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WIS�0 T: Report for April 2021_ through March 2022_
This outline is for LPA and other governmental entities to report Title VI activities that occurred over the past year
and report Title VI goals for the upcoming year. Reports must be returned on or before due date to meet eligibility
requirements for federal funding. Send to TitleVI@WSDOT.wa.gov
DUE DATES: Refer to Section 28.3 for scheduled reporting period and due date May 1, 2021
Contact Information
Name and title of administrator (signature on Standard Assurances):
Name: Danny E. Stone
Title: Chair, Board of Grant County Commissioners
Mailing Address: P.O. BOX 37
City: Ephrata WA Zip Code: 98823 County: Grant
Phone #: (509) 770-9855 email address: destone@grantcountywa.gov
Name and title of head of transportation -related services:
Name: Sam Castro, C.P.O
4
Title: Director of Public Works
Mailing Address: 124 Enterprise St. SE
City: Ephrata WA Zip Code: 98823 County: Grant
Phone #:(509) 754-6082 email address: samcastro@grantcountywa.gov
Name and title of designated Title VI coordinator*:
Name: Dave C. Bren
Title: County Engineer
Mailing Address: 124 Enterprise St. SE
City: Ephrata WA Zip Code: 98823 County: Grant
Phone #: (509) 754-6082 email address: dbren@grantcountywa.gov
*When the Title VI coordinator changes, notify TitleVI@WSDOT.wa.gov within 30 days.
To comply with Title VI requirements, each annual report submission must include signed
Standard Assurances (USDOT1050.2A).
Accomplishments
1. Have there been any changes to the approved Title VI Plan that have not been reported to OEO? If Yes,
please submit an update to the Title VI Plan with a new signature.
No.
Page 2 of 7 Appendix 28.93
2. Organization, Staffing, Structure — Describe the Title VI Program reporting structure including the Title
VI Coordinator, Administrative Head, and transportation -related staff. The list should include name,
race, color, and national origin of each individual. Include the same details if your LPA has a volunteer
or appointed board related to transportation decision making.
Assistant Public Works Director
Sam Dart Male
3. Community Demographics — Using a map of the LPA's boundaries, describe the demographics of the
LPA's service area (e.g., race, color, national origin, low-income). List, by individual languages, the
percent of the population(s) that is limited English proficient.
U.S. Census Bureau Grant County's Population in 2020 was 92,530 with the following breakdown:
As i;a n
American Indian & Alaska Native
Black or African American
I r1.A\.4 V\.. 1 ILA VVLAlIL41I %.X Vl.l l<.1 1 U11 JI It. laiai Juni
M ixec
U.S. Census Bureau for 2020, types of languages spoken at home in Grant County:
English Only
63.2%
Spanish
34%
Other Indo-European Languages
2.2%
Asian and Pacific Islander Languages
0.6%
other
0.1%
Page 3 of 7 Appendix 28.93
Statistical Atlas created the following graphic from data provided by the U.S. Census Bureau showing
Grant County's household income distribution compared to Washington State. This shows that Grant
County has a higher percentage of lower income households compared to the rest of the state.
Normalized with respect to a standard interval of $5k. Gray areas
represent percentile bands from the counties in Washington.
Scope: households in Washington, Grant County, and other
counties in Washington
Grant County - Washington
Percentile: -' 0th - 100th 10th - 00th
20th - 80th 30th 70th
40th - 60th
0%
1 % 2% 3% 4%
5% 6% 1 Count; ; %o
> $200k
l _ _ .
_ 529 1.78%
2
$150-200k2
3
996 3.34%
$125-150k2
2
1, 034 3.4
7%
$100-125k2
.
1,849 6.21
$75-100k4
__
f ......
� �.� r-
r °l0
4,002 3.4
2
$60-75k
3, r.. ,
3,497 11.7%
$50-60k2
, .._.,
>=3,043 10.2%
$45-50k
t
,jr ; 1
'� s 1..,478 4.96%
$40-45k
1,36 ; 4.58%
$35-40k
E
_ N
1, _54 5 �/
$30-35k
_ .
_ k_ __ _ ' -
=;82 `.2%
$25-30k
_
1
{ 752 5M%
$20-25k
_
_ _ �'
S 87%
$15-20k
F
$10-15k
47°l
< $10k26.24%
d Count number of households with incomes in the interval
�% J unnormalized percentage of households with incomes in the interval,
normalized assuming interval of $50k 2 normalized
4. Complaints — Provide a copy of the LPA's Title VI complaint log, including new Title VI complaints
received during this reporting period and any still pending. Include the basis of the complaint (race,
color, national origin) and describe the disposition (status/outcome).
No complaints were received during the reporting period.
5. Planning — Describe the transportation planning activities performed this reporting period. Describe the
actions taken to promote Title VI compliance regarding transportation planning, including monitoring
and review processes, community involvement, their outcome or status. Include examples of
community outreach.
