HomeMy WebLinkAboutAgreements/Contracts - New Hope DV/SA-.115
Children's Advocacy Centers of Washington Contract Status:
%t # 3020 Willamette Dr. NE X New Contract
Lacey, WA 98516 •Amend ment/Mod ificatio n No:
Phone: (360) 753-3703
Contract is between Children's Advocacy Centers of Washington (CACWA) and the Sub -Contractor identified
below:
SUB -CONTRACTOR INFORMATION
Organization's Name Mailing Address Tax I D# - ------- -
Grant County 311 W Third Ave 91-6001319
Moses Lake, WA 98337 Phone Number
(509) 7648402
CAC Name (if different) Physical Street Address (If different)
Kids Hope
Authorized Signer &Title Authorized Signer's Phone Authorized Signer's email
Cindy Carter, Chair (509) 754-2011 commissioners@grantcountywa.gov
Grant County Commissioners ...
Main Contact Name & Title Main Contact's Phone Main Contact's email
SuziFode, (509) 764-8402 sfode@grantcounta.gov
yw
Kids -Hope Director
Fiscal Contact Name & Title Fiscal Contact's Phone Fiscal Contact's email
Alyce Barr ientoz, (509) 764-8402 abarrientoz@grantcountywa.gov
L -Accounting Assistant I -J
SUB -CONTRACT INFORMATION
Contract Title Project/Grant Number
CACWA Capacity Grant & CAPTA 2021-2022 #190 -A -GRANT -CAP -21
Contract Start/End Dates Amount of Contract . . ........
July 11 2021 —June 30, 2022 STATE Funds - $48,148.00
CAPTA Funds -50 .J50zQ00.0v
TOTAL Funds - $90,' 40.00
Contact Person/Title Contact email Address Contact Phone Number
John Cline, Project Manager contracts@cacwa.org 360-753-1698
Attachments List
Contract; Exhibit A - Data Security; Exhibit B -Statement of Work; Exhibit C — Budget; Exhibit D - Allowable &
Unallowable Expenses for State Funds ONLY; Exhibit E — CACWA Semiannual Report
APPROVAL
The Sub -Contractor named above and CACWA acknowledge and accept the terms of the attached contract Signatures
for both parties are required below,
b, -Contractor Si. nater Printed Name & Title DateSigned
A
C'ndlyr Carter, Chall*
CACWA Signpture Printed Name & Title Date igned
Paula Reed, Executive Director August 4, 2021
Children's Advocacy Centers of Washington
Capacity Building Grant & CAPTA Funding
July 1, 2021 — June 30, 2022
Contract: #190 -A -GRANT -CAP -21
This Contract is entered into by and between Children's Advocacy Centers of Washington
(hereinafter referred to as "CACWA" or "Contractor") and Grant County, dba Kids Hope
(hereinafter referred to as "Sub -Contractor.")
Part I. General Terms and Conditions
1. Definitions. The words and phrases listed below, as used in this Contract, shall each have
the following definitions:
a. "CACWA" means Children's Advocacy Centers of Washington.
b. "Contract" or "Agreement" means the entire written agreement between CACWA and the
Sub -Contractor, including any exhibits, documents, and materials incorporated by
reference. The parties may execute this Contract in multiple counterparts, each of which
is deemed an original and all of which constitute only one agreement. E-mail or Facsimile
transmission of a signed copy of this Contract shall be the same as delivery of an original.
c. "Contractor" means the individual or entity performing services pursuant to this Contract
and includes the Contractor's owners, members, officers, directors, partners, employees,
and/or agents, unless otherwise stated in this Contract. For purposes of any permitted
Subcontract, "Contractor" includes any Subcontractor and its owners, members, officers,
directors, partners, employees, and/or agents.
d. "Debarment" means an action taken by a Federal agency or official to exclude a person
or business entity from participating in transactions involving certain federal funds.
e. "DCYF" or the "Department" means the state of Washington Department of Children,
Youth and Families and its employees and authorized agents.
f. "Personal Information" means information identifiable to any person, including, but not
limited to, information that relates to a person's name, health, finances, education,
business, use or receipt of governmental services or other activities, addresses, telephone
numbers, Social Security Numbers, driver .license numbers, other identifying numbers,
and any financial identifiers.
g. "Program Agreement" means an agreement between the Sub -Contractor and CACWA
containing special terms and conditions including a statement of work to be performed by
the Sub -Contractor and payment to be made by CACWA.
h. "RCW' means the Revised Code of Washington. All references in this Contract to RCW
chapters or sections shall include any successor, amended, or replacement statute.
Pertinent RCW chapters can be accessed at http://apps.leg.wa.gov/rcw/.
i. "Regulation" means any federal, state, or local regulation, rule, or ordinance.
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Part I. General Terms and Conditions
j. "Sub -Contractor" means the individual or entity performing services pursuant to this
Contract and includes the Sub -Contractor's owners, members, officers, directors,
partners, employees, and/or agents, unless otherwise stated in this Contract. For
purposes of any permitted Subcontract, "Contractor" includes any subcontractor and its
owners, members, officers, directors, partners, employees, and/or agents. The Sub -
Contractor for this Contract is Grant County, dba Kids Hope.
k. "Subcontract" means any separate agreement or Contract between Grant County, dba
Kids Hope and an individual or entity ("Subcontractor") to perform all or a portion of the
duties and obligations that the Sub -Contractor is obligated to perform pursuant to this
Contract.
"WAC" means the Washington Administrative Code. All references to this Contract to
WAC chapters or sections shall include any successor, amended or replacement
regulation. Pertinent WAC chapters or sections can be accessed at
http://apps.leg.wa.gov/wac.
2. Amendment. This Contract may only be modified by a written amendment signed by both
parties. Only personnel authorized to bind each of the parties may sign an amendment.
3. Assignment. The Sub -Contractor shall not assign this Contract to a third party without the
prior written consent of CACWA.
4. Billing Limitations
a. CACWA shall pay the Sub -Contractor only for authorized services provided in accordance
with this Contract.
b. CACWA will not pay any claims for payment for services provided after the end date of
this Contract nor for claims submitted more than 15 days after the end date of the Contract.
c. The Sub -Contractor shall not bill, and CACWA shall not pay, for services performed under
this Contract, if the Sub -Contractor has charged or will charge an agency of the state of
Washington or any other party for the same services.
5. Compliance with Applicable Law. At all times during the term of this Contract, the Sub -
Contractor shall comply with all applicable federal, state, and local laws and regulations,
including but not limited to, nondiscrimination laws and regulations.
6. Confidentiality
a. The Sub -Contractor shall not use, publish, transfer, sell or otherwise disclose any
Confidential Information gained by reason of this Contract for any purpose that is not
directly connected with Sub -Contractor's performance of services contemplated
hereunder except:
1) As provided by law; or
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Part I. General Terms and Conditions
2) In the case of Personal Information, with the prior written consent of the person or
personal representative of the person who is the subject of the Personal Information.
b. The Sub -Contractor shall protect and maintain all Confidential Information gained by
reason of this Contract against unauthorized use, access, disclosure, modification or loss.
This duty requires the Sub -Contractor to employ reasonable security measures, which
include restricting access to the Confidential Information by adhering to the Data Security
Requirements outlined in Attachment A.
7. Debarment Certification. The Sub -Contractor, by signature to this Contract, certifies that the
Sub -Contractor is not presently debarred, suspended, proposed for debarment, declared
ineligible, or voluntarily excluded by any Federal department or agency from participating in
transactions (Debarred). The Sub -Contractor also agrees to include the above requirement in
any and all subcontracts into which it enters. The Sub -Contractor shall immediately notify
CACWA if, during the term of its Contract, Sub -Contractor becomes Debarred. CACWA may
immediately terminate this Contract by providing Sub -Contractor written notice if Sub -
Contractor becomes Debarred during the term hereof.
8. Governing Law and venue. This Contract shall be construed and interpreted in accordance
with the laws of the state of Washington and the venue of any action brought hereunder shall
be in Superior Court for Thurston County. In the event that an action is removed to U.S. District
Court, venue shall be in the Western District of Washington.
9. Independent Contractor. The parties intend that an independent contractor relationship will
be created by this Contract. The Sub -Contractor and his or her employees or agents
performing under this Contract are not employees or agents of CACWA, or DCYF. The Sub -
Contractor, his or her employees, or agents performing under this Contract will not hold
himself/herself out as, nor claim to be, an officer or employee of the above stated agencies
by reason hereof, nor will the Sub -Contractor, his or her employees, or agent make any claim
of right, privilege or benefit that would accrue to such officer or employee.
10. Inspection. The Sub -Contractor shall, at no cost, provide CACWA, DCYF and the Office of
the State Auditor with reasonable access to Sub -Contractor's place of business, Sub -
Contractor's records, and DCYF client records, wherever located. These inspection rights are
intended to allow CACWA, DCYF and the Office of the State Auditor to monitor, audit, and
evaluate the Sub -Contractor's performance and compliance with applicable laws, regulations,
and these Contract terms. These inspection rights shall survive for six (6) years following this
Contract's termination or expiration.
11. Maintenance of Records. The Sub -Contractor shall maintain records relating to this Contract
and the performance of the services described herein, including but not limited to, accounting
procedures and practices, which sufficiently and properly reflect all direct and indirect costs of
any nature expended in the performance of this Contract. All records and other material
relevant to this Contract shall be retained for six (6) years after expiration or termination of
this Contract.
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Part I. General Terms and Conditions
Without agreeing that litigation or claims are legally authorized, if any litigation, claim or audit
is started before the expiration of the six (6) year period, the records shall be retained until all
litigation, claims or audit findings involving the records have been resolved.
12. Order of Precedence. In the event of any inconsistency or conflict between the General
Terms and Conditions and the Special Terms and Conditions of this agreement or any
Contract or any Program Agreement, the inconsistency or conflict shall be resolved by giving
precedence to these General Terms and Conditions. Terms or conditions that are more
restrictive, specific, or particular than those contained in the General Terms or Conditions
shall not be construed as being inconsistent or in conflict.
13. Severability. If any term or condition of this Contract is held invalid by any court, the
remainder of the Contract remains valid and in full force and effect.
14. Survivability. The terms and conditions contained in this Contract or any Program Agreement
which, by their sense and context, are intended to survive the expiration or termination of the
particular agreement shall survive. Surviving terms include but are not limited to: Billing
Limitations; Confidentiality, Disputes; Indemnification and Hold Harmless, Inspection,
Maintenance of Records, Notice of Overpayment, Ownership of Material, Termination for
Default, Termination Procedure,' and Treatment of Property.
16. Contract Renegotiation, Suspension, or Termination Due to Change in Funding. If the
funds CACWA relied upon to establish this Contract or Program Agreement are withdrawn,
reduced or limited, or if additional or modified conditions are placed on such funding, after the
effective date of this Contract but prior to the normal completion of this Contract or Program
Agreement:
a. At CACWA's discretion, the Contract or Program Agreement may be renegotiated under
the revised funding conditions.
b. At CACWA's discretion, CACWA may give notice to Sub -Contractor to suspend
performance when CACWA determines that there is reasonable likelihood that the funding
insufficiency may be resolved in a timeframe that would allow Sub -Contractor's
performance to be resumed prior to the normal completion date of this Contract.
1) During the period of suspension of performance, each party will inform the other of any
conditions that may reasonably affect the potential for resumption of performance.
2) When CACWA determines that the funding insufficiency is resolved, it will give Sub -
Contractor written notice to resume performance. Upon the receipt of this notice, Sub -
Contractor will provide written notice to CACWA informing CACWA whether it can
resume performance and, if so, the date of resumption. For purposes of this
subsubsection, "written notice" may include email.
3) If the Sub -Contractor's proposed resumption date is not acceptable to CACWA and
an acceptable date cannot be negotiated, CACWA may terminate the Contract by
giving written notice to Sub -Contractor. The parties agree that the Contract will be
terminated retroactive to the date of the notice of suspension. CACWA shall be liable
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Part I. General Terms and Conditions
only for payment in accordance with the terms of this Contract for services rendered
prior to the retroactive date of termination.
c. CACWA may immediately terminate this Contract by providing written notice to the Sub -
Contractor. The termination shall be effective on the date specified in the termination
notice. CACWA shall be liable only for payment in accordance with the terms of this
Contract for services rendered prior to the effective date of termination. No penalty shall
accrue to CACWA in the event the termination option in this section is exercised.
16. Waiver. Waiver of any breach or default on any occasion shall not be deemed to be a waiver
of any subsequent breach or default. Any waiver shall not be construed to be a modification
of the terms and conditions of this Contract. Only the CACWA Executive Director or designee
has the authority to waive any term of condition of this Contract on behalf of CACWA.
17. Advance Payment. CACWA shall not make any payments in advance or anticipation of the
delivery of services to be provided pursuant to this Contract.
