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HomeMy WebLinkAbout*Other - Public Works (002)Report for __April 2020 through_March 2021 VrJF This outline is for LPA and other governmental entities to report Title VI activities that occurred over the past year and report Title VI goals for the upcoming year. Reports must be returned on or before due date to meet eligibility requirements for federal funding. Send to TitieVI@WSDOT.wa.gov DUE DATES: Refer to Section 28.3 for scheduled reporting period and due date May 1, 2021 Contact Information Name and title of administrator (signature on Standard Assurances): • Name; Cindy Carter • Title: Chair, Board of Grant County Commissioners Mailing Address: P.O. BOX 37 City: Ephrata WA Zip Code: 98823 County: Grant Phone #: (509) 754-6082 email address: ccarter@grantcountywa.gov Name and title of head of transportation -related services: • Name: Sam Castro,. C.P.0 • Title; Director of Public Works Mailing Address: 124 Enterprise St. SE City: Ephrata WA Zip Code: 98823 County: Grant Phone #:(509) 754-6082 email address: samcastro@grantcountywa.gov Name and title of designated Title V1 coordinator*-. Name:: Keith M. Elefson Title: County Engineer Mailing Address: 124 Enterprise St. SE City: Ephrata WA Zip Code: 98823 County: Grant Phone #: (509) 754-6082 email address: kmelefson@grantcountywa.gov *When the Title V1 coordinator changes, notify TitieVI@WSDOT.wa.gov within 30 days. To comply with Title VI requirements, each annual report submission must include signed Standard Assurances (USDOT1050.2A). Accomplishments 1. Have there been any changes to the approved Title VI Plan that have not been reported to OEO? If Yes, please submit an update to the Title VI Plan with a new signature. Yes, Page 2 of 5 Appendix 28.93 2. Organization, Staffing,, Structure — Describe the Title VI Program reporting structure including the Title VI Coordinator, Administrative Head, and transportation -related staff. The list should include name, race, color, and national origin of each individual. Include the same details if your LPA has a volunteer or appointed board related to transportation decision making. • Public Work Director • Assistant Public Work Director • County Engineer • Assistant County Engineer 3. Community Demographics — Using a map of the LPA"s boundaries, describe the demographics of the LPA's service area (e.g... race, color, national origin, low-income). List, by individual languages, the percent of the population(s) that is limited English proficient. U.S. Census Bureau Grant County's Population in2020 was 92,,530 with the following breakdown: • White, 55.5% • Black or African American, 0.7% • American Indian and Alaska Native,, 0.9% • Asian,, 1.0 % • Native Hawaiian and Other Pacific Islander alone, 0.1% • Hispanic or Latino origin, 40.0% • Mixed: 1.8% 4. Complaints — Provide a copy of the LPA"s Title VI complaint log, including new Title VI complaints received during this reporting period and any still pending. Include the basis of the complaint (race, color, national origin) and describe the disposition (status/outcome). No complaints were received during the reporting period. 5. Planning — Describe the transportation planning activities performed this reporting period. Describe the actions taken to promote Title VI compliance regarding transportation planning, including monitoring and review processes, community involvement, their outcome or status. Include examples of community outreach. • Six Year Transportation Improvement Program — Public Hearing • Road Vacations — Public Hearings • Franchise Request — Public Hearings • BOCC -Weekly Agenda (weekly updates. Open to the public) Grant County has employees on staff at all times to assist with non-English speaking. customer needs. Their services are available as necessary for Public In formation meetings. or hearings. 6. Right-of-way actions — Describe activities during this reporting period associated with the purchase, sale, lease/use, or transfer of real property (related to highway transportation/public right-of-way use). Include demographic information of affected populations. For example, the race, color, national origin of affected property/business owners(s)/tenant(s). Page 3 of 5 • No Activities. 7. Identify right-of-way appraisers and acquisition staff (used during this reporting period) by race, color, national origin. • None Used 8. Studies and Plans —Were any transportation studies (including environmental reviews) conducted or transportation plans completed during this reporting period? Identify the data source(s) and provide data summary (Title VI/Environmental Justice Analysis) relative to ethnicity, race, languages spoken, neighborhoods, income levels, physical environments, and/or travel habits. Explain how data was used in these studies/reviews/plans. • No Activities 9. Project Location and Design — Provide a list of construction projects that began during this reporting period. Using a map of the LPAs service area, identify project locations, and a brief description of the projects' benefits/burdens to affected populations. If possible, provide a map that overlays projects with the racial composition of affected neighborhoods. • Crushing and Stockpiling 2021: $578j,177.99 • CRP 19-08 3 -NE Phase 2 — Reconstruction: $1,160,033.32 (U BE Participation $84,,070) • CRP 20-01 Valley Road Grind/Inlay Project: $474,,870.88 (DBE Participation $72,940) • CRP 20-03 Safety — Flashi.ng LED Stop Signs: $205,940 • CRP 17-06 Stratford Road Reconstruction: $1,040,804.60 10. Other Public Meetings — List other public meetings held during this reporting period. Identify efforts used to encourage citizen participation at those meetings. Detail dates, times, locations, attendance, and provide examples of outreach materials. Identify members of the LPA's transportation planning and/or advisory groups by