HomeMy WebLinkAboutMinutes - BOCCGRANT COUNTY BOARD OF COMMISSIONERS
MEETING MINUTES
Week of August 9-15, 2021
Grant County Courthouse/Commission Chambers
35 C Street NW, 1St Floor, Room 101
Ephrata, WA 98823
Public meetings were held in person with a WEBER Conference Call/Video option available.
MONDAY, AUGUST 9, 2021
The Grant County Commissioners session began at 9:30 a.m. with all Commissioners in attendance.
8:30 a.m. — 9:30 a.m. D Stone, Grant County COVID-19 Healthcare and Public Health Briefing
(ZOOM Meeting)
9:00 a.m. — 9:30 a.m. R Jones, Public Works Management Team Meeting — Conference Call
9:30 a.m. —10:00 a.m. A Williams, City of Moses Lake Update
10:00 a.m. —11:00 a.m. Commissioners Roundtable — Miscellaneous Discussion
• BOCC Office Shirts
• Fair Opening Ceremony
• Docusign — JG/BV
• NovaTime — JG
• Signatures on Payroll/Vouchers — JG
11:00 a.m. —11:30 a.m. Department Head Review
Pursuant to RCW 42.30.110(1)(g) Commissioner Carter called an Executive Session to order at
11:00 a.m. to go until 11:30 a.m. regarding Job Applicant/Evaluation. In attendance were
Commissioners Carter, Stone and Jones, and Suzi Fode, New Hope Director. Commissioner
Carter closed the session at 11:30 a.m.
11:30 a.m. —12:00 p.m.
12:00 p.m. —1:00 p.m.
3:00 p.m. - 4:30 p.m.
D Stone, Out
WSAC Virtual Assembly (Zoom)
R Jones Out
3:00 p.m. -4:00 p.m. CCarter. EFSP Local Board Meeting
Page 2of8
Grant County Commissioners Minutes
Week of August 9, 2021
TUESDAY, AUGUST 10, 2021
The session was continued to 8:30 a.m. with all Commissioners in attendance.
8:30 a.m. — 9:00 a.m. M Prentice, ARPA Funds / 2019 Exit Conference Discussion
9:00 a.m. —10:00 a.m. K Eslinger, Human Resource Update
Calendar Items
08/11/21— Work in Ellensburg
08/11/21— PERC Case 133122-E-20 —Election Tally Observation
:Discussion,Items
1 Retention Discussion
2 COVID Situation Update
a. Masking Direction
Authorization Requests
4 PAR —Jerry Gingrich
5 PMA —Therapist —New Hope
6 PMA— Program Coordinator— PW
7 PMA —Landfill Attendant —Public Works
8 PMA —Clerk of the Board
9 PMA— Deputy Clerk of the Board 1 & 2
10 PMA —Grants Administrator
Compensation, Benefits, Payroll, &Leave
11 2021 AWC Comp Review
12 2021 AWC Comp Review
13 Mutual of Omaha
Compliance
14 Civil Rights Online Grant Training
Employee &Department Issues
15 Solid Waste
16 Youth Services
Policy &Procedure
17 519 —Workplace Rules
18 Purchasing Policy(1601-1606
Recruitment /.Civil Service
19 Deputy Clerk of the Board
labor Relations - Association `(ASC)
20 Negotiations: Negotiations (ASC) 2022 —
Active
PERC: 134331-M-21 (Courthouse)(08/26)
21 PERC: 134332-M-21 (Solid Waste)(08/26)
PERC: 134333-M-21 (Youth Services)(08/26)
Labor Relations -Deputy Sheriff (DS)
22 Negotiations: Ne otiations DS 2022 —
Labor Relations -Corrections (COR)
Page 3 of 8
Grant County Commissioners Minutes
Week of August 9, 2021
Personnel Action Request (PAR) for the salary, wage and/or position change for Jerry Gingrich,
Commissioners Office.