18. Construction. The language in this Contract shall be interpreted as to its fair meaning and
not strictly for or against any party. Any rule of construction to the effect that ambiguities are
to be resolved against the drafting party shall not apply in interpreting this Contract.
19. Indemnifications and Hold Harmless
a. The Sub -Contractor shall be responsible for and shall indemnify, defend, and hold DCYF
and CACWA harmless from any and all claims, costs, charges, penalties, demands,
losses, liabilities, damages, judgements or fines, of whatsoever kind of nature, arising out
of or relating to a) the Sub -Contractor's or any subcontractor's performance or failure to
perform this Contract, or b) the acts or omissions of the Sub -Contractor or any
subcontractor.
b. The Sub -Contractor's duty to indemnify, defend, and hold DCYF and CACWA harmless
from any and all claims, costs, charges, penalties, demands, losses, liabilities, damages,
judgments, or fines shall include DCYF's and CACWA's personnel -related costs,
reasonable attorney's fees, court costs, and all related expenses.
c. The Sub -Contractor waives its immunity under Title 51 RCW to the extent it is required to
indemnify, defend, and hold harmless CACWA, its employees and authorized agents and
the State and its agencies, officials, agents, or employees.
d. Nothing in this term shall be construed as a modification or limitation on the Sub -
Contractor's obligation to procure insurance in accordance with this Contract or the scope
of said insurance.
20. Industrial Insurance Coverage. The Sub -Contractor shall comply with the provisions of Title
51 RCW, Industrial Insurance. If the Sub -Contractor fails to provide industrial insurance
coverage or fails to pay premiums or penalties on behalf of its employees, as may be required
by law, CACWA may collect from the Sub -Contractor the full amount payable to the Industrial
Insurance accident fund. CACWA may deduct the amount owed by the Sub -Contractor to the
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Part I. General Terms and Conditions
accident fund from the amount payable to the Sub -Contractor by CACWA under this Contract,
and transmit the deducted amount to the Department of Labor and Industries (L&I) Division
of Insurance Services. This provision does not waive any of L&I's right to collect from the Sub -
Contractor.
21. Notice of overpayment. If the Sub -Contractor receives a vendor overpayment notice or a
letter communicating the existence of an overpayment from CACWA, the Sub -Contractor may
protest the overpayment determination by requesting a review by the Children's Advocacy
Centers of Washington's Executive Director. The Sub -Contractor's request for a review must:
a. Be received by the CACWA Executive Director at 3020 Willamette Dr. NE, Lacey, WA
98516, within twenty-eight (28) calendar days of service of the notice;
b. Be sent by certified mail (return receipt) or other manner that proves the Executive Director
received the request;
c. Include a statement as to why the Sub -Contractor thinks the notice is incorrect; and
d. Include a copy of the overpayment notice.
Timely and complete requests will be scheduled for a review by the CACWA Executive
Director.
Failure to provide CACWA with a written request for a review within twenty-eight (28) days of
service of a vendor overpayment notice or other overpayment letter will result in an
overpayment debt against the Sub -Contractor. CACWA may charge the Sub -Contractor
interest and any costs associated with the collection of this overpayment. CACWA may collect
an overpayment debt through lien, foreclosure, seizure and sale of the Sub -Contractor's real
or personal property; order to withhold and deliver; or any other collection action available to
CACWA to satisfy the overpayment debt.
22. Subcontracting. Except as otherwise provided in this Contract, the Sub -Contractor shall not
subcontract any of the contracted services without the prior written approval of CACWA. Sub -
Contractor is responsible to ensure that all terms, conditions, assurances and certifications
set forth in this Contract are included in any and all subcontracts. Any failure of Sub -
Contractor or its subcontractors to perform the obligations of this Contract shall not discharge
the Sub -Contractor from its obligations hereunder or diminish CACWA's rights or remedies
available under this Contract.
23. Subrecipients.
a. General. If the Sub -Contractor is a subrecipient of federal awards as defined by 2 CFR
Part 200 and this Agreement, the Sub -Contractor shall:
1) Maintain records that identify, in its accounts, all federal awards received and
expended and the federal programs under which they were received, by Catalog of
Federal Domestic Assistance (CFDA) title and number, award number and year,
name of the federal agency, and name of the pass-through entity;
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Part I. General Terms and Conditions
2) Maintain internal controls that provide reasonable assurance that the Sub -Contractor
is managing federal awards in compliance with laws, regulations, and provisions of
contracts or grant agreements that could have a material effect on each of its federal
programs;
3) Prepare appropriate financial statements, including a schedule of expenditures of
federal awards;
4) Incorporate 2 CFR Part 200, Subpart F audit requirements into all agreements
between the Sub -Contractor and its "subcontractors" who are subrecipients;
5) Comply with the Omnibus Crime Control and Safe streets Act of 1968, Title VI of the
Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, Title II of the
Americans with Disabilities Act of 1990, Title IX of the Education Amendments of
1972, The Age Discrimination Act of 1975, and The Department of Justice Non -
Discrimination Regulations, 28 C.F.R. Part 42, Subparts C, D, E and G, and 28 C.F.R.
Part 35 and 39. (Go to www.o-op.usdoi-gov/ocr/ for additional information and access
to the aforementioned Federal laws and regulations.)
b. Single Audit Act Compliance. If the Sub -Contractor is a subrecipient and expends
$750,000 or more in federal awards from any and/or all sources in any fiscal year, the
Sub -Contractor shall procure and pay for a single audit or a program -specific audit for
that fiscal year. Upon completion of each audit, the Sub -Contractor shall:
1) Submit to CACWA the data collection form and reporting package specified in 2 CFR
Part 200, Subpart F, reports required by the program -specific audit guide (if
applicable), and a copy of any management letters issued by the auditor,
2) Follow-up and develop corrective action for all audit findings, in accordance with 2
CFR Part 200, Subpart F, prepare a "Summary Schedule of Prior Audit Findings"
reporting the status of all audit findings included in the prior audit's schedule of
findings and questioned costs.
c. Overpayments. If it is determined by DCYF, CACWA or during the course of a required
audit, that the Sub -Contractor has been paid unallowable costs under this or any
Program Agreement, DCYF and/or CACWA may require the Sub -Contractor to
reimburse DCYF and/or CACWA in accordance with 2 CFR Part 200.
24. Termination for Convenience. CACWA may terminate this Contract in whole or in part when
it is in the best interest of CACWA by giving the Sub -Contractor at least thirty (30) calendar
days' written notice.
25. Termination for Default. CACWA may immediately terminate this Contract for default, in
whole or in part, by written notice to the Sub -Contractor if CACWA has a reasonable basis to
believe that the Sub -Contractor has:
a. Failed to meet or maintain any requirement for contracting with CACWA;
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Contract Between CACWA and Grant County, dba Kids Hope
Part I. General Terms and Conditions
b. Failed to protect the health or safety of any CAC client;
c. Failed to perform under, or otherwise breached, any term or condition of this Contract;
and/or
d. Violated any applicable law or regulation.
e. If it is later determined that the Sub -Contractor was not in default, the termination shall be
considered a termination for convenience.
26. Termination or Expiration Procedure. The following terms and conditions apply upon
Contract termination or expiration:
a. The Sub -Contractor shall cease to perform any services required by this Contract as of
the effective date of termination or expiration.
b. If the Contract is terminated, the Sub -Contractor shall comply with all instructions
contained in the termination notice.
c. The Sub -Contractor shall immediately deliver to the CACWA contact named on page one
of this Contract, or to his or her successor, all CACWA property in the Sub -Contractor's
possession. The Sub -Contractor grants CACWA the right to enter upon the Sub -
Contractor's premises for the sole purpose of recovering any CACWA property that the
Sub -Contractor fails to return within ten (10) calendar days of the effective date of
termination or expiration of this Contract. Upon failure to return CACWA property within
ten (10) calendar days, the Sub -Contractor shall be charged with all reasonable costs of
recovery, including transportation.
d. CACWA shall be liable only for payment required under the terms of this Contract for
service rendered up to the effective date of termination or expiration.
e. CACWA may withhold a sum from the final payment to the Sub -Contractor that CACWA
determines necessary to protect CACWA against loss or additional liability.
f. The rights and remedies provided to CACWA in this Section are in addition to any other
rights and remedies provided at law, in equity, and/or under this Contract, including
consequential and incidental damages.
27. Treatment of Property. All property purchased or furnished by CACWA for use by the Sub -
Contractor during this Contract term shall remain with CACWA. Title to all property purchased
or furnished by the Sub -Contractor for which the Sub -Contractor is entitled to reimbursement
by CACWA under this Contract shall pass to and vest in CACWA. The Sub -Contractor shall
protect, maintain, and insure all CACWA property in its possession against loss or damage
and shall return CACWA property to CACWA upon Contract termination or expiration.
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Part I. General Terms and Conditions
28. Taxes.
a. Where required by statute or regulation, Sub -Contractor shall pay for and maintain in
current status all taxes that are necessary for contract performance. Sub -Contractor will
pay sales or use taxes, if any, imposed on the services and materials acquired hereunder.
Sub -Contractor must pay all other taxes including without limitation Washington Business
and Occupation Tax, other taxes based on Sub -Contractor's income or gross receipts, or
personal property taxes levied or assessed on Sub -Contractor's personal property.
b. Sub -Contractor shall complete registration with the Washington State Department of
Revenue and be responsible for payment of all taxes due on payments made under this
Contract in accordance with the requirements of Title 82 RCW and Title 458 WAC. Out-
of-state Sub -Contractors must contact the Department of Revenue to determine whether
they meet criteria to register and establish an account with the Department of Revenue.
Refer to WAC 458-20-101 (Tax registration and tax reporting) and call the Department of
Revenue at 800-647-7706 for additional information.
c. All payments accrued on account of payroll taxes, unemployment contributions, any other
taxes, insurance, or other expenses for Sub -Contractor's staff shall be the Sub -
Contractor's sole responsibility.
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Part II. Special Terms and Conditions
1. Definitions Specific to Special Terms. The words and phrases listed below, as used in this
section of the Contract, shall each have the following definitions:
a. "Agency" means a public or private agency or other organization providing services to
CAC clients.
b. "Child Abuse or Neglect" means the injury, sexual abuse, sexual exploitation, negligent
treatment, or maltreatment of a child under circumstances, which indicate that the child's
health, welfare, or safety is harmed. An abused child is a child who has been subjected to
child abuse or neglect.
c. "Client" means any child or adult who is served by the CAC.
d. "Compliance Agreement" means a written plan approved by CACWA which identifies
deficiencies in Sub -Contractor's performance, describes the steps Sub -Contractor must
take to correct the deficiencies, and sets forth timeframes within which such steps must
be taken to return Sub -Contractor to compliance with the terms of the Contract.
e. "Consultant" means a person who is qualified by credential, background, or experience to
assist in assessing, evaluating, counseling, or treating the client, and who provides
technical, clinical, practical or other relevant assistance to the Sub -Contractor in the
assessment, evaluation, counseling, or treatment of a client.
f. "Department of Children, Youth and Families" or "DCYF" means the Washington agency
devoted exclusively to serve and support Washington state's youth and their families.
g. "Family" means the birth parent(s), relative caregiver (kinship care), foster parent(s),
and/or adoptive parent(s) who act(s) as caregiver(s) for a child.
h. "Security Incident Response" means the steps taken to respond to a breach of confidential
data.
2. Purpose. The purpose of this Contract is to provide funds for Children's Advocacy Centers,
as authorized by the Washington State Legislature for State Fiscal Year ending June 30, 2022.
CACWA will be the designated Fiscal Agent.
3. Contract Term. The period of performance for this Contract is July 1, 2021 -June 30, 2022.
4. Data Security Requirements — Exhibit A. The Sub -Contractor shall protect, segregate, and
dispose of data as described in Exhibit A, as required in Section 6 below titled Secure
Management of Confidential Information.
5. Statement of Work — Exhibit B. The Sub -Contractor shall ensure that the funds provided
under this Contract are used by Grant County, dba Kids Hope in accordance with the
Washington State Legislature's authorization of the funds and in alignment with federal
guidelines outlined in the Child Abuse Prevention and Treatment Act (CAPTA) for inter-
agency and cross -discipline partnerships working together to support families and ensure the
safety of children, and as described in the Statement of Work attached as Exhibit B.
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CACWA Capacity Building Grant
Contract Between CACWA and Grant County, dba Kids Hope
Part II. Special Terms and Conditions
The Sub -Contractor shall for all practical purposes be considered as a surety for the Children's
Advocacy Centers of Washington with respect to performance of the services and activities
described in this Contract and the attached Statement of Work, and as to the state funds
provided under this Contract.
