HomeMy WebLinkAboutMinutes - BOCCGRANT
MEETING MINUTES
Week
r o September
• w ,r September
Commission Chambers
35 C Street NW
Ephrata, WA 98823
Public meetings were held in person with a WEBEX Conference Call/Video option available.
MONDAY, SEPTEMBER 5, 2022
LABOR DAY, COURTHOUSE CLOSED
TUESDAY, SEPTEMBER 6, 2022
The Grant County Commissioners session began at 8:00 a.m. with all Commissioners in attendance.
Commissioner Jones attended via Webex from 8-8:30a.m.
8:00 a.m. — 8:30 a.m. Tourism Commission Discussion
• Tourism Clerks gave the Commissioners a recap of the last Tourism Commission meeting.
• N ads and print are a big sell right now.
• Meeting w/ Tourism Commission members only?
• Commissioner Carter would like to see local parades advertised as well.
8:30 a.m. — 9:00 a.m. K McCrae, Prosecuting Attorney's Office Update
• Tourism Commission — Contract with Burke Marketing. RFP to see what other services are out
there?
• Dano litigation letter on consent, its limited to $20,000 currently.
• Possible 8t" position on the Health Board — adjust resolution again.
9:00 a.m. —10:00 a.m. B Vasquez, Clerk of the Board Update
• NovaTime-Reports
• Budget Update (JG)
• Recognition of Service —Pins/Certificate
Pursuant to RCW 42.30.110(1)(g) Commissioner Stone called an Executive Session to order at
9:41 a.m. to go until 9:51 a.m. regarding Job Applicant/Evaluation. In attendance were
Commissioners Carter, Stone and Jones, Kirk Eslinger, Human Resources Director, and Barbara
Vasquez, Clerk of the Board. Commissioner Stone closed the session at 9:51 a.m.
Page 2 of 7
Grant County Commissioners Minutes
Week of September 5, 2022
10:00 a.m. —11:00 a.m. Commissioners Round Table — Miscellaneous Discussion
• Review of Consent Agenda Items
• ARPA-Contracted Service (BV) —Barb schedule meeting w/ Moss Adams
• Mosquito Control District #2 Vacancy (JG) —Hank Webe resigned (City Representative) and
the City /District is asking who
• Email from Janice Flynn re: HopeSource —Grant request in the amount of $40k to aid in
homelessness. ADD TO 9/12 ROUND TABLE
• Live Nation neighbors would like to schedule a meeting with the Sheriff re: noise/garbage
during concerts.
• Sheriff stated there was a wrong way collision on I-90 —fatalities.
• Surplus of county property —minimum value is set by the Assessor's listed value. Public
hearing will be set to declare surplus and set minimum value. Set meeting w/ Assessor to
discuss minimum value. 90% of market value?
• Walk-on's —
o TG - missed signature on Technology Services Purchase Order
o TG Emergency Procurement — air conditioning unit at a Sheriff's Office building.
Capital Purchase —funding?
11:00 a.m. —12:00 p.m. Development Services Update
• D.S. Update —GIS employee that was supposed to start
• Guest Houses (UDC) versus Accessory Dwelling Unit (ADU's)
a. HB 1220
• Transient Residence Code Amendment — Title 15
• Subdivision Fees — Price per Lot
a. Paradise Point discussion
• Comprehensive Plan Update — Contact Clerk of the Board to schedule hearings.
a. Planning Commission Process
12:00 p.m. —12:50 p.m. BOCC Department Luncheon
Commissioner Jones attended via Webex from 1:00 p.m. — 4:00 p.m.
1:00 p.m. — 2:00 p.m. S Castro, Public Works Update
o Household Hazardous Waste Disposal event is coming up at the landfill.
o Mattawa Drop Box usage increased in 2020/2021. 2022 usage is decreasing. Port of Mattawa
and Waste Management have decided to not take this on. Utility Trade Commission (UTC
assigns the waste carriers... they assigned Waste Management.
Public Works General Update
• Cleaning Contract (Sam D) —They have had an issue with the current cleaning contractor.
They have brought this up with to Central Services/Facilities — they have 10 buildings total.
• Congressionally Directed Spending (CDS) Funding (Sam D) — A Grant County Bridge request
for funding doesn't appear to have been approved. Adams County was.
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Grant County Commissioners Minutes
Week of September 5, 2022
• Weed Board ILA (Sam C) —Will add funding to their 2023 budget since the Noxious Weed
Board is withdrawing their responsibility, they will see how to include it within Public Works.