■ Six Year Transportation Improvement Program —Public Hearing
■ Road Vacations —Public Hearings
■ Franchise Request —Public Hearings
■ BOCC -Weekly Agenda (weekly updates. Open to the public)
Grant County has employees on staff at all times to assist with non-English speaking. Their services are
available as necessary for Public Information meetings or hearings.
Page 4 of 7 Appendix 26.93
6. Right-of-way actions —Describe activities during this reporting period associated with the purchase,
sale, lease/use, or transfer of real property (related to highway transportation/public right-of-way
use). Include demographic information of affected populations. For example, the race, color, national
origin of affected property/business owners(s)/tenant(s).
No Activities.
7. Identify right-of-way appraisers and acquisition staff (used during this reporting period) by race, color,
national origin.
None Used
8. Studies and Plans —Were any transportation studies (including environmental reviews) conducted or
transportation plans completed during this reporting period? Identify the data source(s) and provide
data summary (Title VI/Environmental Justice Analysis) relative to ethnicity, race, languages spoken,
neighborhoods, income levels, physical environments, and/or travel habits. Explain how data was
used in these studies/reviews/plans.
No Activities
9. Project Location and Design — Provide a list of construction projects that began during this reporting
period. Using a map of the LPAs service area, identify project locations, and a brief description of the
projects' benefits/burdens to affected populations. If possible, provide a map that overlays projects
with the racial composition of affected neighborhoods.
➢ Crushing and Stockpiling 2021
Benefits: No benefits to property owners near this activity.
Burdens: Noise and dust.
CRP 21-07 Dodson Overlay
Benefits: This work will improve the ride quality and reduce noise levels.
Burdens: Noise and inconvenience will be a burden during construction.
➢ CRP 21-01 U -SE Overlay
Benefits: This work will improve the ride quality and reduce noise levels.
Burdens: Noise and inconvenience will be a burden during construction.
Page 5 of 7 Appendix 28.93
White I HispanicBlack Asian Mined other
HIspan{C Race and Ethnicity by COUnty Subdivision
Hispanics (excluding black and Asian Hispanics) as a percentage of the population
Map from Statistical Atlas
10. Other Public Meetings — List other public meetings held during this reporting period. Identify efforts
used to encourage citizen participation at those meetings. Detail dates, times, locations, attendance,
and provide examples of outreach materials.
Identify members of the LPA's transportation planning and/or advisory groups by race, color, and
national origin
Specify methods used to collect demographic information from the transportation -related public
meetings. (Self -identification surveys, notes by staff, etc.) Include summaries of Public Involvement
Forms collected at each meeting, listing the demographics of those who attended by meeting.
List any language assistance services requested. For which languages? Who provided the service? In
addition, list vital documents translated during the reporting period and identify the languages.
No other transportation specific meetings were held during the reporting period. Grant County
has Bilingual employees on staff to assist with non-English speaking customer needs. Their
services are available as necessary for Public Information meetings or hearings.
Page 6 of 7
Appendix 28.93
Little effort has been invested in encouraging citizen participation thus far. County staff are
currently working to increase involvement and inclusivity.
11. Transportation -related Construction and Consultant Contracts (if applicable) —Briefly describe the
process used to advertise and award construction contracts during this reporting period. Include the
process for negotiated contracts (e.g., consultants).
Projects are advertised on the County Website, 14 Plan Centers, and Journal of Commerce.
Contracts were awarded to the lowest responsible bidder.
12. Describe the actions taken to promote construction contractor/consultant compliance with Title VI by
construction contractors/consultants, including monitoring and review processes, and their
outcomes/status (e.g. what Title VI language was included in contracts and agreements; were
contractors and consultants reviewed to ensure compliance; what Title VI responsibilities are
explained to contractors and consultants?)
Title VI Non -Discrimination statement is included in the contract.
13. List construction, right-of-way, and consultant contracts with your LPA/MPO/entity for this report
period with dollar value of each. Identify funding sources (federal, state, local, other), and how many
were awarded to certified disadvantaged contractors (as a prime contractor/consultant).
➢ Grant County has adopted the WSDOT standards which require minority, women and
disadvantage firms to be involved in our contracting process.
➢ Grant County publishes the Six -Year Transportation Improvement Plan annually on the County
website. The County also conducts public hearings that provide an opportunity for public input
and for DMWBE firms to participate in county projects.
➢ Meetings with the public during project design is another opportunity for information of the
project development and construction needs made available to all.
➢ All construction projects are advertised in the local newspapers and plan centers. The
Washington State Department of Transportation Local Programs Engineer establishes the DBE
goal for the project based on location, construction type, availability of DBE's to perform the
types of projects, and the total dollar amount.