race, color, and national origin Specify methods used to collect demographic information from the transportation -related public meetings. (Self -identification surveys, notes by staff, etc.) Include summaries of Public Involvement Forms collected at each meeting, listing the demographics of those who attended by meeting. List any language assistance services requested. For which languages? Who provided the service? In addition, list vital documents translated during the reporting period and identify the languages. Grant County has Bilingual employees on staff to assist with non-English speaking. customer needs. Their services are available as necessary for Public In formation meetings. or hearings. Page 4 of 5 Appendix 28.93 11. Transportation -related Construction and Consultant Contracts (if applicable) — Briefly describe the process used to advertise and award construction contracts during this reporting period. Include the process for negotiated contracts (e.g... consultants). • Projects are advertised on County Website, 14 Plan Centers, and Journal of Commerce. Contracts were awarded to the lowest responsible bidder. 12. Describe the actions taken to promote construction contractor/consultant compliance with Title VI by construction contractors/consultants, including monitoring and review processes, and their outcomes/status (e.g. what Title VI language was included in contracts and agreements; were contractors and consultants reviewed to ensure compliance; what Title VI responsibilities are explained to contractors and consultants?) ® Title VI Non -Discrimination statement included in contract. 13. List construction, right-of-way, and consultant contracts with your LPA/MPO/entity for this report period with dollar value of each. Identify funding sources (federal, state, local, other), and how many were awarded to certified disadvantaged contractors (as a prime contractor/consultant). Grant County has adopted the WSDOT standards which require minority, women and disadvantage firms to be involved in our contracting process. Grant County publishes the Six -Year Transportation Improvement Plan annually on the County website. The County also conducts public hearings that provide an opportunity for public input and for DMWBE firms to participate in county projects. Meetings with the public during project design is another opportunity for information of the project development and construction needs made available to all. • All construction projects are advertised in the local newspapers and plan centers. The Washington State Department of Transportation Local Programs Engineer establishes the DBE goal for the project based on location,, construction type, availability of DBE's to perform the types of projects,, and the total dollar amount. 1. Local agency real Estate Professional Services Negotiated Hourly Rate Consultant (Local Funds) 2. Local Agency A&E Professional Services Cost Plus Fixed fee Consultant Agreement (Local Funds) - None were awarded to certified disadvantaged contractors 14. Education & Training — Describe actions taken to promote Title VI compliance through education and trainings, including monitoring and review processes, and their outcomes/status. List Title VI training/webinars your Title VI Coordinator attended this reporting period. Include dates and entity that conducted the training. Page 5 of 5 Appendix 28.93 When was Title VI internal training provided to staff.? Who conducted the training? What was the subject of the training? Provide the job titles and race/color/national origin of attendees. List other civil rights training conducted locally. Provide dates and a list of participants by job title and Title VI role,, if applicable. Grant County Title VI Coordinator will attend Title VI training periodically or as available by wSD®T or FHWA. Grant County staff will receive training annually on the Grant County Title VII Program and responsibilities during the second quarter of each fiscal year. Ata minimum the training will include Department Management, Analysis and Programming,, Project Delivery, Community Relations, Operations managers and any other Department personnel who interact with the public. Sub - recipients will receive training at the beginning of each project. The training will be incorporated in the kickoff meeting or pre -construction meeting where applicable, Title VI Goals for Upcoming Year What area(s) of Title VI does your agency plan to focus on in the upcoming year? Describe by particular program area what your agency hopes to accomplish. include any significant problem areas to focus on and plans to address those. Should any discriminatory trends or patterns be observed in a program area that program will be designated a special emphasis program. The Department will conduct a comprehensive review of the program area. The Department Director and program area manager will be notified of the observations and review process. This review will be conducted by the Title VII coordinator and others, as designated by the Director. All internal policies and procedures will be reviewed. Personnel interviews may be used as required. All documents developed pertaining to the special emphasis program will be reviewed. A report will be developed which includes the findings and recommendations. This report will be coordinated between the Title VII Coordinator and the program area under review to include an action plan for remediation of the findings. The special emphasis program will be monitored in accordance with the action plan. If a program area is found to be in noncompliance with the requirements of the Title VI program it will also be considered a special emphasis program. Additional training will be provided for staff in the program. The program will be monitored over the following year with regular reviews to verify correction of any areas of noncompliance.