6. Budget — Exhibit C. Sub -Contractor's Budget for providing services under this Contract is
attached as Exhibit C. Funds may be transferred between budget line items of the
Contractor's Budget subject to the following conditions:
a) Transfer of funds totaling more than 10% of the total approved Budget must be
requested in writing by the Sub -Contractor prior to the transfer of funds between
budget line items.
b) Budget adjustment requests must be submitted in writing to the CACWA Executive
Director and are subject to justification and negotiation. Approved budget revisions
shall be incorporated by reference into Exhibit C.
7. Secure Management of Confidential Information. The Sub -Contractor shall ensure that all
Confidential Information (also referred to as Personal Information) as defined in the General
Terms and Conditions Section 1, acquired under this Contract is used only for the provision
of services under this Contract and is handled with the utmost confidentiality as described in
the General Terms and Conditions, Section 6, Confidentiality. In addition:
a. The Sub -Contractor has permission to use mobile devices under this Contract and shall
ensure that mobile devices and data are accessed and protected as described in Exhibit
A- Data Security Requirements.
b. Failure to comply with applicable requirements may result in termination of this Contract.
c. The Sub -Contractor shall provide a Security Incident Response report to CACWA in
accordance with the Provider Instructions for Breach Situations found within the DCYF CA
Security for Providers document, which can be accessed at
https://www.dcvf.wa.gov/sites/default/files/pdf/Security-in-Contracts pdf
8. Consideration.
a. Maximum Contract Amount. The maximum amount of consideration payable to the
Subcontractor for satisfactory performance of the work under this Contract for the period
of this Contract is up to a maximum of $98,148.00 including any and all expenses and
shall be based on the following: Exhibit C: Budget.
• The maximum amount payable from State Funds for services provided under this
contract from July 1, 2021 through June 30, 2022 is $48,148.00
The maximum amount payable from supplemental CAPTA Funds for services
provided under this contract from July 1, 2021 through June 30, 2022 is $50,000.00
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Part II. Special Terms and Conditions
b. Travel Expenses. Travel expenses incurred or paid by the Sub -Contractor shall be
reimbursed at the current state rate and in accordance with the State of Washington Office
of Financial Management Travel Regulations. Reimbursable travel expenses under this
Contract include mileage, lodging and per diem rates. Any out-of-state travel must be
approved in advance by CACWA for travel expenses to be reimbursable under this
Contract. Travel expenses are included in the maximum contract amount for this Contract.
Additional travel regulations may be attached as an addendum to this Contract.
Current rates for travel can be accessed at: http://www.ofm.wa.qov/policv/1 0.90.htm.
9. Billing and Payment. Funds will be disbursed, on a reimbursement basis only, to the Sub -
Contractor by CACWA, and only after CACWA receives reimbursement from DCYF, for costs
incurred for work performed during the reporting period and within the budget approved in
Exhibit C. Allowable and non -allowable costs are described in Exhibit D.
In order to obtain reimbursement, the Sub -Contractor shall submit monthly invoices for
services and activities performed by Grant County, dba Kids Hope as described in this
Contract on Invoice Voucher forms prepared in the manner prescribed by CACWA.
By submitting invoices for services and activities performed or provided, and for expenses
incurred, the Sub -Contractor warrants that such services, activities and expenses have in fact
been so performed, provided or incurred.
a. The invoice shall state the amounts of those costs and expenses incurred by Grant
County, dba Kids Hope in the preceding calendar month, based on the items listed in the
Budget Exhibit attached as Exhibit C. Costs and expenses listed in the invoice must
match the corresponding items listed in the Budget Exhibit for costs and expenses
incurred by the Sub -Contractor.
b. The Invoice Voucher shall be submitted by email to: contracts@cacwa.orq
c. The Sub -Contractor shall contact the Project Manager concerning billing questions via
phone: (360) 753-1698 or email: contracts@cacwa.org.
d. The Sub -Contractor shall bill for each month of service on a separate Invoice Voucher.
The Invoice Voucher shall state the month services were provided.
e. Claims for payment must be received by CACWA no later than fifteen (15) days from the
end of the month in which services were rendered.
f. CACWA will not be obligated to pay for services submitted more than three (3) months
after the calendar month in which the services were performed.
g. CACWA may stop payment to the Sub -Contractor if reports required under this Contract
are delinquent, i.e., not submitted within 19 working days of the due date, or incomplete.
2021-22 Page 12
CACWA Capacity Building Grant
Contract Between CACWA and Grant County, dba Kids Hope
Part II. Special Terms and Conditions
h. CACWA may, at its sole discretion, withhold payment claimed by the Sub -Contractor for
services rendered if Sub -Contractor fails to satisfactorily comply with any term or condition
of the Contract.
i. Invoices that are not prepared correctly or do not represent current budget numbers will
be returned to the sender and may result in late payment or denial of payment.
10. Payment Only for Contracted Services. CACWA shall pay the Sub -Contractor only for
authorized services provided in accordance with this Contract. If this Contract is terminated
for any reason, CACWA shall pay only for services authorized and provided through the date
of termination.
11. Funding Stipulations
a. Information for Federal Fundings The Sub -Contractor shall cooperate in supplying any
information to CACWA that may be needed to determine eligibility for federal funding.
b. Duplicate Billing. The Sub -Contractor must not bill other funding sources for services
rendered under this Contract, which would result in duplicate billing to different funding
sources for the same service. Furthermore, the Sub -Contractor shall ensure that no
subcontractor bills any other funding sources for services rendered under this Contract
which would result in duplicate billing to different funding sources for the same service.
c. No Federal Match. The Sub -Contractor shall not use funds payable for under this Contract
as match toward federal funds.
d. Supplanting. The Sub -Contractor shall use these funds to supplement, not supplant the
amount of federal, state and local funds otherwise expended for services provided under
this Contract.
12. Recovery of Fees for Noncompliance. In the event the Sub -Contractor bills for services
provided and is paid fees for services that CACWA later finds were either (a) not delivered or
(b) not delivered in accordance with applicable standards or the requirements of this Contract,
CACWA shall have the right to recover the fees for those services from the Sub -Contractor,
and the Sub -Contractor shall fully cooperate during the recovery process
13. Prohibition of Use of Funds for Lobbying Activities. The Sub -Contractor shall not use
funds payable under the Contract for lobbying activities of any nature. The Sub -Contractor
certifies that no state or federal funds payable under this Contract shall be paid to any person
or organization to influence, or attempt to influence, either directly or indirectly, an officer or
employee of any state or federal agency, or an officer or member of any state -or federal
legislative body or committee, regarding the award, amendment, modification, extension, or
renewal of a state or federal contract or grant.
Any act by the Sub -Contractor in violation of this prohibition shall be grounds for termination
of this Contract, at the sole discretion of CACWA, and shall subject Sub -Contractor to such
monetary and other penalties as may be provided by law.
2021-22 Page 13
CACWA Capacity Building Grant
Contract Between CACWA and Grant County, dba Kids Hope
Part II.. Special Terms and Conditions
14. Business/Financial Assessment. The Sub -Contractor authorizes CACWA to obtain a
financial assessment and/or credit report of the Sub -Contractor's corporation and/or business,
and of the principal owner(s) of the corporation and/or business, at any time prior to or during
the term of this Contract. A "principal owner" includes person(s) or organizations with a 25%
or more ownership interest in the business.
CACWA may deny, suspend, terminate, refuse to renew or extend a contract if, in the
judgment of CACWA, the Sub -Contractor, or any partner or managerial employee of the Sub -
Contractor, or an owner of 50% or more of the Sub -Contractor entity, or a principal owner who
exercises control over the Sub -Contractor's daily operations:
a. Has a credit history which could adversely affect the Sub -Contractor's ability to perform
the contract
b. Has failed to meet a financial obligation as the obligation fell due in the normal course of
business; or
c. Has filed for bankruptcy, reorganization, or receivership within five years of the start date
of the contract.
15. Insurance. The Sub -Contractor shall at all times comply with the following insurance
requirements.
a. General Liability Insurance. The Sub -Contractor shall maintain Commercial General
Liability Insurance, or Business Liability Insurance, including coverage for bodily injury,
property damage, and contractual liability, with the following minimum limits: Each
Occurrence - $1,000,000; General Aggregate - $2,000,000. The policy shall include
liability arising out of the parties' performance under this Contract, including but not limited
to premises, operations, independent contractors, products -completed operations,
personal injury, advertising injury, and liability assumed under an insured contract. The
State of Washington, Department of Children, Youth and Families (DCYF), its elected and
appointed officials, agents, and employees of the state, shall be named as additional
insured's along with CACWA.
b. Business Automobile Liabilitv Policy. The Sub -Contractor shall maintain a Business
Automobile Policy on all vehicles used to transport clients, including vehicles hired by the
Sub -Contractor or owned by the Sub -Contractor's employees, volunteers or others, with
the following minimum limit: $1,000,000 per accident combined single limit. The Sub -
Contractor's carrier shall provide CACWA with a waiver of subrogation or name CACWA
as an additional insured.
c. Professional Liability Insurance (PL). The Sub -Contractor shall maintain Professional
Liability Insurance or Errors & Omissions insurance including coverage for losses caused
by errors and omissions, with the following limits: Each Occurrence - $1,000,000;
Aggregate: $2,000,000.
d. Worker's Compensation. The Sub -Contractor shall comply with all applicable Worker's
Compensation, occupational disease, and occupational health and safety laws and
2021-22 Page 14
CACWA Capacity Building Grant
Contract Between CACWA and Grant County, dba Kids Hope
Part II. Special Terms and Conditions
regulations. CACWA shall not be held responsible for claims filed for Worker's
Compensation under RCW 51 by the Sub -Contractor or its employees under such laws
and. regulations.
e. Employees and Volunteers. Insurance required of the Sub -Contractor under the Contract
shall include coverage for the acts and omissions of the Sub -Contractor's employees and
volunteers. In addition, the Sub -Contractor shall ensure that all employees and volunteers
who use vehicles to transport clients or deliver services have personal automobile
insurance and current driver's licenses.
f. Subcontractors. The Sub -Contractor shall ensure that all subcontractors have and
maintain insurance with the same types and limits of coverage as required of the Sub -
Contractor under the Contract.
g. Separation of Insureds. All insurance policies shall include coverage for cross liability and
contain a "Separation of Insureds" provision.
h. Insurers. The Sub -Contractor shall obtain insurance from insurance companies identified
as an admitted insurer/carrier in the State of Washington, with a Best's Reports' rating of
B++, Class VII, or better. Surplus Lines insurance companies will have a rating of A-,
Class VII, or better.
i. Evidence of Coverage. The Sub -Contractor shall submit a current copy of the Certificate
of Insurance for each coverage required of the Sub -Contractor under this Contract. The
Certificate of Insurance shall identify
Children's Advocacy Centers of Washington
3020 Willamette Dr. NE
Lacey, WA 98516
State of Washington
DCYF Children's Administration
PO Box 45710
Olympia, WA 98504-5710
as Certificate Holders. A duly authorized representative of each insurer, showing
compliance with the insurance requirements specified in this Contract, shall execute each
Certificate of Insurance. The Sub -Contractor is not required to submit to CACWA copies
of Certificates of Insurance for personal automobile insurance required of the Sub -
Contractor's employees and volunteers under the Contract.
The Sub -Contractor shall maintain copies of Certificates of Insurance, policies, and
additional insured endorsements for each subcontractor as evidence that each
subcontractor maintains insurance as required by the Contract.
2021-22 Page 15
CACWA Capacity Building Grant
Contract Between CACWA and Grant County, dba Kids Hope
Part II. Special Terms and Conditions
j. Material Changes. The insurer shall give CACWA, 45 days advance written notice of
cancellation or non -renewal. If cancellation is due to non-payment of premium, the insurer
shall give CACWA 10 days advance written notice of cancellation.
k. General. By requiring insurance, the State Washington, DCYF and CACWA do not
represent that the coverage and limits specified will be adequate to protect the Sub -
Contractor. Such coverage and limits shall not be construed to relieve the Sub -Contractor
from liability in excess of the required coverage and limits and shall not limit the Sub -
Contractor's liability under the indemnities and reimbursements granted to the State,
DCYF or CACWA in this Contract. All insurance provided in compliance with this Contract
shall be primary as to any other insurance or self-insurance programs afforded to or
maintained by CACWA.
I. Waiver. The Sub -Contractor waives all rights, claims and causes of action against the
State of Washington, DCYF and CACWA for the recovery of damages to the extent said
damages are covered by insurance maintained by Sub -Contractor.