1. Local agency Real Estate Professional Services -Negotiated Hourly Rate Consultant (Local Funds)
2. Local agency A&E Professional Services -Cost Plus Fixed fee Consultant Agreement (Local Funds)
3. Susan Kovich, PE, with Nicholls Kovich Engineering, PLLC —Negotiated Hourly Rate Consultant
(Local Funds)
- None were awarded to certified disadvantaged contractors
14. Education & Training — Describe actions taken to promote Title VI compliance through education and
trainings, including monitoring and review processes, and their outcomes/status.
Page 7 of 7
Appendix 28.93
List Title VI training/webinars your Title VI Coordinator attended this reporting period. Include dates
and entity that conducted the training.
When was Title VI internal training provided to staff? Who conducted the training? What was the
subject of the training? Provide the job titles and race/color/national origin of attendees.
List other civil rights training conducted locally. Provide dates and a list of participants by job title and
Title VI role, if applicable.
Grant County Title V1 Coordinator will attend Title VI training periodically or as available by WSDOT
or FHWA. Grant County staff, including managers and any other department personnel who
interact with the public, will receive training annually on the Grant County Title VI Program and
responsibilities during the second quarter of each fiscal year. At a minimum the training will
include Department Management., Analysis and Programming, Project Delivery, Community
Relations, and Operations. Sub -recipients will receive training at the beginning of each project.
The training will be incorporated in the kickoff meeting or pre -construction meeting where
applicable.
Title V1 Goals for Upcoming Year
What area(s) of Title VI does your agency plan to focus on in the upcoming year? Describe by particular
program area what your agency hopes to accomplish. Include any significant problem areas to focus on
and plans to address those.
I
Should any discriminatory trends or patterns be observed in a program area,, that program will be
designated a special emphasis program. The Department will conduct a comprehensive review
of the program area. The Department Director and program area manager will be notified of
the observations and review process. This review will be conducted by the Title V1 coordinator
and others., as designated by the Director. All internal policies and procedures will be
reviewed. Personnel interviews may be used as required. All documents developed pertaining
to the special emphasis program will be reviewed. A report will be developed which includes
the findings and recommendations. This report will be coordinated between the Title V1
Coordinator and the program area under review to include an action plan for remediation of
the findings. The special emphasis program will be monitored in accordance with the action
plan.
If a program area is found to be in noncompliance with the requirements of the Title VI program,
it will also be considered a special emphasis program. Additional training will be provided for
staff in the program. The program will be monitored over the following year with regular
reviews to verify correction of any areas of noncompliance.
Grant County will make a concerted effort to reach all segments of the population, including
people from minority and low-income communities along with organizations representing
these and other protected classes. We will utilize a broad range of public outreach
information and involvement opportunities, including a process for written comments and
consideration of and response to public comments. A translation footnote will be added to
agendas and a Grant County Public Involvement Form will be created.
Appendix 28.91
Title VI Plan for LPAs with Populations over 75,000
Grant County Public Works
09/09/2022
Sam Castro, CRO, Director of Public Works
Prepared by: Dave C. Bren, PE, MSCE, County Engineer
Email: dbren(@,qrantcount\/wa.gov
Phone#:(509) 754-6082
1
Appendix 28.91
I. Title VI Policy Statement
It is the policy of Grant County Public Works, hereinafter called "Agency", assures that no
person shall on the grounds of race, color, and national origin as provided by Title VI of the Civil
Rights Act of 1964, and the Civil Rights Restoration Act of 1987 (P.L. 100.259) be excluded
from participation in, be denied the benefits of, or be subjected to discrimination in any Agency
sponsored operations, programs or activities. The Agency further assures every effort will be
made to ensure nondiscrimination in all its programs, operations and activities, whether those
operations, programs and activities are federally funded or not.
This policy applies to all operations, programs and activities of the Agency including its
contractors and anyone who acts on behalf of the Agency. This policy also applies to the
operations of any department or agency to which Grant County extends federal financial
assistance. Federal financial assistance includes grants, training, equipment, usage, donations
of surplus property, and other assistance.
Prohibited discrimination may be intentional or unintentional. Seemingly, neutral acts that have
disparate impacts on individuals of a protected group and lack a substantial legitimate
justification are a form of prohibited discrimination. Harassment and retaliation are also
prohibited forms of discrimination.
Examples of prohibited types of discrimination based on race, color, or national origin include:
Denial to an individual any service, financial aid, or other benefit; Distinctions in the quality,
quantity, or manner in which a benefit is provided; Segregation or separate treatment;
Restriction in the enjoyment of any advantages, privileges, or other benefits provided;
Discrimination in any activities related to highway and infrastructure or facility built or repaired;
and Discrimination in employment.
Title VI compliance is a condition of receipt of federal funds. The Title VI Coordinator is
authorized to ensure compliance with this policy, Title VI of the Civil Rights Act of 1964, 42 USC
§ 2000d and related statutes, 42 USC 4601 to 4655; 23 USC 109(h); 23 USC 324; DOT Order
1050.2; EO 12250; EO 12898; 28 CFR 50.3 and 49 CFR part 21.