Pursuant to RCW 42.30.110(1)(f) -Personnel Disciplinary Matters and 42.30.140(4)(a) —
Negotiations, Commissioner Carter called an Executive Session to order at 9:36 a.m. to go until
9:55 a.m. In attendance were Commissioners Carter, Stone and Jones, and Kirk Eslinger and
Decorah Anderson, Human Resources. Commissioner Carter closed the session at 9:55 a.m.
10:00 a.m. —11:00 a.m. T Gaines, Central Services Update
Pursuant to RCW 42.30.110(1)(b) Commissioner Carter called an Executive Session to order at
10:17 a.m. to go until 10:32 a.m. regarding Real Estate Acquisition. In attendance were
Commissioners Carter, Stone and Jones, Tom Gaines, Central Services Director, Damien Hooper,
Director of Development Services; Darryl Pheasant, Treasurer; Tom Jones, Ryan Rectenwald and
Joe Kriete, Sheriff's Office. The session was continued to 10:42 a.m. Commissioner Carter closed
the session at 10:42 a.m.
11:00 a.m. —12:00 p.m. J Flynn, Administrative Services Coordinator
12:00 p.m. —1:00 p.m. WSAC Special Tuesday Virtual Assembly — ARPA Fiscal Recovery Fund
Overview and Demo of Revenue Loss Calculator
1:00 p.m. —1:30 p.m. G Dano, Prosecuting Attorney's Office Update
1:30 p.m. — 2:30 p.m. S Castro, Public Works Update
Solid Waste Discussion Items:
• General SW Update
Public Works General Update Discussion Items:
• Exit Conference Cash Receipting
• USBR Land Purchase Offer
• Sandlot Purchase and Sale Agreement
Page 4 of 8
Grant County Commissioners Minutes
Week of August 9, 2021
Public Works Engineering/Roads Discussion Items:
• Major Projects/Chip Seal Update
• Accidents Update
• WATV Discussion
2:30 p.m. — 3:00 p.m. Consent Agenda (Items 1 through 28)
A motion was made by Commissioner Stone, seconded by Commissioner Jones, to approve items 1
through 28 on the agenda as presented. The motion passed unanimously.
COMMISSIONERS OFFICE
1. Commissioners Office and Public Defense Vouchers for approval. Approved
2. Commissioners March 15 and 22, 2021 Minutes for approval. Approved
AUDITOR'S OFFICE
3. Payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those
expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090,
as recorded on a listing and made available to the Board. Approved in the amounts of
$2,000.00, $1,119,730.28 and $16,500.00.
BOARD OF EQUALIZATION
4. Notice of approval to hear Property Tax Appeals, Grant County Legislative Authority per RCW
84.48.010. Approved
CENTRAL SERVICES
5. Request for addition of a Certified Construction Manager to the Grant County Jail Project. He
would like to contract with Dick Bratton who is an independent construction manager, with the
cost not expected to exceed $70,000.00. Approved
6. Request to repair power pedestals at the Grant County Fairgrounds East Campground utilizing
an informal quoting process under the "Limited Public Works" statute. The responsive bids were
received and Grace Electric was selected at $16,572.24 as verbally approved previously.
Approved
FAIRGROUNDS
7. Request to hire JM Pacific to level a pile of dirt at the north end of the track utilizing Landscaping
funds in the amount of $4.,250.00 for a change order. Approved
8. Request for out of state travel for Jim McKiernan, Rebecca Martinez, and Allan Williams to travel
to Rocky Mountain Fair Association of Fairs Convention in Billings, MT from November 10-12,
2021. Approved
Page 5 of 8
Grant County Commissioners Minutes
Week of August 9, 2021
9. Request to enter a contract with Phoenix Protective Corporation (PPC) to provide security for
miscellaneous event to provide alcohol enforcement, event security, and armed security.