16. Investigations of Sub -Contractor or Related Personnel
a. CACWA may, without prior notice, suspend the Sub -Contractor's performance of the
Contract if the Sub -Contractor, or any partner, officer or director of the Sub -Contractor, or
any employee or volunteer of the Sub -Contractor or a subcontractor, is investigated by
DCYF or a local, county, state or federal agency regarding any matter that, if ultimately
established, could either:
1) Result in a conviction for violating a local, state or federal law, or
2) In the sole judgment of CACWA, adversely affect the delivery of services under this
Contract or the health, safety or welfare of DCYF clients.
b. CACWA may also take other lesser action, including, but not limited to, disallowing the
subject of the investigation, whether an employee, volunteer, or other person associated
with the Sub -Contractor or a subcontractor, from providing services, or from having
contact with DCYF clients, until the investigation is concluded and a final determination
made by the investigating agency.
17. Removal of Individuals from Performing Services
a. In the event that any of Sub -Contractor's employees, subcontractors, or volunteers who
provide services under this Contract do not meet qualifications required by this Contract
or do not perform the services as required in this Contract, CACWA may require that Sub -
Contractor assure CACWA that such individual will not provide services to DCYF clients
under this Contract.
b. CACWA shall notify the Sub -Contractor of this decision verbally and in writing and the
Sub -Contractor shall, within twenty-four (24) hours, disallow that person from providing
direct services to DCYF clients. Failure to do so may result in a Compliance Agreement
and possible suspension or termination of this Contract.
2021-22 Page 16
CACWA Capacity Building Grant
Contract Between CACWA and Grant County, dba Kids Hope
Part II. Special Terms and Conditions
18. Compliance Agreement. In the event that CACWA identifies deficiencies in Sub -Contractor's
performance under this Contract, CACWA may, at its option, establish a Compliance
Agreement. When presented with a Compliance Agreement, Sub -Contractor agrees to
undertake the actions specified in the plan within the Agreement timeframes given to correct
the deficiencies. Sub -Contractor's failure to do so shall be grounds for termination of this
Contract.
19. Evaluation of Sub -Contractor. CACWA may evaluate the Sub -Contractor's performance
during the term of the Contract. Areas of review may include, but are not limited to, the
following:
a. Effectiveness of services;
b. Timeliness of services provided;
c. Effective collaborative efforts with CACWA;
d. Quality and clarity of reports;
e. Adherence to contract terms; and
f. Compliance with federal and state statutes.
20. Administrative Records. The Sub -Contractor shall retain all fiscal records that substantiate
all costs charged to CACWA under this Contract.
21. Auditing and Monitoring.
a. If the Sub -Contractor is required to have an audit or if an audit is performed, the Sub -
Contractor shall forward a copy of the audit report to CACWA.
b. If federal or state audit exceptions are made relating to this Contract, the Sub -Contractor
must reimburse the amount of the audit exception, and any other costs including, but not
limited to, audit fees, court costs, and penalty assessments.
c. The Sub -Contractor shall be financially responsible for any overpayments by CACWA to
the Sub -Contractor. The Sub -Contractor shall be financially responsible for any audit
disallowances resulting from a federal or state audit which resulted from an action,
omission or failure to act on the part of the Sub -Contractor.
d. CACWA may schedule monitoring visits or a desk review with the Sub -Contractor to
evaluate performance of the program. The Sub -Contractor shall provide at no further cost
to CACWA reasonable access to all program -related records and materials, including
financial records in support of billings, and records of staff and/or subcontractor time.
2021-22 Page 17
CACWA Capacity Building Grant
Contract Between CACWA and Grant County, dba Kids Hope
Part II. Special Terms and Conditions
22. Resolution of Differences. In the event of any differences between the parties on matters
related to the interpretation and implementation of this Contract, the parties shall first attempt
to resolve the difference informally between themselves.
If the parties are unable to resolve their difference as stated above, then either party may
submit a request for dispute resolution as provided in the section, "Disputes" below.
23. Disputes
a. Either party who has a dispute concerning this Contract may submit a written request for
dispute resolution. The amount of any rate set by law, regulation, CACWA, or DCYF policy
is not disputable. A party's written request for dispute resolution must include:
1) A statement identifying the issue(s) in dispute; and
2) Sub -Contractor's name, address and contract number.
b. The request must be mailed to the CACWA Executive Director within thirty (30) calendar
days after the party could reasonably be expected to have knowledge of the issue which
is disputed.
c. The parties shall select a dispute resolution team to resolve the dispute. The Team shall
consist of a representative appointed by CACWA, a representative appointed by the Sub -
Contractor and a third party mutually agreed to by both parties. The team shall attempt,
by majority vote, to resolve the dispute. The parties agree that this dispute resolution
process shall precede any action in a judicial tribunal.
d. Requests for dispute resolution should be sent to:
Executive Director
Children's Advocacy Centers of Washington
3020 Willamette Dr. NE
Lacey, WA 98516
e. This dispute resolution process is the sole administrative remedy available under this
Contract.
24. Braam Considerations. In the event that CACWA should need to include additional
requirements relating to the services provided under this Contract, as part of CACWA's
obligation to meet the requirements of Braam v. State of Washington, the parties agree to
negotiate in good faith for the incorporation of such additional requirements in this Contract
either by an amendment to this Contract or by a revised contract that would replace this
Contract.
25. Background Checks
a. This requirement applies to any employees, volunteers and subcontractors who may
have unsupervised access to children served under this Contract.
2021-22 Page 18
CACWA Capacity Building Grant
Contract Between CACWA and Grant County, dba Kids Hope
Part II. Special Terms and Conditions
b. This requirement does not apply to currently licensed foster parents who are affiliated
with the Subcontractor. Licensed foster parents are subject to the criminal history
background provisions associated with obtaining and maintaining a current foster
license.
c. The Subcontractor shall ensure a criminal history background check pursuant to RCW
43.43.832, 43.43.834 and 43.20A.710, and WAC 110-04, or successor statutes has
been completed through DCYF for all current employees, volunteers, and
subcontractors, and that a criminal history background check shall be initiated for all
prospective employees, volunteers and subcontractors who may have unsupervised
access to children served under this contract.
d. The Subcontractor shall assist in obtaining additional state or national criminal history
and/or child abuse/neglect history, if requested by DCYF or CACWA.
e. The Subcontractor shall ensure that no employee, volunteer or subcontractor, including
those provisionally hired pursuant to RCW 43.43.832(7), or successor statute, has
unsupervised access to children served under this contract, until a full and satisfactory
background check is completed and documentation, qualifying the individual for
unsupervised access, is returned to the Subcontractor.
2021-22 Page 19
DATA SECURITY REQUIREMENTS
ORGANIZATION OF DATA SECURITY
REQUIREMENTS
1. Definitions
2. Authority
3. Scope of Protection
4. Compliance with Laws, Rules, Regulations, and
Policy
5. Administrative Controls
6. Authorization, Authentication, and Access
7. Protection of Data
8. Method of Transfer
9. System Protection
10. Data Segregation
11. Confidentiality Protection
12. Data Disposition
13. Data shared with Subcontractors
14. Notification of Compromise or Potential
Compromise
15. Breach of Data
16. Public Disclosure
1. Definitions. The words and phrases listed below, as used in this Exhibit, shall each have
the following definitions:
a. "AES" means the Advanced Encryption ryption Standard, a specification of Federal Information
Processing Standards Publications for the encryption of electronic data issued by the
National Institute of Standards and Technology
(htt ://nvl ubs.nist. ov/nist ubs/FIPS/NIST.FIPS.1 97.pdD.
b. "Authorized Users(s) )) means an individual or individuals with a business need to access
Sensitive Confidential Information and who has been authorized to do so.
c. "Business Associate Agreement" means an agreement between CACWA and a
subcontractor who is receiving Data covered under the Privacy and Security Rules of the
Health Insurance Portability and Accountability Act of 1996. The agreement establishes
permitted and required uses and disclosures of protected health information (PHI) in
accordance with HIPAA requirements and provides obligations for business associates to
safeguard the information.
d. "Category 4 Data" is data that is confidential and requires special handling due to
statutes or regulations that require especially strict protection of the data and from
which especially serious consequences may arise in the event of any compromise of
such data. Data classified as Category 4 includes but is not limited to data protected
by: the Health Insurance Portability and Accountability Act (HIPAA), Pub. L. 104-191
as amended by the Health Information Technology for Economic and Clinical Health
Act of 2009 (HITECH), 45 CFR Parts 160 and 164; the Family Educational Rights
and Privacy Act (FERPA), 20 U.S.C. §1232g; 34 CFR Part 99; Internal Revenue
Service Publication 1075 (hftps://www..i,rs.gov/pub/irs-pdf/pl075.pd ; Substance
Abuse and Mental Health Services Administration regulations on Confidentiality of
Alcohol and Drug Abuse Patient Records, 42 CFR Part 2; and/or Criminal Justice
Information Services, 28 CFR Part 20.
e. "Cloud" means data storage on servers hosted by an entity other than the Contractor
and on a network outside the control of the Contractor. Physical storage of data in
the cloud typically spans multiple servers and often multiple locations. Cloud storage
can be divided between consumer grade storage for personal files and enterprise
grade for companies and governmental entities. Examples"of consumer grade
storage would include iTunes, Dropbox, Box.com, and many other entities.
Enterprise cloud vendors include Microsoft Azure, Amazon Web Services, and
Rackspace.
f. "Confidential Information" means to encode Confidential Information into a format
that can only be read by those possessing a "key"; a password, digital certificate or
other mechanism available only to authorized users. Encryption must use a key
length of at least 256 bits for symmetric keys, or 2048 bits for asymmetric keys.
When a symmetric key is used, the Advanced Encryption Standard (AES) must be
used if available.
g. "Data" means CAC records, files, forms, information and other documents in
electronic or hard copy medium. "Data" includes, but is not limited to, Confidential
Information, Category 4 Data, Sensitive Personal Information, or Materials.
h. "Encrypt" means to encode Confidential Information into a format that can only be
read by those possessing a "key"; a password, digital certificate or other mechanism
available only to authorized users. Encryption must use a key length of at least 256
bits for symmetric keys, or 2048 bits for asymmetric keys. When a symmetric key is
used, the Advanced Encryption Standard (AES) must be used if available.
L "FedRAMP" means the Federal Risk and Authorization Management Program (see
httr)s://www.fedramp.gov/), which is an assessment and authorization process that
federal government agencies have been directed to use to ensure security is in place
when accessing Cloud computing products and services.
j. "Hardened Password" means a string of at least eight characters containing at least
three of the following four -character classes: Uppercase alphabetic, lowercase
alphabetic, numeral, and special characters such as an asterisk, ampersand, or
exclamation point.
k. "Mobile Device" means a computing device, typically smaller than a notebook, which
runs a mobile operating system, such as iOS, Android, or Windows Phone. Mobile
Devices include smart phones, most tablets, and other form factors.
"Multi -factor Authentication" means controlling access to computers and other IT
resources by requiring two or more pieces of evidence that the user is who they
claim to be. These pieces of evidence consist of something the user knows, such as
a password or PIN; something the user has such as a key card, smart card, or
physical token; and something the user is, a biometric identifier such as a fingerprint,
facial scan, or retinal scan. "PIN" means a personal identification number, a series of
numbers which act as a password for a device. Since PINs are typically only four to
six characters, PINs are usually used in conjunction with another factor of
authentication, such as a fingerprint.
m. "Portable Device" means any computing device with a small form factor, designed to
be transported from place to place. Portable devices are primarily battery powered
devices with base computing resources in the form of a processor, memory, storage,
and network access. Examples include, but are not limited to, mobile phones,
tablets, and laptops. Mobile Device is a subset of Portable Device.
n. "Portable Media" means any machine readable media that may routinely be stored or
moved independently of computing devices. Examples include magnetic tapes,
optical discs (CDs or DVDs), flash memory (thumb drive) devices, external hard
drives, and internal hard drives that have been removed from a computing device.
o. "Physically Secure" means that access is restricted through physical means to
authorized individuals only.
p. "Secure Area" means an area to which only authorized representatives of the entity
possessing the Confidential Information have access, and access is controlled
through use of a key, card key, combination lock, or comparable mechanism.
Secure Areas may include buildings, rooms or locked storage containers (such as a
filing cabinet or desk drawer) within a room, as long as access to the Confidential
Information is not available to unauthorized personnel. In otherwise Secure Areas,
such as an office with restricted access, the Data must be secured in such a way as
to prevent access by non -authorized staff such as janitorial or facility security staff,
when authorized Contractor staff are not present to ensure that non -authorized staff
cannot access it.
q. "Sensitive Personal Information" means personally identifying information including,
but not limited to: names, addresses, health information, GPS [Global Positioning
System] coordinates, telephone numbers, email addresses, social security numbers,
driver's license numbers, or other personally identifying information, and any
financial identifiers.
"Staff' means the Subcontractor's directors, officers, employees, and agents who
provide goods or services pursuant to this Contract. "Staff' also means
Subcontractors' directors, officers, employees, and agents who provide goods or
services on behalf of the Contractor. The term "Staff' also means the
Subcontractors' directors, officers, employees, and agents who provide goods or
services on behalf of the Subcontractor and Contractor.