Grant County Public Works Title VI Coordinator may be Contacted as follows:
Dave C. Bren, PE, MSCE
Title VI Coordinator
124 Enterprise St. SE
Ephrata, WA 98823
(509) 754-6082
Signed:
Sam Castro, C.P.O
Director, Grant County Public Works
Agency Administrator
w
Danny E. tone
Chair, Grant County Board of County Commissioners
Date
Date
,2 7- , 2 0 ?- 2—
2
Appendix 28.91
11. Organization, Staffing, and Structure
A. Organizational Chart — Reporting Relationship
Refer to organizational chart.
B. Stagging and Structure
Agency Administrator
The Agency Administrator is ultimately responsible for assuring full compliance with the
provisions of Title VI of the Civil Rights Act of 1964 and related statutes and has directed that
non-discrimination is required of all the Agency employees, contractors, and agents pursuant to
49 CFR Part 21.
The Agency has created the position of Title VI Coordinator to perform the duties of the Title VI
Coordinator and ensure implementation of their Title VI program. The position of Title VI
Coordinator is located within the Agency.
The Title VI Coordinator is responsible for:
• Submitting a Title VI plan and annual reports on the agency's behalf;
• Developing procedures for the prompt processing and disposition of complaints;
• Investigating complaints, compiling a complaint log, and reporting to WSDOT;
• Developing procedures for the collection and analysis of statistical data;
• Developing a program to conduct Title VI reviews of program areas;
• Conducting annual Title VI assessments of pertinent program areas;
• Developing Title VI information for dissemination; and
• Establishing procedures for resolving deficiency status and reducing to writing the
remedial action agreed to be necessary.
111111. Primary Program Area Descriptions & Review Procedures
Title V1 Coordinator's Responsibilities and Program Administration — As authorized by the
Agency Administrator, the Title VI Coordinator is responsible for initiating, monitoring, and
ensuring the Agency compliance with Title VI requirements as follows:
A. Program Administration
Administer the Title VI program and coordinate implementation of the plan. Ensure
compliance with the assurances, policy, and program objectives. Perform Title VI
program reviews to assess administrative procedures, staffing, and resources; provide
recommendations as required to the Agency Administrator.
B. Right of Way Activities
1. Real Property Services. The Right of Way Section manages and coordinates the
appraisal and acquisition of real property and relocation assistance services for public
works projects. The right of way acquisition process entails appraisal of property,
negotiation of terms and conditions for acquisition, and assistance in the relocation of
3
Appendix 28.91
displaced individuals, businesses, farm operations, nonprofit organizations, and property
management.
2. Authorities. Right of Way Manual; 23 CFR 130; 49 CFR 24; RCW Chapter 47; WAC
468.100.
3. Right of Way Activities and Title VI
a) Ensure equal opportunity in all aspects of procuring real estate service
contracting and appraisal agreements. Follow adopted Agency vendor
procurement policies in the acquisition of contracted services.
b) Utilize current OMWBE directories identifying fee appraiser organizations and
the Washington State Department of Transportation's list of certified fee
appraisers when seeking services. Maintain data on awards to minority and
female appraisers, and provide data to the Title VI Coordinator on a quarterly
basis.
c) Follow the guidelines in the Right of Way Manual for property acquisition as
well as applicable laws and regulations, including Title VI and Section 504.
d) Adhere to departmental policy of informing affected property owners, tenants,
and others involved in right-of-way acquisition of their rights and options
regarding negotiation, relocation, condemnation and other aspects of the
acquisition process. Provide copies of relocation assistance literature produced
by WSDOT and a copy of the Grant County Public Works Title VI Compliance
brochure to all affected parties.
e) Incorporate Title VI language and assurance statements in all surveys of
property owners and tenants after the conclusion of all business. Coordinate the
preparation of deeds, permits and leases to ensure the inclusion of the
appropriate clauses, including Title VI Assurances.
f) Ensure that appraised values and communications associated with the
appraisal and negotiation operations result in equitable treatment.
g) Ensure comparable replacement dwellings are available and assistance is
given to all displaced persons and entities by the property acquisition process.
h) Maintain statistical data including race, color, national origin, and sex on all
relocatees affected by Federally funded projects, and provide detailed
demographic data quarterly to the Title VI Coordinator.
C. Planning & Location Activities
1. Planning Process. Long-range planning, program development, and capital
programming necessary to provide efficient transportation. services to Grant County
citizens are the responsibility of Grant Regional Planning. The planning process includes
input from Grant County Public Works, cities, local jurisdictions and organizations,
citizen groups, and private individuals. All six-year plans must be consistent with the
adopted Comprehensive Plan
T
Appendix 28.91
approved under the State's Growth Management Act. Planning -related Title VI
requirements will be implemented by Grant County Regional Planning's Title VI plan.