• Future Pit Needs (Sam C) —They are running out of pits and rocks
Public Works Enpineerinp/Roads
• Rural Arterial Program (RAP) Funding (Dave) — 3 road projects have been submitted.
• Snow and Ice Control (Sam D) —Possible Burlington Northern strike which would inhibit
them getting snow/ice removal products. They would like to order product early.
• Frenchman Hills Reimbursement (Sam C) —total cost was approximately $280.,000.00
• TMA —Safety Trailers (Sam C) — We have received them
• Chip Seal Program (Sam C) —completed in all 3 districts.
• Striping Program (Sam C) —Will begin the middle of September.
• Grant Funding Authorization (Sam C) - $2.3 million in federal funding
• National Pollution Discharge Elimination Systems (NPDES) Program (Sam C) —Department of
Ecology Storm Water Utility
o No "stop ahead" sign on Rd 25
o The Commissioners asked the Clerk of the Board to draft a letter to Senator Murray's office
seeking clarification on Congressionally Directed Funding.
2:00 p.m. — 3:00 p.m. Commissioner's Meeting
• Call to order
• Open Forum for Citizen Input (3 minutes per person, 15 -minute time limit) None
• Approval of Agenda A motion was made by Commissioner Carter, seconded by Commissioner
Jones (via Webex), to approve the agenda as presented. The motion passed unanimously.
• Correspondence (ie. Emails that have come in that need response, letters of support etc.) None
• Commissioners Roundtable — Miscellaneous Discussion
o Remove minutes from July 18, 25 and Aug 1
• Consent Agenda — (Items 1 through 15) All items are considered routine and will be enacted by
one motion of the commissioners with no separate discussion. If a separate discussion is
desired, that item may be removed and placed under Board Discussion/Decision. A motion was
made by Commissioner Carter, seconded by Commissioner Jones, to approve the consent
agenda as amended, holding items 12 and 15. The motion passed unanimously.
AUDITOR'S OFFICE
1. Payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those
expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090,
as recorded on a listing and made available to the Board. (Approved in the amount of
$603,v580.06)
2. Request to close Fund 102 titled Cares Act due to the completion of the Cares Act Grant.
(Resolution No. 22 -086 -CC)
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Grant County Commissioners Minutes
Week of September 5, 2022
COMMISSIONER'S OFFICE
3. Approval of July 11, Q, 2"51 andl August 1., 2022 Commissioners Minutes. (Only approved the
July 11, 2022 minutes as the others were not completed)
4. Refund to the Washington State Department of Commerce on Emergency Housing Grant
Contract #316-46108-10 in the amount of $1,225.97. The City of Moses Lake found adjustments
to their billings and refunded the County this amount, and it now needs to be forwarded to the
State.
5. Appreciation letter for Bev Shuford for her service on the Grant County Tourism Commission.
6. Reimbursement request #11 on the Department of Commerce Emergency Rent Assistance
Program (E -RAP 2.0) Grant No. 21-4619C-108 from the Housing Authority of Grant County in the
amount of $652,957.82 for August 2022 expenses.
7. Approval of the Catholic Charities Housing Services (CCHS) Grant County Preservation Project
Relocation Plan for Catholic Charities Housing Services to relocate tenants from housing in
Quincy, Warden and Mattawa due to renovations. Previously approved September 13, 2021 but
Catholic Charities did not execute.
8. Final and Binding Employment and Arbitration Settlement Agreement by and between Grant
County and Grant County Public Employees' Association- Public Works Unit (Tina Brissey).
9. Approval of Grant County Lodging Tax Advisory Committee Tourism Promotion Agreement as
follows:
Grant # Funds For:
Organization Name:
$Amount
2022-30 John Craigie at Cave B
Columbia Basin Allied Arts
$10'.000
2022-31 Blue Suede X -MAS
Columbia Basin Allied Arts
$3,000
DISTRICT COURT
10. Request for a budget extension for District Court in the amount of $100.,000.00 (Fund# 001.102),
funded by the Administrative Office of the Courts to fund the Community Justice Counselor
position. (Public hearing was scheduled for October 4, 2022 at 3:05 p.m.)
11. Request for budget extension for District Court in the amount of $125,000.00 (Fund# 001.102),
funded from the Administrative Office of the Courts to support the development of the
Community Court (Therapeutic) Program. (Public hearing was scheduled for October 4, 2022 at
3:05 p.m.)