Approved
GRANT INTEGRATED SERVICES
10. Reimbursement Request (A-19) for contract work performed by Grant Integrated Services'
Prevention and Recovery Center (PARC), during May -21, in the amount of $34,030.05 on
Washington State Health Care Authority Contract No. K3919. Approved
11. Reimbursement Request (A-19) for contract work performed by Grant Integrated Services'
Prevention and Recovery Center (PARC), during June -21, in the amount of $66,640.04 on
Washington State Health Care Authority Contract No. K3919. Approved
12. Washington State Department of Social and Health Services (DSHS) County Program Agreement
No. 2163-24991 for (Developmental Disabilities Administration) DDA County Services in the
amount of $856,669.00. Term is July 1, 2021 through June 30, 2022. Approved
NEW HOPE
13. Subrecipient Agreement between Children's Advocacy Centers of Washington and Kids Hope for
the CAC Response to COVID Impacts on Child Abuse in the amount of $85.,000.00 per CDBG
Contract No. 20-6221C-174. Approved
14. Washington State Department of Commerce Grant Agreement No. 22-31310-165 with New
Hope through Office of Crime Victims Advocacy Community Services and Housing Division for
core and specialized Sexual Assault Services SFY 2022 in the amount of $294,127.00. Term is
July 1, 2021 through June 30, 2022. Approved
PUBLIC WORKS
15. Request to purchase a Ford F-350 4x4 Flatbed from Bud Clary Ford Hyundai in the amount of
$52,426.58 utilizing a Department of Enterprise Services contract #05916 for the Public Works
Sign Department. Approved
16. Request to purchase a 2020 AWD Ford Fusion from Bud Clary Ford Hyundai in the amount of
$26,,795.40 utilizing a Department of Enterprise Services contract #05916 for Grant Integrated
Services. Approved
17. Request to purchase parts and repair for a rubber tire roller in the amount of $2,566.91 from
Sonsray Machinery for Public Works. This was previously approved on the August 3, 2021
Consent Agenda but was sold by the vendor. They have found another part, but the price
increase difference needs to be approved. Approved
18. Resolution rescinding Resolution No. 21 -078 -CC notice of hearing and setting a new hearing
date in the matter of declaring certain county -owned property surplus and ordering the sale
thereof (2012 Ford Prisoner Transport Van). The new hearing date is August 31, 2021 at 3:15
p.m. Approved, Resolution No. 21 -085 -CC
19. License Agreement between Grant County and Grant County Port District No. 10 (Port of Moses
Lake). Grant County desires to use the Port property for a tire amnesty event beginning
September 1, 2021. Approved
Page 6 of 8
Grant County Commissioners Minutes
Week of August 9, 2021
20. Request to the County Road Department for reimbursable work between Grant County and
Adams County. Work to be completed is an Asphalt Plant inspection for Booker Rd. Overlay #1,
CRP -194. Work not to exceed $6,,000.00. Approved
21. Resolution No. 21 -086 -CC initiating County Road Project designated as CRP NO. 21-08 on
Westshore Drive. This project will reconstruct existing roadway from BST to HMA roadway.
Project Starts on Fairway Drive NE and ends 0.25 Miles South of 4 -NE. Project is 2.12 miles long.
The amount is $2,,401,900.00. Approved
22. Resolution rescinding Resolution No. 21 -077 -CC Notice of Hearing and setting a new hearing
date in the matter of an ordinance modifying chapter 11.36.020 to Grant County Code Title 11:
Vehicles and Traffic allowing use of Wheeled All -terrain Vehicles (WATV) upon Designated
County Roads. The new hearing date is August 31, 2021 at 3:00 p.m. and includes roads within
Cascade Valley and Blue Lake / Rimrock Cove. Approved, Resolution No. 21 -087 -CC
SHERIFF'S OFFICE
23. Request for a budget extension in the amount of $332,000.00 to replace 98 outdated car radios.
First grant installment of $110,000 has been received and the remaining balance will be received
in June 2022 ($111,000) and June 2023 ($111,.000). Upon receipt of 2022/2023 installments, the
funds will be deposited into the general fund. Approved, the public hearing was set for
September 12, 2021 at 3:10 p.m.