2. Public Involvement in Planning Activities & Title VI
a) Invite participation of a cross section of the populace from social, economic, and
ethnic groups in the planning process by disseminating written program information to
minority media and ethnic organizations, and providing public service announcements
for all local media, when forming citizen advisory committees or planning board, and
requesting involvement.
b) Grant County Public Works' staff will obtain demographic statistics at applicable
community meetings and public hearings involving transportation planning sessions.
Data will be gathered through use of a voluntary self -reporting form which includes race,
gender, and national origin. Copies of the completed forms will be provided to Title VI
Coordinator after each meeting.
c) To ensure access to public meetings, evening meetings will be conducted in a variety
of community buildings throughout the County, including those along transit routes,
ensure translation services are available if anticipated, and ensure public meetings are
held in predominantly minority communities when transportation projects will specifically
impact those communities.
D. Design/Environmental Review Process and Title VI
a) Depending on the scope, complexity, and impacts of a project, a National
Environmental Policy Act (NEPA), NEPA Categorical Exclusion, NEPA Environmental
Assessment, State Environmental Policy Act (SEPA) checklist,
SEPA Determination of Non Significance, or NEPA and/or SEPA Environmental Impact
Statement will be completed.
b) Monitor compliance with Title VI requirements in all aspects of conducting
Environmental Impact Statements or Assessments. Provide a comprehensive summary
of the demographic and environmental data elements to be considered by the EIS/EIA
process to the Coordinator; including updated summary lists as applicable. Incorporate
into the review process, adequate time for the Coordinator to review and comment, as
applicable, on the draft EIS/EIA to ensure there are no violations of the Federal Civil
Rights Act, as amended, as a result of the Agency's Federal -aid
highway activities.
e) Design Section staff shall provide a copy of the Annual Construction Report to the
Title VI Coordinator in or around April of each year. The Coordinator shall work with the
Agency GIS Department to generate a map of the Federally funded transportation
projects to include demographic data of the neighborhoods effected by the projects.
5
Appendix 28.91
E. Training Programs
Conduct or facilitate training programs on Title VI issues and regulations for Agency
employees; and facilitate Title VI training for appropriate staff, contractors and sub -
recipients. A summary of training conducted will be reported in the annual update.
F. Construction and Maintenance Activities
1. Construction and Engineering Support Section. This section is responsible for
administration of all new construction contracts and inspecting bridges. The Engineering
Division is responsible for oversight and the administration of transportation construction
projects, as set forth by policy decisions and supervision of the County Engineer.
2. Authorities. Construction Manual M41-01; Maintenance Manual M51-01; Local
Agency Guidelines; Standard Specifications for Road, Bridge, and Municipal
Construction.
3. Maintenance. The Road Operations Division is responsible for the efficient program
for maintaining County roads and bridges by economically utilizing the resources of
employees, contractors, equipment, and materials.
4. Authorities. Maintenance Manual M 51-01; Construction Manual M 41-01; Standard
Specifications for Road, Bridge and Municipal Construction Section (M 41-10); Grant
County Road Standards.
IV. 'Review Procedures
Grant County will include all Title VI requirements in all Contracts and Intergovernmental
Agreements (IGA) for any sub -recipient. A sampling of sub -recipients agreements will be
reviewed for conformance on an annual basis. Department procedures will be reviewed and
updated when changes occur or when deficiencies are found.
V. Data Collection/Reporting/Analysis
Program Areas
Each year the Grant County program will be reviewed for compliance. A program's
documentation and data collection will be reviewed for conformance to the requirements.
Discussions will be held with program staff to review procedures and determine any areas of
improvement needed for a particular program. Any non-conformance identified will be
documented and reported to the Department Management. A correction plan will be included in
the report. Corrective actions may include, but are not limited to, revised procedures, additional
training, etc.
ANNUAL UPDATE AND STATISTICAL REPORTING
Grant County will provide an annual report by May 1 St of each year which will highlight its Public
Outreach and Involvement activities and efforts for the previous year, as well as report on the
population it serves by making available figures on the diversity of those who have actively
on
taken part in Grant County programs, services, and processes. The latter statistical reporting
will be compiled by gathering the demographic data of those who take part in such activities and
wish to voluntarily disclose such information when appropriate and possible. In addition, Grant
County will provide information on complaints made during the year, as well as any legal action
pertaining to alleged discrimination.
SPECIAL EMPAHSIS PROGRAM AREAS
Should any discriminatory trends or patterns be observed in a program area that program will be
designated a special emphasis program. The Department will conduct a comprehensive review
of the program area. The Department Director and program area manager will be notified of the
observations and review process. This review will be conducted by the Title VI coordinator and
others, as designated by the Director. All internal policies and procedures will be reviewed.