3
S. Trusted Network" means a network operated and maintained by the Contractor,
which includes security controls sufficient to protect CAC Data on that network.
Controls would include a firewall between any other networks, access control lists on
networking devices such as routers and switches, and other such mechanisms which
protect the confidentiality, integrity, and availability of the Data.
t. "Unique User ID" means a string of characters that identifies a specific user and
which, in conjunction with a password, passphrase or other mechanism,
authenticates a user to an information system.
2. Authority. The security requirements described in this document reflect the applicable
requirements of Standard 141.10 (https:Hocio.wa..gov/policies) of the Office of the Chief
Information Officer for the State of Washington, and of the DCYF Information Security
Policy and Standards Manual.
3. Scope of Protection. Applies to Confidential Information, Data, Category 4 Data,
Sensitive Personal Information, and Materials related to the subject matter of this
Contract that is delivered, received, used, shared, acquired, created, developed, revised,
modified, or amended by DCYF, the Contractor, or Subcontractors.
4. Compliance with Laws, Rules, Regulations, and Policies. For Confidential
Information, Data, Category 4 Data, Sensitive Personal Information, and Materials that is
delivered, received, used, shared, acquired, created, developed, revised, modified, or
amended in connection with this Contract the parties shall comply with the following:
a. All federal and state laws and regulations, as currently enacted or revised, regarding
the protection, security, and electronic interchange of Confidential Information, Data,
Category 4 Data, Sensitive Personal Information, and Materials; and
b. All federal and state laws and regulations, as currently enacted or revised, regarding
the use, disclosure, modification or loss of Confidential Information, Data, Category 4
Data, Sensitive Personal Information, and Materials.
5. Administrative Controls. The Subcontractor must have the following controls in place:
a. A documented security policy governing the secure use of its computer network,
mobile devices, portable devices, as well as, any form of paper/hard copy
documents, and which defines sanctions that may be applied to Subcontractor staff
for violating that policy.
b. Security awareness training for all staff, presented annually, as follows:
(1). Subcontractor staff responsibilities under the Subcontractor's security policy;
(2). Subcontactor staff responsibilities as outlined under contract Exhibit A; and
(3). Must successfully complete the DCYF Information Security Awareness Training,
which can be taken on this web page:
https://www.dcvf.wa.gov/sites/default/files/pdf/Security-in-Contracts pdf
4
6. Authorization, Authentication, and Access. In order to ensure that access to the
Data is limited to authorized staff, the Contractor must:
a. Have documented policies and procedures that:
(1). Govern access to systems; and
(2). Govern access to paper/hard copy documents and files.
b. Restrict access through administrative, physical, and technical controls to authorized
staff;
c. Ensure that user accounts are unique and that any given user account logon ID and
password combination is known only to the one staff member to whom that account
is assigned. For purposes of non -repudiation, it must always be possible to
determine which staff member performed a given action on a system housing the
Data based solely on the logon ID used to perform the action;
d. Ensure that only authorized users are capable of accessing the Data;
e. Ensure that an employee's access to Data is removed within twenty-four (24) hours:
(1). Upon suspected compromise of the user credentials;
(2). When their employment, or the contract under which the Data is made available
to them, is terminated;
(3). When they no longer need access to the Data to fulfill the requirements of the
Contract; and
(4). When the staff member has been suspended from performing services under this
Contract.
f. Have a process to review and verify, quarterly, that only authorized users have
access to systems containing Confidential Information, Data, Category 4 Data,
Sensitive Personal Information, or Materials;
g. When accessing the Data from within the Subcontractor's network (the Data stays
within the Subcontractor's network at all times), enforce password and logon
requirements for users within the Subcontractor's network, including:
(1). A minimum length of eight (8) characters, and containing at least three of the
following character classes: uppercase letters, lowercase letters, numerals, and
special characters such as an asterisk, ampersand, or exclamation point;
(2). That a password does not contain a user's name, logon I D,. or any form of their
full name;
(3). That a password does not consist of a single dictionary word. A password may
be formed as a passphrase which consists of multiple dictionary words; and
(4). That passwords are significantly different from the previous four (4) passwords
5
Passwords that increment by simply adding a number are not considered
significantly different.
h. When accessing Confidential Information, Data, Category 4 Data, Sensitive Personal
Information, and Materials from an external location (the Data will traverse the
Internet or otherwise travel outside the Subcontractor's network), mitigate risk and
enforce password and logon requirements for users by employing measures that
include:
(1). Ensuring mitigations applied to the system don't allow end-user modification;
(2). Not allowing the use of dial-up connections;
(3). Using industry standard protocols and solutions for remote access. Examples
would include RADIUS and Citrix;
(4). Encrypting all remote access traffic from the external workstation to Trusted
Network or to a component within the Trusted Network. The traffic must be
encrypted at all times while traversing any network, including the Internet, which
is not a Trusted Network;
(5). Ensuring that the remote access system prompts for re -authentication or
performs automated session termination after no more than fifteen (15) minutes
of inactivity; and
(6). Ensuring use of Multi -Factor Authentication to connect from the external end
point to the internal end point.
i. Passwords or PIN codes may meet a lesser standard if used in conjunction with
another authentication mechanism, such as a biometric (fingerprint, face recognition,
iris scan) or token (software, hardware, smart card, etc.) in that case:
(1). The PIN or password must be at least five (5) letters or numbers when used in
conjunction with at least one other authentication factor;
(2). Must not be comprised of all the same letter or number (11111, 22222, aaaaa,
would not be acceptable); and
(3). Must not contain a "run" of three or more consecutive numbers (12398, 98743
would not be acceptable).
j. If the Contract specifically allows for the storage of Confidential Information on a
Mobile Device, passcodes used on the device must:
(1). Be a minimum of six (6) alphanumeric characters;
(2). Contain at least three unique character classes (upper case, lower case, letter,
number); and
(3). Not contain more than a three consecutive character run. Passcodes consisting
of (12345, or abcd12 would not be acceptable).
101
k. Render the device unusable after a maximum of five (5) failed logon attempts.
7. Protection of Data. The Subcontractor agrees to store Data on one or more of the
following media and protect the Data as described:
a. Hard disk drives. For Data stored on local workstation hard disks, access to the
Data will be restricted to Authorized User(s) by requiring logon to the local
workstation using a Unique User ID and Hardened Password or other authentication
mechanisms which provide equal or greater security, such as biometrics or smart
cards.
b. Network server disks. For Data stored on hard disks mounted on network servers
and made available through shared folders, access to the Data will be restricted to
Authorized Users through the use of access control lists which will grant access only
after the Authorized User has authenticated to the network using a Unique User ID
and Hardened Password or other authentication mechanisms which provide equal or
greater security, such as biometrics or smart cards. Data on disks mounted to such
servers must be located in an area which is accessible only to authorized personnel,
with access controlled through use of a key, card key, combination lock, or
comparable mechanism.
c. Optical discs (CDs or DVDs) in local workstation optical disc drives. Data
provided on optical discs which will be used in local workstation optical disc drives,
and which will not be transported out of a Secure Area. When not in use for the
contracted purpose, such discs must be Stored in a Secure Area. Workstations
which access Data on optical discs must be located in an area which is accessible
only to authorized personnel, with access controlled through use of a key, card key,
combination lock, or comparable mechanism.
d. Optical discs (CDs or DVDs) in drives or jukeboxes attached to servers. Data
provided on optical discs which will be attached to network servers and which will not
be transported out of a Secure Area. Access to Data on these discs will be restricted
to Authorized Users through the use of access control lists which will grant access
only after the Authorized User has authenticated to the network using a Unique User
ID and Hardened 'Password or other authentication mechanisms which provide equal
or greater security, such as biometrics or smart cards. Data on discs attached to
such servers must be located in an area which is accessible only to authorized
personnel, with access controlled through use of a key, card key, combination lock,
or comparable mechanism.
e. Paper documents.
(1). All paper documents must be protected by storing the records in a Secure Area,
with access controlled through use of a key, card key, combination lock, or
comparable mechanism, and which is only accessible to authorized personnel.
(2). When being transported outside of a Secure Area, paper documents must be
under the physical control of Contractor staff with authorization to access the Data.
(3). Paper documents will not be secured or stored in a motor vehicle any time a staff
member is away from the motor vehicle.
7
(4). Paper documents will be retained in a Secure Area, per the state of Washington
records retention requirements.
f. Data storage on portable devices or media.
(1). Except where otherwise specified herein, Data shall not be stored by the
Subcontractor on portable devices or media unless specifically authorized within
the terms and conditions of the Contract. If so authorized, the Data shall be
given the following protections:
(a). Encrypt the Data; and
(b). Control access to devices with a Unique User ID and Hardened Password or
stronger authentication method such as physical token or biometrics; and
(c). Manually lock devices whenever they are left unattended and set devices to
lock automatically after a period of inactivity if this feature is available.
Maximum period of inactivity is fifteen (15) minutes; and
(d). Apply administrative and physical security controls to Portable Devices and
Portable Media by:
i. Keeping them in a Secure Area when not in use;
ii. Using check-in/check-out procedures when they are shared; and
iii. Taking quarterly inventories.
(2). When being transported outside of a Secure Area, Portable Devices and
Portable Media with Data must be under the physical control of Contractor
staff with authorization to access the Data, even if the Data is encrypted.
Portable Devices and Portable Media will not be secured or stored within
motor vehicles at any time the staff member is away from the motor vehicle.
g. Data stored for backup purposes.
(1) Confidential Information may be stored on Portable Media as part of a
Subcontractor's existing, documented backup process for business continuity or
disaster recovery purposes. Such storage is authorized until such time as that
media would be reused during the course of normal backup operations. If
backup media is retired while Confidential Information still exists upon it, refer to
Section 12 Data Disposition.
(2) Data may be stored on non-portable media (e.g., Storage Area Network drives,
virtual media, etc.) as part of a Contractor's existing, documented backup
process for business continuity or disaster recovery purposes. If so, such media
will be protected as otherwise described in this exhibit. If this media is retired
while Confidential Information still exists upon it, refer to Section 12 Data
Disposition.
�'3
h. Cloud storage. Data requires protections equal to or greater than those specified
elsewhere within this exhibit. Cloud storage of Data is problematic as neither DCYF,
CACWA, nor the Contractor has control of the environment in which the Data is
stored. For this reason:
(1). Data will not be stored in any consumer grade Cloud solution, unless all of the
following conditions are met:
(a). Subcontractor has written procedures in place governing use of the Cloud
storage and Subcontractor attests in writing that all such procedures will be
uniformly followed;
(b). The Data will be Encrypted while within the Subcontractor network;
(c). The Data will remain Encrypted during transmission to the Cloud;
(d). The Data will remain Encrypted at all times while residing within the Cloud
storage solution;
(e). The Subcontractor will possess a decryption key for the Data, and the
decryption key will be possessed only by the Subcontractor;
(f). The Data will not be downloaded to non -authorized systems,
(g). The Data will not be decrypted until downloaded onto a computer or portable
devise within the control of an Authorized User and within the Subcontractor's
network; and
(h). Access to the cloud storage requires Multi Factor Authentication or Two Step
Authentication.
(2). Data will not be stored on an Enterprise Cloud storage solution unless either:
(a) The Cloud storage provider is treated as any other Sub -Contractor, and
agrees in writing to all of the requirements within this exhibit; or
(b) The Cloud storage solution used is FedRAMP certified.
(3) If the Data includes protected health information covered by the Health Insurance
Portability and Accountability Act (HIPAA), the Cloud provider must sign a
Business Associate Agreement prior to Data being stored in their Cloud solution.
8. Method of Transfer.
The Subcontractor shall use an encrypted email account for electronic submissions
which contain Confidential, and Personal Information, as defined in the General Terms
and Conditions.
9. System Protection. To prevent compromise of systems which contain client Data or
through which that Data passes:
a. Systems containing Data must have all security patches or hotfixes applied within
9
three (3) months of being made available;
b. The Subcontractor will have a method of ensuring that the requisite patches and
hotfixes have been applied within the required timeframes;
c. Systems containing Data shall have an Anti-Malware application, if available,
installed; and
d. Anti-Malware software shall be kept up to date. The product, its anti-virus engine,
and any malware database the system uses, will be no more than one update behind
current.
11. Confidentiality Protection. To safeguard confidentiality, and ensure that access to all
Data is limited to authorized staff, the Subcontractor must:
a. Ensure that the Subcontractor's Staff, Subcontractors, and the Subcontractors' Staff
use Data solely for the purposes of accomplishing the services set forth in this
Contract;
b. Ensure that no Data is released, disclosed, published, modified, transferred, sold, or
otherwise made known to unauthorized persons without the prior written consent of
the individual named or as otherwise authorized by law;
c. The Subcontractor shall not use, publish, transfer, sell or otherwise disclose any
Confidential Information of a minor except as provided by law or with the prior written
consent of the minor's parent, legal representative, or guardian; and
d. Require that a Statement of Confidentiality and Non -Disclosure Agreement is signed
(DCYF Form 03-374B), which can be found at this webpage:
httr)s://www.dcyf.wa.g-ov/forms.
