. — 2:00 p.m. HEARINGS EXAMINER
5:00 p.m. — 6:00 p.m. C Carter at Port of Quincy Meeting (Quincy)
6:00 p.m. — 7:30 p.m. D Stone and C CaFte-F,, Grant County Health Board Meeting
(Commissioner Carter did not attend)
THURSDAY, OCTOBER 13, 2022
9:00 a.m. —10:00 a.m. R Jones, Multi Agency Communications Center (MACC) Meeting
1:00 p.m. — 3:00 p.m. PRE -SUBMITTAL CONFERENCE FOR THE NEW COUNTY JAIL
1:00 p.m. —1:30 p.m. D Stone, Forum of County Commissioners: SkillSource Board
Nominations (Zoom)
1:30 p.m. — 3:00 p.m. C Carter, Area Aging /Council of Governments Meeting (Cancelled)
4:00 p.m. — 6:00 p.m. R Jones and C Carter at Big Bend Workforce Education Center/Tour
Reception (WEC/3700 Building)
6:00 p.m. — 8:00 p.m. HARVEST OF HOPE EVENT (Fairgrounds)
7:00 p.m. — 8:00 p.m. R Jones, Moses Lake School Board Meeting
MISCELLANEOUS ITEM
The Chair of the Board was authorized to sign the Charlotte Joyce Matson (Matson Short Plat) File # P
22-0269 (preliminary P 21-0455) Final Plat Submission and Review.
Page 10 of 10
Grant County Commissioners Minutes
Week of October 10, 2022
FRIDAY, OCTOBER 14, 2022
1:00 p.m. — 2:30 p.m. C Carter, NC Region Diversion Workgroup
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Danny. .Stone, Chair