Personnel interviews may be used as required. All documents developed pertaining to the
special emphasis program will be reviewed.
A report will be developed which includes the findings and recommendations. This report will be
coordinated between the Title VI Coordinator and the program area under review to include an
action plan for remediation of the findings. The special emphasis program will be monitored in
accordance with the action plan.
If a program area is found to be in noncompliance with the requirements of the Title VI program
it will also be considered a special emphasis program. Additional training will be provided for
staff in the program. The program will be monitored over the following year with regular reviews
to verify correction of any areas of noncompliance.
Disadvantaged Business Enterprise (DBE) Program
It is Grant County's policy, as a federally -assisted corporate body of the State of Washington, to
encourage small and minority businesses and women's business enterprises to submit
proposals for contracted work, including projects overseen or administered by Grant County. In
accordance with Grant County policy, DBE language will be included in Grant County
solicitations for work regarding WSDOT and federally -funded projects.
Grant County will work closely with contracted agencies to ensure DBE compliance. WSDOT
establishes a DBE goal for each competitive federal aid contract whenever applicable, and that
goal will then be incorporated into the contract between Grant County and its consultant. Both
Grant County and its contractors are then required to track invoices and payments in WSDOT's
online Local Public Agency DBE Data Collection and Reporting System.
VI. Title VI Training
Grant County Title VI Coordinator will attend Title VI training periodically or as available by
WSDOT or FHWA. Grant County staff will receive training annually on the Grant County Title VI
Program and responsibilities during the second quarter of each fiscal year. At a minimum the
training will include Department Management, Analysis and Programming, Project Delivery,
Community Relations, Operations managers and any other Department personnel who interact
with the public. Sub -recipients will receive training at the beginning of each project. The training
7
Appendix 28.91
will be incorporated in the kickoff meeting or pre -construction meeting where applicable.
WSDOT's Office of Equal Opportunity may be asked to provide applicable training.
VII. Title VI Complaint Procedures
Discrimination Complaint Procedure for Grant County
Federal law prohibits discrimination on the basis of race, color, or national origin in any Grant
County program, service, or activity. This prohibition applies to all branches of Grant County, its
contractors, consultants, and anyone else who acts on behalf of Grant County.
Complaints related to the Federal -aid programs may be filed with Grant County and will be
forwarded to Washington State Department of Transportation — Office of Equal Opportunity. If
you need assistance to file your complaint or need interpretation services, please contact Dave
Bren.
Who is eligible to file a complaint?
Anyone who believes they have been excluded from participation in, denied the benefits of, or
otherwise subjected to discrimination under any Grant County program, service, or activity
because of their race, color, or national origin may file a complaint.
Discrimination includes lack of access, harassment, retaliation and disparate impacts from a
program or activity. Harassment includes a wide range of abusive and humiliating verbal or
physical behaviors. Retaliation includes intimidating, threatening, coercing, or engaging in other
discriminatory conduct against anyone because they filed a complaint or otherwise participated
a discrimination investigation.
How do you file a complaint?
Complaints must be filed no later than 180 days from the last date of the alleged discrimination.
Contact Dave Bren if you believe your complaint may fall outside this deadline.
Reasonable efforts will be made to assist persons with disabilities, non-English speakers, and
others unable to file a written complaint. For assistance in filing a complaint, please contact
Dave Bren.
Complaints should be in writing, signed, and may be filed by mail, fax, in person, or e-mail. If a
complainant phones Grant County with allegations, the allegations of the complaint will be
transcribed as provided by phone and then the written complaint will be sent to the complainant
for correction and signature.
A complaint should contain the following information:
• The complainant's contact information, including, if available: full name, mailing address,
phone number (and best time to call), and email address (if available);
• The basis of the complaint (e.g., race, color, national origin);
• The names of specific person(s) and/or agencies/organizations alleged to have
discriminated;
• A description of the alleged discriminatory actions, meaning sufficient information to
understand the facts that led the complainant to believe that discrimination occurred in a
program or activity that receives Federal financial assistance; and
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Appendix 28.91
• The date(s) of the alleged discriminatory act(s) and whether the alleged discrimination is
ongoing.
All Title VI complaints are logged. The Complaint log must contain the following information for
each complaint filed:
• The name and address of the person filing the complaint.
• The date of the complaint.
• The basis of the complaint.
• The disposition of the complaint.
• The status of the complaint.
The Complaint Log and documentation are destroyed four years after the end of the fiscal year
in which the case is closed.
Grant County then forwards complaints to WSDOT-Office of Equal Opportunity for processing
by FHWA. [WSDOT investigates complaints only if delegated by FHWA after acceptance of a
complaint.] FHWA is responsible for all determinations regarding whether to accept, dismiss, or
transfer the complaint and finding no violation or failure to comply.