12. Data Disposition. Subcontractor is responsible to ensure that all Data, includingpaper
p
and electronic records, is retained pursuant to Washington State retention standards.
Prior to the destruction of any Data, CACWA must be notified in writing and permission
given in writing to destroy any such Data. When the contracted work has been
completed or when the Data is no longer needed, Data shall be retained pursuant to the
retention standards required by chapter 40.14 RCW, or returned to CACWA.
a. Once written permission to destroy Data has been granted by CACWA to the
Contractor, the following acceptable methods of destruction must be used:
Data stored on:
Will be destroyed_ by:
Server or workstation hard disks, or
Using a "wipe" utility which will overwrite the
Removable media (e.g. floppies, USB
flash drives, portable hard disks)
Data at least three (3) times using either
random or single character data, or
excluding optical discs
Degaussing sufficiently to ensure that the
Data cannot be reconstructed, or
Physically destroying the disk
10
Paper documents with sensitive or
Recycling through a contracted firm,
Confidential Information
provided the contract with the recycler
assures that the confidentiality of Data will
be protected.
Paper documents containing
Confidential Information requiring
On-site shredding, pulping, or incineration
special handling (e.g. protected health
information)
Optical discs (e.g. CDs or DVDs)
Incineration, shredding, or completely
defacing the readable surface with a coarse
abrasive
Magnetic tape
Degaussing, incinerating or crosscut
shredding__
b. If any Data is required to be destroyed pursuant to this Section, within fifteen (15)
calendar days after completion of such destruction the Contractor shall complete and
deliver to CACWA a signed Certification of Data Disposition, which can be found at
this webpage: https://www.dcvf.wa.gov/forms.
13. Data shared with Subcontractors. If Data provided under this Contract is to be shared
with a subcontractor, the Contract with the subcontractor must include all of the data
security provisions within this Contract and_ within any amendments, attachments, or
exhibits within this Contract.
14. Notification of Compromise or Potential Compromise. The compromise or potential
compromise of shared Data must be reported to CACWA within one (1) business day of
discovery. Subcontractor must also take actions to mitigate the risk of loss and comply
with any notification or other 'requirements imposed by law or CACWA.
15. Breach of Data. In the event of a breach by the Contractor of this Exhibit and in addition
to all other rights and remedies available to CACWA, CACWA may elect to do any of the
following:
a. Terminate the Contract;
b. Require that the Subcontractor return all Data to CACWA that was previously
provided to the Contractor by CACWA; or
c. Suspend the Subcontractor's access to accounts and other information.
11
Children's Advocacy Centers of Washington
Funding for Accredited Children's Advocacy Centers
July 1, 2021— June 30, 2022
Exhibit 6 Statement of Work
Grant County, dba Kids Hope
Invoices submitted for reimbursement must align with the purpose of the funding
source and scope of work as follows.
1. Intent of Services: The intent of the services to be provided under this Contract shall be
to respond to the problem of child abuse in a fully coordinated, comprehensive, and
collaborative manner in order to prevent further trauma to child victims, and to increase
protection through quality investigation, effective prosecution of perpetrators, and
provision of services for the child victim and non -offending family members. The proven
method of effective response to child abuse has been established through the National
Children's Alliance (NCA) standards as reflected in the work of Accredited Children's
Advocacy Centers.
2. Core Components of Children's Advocacy Centers: NCA -established core components
for accredited Children's Advocacy Centers. Accredited Centers are expected to have
each of the core components in place. The core components are:
o Child -appropriate, child -friendly facility
o Multidisciplinary team response to child abuse and case reviews at least monthly
(Includes at a minimum: members from law enforcement, Prosecution, DCYF
Child Protection Services, mental health, health care, and victim's advocacy)
o Forensic interviews viewed by multidisciplinary investigation team
o Medical evaluation of child victim
o Child victim support and advocacy
o Therapeutic intervention
o Case review
o Case tracking
o Cultural competency and diversity
0 organizational capacity
3. Membership and Accreditation Status: In addition to the Terms and Conditions
stipulated in Part I of the contract, and the Special Terms and Conditions stipulated in
Part II of the contract, the Sub -Contractor shall:
• Maintain NCA Accredited status and notify CACWA promptly if accreditation
status changes;
• Maintain active NCA membership as an accredited Children's Advocacy Center;
• Maintain full CACWA membership.
1
4. Measurable Outcomes: Sub -Contractor will work toward achieving the goals and
objectives shown below during the contract period established in the stated goals and
measured by related target indicators. Target indicators are established measures that
verify fulfillment of the stated goals.
Goal 1: Kids Hope will schedule and conduct forensic interviews for the purpose of
obtaining information from a child about abuse allegations that will support accurate
and fair decision making by the MDT within the criminal justice, CPS and service
delivery systems.
Objectives:
1. The Kids Hope forensic interviewer will demonstrate participation in ongoing
education in the field of child maltreatment and/or forensic interviewing consisting
of minimum of hours every 2years.
2. Kids Hope will provide on-site forensic interview services to 150 children
between July 1, 2021 and June 30, 2022.
Performance Measure:
1. Tracking and recording of staff training will be documented in InfoNet.
2. Tracking and recording number of forensic interviews in NCATrak and InfoNet
Goal 2: Kids Hope will provide a safe space for children and families, both physically
and psychologically.
Objectives:
1. Kids Hope will provide a safe space for conducting interviews and maintain the
space for the CAC (rent, utilities, phones, supplies).
2. Kids Hope will provide space for live observation of forensic interviews.
Performance Measure:
1. Pay rent, utilities and operating expenses for Kids Hope.
2. Maintain a child focused setting throughout the center.
5. Purpose and Use of Funds
State Funds: The primary focus of state funds included in this contract is to promote
and/or sustain full multidisciplinary response to child abuse in a psychologically safe
CAC Center environment. Funds must support, develop, or enhance one or more of the core
components central to all Children's Advocacy Center services. Accredited Centers are expected
to have each of the core components.
Capacity building may encompass any relevant equipment purchases, personnel costs,
services for the child and non -offending family member, multidisciplinaryteam meeting
g
2
costs, consultants,, etc., as long as the expense is deemed necessary to fulfill, sustain or
enhance one or more core components for an accredited CAC.
CAPTA Supplemental Funds: The primary focus of CAPTA is on the improvement of
systems related to the investigation, prosecution, and overall handling of child abuse
and neglect cases.
CAPTA funding included in this contract must support efforts that improve and enhance
inter -agency and cross -discipline partnerships working together to support families and
ensure the safety of children. This includes, but is not limited to activities that:
- Strengthen the multidisciplinary response to child abuse and neglect reports;
- Support and enhance interagency collaboration;
- Improve case management and coordination of services to support children and
families;
- Increase access to the medical and mental health services for children identified as
abused or neglected;
- Improve tracking of child abuse and neglect reports from intake through final
disposition,
NOTE: Capital projects (including purchasing or significant remodeling of buildings),
fundraising, and lobbying cannot be funded by either state or CAPTA funds in this grant.
6. Reporting & Survey Requirements
a. The Subcontractor shall submit the following reports to CACWA:
Report
Due to CACWA
Quarterly Updates outlining progress in fulfilling stated
outcomes (section 4) and efforts to strengthen and
improve services systems and/or build capacity toward
By September 15, 2021
meeting national accreditation standards. (FORM 1)
By April 15, 2022
At a minimum, quarterly reports must include a
description of the following:
3
• A narrative describing progress toward the goals and
objectives as described in #3 above.
• The number of unduplicated children served by
Centers that have open cases with DCYF, if known;
• Demographic information on children served
• Information about alleged perpetrators
Semi -Annual Updates with Statistical Reports
In addition to the informationa rovided quarterly, semi-
p
BY January 15, 2022
annual reports must include all data collected and
B y July 15, 2022
submitted to NCA. (FORM 2)
b. The Subcontractor shall also participate in surveys initiated by CACWA during the
term of this Contract.
7. Billing Requirements
The Sub -Contractor shall submit an invoice to CACWA using the invoice form
provided to the Sub -Contractor. Invoices must be submitted no later than the 15th
(fifteenth) of the month following the month forwhich reimbursement is being sought. At
the discretion of CACWA, payment for invoices not received by the due date maybe
delayed.
4
Grant County, dba Kids Hope
Children's Advocacy Centers Capacity Building Grant
Proposed Grant Budget
Accredited Centers
July 1, 2021 - June 30, 2022
NOTE: All grant funds allocated are reimbursable only funds. Your organization must
first expend the funds before submitting an invoice requesting reimbursement of
expenses in accordance with this estimated budget. Grant funds cannot be used to
supplant existing funding.
Category
CACWA Capacity. GrantAPTA
Funds l:o
Personnel
22,653.22
33,908.78
Benefits
10,421.42
15,707.58
Consultant - subcontract
0.00
0.00
Supplies
779036
383.64
Equipment
0.00
0.00
Operating
14,294.00
0.00
Training
0.00
0.00
Travel
0.00
0.00
Other Direct (List)
0.00
0.00
Total
$48,148.00
$509000.00
Grant County, dba Kids Hope
Budget Narrative
Provide a computation for EACH line item listed in the budget. Indicate how you arrived at your costs for
each item in the budget. You may add or delete rows as needed, or delete line items that are not included in
your proposed budget. If more explanation is needed, you may add additional comments.
Personnel: Identif the s ecifie osition s
y p p. O
CACWA
along w1th job-descripuons and FTE /(o
Capacity.Grant
CAPTA Funds
NCA Standard
Trisha Glenn, Forensic Interviewer -90%
$60,050 x.90 FTE _ $5045
22,364.22
31,680.78
Forensic Interview
Alyce Barrientoz, Accouting-1
$57,805 x.01 FTE _ $578
289.00
289.00
Org. Capacity
Esuzi Fode, Director 2%
$96,961 x.02 FTE _ $L939
L939.00
MDT/Org. Capacity
Total Personnel
$229653.22
$33,908.78
Benefits: Identify the specif%c position(s)
CACWA
and FTE % (
Ca act Gr n
p y a t
CAPTA Funds
NCA Standard
Trisha Glenn, Forensic Interviewer -90%
$28,068 x.90 FTE _ $25,261
10,275.92
14,985.08
Forensic Interview
Alyce Barrientoz, Accouting-1 %
$29,121 x.01 FTE _ $291
145.50
145.50
Org. Capacity
Suzi Fode, Director 2%
$28,836 x.02 FTE _ $576
577.00
MDT/Org. Capacity
Total Benefits
$109421.42
$159707.58
Page 2
Grant County, dba Kids Hope
*If you are including administrative or overhead costs, please provide an explanation of how those costs were
determined. e.g., based on percentage of FTEs; based on percentage of square footage, etc..
Rent, Janitorial, Phones, Liability Insurance and Utilities are based on FTE and square footage percentages.
Supplies, Copy Machine Lease, Fuel, and HR Costs are based on FTE percentages only.
Page 3
CACWA
Operating '
Capacity Grant
CAPTA Funds NCA Standard
Rent
804.00
Child Friendly Center
Janitorial
930.00
Child Friendly Center
Phones
73 8.00
Org. Capacity
Copy Machine Lease
178.00
Org: Capacity
Fuel
377.00
Org. Capacity
HR Costs
851.00
Org. Capacity
Professional Liability Ins.
1,960.00
Org. Capacity
Utilities
576.00
Child Friendly Center
Total Operating
$149294.00
$0.00
*If you are including administrative or overhead costs, please provide an explanation of how those costs were
determined. e.g., based on percentage of FTEs; based on percentage of square footage, etc..
Rent, Janitorial, Phones, Liability Insurance and Utilities are based on FTE and square footage percentages.
Supplies, Copy Machine Lease, Fuel, and HR Costs are based on FTE percentages only.
Page 3
CACWA provides funding to Accredited CAC's through a Personal Service
Contract with the State of Washington Department of Children, Youth and
Families (DCYF),
Use the following list of Allowable and Unallowable costs as a guideline. It does not mention
every item that is allowed or unallowed with the DCYF grant funds being provided by CACWA.
All costs must be incurred between 7/1/2021 and 6/30/2022. If you have any questions, please
contact the Project Manager by email at contracts cacwa . org or by telephone at 360-753-1698.
Please note there are some costs that are allowed by one grant but not another.