24. Request for temporary exemption to Grant County Policy 702.2 — Exception to Overtime
Eligibility and Policy 702.2.1- Elected Officials for Sheriff Tom Jones and Staff to work at the
Gorge Amphitheater, funded by Live Nation. This would be effective August 13 — September 5,
2021. Approved
TREASURER'S OFFICE
25. Application from Jennifer Merritt for Resale of Tax Title property for Parcel 17-0689-000 with a
starting bid of $6,700.00. TX# 3691 in S 17, T 19 N, R 28 EWM. Per RCW 36.35.150(1) he would
like to deed this parcel for the cost of the deed, affidavit fees and recording fees and offer
through private negotiations. Approved
TECHNOLOGY SERVICES
26. Purchase order #375 in the amount of $26.,926.56 to Ednetics for the Webex Annual Renewal.
27. Purchase order #376 in the amount of $23,.848.00 to Progress for the annual renewal for
support contract for WhatsUp Gold Total Plus Unrestricted Services Agreement. Approved
YOUTH SERVICES
28. Memorandum of Understanding between Grant County Juvenile Probation and Educational
Service District 105 for the purpose of providing educational opportunities and transitional
services to at -risk youth. Approved
Page 7 of 8
Grant County Commissioners Minutes
Week of August 9, 2021
3:30 p.m. -3:40 p.m. Open Record Public Hearing, Legacy Resort Development Agreement
The Commissioners held an Open Record Public Hearing to consider a proposed Development
Agreement between Grant County and Legacy Resort Construction, LLC. The proposed
development agreement will guide and direct the development of the Master Planned Resort
known as "The Legacy Resort at Frenchman Hills".
The parcels subject to this agreement include 21-0044-000; 21-0042-000, 21-0043-005, and
those portions of the Legacy Resort that have previously been recorded. The term on the
agreement will be for 20 years unless otherwise extended or terminated.
Damien Hooper, Director of Development Services stated this will reinstate a development
agreement that had a short duration and establishes a 20 -year timeline for the project. This one
document has all amendments that have occurred over the previous duration.
A motion was made by Commissioner Stone, seconded by Commissioner Jones, to close the
public comment portion of the hearing. The motion passed unanimously. A motion was made
by Commissioner Jones, seconded by Commissioner Stone to approve the amended
Development Agreement as presented. The motion passed unanimously. (The Commissioners
signed the amended and restated Development Agreement)
5:O0p.m. — 7:00 p.m. Moses Lake Business After Hours — Moses Lake
WEDNESDAY, AUGUST 11, 2021
11:00 a.m. —12:00 p.m. R Jones, Grant County Leadership Callon COVID-19 and Recovery -
Resiliency (Zoom)
11:30 a.m. — 2:00 p.m. HEARING EXAMINERS
6:00 p.m. — 7:30 p.m. D Stone, Health Board Meeting
THURSDAY, AUGUST 12,202
D Stone, Out
9:00 a.m. —10:00 a.m. R Jones, Multi Agency Communications Center (MACC) Board Meeting
10:00 a.m. —12:00 p.m. C Carter at Port of Moses Lake Legislative Tour (Moses Lake)
Page 8 of 8
Grant County Commissioners Minutes
Week of August 9, 2021
1:30 p.m. — 3:00 p.m. C Carter, Area Aging /Council of Governments Meeting (Cancelled)
6:00 p.m. — 7:00 p.m. FAIR ADVISORY COMMITTEE MEETING
7:00 p.m. — 8:00 p.m. R Jones, Moses Lake School District Board Meeting (Zoom)
MISCELLANEOUS ITEMS
The Chair of the Board authorized the Deputy Clerk of the Board to stamp her signature of approval to a
Washington State Liquor and Cannabis Board Retail Tied -House Participation Statement per RCW
66.28.290 for the Fairgrounds (License No. 42902040) which allows licensees to conduct business in all
three tiers: manufacturer, distributor/importer, and retailer, for service contractor Oregon Beverage
Service.
FRIDAY, AUGUST 13, 2021
D Stone, Out
Signed this day of �, 2021.
BOARD OF COUNTY CO M""
6
rent C qty, Wa�pingtor�
Cindy CarteVhair
Danny E. Aone, Vice- air
Attest:
S �s Rol a ember
ti
Barbara J. Vja-quez, CM
Clerk of the Board