Complainants have the right to file a complaint directly with the federal funding agency. The
following address is where Title VI complaints may be filed directly with FHWA:
Federal Highway Administration
U.S. Department of Transportation Office of Civil Rights
8th Floor E81-105
1200 New Jersey Avenue, SE
Washington, DC 20590
CivilRights. FHWA@dot.gov
What happens after a complaint is filed?
If your complaint is forwarded to another agency, you will be provided the name and contact
information of the employee handling your complaint.
Federal law prohibits retaliation against individuals because they have filed a discrimination
complaint or otherwise participated in a discrimination investigation. Any alleged retaliation
should be reported in writing to the investigator.
FHWA will render final decisions in all cases including those investigated by WSDOT. There are
no administrative appeal forums in Title VI complaints. Once FHWA issues its final agency
decision, a complaint is closed.
There is no prohibition against a complainant filing a Title VI complaint simultaneously with an
LPA, WSDOT, and FHWA.
9
Appendix 28.91
VIII. Title VI Complaint Form
Please complete this form to the best of your ability. If you need translation or other assistance,
contact Grant County Public Works.
Name Dave C. Bren, PE, MSCE, County Engineer
Address: 124 Enterprise St. SE, City: Ephrata, Zip: 98823
Phone: Work: (509) 754-6082, Mobile: (509) 670-5840
Best time of day to contact you about this complaint: M-TH, 7:00 AM TO 4:00 PM
Email: dbren�grantcount)Ma.qo
Basis of Complaint (circle all that apply):
I Race I Color I National Origin (includes language access) I
Date of alleged incident:
Who discriminated against you?
Name
Name of Organization
Address
Telephone
City
me:
Explain what happened, why you believe it happened, and how you were discriminated against.
Indicate who was involved. Be sure to include how other persons were treated differently than
you. If you have any other information about what happened, please attach supporting
documentation to the form. (Attach additional pages if more space is needed.)
10
Appendix 28.91
What remedy are you seeking for the alleged discrimination? Please note that this process will
not result in the payment of punitive damages or financial compensation.
List any other persons that we should contact for additional information in support of your
complaint. Please list their names, phone numbers, address,, email address below.
Have you Red your complaint, grievance, or lawsuit with any other agency or court?
Who When
Status (pending, resolved, etc.) Result, if known
Complaint number, if known
Do you have an attorney in this matter?
Name (print)
Phone
City
WE
Address
Signed- Date
IX. Public Participation
• Grant County public meeting agendas will contain a footnote in English and Spanish
which will state that translations are available upon request.
• The Grant County public website will provide a link to program summary materials
translated into Spanish.
• Public notices and advertisements to public meetings will include a footnote, in Spanish,
that translation will be made available upon request.
• The Grant County public service area is adjacent to the Colville Confederated Tribes and
the Yakima Nation Tribe Nation. Some members of the Tribe and the Nation have
greater proficiency with their own tribal languages than with English. If and when Grant
County events take place on Tribal or Nation Lands, every effort will be made to work
with the respective jurisdictional staff to make accommodations for cultural and language
assistance as the hosting jurisdiction considers appropriate.
X. Limited English Proficiency
As both the recipient of and programming agency for some types of federal funding,
Grant County Public Works has the responsibility to follow federal nondiscrimination
11
a 0
laws and policies as well as assist with the compliance of recipients of the federal
funding that are programmed through Grant County Public Work's processes improving
Access to Services to Persons with Limited English Proficiency.
It is the policy of Grant County Public Works to ensure that its programs and activities
are accessible to persons with Limited English Proficiency (LEP) and thus does not
discriminate on the basis of national origin in violation of the Title VI prohibition against
national origin discrimination.
Grant County Public Works will, to the maximum extent feasible, provide appropriate
alternative non-English formats for persons with LEP to access Grant County Public
Works information and services in its official deliberations and communications,
community outreach, and related notifications, if requested.
As previously outlined above, any person who believes that he or she, either individually,
as a member of any specific class of persons, or in connection with any minority
contractor, has been subjected to discrimination may file a complaint, the process for
which has also been defined above. The referring documents, along with the
Discrimination Complaint Form, is available on the obtained from the Grant County
(LPA) Human Resources office.
XI. Environmental Justice
In order to ensure dissemination of information and foster participation from affected
populations, Grant County Public Works staff will place public notices in applicable general
and minority media; select accessible locations and times for public hearings or meetings
and arrange for translation services as needed; particularly in projects impacting
predominantly minority communities. Ensure the public has information pertaining to their
rights to call or write the department to view plans and discuss environmental problems.
Staff will obtain demographic data at community meetings and public hearings pertaining to
the transportation design phase. Data will be gathered through use of a voluntary sign-up
form which includes race, gender, and national, origin. Copies of the voluntary self -reporting
forms will be provided to the Coordinator after each meeting.