Allowable Costs
Travel
• Airfare, railway fare, bus fare
o Most economical fare (coach class) Reservations should be made at least 21 days in
advance
• Baggage fee for ONLY 1 checked bag each way, if the training is 3or more days
0
• Shuttle service and taxicab fares and Uber charges
o To/from/between airports, hotels, and conference centers ONLY
o Tips are not reimbursable
• Tolls
• Parking fees
• Rental Cars (must be approved by CACWA in advance)
Lodging
• If traveling in Washington state, up to the maximum allowable lodging rate for the county plus
applicable taxes
o Allowable lodging rates available at www.ofm.wa.gov
• If traveling outside Washington state, up to the maximum allowable federal lodging rate for the
city plus applicable taxes
o Allowable lodging rates available at www.gsa.gov
Mileage
• Auto travel to/from airport, train station or bus station for travel (starting point is work or home,
whichever is closer)
• Auto travel to/from local trainings (starting point is work or home, whichever is closer)
o Must be documented that mileage was cheaper way to travel rather than flying
• Up to the maximum federal mileage rate
o Available at www.gsa.gov
Meals
• If traveling I I or more hours for training, applicable meals may be reimbursed at the allowable per
diem meal rates for the county being traveled to, based on the following guidelines
o Allowable per diem meal rates available at www.ofm.wa..gov
o If free breakfast is available at hotel, then breakfast will not be reimbursed
o If lunch is provided at training, then lunch will not be reimbursed
Rev 04/19
Page 2 of 4 Allowable and Unallowable Costs
Training
• Conference or Training Registration fees
• Rental of conference rooms, meeting space
• Equipment rental
Consultant - Defined as anyone not on agency's payroll and receiving compensation for work
• Up to the maximum daily consultant rate: $650/day based on an 8 hour day; if a consultant works
less than 8 hours follow the rate of $81.25/hour
• Trainers
• Speakers
• Professional services
• Computer Technicians
• Therapists
• Interviewers
• Nurses
• Any individual conducting contract work on the CRCs behalf (medical exams, therapy,
accountants, etc.)
Compensation for individual consultant services is to be reasonable and consistent with that paid for similar
services in the marketplace. The prep time allocated for the provision of these services may be included in
an 8 hour workday as long as it is reasonable and justifiable.
Personnel
• Salaries (may not include bonuses)
• Fringe benefits
Supplies
• General office supplies and equipment
• Printing materials and supplies (in-house or outsourced)
• Computer equipment (located in or operated by the CAC) below $5,000
• Software or other technology tools (for computers located in or operated by the CAC) below $5,000
• Materials for therapy and forensic interviews (i.e. anatomical dolls, art supplies)
Equipment
• Computer equipment (located in or operated by the CAC) above $5,000
• Software or other technology tools (for computers located in or operated by the CAC) above $5,000
• Interviewing equipment
• Medical equipment
• Storage equipment
• Furniture (desks, chairs, tables, etc.) for offices, interview rooms, medical examination rooms
Other
• Postage
• Publications and Periodicals (i.e. medical journals, advocacy related, managerial)
• Publicity (i.e. Brochures, ads, signs)
• Recording, transcription, or translation services
Protecting Children Ql Reducing Trauma
A COORDINATED GONfMUik11TY RESPONSE TO Gh11E.D ABUSE
3020 Willamette Dr. NE Lacey, WA 98516
Phone: 360/753-3703 Email: director@cacwa.org www.cacwa.org
Page 3 of 4
Allowable and Unallowable Costs
Other (Continued)
• NCAtrak and other case tracking software
• Insurance
• Rent/lease of space for agency
• Electric, gas, water
• Telephone, Internet, teleconferencing
• Maintenance and grounds keeping services
• Artwork (i.e. paintings, murals, pictures, frames, sketches) below $200
• Therapeutic toys used during therapy or interviews
• Food or snacks used as part of a therapeutic intervention or forensic interview, or as part of an
MDT meeting, or for trainings intended to enhance services to children and their non- offending
family members
Unallowable Costs
General
• Any expenditure that is not directly related to the Children's Advocacy Center and the mission of
the CAC is unallowable
• Any activity or payment related to lobbying or fundraising (to finance related or complementary
project activities) is unallowable
• Any expenditure not directly related to the approved goals and objectives of the project
• Any costs that are incurred either before the start of or after the expiration of the grant period
Travel
• Recreational trips during a conference (anything other than to/from/between airports, hotels, and
conference centers)
• Cancellation fees or ticket change fees
• 1 st class fares or seat upgrades
• Baggage fee for 2+ checked bags or 1 checked bag if training less than 3 days
• Rental Cars (Unless the agency has clearly demonstrated that this is the least expensive means of
transportation for group travel and has received CACWA approval prior to travel)
• Tips or gratuities
• Costs associated with spouse, child, or other person traveling with you.
Lodging
• Telephone, Internet charges, laundry, movie costs, or mini bar charges incurred at the hotel
• Any fees other than applicable taxes incurred at an airbnb or similar place of stay
• Nightly lodging costs that exceed the allowable lodging rate (excluding applicable taxes) for
the dates and destinations of travel
• Additional night(s) stay beyond what is required for CAC -related business.
Training
• Entertainment
• Sporting events
• Passport charges or visa fees
• Cancellation fees
• Attrition fees
Protecting Children (::�9 Reducing Trauma
A Ct?t7RF31NATE[3 COMMUNITY RESPONSE TO CHILD ABUSE
3020 Willamette Dr. NE Lacey, WA 9851E
Phone. 300/753-3703 Email: director@cacwa.org www.cacwa.org
Page 4 of 4
Allowable and Unallowable Costs
Personnel
• Dual compensation of salaried employees
• Stipends for attending training
• Bonuses
• Health Insurance reimbursement unless purchased through the CAC
• Salary for employees or consultants for time spent lobbying or fundraising
Rent/Utilities
• Late fees
• Rent or utilities paid to any individual that is a staff person or immediate family member of the
CAC or fiscal agent for the grant award.
Other
• Land acquisition
• Corporate formation fees
• Non-profit incorporation fees
• Credit card fees
• Fines and penalties
• Tips or gratuities
• NCA annual membership fees
• CACWA annual membership fees
• NCA accreditation or reaccreditation fees
• New construction
• Routine renovations
o Except for the purpose of enhancing the facility's ability to accommodate children and
that further the objective of the CAC
• Remodeling
• Mortgages
• Capital campaigns
• Vehicle purchases
• Bar charges/alcoholic beverages
• Furniture or soft furnishings of any kind
• Except for the purpose of enhancing the facility's ability to accommodate children and that
further the objective of the CAC
• Refrigerators (unless used for medical purposes) and kitchen appliances
• Artwork (i.e. paintings, murals, pictures, frames, sketches) above $200
• "Goody Bag" giveaways of any kind, that include items such as:
o Toys/Games
o Clothing items
o Backpacks
o Coloring/Activity books
o Crayons/Markers/Coloring Pencils
o Stickers
Protecting Children� Reducing Trauma
A COORDINATED COMMUNITY RESPONSE TO CHILD ABUSE
3020 Willamette Dr. NE Lacey, WA 98516
Phone: 360/753-3703 Email: director@cacwa.org www.cacwa.org
Exhibit E
Cover Sheet Narrative
CAC NAME:
This report is being submitted for the
timeframe:
❑ 1st Half - July through December (Due Jan 15) ❑ 2nd Half - January through June (Due July 15)
Organization Name
Organization Address
City, State, Zip
Contract #:
Primary Contact for this Report:
Primary Phone:
Primary Email:
Secondary Contact for this Report:
Secondary Phone:
Secondary Email:
Organization Type:
❑ Stand-alone ❑ Co -Located
If co -located, list co -located
Click here to enter
organizations here:
Total CAC Budget:
Staff Development Continuous Improvement 2 1', MAMMON
---------------------------
# of staff who received training
during this reporting period
"
Accredition standards you improved
❑ Standard 1 ❑ Standard 2 ❑ Standard 3 ❑ Standard 4 ❑ Standard 5
upon during this last reportin eriod
❑ Standard 6 ❑ Standard 7 ❑ Standard 8 ❑ Standard 9 Lj Standard 10
(check all that apply)
*click for definitions*
(Goal One:
llndicators of Progress:
(Goal Two:
Cover Sheet Narrative
Indicators of Progress:
Goal Three:
Indicators of Progress:
Goal Four:
Indicators of Progress:
Goal Five:
Indicators of Progress:
Goal Six:
Indicators of Progress:
Goal Seven:
Indicators of Progress:
Goal Eight:
Indicators of Progress:
Goal Nine:
Indicators of Progress:
Goal Ten:
Indicators of Progress:
Capacity Grant Info
Children's Advocacy Centers of Washington
Capacity Building Grant
July 1, 2020 - June 30, 2021
Mid -Year Contract Spend -down Plan
FC -e Name:
Contract #
Please take a few minutes to review whether or not you are going to be able to Spend -down all of your remaining funds for this contract by 6/30/21.
Please follow the instructions in the blue cells below and fill in the gray shaded boxes as applicable. If you have any questions, please contact the
Project Manager at contracts@cacwa.org.
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Personnel
$0.00
Benefits
0.00
Consultant - subcontract
$0.00
Supplies
$0.00
Equipment
$0.00
Operating
$0.00
.
Training
$0.00
Travel
$0.00
Other Direct List
$0.00
Total
$0.00
$0.00
$0.00
$0.00
$0.00
DATA REPORTING FORM
-.Client-& statistical Data
CAC NAME:
Reporting
Reporting
Children
Period 1
Period
Annual #
JUL-DECJAN-JUN
Total # of NEW children served at the CAC this re orcin
period *click for definition*
p
a
Male
p
Female
p
-`
U C:
c.�
o
J
Unknown
0
�
co:Ej
-
Total (Must equal total in Line 4)
o
0
office use only
Male
0
u. 2
Female
p
LU o
Unknown
p
Ul
U_
W �
Total (Must equal total in Line 4)
0
Q
0-6 years
0
....
U
v
7-12Y earn
p
13-18 years
0
U
0Undisclosed
p
Total (Must equal total in Line 4)
White
0
Black/African American
p
Hispanic/Latino
p
.�
U
American Indian/Alaska Native
0
Asian/Pacific Islander
p
a
U
Other/Mixed Race
0
au
�-
0
Unknown
p
Qj
U
Total (Must equal total in Line 4) 0 0 0
Reporting Reporting Disability1DisabilityAnnual #
Period 1 Period 2
Total # cases with reported and/or supported disability
leasespecify in narrative section -
DATA REPORTING FORM
Alleged Information
Reporting
Reporting
nal
a
Pere
Period 2
Total # of alleged offenders
...
Parent
0
Stepparent Ste
pp
-
0
Other relative
0
c�
b
Parent's boyfriend/girlfriend
0
°Other
known person
0
a
Unknown
0
Total (Must equal total in Line 29)
0
0
Under 13
0
z�
u
Age 13 to 17
0
a
Age 18+
0
v
Alleged offender age undisclosed
0
Total (Must equal total in Line 29)
0
0
Sexual Abuse
0
Physical Abuse
0
Neglect
0
°
Witness to Violence
0
au
a�
Drug Endangerment
0
Child Fatality
Y
0
^
a
Commercial Sexual Exploitation
0
Other (specify):
0
Other (specify):
0
AServices
e vN�es Provided
Reporting
deporting
annual #
Period 1
Period 2
DATA REPORTING FORM
Medical Exam/Treatment
(on-site)
0
v
Medical Exam/Treatment (off-
'_
site by referral or ER)0
a�
�
Counseling Thera
g pY
0
Referral to Counseling/Therapy
-
o
.o
o
CD
Onsite Forensic Interviewing
0
•_
>
Offsite Forensic Interviewing
g
0
a�
°'
Extended Forensic Interview
0
_
Victim Services/Advocacy
y
0
0
0
On-site case coordination
0
Other:
0
Child Disposition
ortiReporting
PeriodInformation
Period
nal #
Founded/reason to believe
0
Administrative Closure
0
Moved
0
Unable to Determine
0
Unfounded/Ruled Out
0
Other reason for closure
0
Law Enforcement Disposition
Reporting
Reporting
Information
Peri
Porto
Annual
Law Enforcement Disposition - # of cases where charges
0
were filed
Number of cases accepted for
prosecution
0
Number of convictions
i
tons
_
0
0
o
Number of pleas
0
v
a�
ov
L
o- 0 E
Number of acquittals
q
0
cn
Number still pending
0
Definitions
NEW CHILDREN SERVED_
Count the number of children involved in cases that were reported to the CAC within the reporting period. The reason for the referral is
'allegation of abuse' and the age of the alleged victim is <=18. To be counted, a child must not necessarily be seen on-site, but he/she must
receive a CAC core service by CAC staff—forensic interview, forensic medical exam, mental health, and/or victim advocacy—related to an
NEW Children served at the CAC this
allegation/report of abuse, neglect, or witness to a crime.
reporting period:
SPECIAL NOTE: If your CAC provides services (like forensic interviews) to adult victims with disabilities, do not count them under "New
Children Served." To capture information, about these clients, only count the services received—such as a forensic interview and case
coordination.