FAIRGROUNDS
12. Request to implement a 2023 rate schedule and updated changes for the Grant County Fair and
the Grant County Fairgrounds. (This item is being held for discussion with the Fairgounds
Manager)
PROSECUTING ATTORNEY'S OFFICE
13. Request to expend up to $20,000.00 to defend Garth Dano in bar complaints filed against him
on allegations of violation of Rules of Professional Conduct in his capacity as a prosecutor in the
case of State v. Zamora.
Page 5 of 7
Grant County Commissioners Minutes
Week of September 5, 2022
RENEW
14. Interlocal Agreement Between Renew and the Moses Lake School District Regarding Counseling
Services. Term of the agreement is August 31, 2022, through June 9, 2023.
SHERIFF'S OFFICE
15. Held from the August 29, 2022 agenda: Health Services Agreement between Grant County Jail
and Remedy Inmate Medical Services to provide reasonable and necessary basic medical care to
inmates of the Grant County Jail. The term of the agreement is July 4, 2022 through December
31, 2025. (This item is being held until September 13, 2022 Consent Agenda as it needs a
signature page from the contractor and for clarification on the insurance requirement)
Board Discussion/Decisions Items (Items to discuss and items that were removed from Consent
Agenda. These items will be acted upon together)
o WALK-ON: A motion was made by Commissioner Carter, seconded by
Commissioner Jones, to approve the walk-on item as presented. The motion
passed unanimously.
a) Central Services emergency procurement of an AC Unit from Novak Heating
and Air in the amount of $17,,000.00 for the Sheriff's Office training center.
• Adjournment
3:00 p.m.- 3:30 p.m. S Palacios, Juvenile Court and Youth Services Update- Personnel
Pursuant to RCW 42.30.140(4)(a) Commissioner Stone called an Executive Session to order at
3:03 p.m. to go until 3:18 p.m. regarding Negotiations. In attendance were Commissioners
Carter, Jones and Stone, Suhail Palacios, Juvenile Court and Youth Services Administrator,
Barbara J. Vasquez, Clerk of the Board and Kirk Eslinger, Human Resources Director. The session
was continued to 3:29 p.m. Commissioner Stone closed the session at 3:29 p.m.
3:30 p.m. — 4:00 p.m. District Court Update
• Grant applications
o Budget Extensions — Public Hearing will be scheduled.
• Technology Updates for Courtrooms — Grant Funding was secured. The accoutsics have
not been fixed
• They still have numerous clerk positions open. They are not getting qualified
candidates.
WEDNESDAY, SEPTEMBER 7, 2022
8:30 a.m. — 9:00 a.m. D Stone, Public Works Leadership Meeting
Page 6 of 7
Grant County Commissioners Minutes
Week of September 5, 2022
9:30 a.m. — 2:30 p.m. D Stone, WSRRI LTSAG Monthly Meeting (Cancelled)
10:00 a.m. —11:00 a.m. R Jones and C Carter, Ace Ribbon Cutting (Royal City)
10:00 a.m. —11:00 a.m. R Jones, Columbia Basin Sustainable Water Coalition (CBSWC) Steering
Committee Meeting (Did not attend)
THURSDAY, SEPTEMBER 8, 2022
9:00 a.m. —10:00 a.m. R Jones, Multi Agency Communication Center (MACC) Meeting
11:00 a.m. —1:00 p.m. New Hope —Valor's Birthday! (Kids Hope —Moses Lake)
1:30 p.m. — 3:00 p.m. C Carter, Area Aging / Council of Governments Meeting
6:00 p.m. ® 7:00 p.m. FAIR ADVISORY COMMITTEE MEETING (Huck Fuller Building,
Fairgrounds)
7:00 p.m. — 8:00 p.m. R Jones, Moses Lake School District Board Meeting
FRIDAY, SEPTEMBER 9, 2022
No meetings scheduled
MISCELLANEOUS ITEMS
The Commissioners signed a letter of commitment to HopeSource in the amount of $40,000.00 for their
Rapid Rehousing Project. They also signed a letter of commitment to the Department of Housing and
Urban Development in support of HopeSource's grant funding through the State of Washington Balance
of State Continuum of Care Program.
The Commissioners approved and signed the Public Works County Payroll Salary Fund for their
September 9, 2022 payroll.
Page 7 of 7
Grant County Commissioners Minutes
Week of September 5, 2022
Signed this day of ,2022.
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Cindy CaNe,J, Member