XII. Notice of Title VI Rights
Your Rights against Discrimination under Title VI of the Civil Rights Act of 1964
Grant County hereby gives public notice that it is the Agency's policy to assure full compliance
with Title VI of the Civil Rights Act of 1964, the Civil Rights Restoration Act of 1987, and related
statutes and regulations in all programs and activities. Title VI requires that no person shall, on
the grounds of race, color, or national origin be excluded from the participation in, be denied the
benefits of, or be otherwise subjected to discrimination under any Federal Aid Highway program
or other activity for which Agency receives federal financial assistance.
Any person who believes they have been aggrieved by an unlawful discriminatory practice
under Title VI has a right to file a formal complaint with Grant County. Any such complaint filed
with the Grant County Title VI Coordinator within 180 days following the date of the alleged
discriminatory occurrence. Title VI discrimination Complaint Forms may be obtained from the
Grant County Human Resources office at no cost to the complainant.
12
Appendix 28.91
To file a Title VI discrimination complaint, contact:
Dave C. Bren, PE, MSCE, County Engineer
124 Enterprise St. SE,
Ephrata, Zip: 98823
dbrena,qrantcount)Ma.qov
Phone#:(509) 754-6082
Washington Department of Transportation
Office of Equal Opportunity — Title VI
Box 47314
Olympia, WA 98504-7314
TitleVl@wsdot.wa.gov
Phone: (800) 259-9143
ATTACHMENT:
USDOT 1050.2A, Standard Assurances with Appendices
Organizational Chart.
13
COUNTY Tltl� VIGRANT
A S H I N G T 0 N
Public Involvement Form
Title VI of the Civil Rights Act of 1964 requires recipients of Federal financial assistance to guarantee
that their programs and activities provide for effective participation by persons who may be impacted by
our community's transportation decisions.
We need your help, as a participant in the public involvement process, to provide that information.
Please volunteer to complete and return this form. Doing so will enable us to document whether our
public involvement process includes that affected populations.
Copies of the completed forms will be provided to Grant County's Title VI Coordinator, Dave Bren,
after each meeting. WSDOT's Hearing Coordinator and the Office of Equal Opportunity will handle the
information gathered as confidentially as possible. For further information regarding this process, please
contact the Office of Equal Opportunity's Title VI Coordinator by phone at 360-705-7090.
Please Print
Project Name Date
Location of Public Meeting
Name (Optional)
Gender
❑ Male
❑ Female
Ethnicity
Race
[:] Hispanic or Latino
[:] American Indian or Alaska Native
E:] Not Hispanic or Latino
El Asian
El Black or African American
❑ Native Hawaiian /Pacific Islander
❑ Caucasian /White
❑ Multiracial
After you have completed this form, please place it inside the designated box on the registration table.
Thank you for your cooperation!
GRANT COUNTS Titulo VI
Forma de Participacion Pu pica
El Titulo VI de la Ley de Derechos Civiles de 1964 requiere que los beneficiarios de asistencia
Financiera federal garanticen que sus programas y actividades proporcionen la participation efectiva de
personas que puedan verse afectadas por las decisiones de transporte de nuestra comunidad.
Necesitamos su ayuda, como participante en el proceso de participation publica para proporcionar esa
information. Por favor, ofrezcase como voluntario para completer y devolver esta forma. En hacerlo nos
permitira documentar si nuestro proceso de participation publica incluye las poblaciones afectadas.
Se proporcionaran copias de a formas completadas al Coordinador del Titulo VI del Condado de Grant,
Dave Bren, despues de cada reunion. El Coordinador de Audiencias de WSDOT y la Oficina de
Igualdad de Oportunidades mmanejaran la information en la manera mas confidential posible. Para
obtener mas information sobre este proceso, comuniquese con el Coordinador del Titulo VI de la
Oficina de Igualdad de Oportunidades por telefono al 360-705-7090.
Nombre del Proyecto Fecha
Lugar de la Reunion Publica
Nombre (optional)
Genero
❑ Masculino
❑ Hembra
Origen etnico
Raza
❑ Hispano o Latino
[:] Indio Americano o Nativo de Alaska
No Hispano o Latino
El A s ia"n
El Afroamericano / Nativo Negro
El Hawaiano Nativo / Isleno del Pacifico
El Caucasico /Blanco
El Multirracial
Despues de completar esta forma, coloquelo dentro de la casilla designada en la mesa de registro.
i*
Gracias por su ayuda!
"T Sk
"rant County Footnott'.3
To be included on all public meeting agendas, -Public notices and advertisements.
English: For language assistance or other accommodations, contact Grant County Public Works at
-oublicworksggrantco-Lintyffa.gov / Espan'ol: Para asistencia con el idioma y otras adaptaciones, por favor
r
pongase en contacto con publicworksggrantcountywa.gov
ADOPTED THIS DAY OF 2020
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