Gender of Children
Indicate both the BIOLOGICAL gender and SELF -IDENTIFIED gender for NEW children served at the CAC this reporting period. The total number in each
line should match the TOTAL # of NEW children served.
Indicate the age for children served in NEW CHILDREN SERVED AT THE CAC THIS REPORTING PERIOD.
Age of Child at Initiation of New Case
SPECIAL NOTE: If the child has been previously served at the CAC but is being seen for a new case, indicate their age at the initiation of this new case.
Indicate category that most accurately describes race/ethnicity of children served in NEW CHILDREN SERVED AT THE CAC THIS REPORTING PERIOD. Total
of categories should equal number of NEW CHILDREN SERVED AT THE CAC THIS REPORTING PERIOD. Indicate category that most accurately describes
race/ethnicity of children served in NEW CHILDREN SERVED AT THE CAC THIS REPORTING PERIOD. Total of categories should equal number of NEW
CHILDREN SERVED AT THE CAC THIS REPORTING PERIOD.
Race/Ethnicity of Children
SPECIAL NOTE: Self -identification by the caregiver/child is the preferred method of categorization. Children/caregivers who identify the child as
multiracial or belonging to several different racial categories should be classified as other and the races they identify as should be included under the
NARRATIVE tab.
Indicate the total number of children with new cases served this reporting period for whom there is a documented or reported disability.
Each child should only be counted once, regardless of number/severity of disabilities. Additionally, under the NARRATIVE tab of the Excel
spreadsheet, describe the suspected/reported disabilities of each child. This is so that we can count the number of children with disabilities
served, but also capture types of disabilities reported and co-occurring disabilities in a qualitative format.
Suspected or Reported Disability
EXAMPLE: In the reporting period you served Bobby who had ADHD, Allison who has autism and is in a wheelchair, and Zach who has a
speech delay, downs syndrome, and is legally blind. Total # SUSPECTED OR REPORTED DISABILITY: 3 Narrative description in space provided:
Child 1: ADHD. Child 2: Autism, physically disabled in wheelchair. Child 3: Speech delay, downs syndrome, legally blind.
Alleged and Disclosed Abuse
-
Indicate the category or categories (child's case may be counted in multiple categories of alleged abuse tor W- -FIEF -Te -child was referred to
the CAC for a core service. In other words, what allegation/report(s) were the reason(s) for the child's contact with the CAC? Only include
alleged abuse types for children who are being counted as New Children Served in this reporting period.
SPECIAL NOTE: OTHER may include children who are screened for abuse for whom there is no specific allegation, such as a sibling of a child
who made a disclosure. However, if there's a more specific suspicion/concern for which a child is being interviewed, it is at the discretion of
the CAC to categorize them.
Alleged Abuse
SPECIAL NOTE: Children counted under the "Commercial Sexual Exploitation" category must meet the federal definition: "Sex trafficking is
the recruitment, harboring, transportation, provision, or obtaining of a person for the purposes of a commercial sex act, in which the
commercial sex act is induced by force, fraud, or coercion, or in which the person induced to perform such an act has not attained 18 years
of age, (22 USC § 7102 (9-10))"
SPECIAL NOTE: "Witness to Violence" may include, but is not limited to, a child witnessing a sibling's abuse, a child exposed to domestic
violence against adult or minor household members, a child who has witnessed a violent crime (such as a robbery, violence towards objects
Indicate the number of cases where a disclosure was made in the forensic interview and the number of cases where no disclosure was made
Disclosure Information
Each child's case should only be counted once, so the total of these categories should be equal to the number of FORENSIC INTERVIEWS THIS
REPORTING PERIOD.
Indicate the category or categories of abuse that are disclosed during the child's forensic interview. A child's case may be counted in multiple categories
and does not necessarily have to reflect the allegations of abuse in the initial report.
Disclosed Abuse
SPECIAL NOTE: See definition of Commercial Sexual Exploitation of Children under "ALLEGED/REPORTED ABUSE."
Alleged Offenders
Indicate the total NUMBER OF ALLEGED OFFENDERS. Include all alleged offenders who were named in the initial report as well as all alleged offenders
named by the child during the forensic interview.
Number of Alleged Offenders
SPECIAL NOTE: This measure may not necessarily equal total NEW CHILDREN SERVED ATTHE CAC THIS REPORTING PERIOD. Some perpetrators may
have more than one victim, some children may have more than one perpetrator, or there may be a new offender to an on-going client. Only count in the
reporting period the offender was discovered.
Definitions
Indicate the relationship(s) of alleged offenders to victim(s). Total number of relationships may not necessarily equal total NUMBER OF ALLEGED
OFFENDERS, because a single alleged offender may have different relationships with new or ongoing children served (i.e. John Doe is PARENT to Robert
and is OTHER RELATIVE to Cassandra).
SPECIAL NOTE: A child's case will be counted under UNKNOWN PERSON (STRANGER) if the abuse is allegedly committed by a person previously unknown
to the child.
Relationship of Alleged Offender to
Child Served
SPECIAL NOTE: A child's case will be counted under UNKNOWN PERSON (UNIDENTIFIED) if the child discloses abuse, but no one has been specifically
alleged/disclosed as an offender.
EXAMPLE: Tony discloses sexual abuse during the forensic interview but will not say who committed it (or the disclosure may be unclear as to who did it)
He does, however, say that the person was not a stranger. Since it is known that abuse occurred at the hands of someone who was not a stranger to the
child, count his case under UNKNOWN PERSON (UNIDENTIFIED).
Age of Alleged Offender
Indicate the ages of alleged offenders as accurately as possible. Total of age categories MUST be equal to total NUMBER OF ALLEGED
OFFENDERS.
CAC Services
Indicate the number of interviews performed on-site and number of interviews performed off-site. Only include interviews that are
Forensic Interview
performed by interviewer with appropriate trainings as defined by NCA Forensic Interviewing Standard (40 -hour nationally recognized
training). Do not count interviews for cases in which the CAC is not involved.
Extended Forensic Interview
Indicate the number of extended forensic interviews that were initiated at the CAC this reporting period
Indicate the number of cases where a child was referred to a medical exam/treatment this reporting period. Only count cases where the CAC assisted
Medical Referrals
the client in making the connection by calling the referral agency together, arranging for the referral agency to call, calling the agency on behalf of the
client, accompanied the client to the referral agency, and/or discussed with the client how and why they should arrange for an appointment.
Medical Evaluation/Treatment
Indicate the number of children who received a medical evaluation related to their services at the CAC this reporting period
Indicate the number of referrals made for children of new and ongoing cases to receive therapy/counseling (onsite or offsite). Only count
Referral to Therapy/Counseling
cases where the CAC assisted the client in making the connection by calling the referral agency together, arranging for the referral agency to
call, calling the agency on behalf of the client, accompanied the client to the referral agency, and/or discussed with the client how and why
they should arrange for an appointment.
Therapy/Counseling Initiatied
Indicate the number of cases for which therapy/counseling was initiated for the child involved. SPECIAL NOTE: A child should only be
counted once in this category; this number does not reflect ongoing therapy/counseling (onsite and offsite both included in this category).
Indicate the distinct number of alleged child victim clients and non- offending caregivers who received victim support/advocacy at the CAC this reporting
period. Please only count individuals once, regardless of the number, type, or duration of advocacy services received.
SPECIAL NOTE: In the uncommon situation that one person has a different/separate allegation (case) in the same reporting period, they may be counted
a second time.
SPECIAL NOTE: Some examples of VICTIM SUPPORT/ADVOCACY may include, but are not limited to:
• Crisis assessment and intervention, risk assessment and safety planning and support for children and family members at all stages of involvement with
CAC;
• Assessment of individual needs, cultural considerations for child/family and ensure those needs are addressed;
• Presence at CAC during the forensic interview in order to participate in information sharing, inform and support family about the coordinated,
multidisciplinary response, and assess needs of child and non -offending caregiver;
Victim Support/Advocacy
• Provision of education and access to victim's rights and crime victim's compensation;
• Assistance in procuring concrete services (housing, protective orders, domestic violence intervention, food, transportation, public assistance etc.);
• Provision of referrals for trauma focused, evidence -supported mental health and specialized medical treatment, if not provided at the CAC;
• Access to transportation to interviews, court, treatment and other case -related meetings;
• Engagement in the child's/family's response regarding participation in the
• investigation/prosecution;
• Participation in case review to: communicate and discuss the unique needs of the child and family and associated support services planning; ensure the
seamless coordination of services; and, ensure the child and family's concerns are heard and addressed;
• Provision of updates to the family on case status, continuances, dispositions, sentencing, inmate status notification (including offender release from
custody);
• Provision of court education & courthouse/courtroom tours, support, and court accompaniment;
• Coordinated case management meetings with any and all individuals providing victim advocacy services;
Indicate the number of all cases for which the CAC provided case coordination this reporting period. Include only those cases in which reporting period
the CAC's MDIT has conducted a case review where there has been a team discussion and information sharing about the case regarding the
investigation, case status, and services needed by the child and family with recommendations communicated to appropriate parties for implementation;
or, the CAC's representative has taken an active role in coordinating and/or managing the team's recommendations for implementation. Count each
On -Site Case Coordination
child only once during a 6 -month reporting period.
SPECIAL NOTE: For most CRCs this number will be the number of cases covered at case review PLUS the number of individual team meetings (may occur
after forensic interview or as needed). Do not count one child's case multiple times in one reporting period.
Under NARRATIVE tab of Excel Spreadsheet, indicate other services offered at the CAC that are not otherwise reflected in this reporting form. This can
include non -offending caregiver services (i.e. therapy, support group), prevention services, etc. In your brief narrative, please describe each OTHER
service and the number of individuals served per each service. Estimate if necessary.
Other (Please Specify)
EXAMPLE: To describe your CAC's activity not captured in October's general reporting:
CAC sponsored prevention event at local elementary school; approx. 300 children and 25 adults (teachers). Survivors With Children Support Group
meeting, 14 adults in attendance.
Cases Investigated, Concluded & Closed
Definitions
Number of Cases Investigated, Concluded &
Closed
Indicate the number of cases investigated, concluded, and closed (no longer on the MDT's criminal track).
Criminal Justice Outcomes
Number of Cases Investigated where
Indicate the number of cases where charges were filed.
charges were filed
Number of Cases Indicted Indicate the number of cases indicted by grand jury and/or by information.
Number of Cases Convicted by Trial Indicate the number of cases convicted in a trial by a jury.
Number of Cases Convicted by Plea Indicate the number of cases convicted by plea agreement.
Number of Cases Acquitted Indicate the number of cases acquitted.
Number of Cases Dismissed Indicate the number of cases dismissed for any reason.
Number of Juvenile Offender Petitions Indicate the number of juvenile offender petitions filed. Special Note: Record this at the time when Law Enforcement files the petition with Prosecution
Filed rather than when Prosecution approves it.
Number of Juveniles Adjudicated Indicate the number of juveniles adjudicated.
Indicate the other criminal justice responses that are not otherwise reflected in this reporting form. In "OTHER" box, report criminal justice
Other (Please Specify)
response and number of cases to which the response described applies. Describe under NARRATIVE tab,
Adredition Standards
Standard 1 Multidisciplinary Team
A multidisciplinary team for response to child abuse allegations includes representation from law enforcement, child protective services, prosecution,
medical, mental health, victim advocacy, and Children's Advocacy Centers fields.
Standard 2 Cultural Compentency &
Diversity
The Children's Advocacy Center provides culturally competent services for all CAC clients throughout the life of the case
Standard 3 Forensic Interviews
Forensic interviews are conducted in a manner that is legally sound, of a neutral, fact-finding nature, and are coordinated to avoid duplicative
interviewing
Standard 4 Victim Support & Advocacy
Victim support and advocacy services are provided to all CAC clients and their caregivers as part of the multidisciplinary team response
Standard 5 Medical Evaluation
Specialized medical evaluation and treatment services are abvailable to all CAC clients and coordinated as part of the multidisciplinary team response.
Standard 6 Mental Health
Evidence -based, trauma -focused mental health services, designed to meet the unique needs of the children and caregivers, are consistenly available as
part of the multidisciplinary response.
Standard 7 Case Review
A formal process in which multidisciplinary discussion and information sharing regarding the investigation, case status and services needed by the child
and family is to occure on a routine basis
Standard 8 Case Tracking
Children's Advocacy Centers must develop and implement a system for mocomponents
case progress and tracking case outcomes for all MDT com p is
Standard 9 Organizational Capacity
A designated legal entity responsible for program and fiscal operations has been established and implements basic sound administrative policies and
procedures.
Standard 10 Child Focused Setting
The child -focused setting is comfortable, private, and both physically and psychologically safe for diverse populations of children and their family
members.