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Home My WebLink AboutMinutes - BOCCGRANT COUNTY BOARD OF COMMISSIONERS MEETING MINUTES Week of August 23- 29, 2021 Grant County Courthouse/Commission Chambers 35 C Street NW, 1St Floor, Room 101 Ephrata, WA 98823 Public meetings were held in person with a WEBEX Conference Call/Video option available. MONDAY, AUGUST 23,2021- The 3,2021 The Grant County Commissioners session began at 9:30 a.m. with all Commissioners in attendance. 8:30 a.m. — 9:30 a.m. D Stone, Grant County COVID-19 Healthcare and Public Health Briefing 9:00 a.m.-9:30 a.m. CCarter, Public Works Management Team Meeting — Conference Call 9:30 a.m. —10:00 a.m. J Flynn, Administrative Services Coordinator Update • Grants/Insurance/Miscellaneous 10:00 a.m. —11:00 a.m. Commissioners Roundtable —Miscellaneous Discussion • Superior Court Vaccination Discussion • Veterans Stand Down Discussion (JG) 11:00 a.m. —11:30 a.m. T Gaines, Central Services Update • Technology Services: Internship Program, Fair Related • Interfund Communications: Changes in Interfund? • Facilities and Maintenance: Project Updates • Fairgrounds: 27 pedestals taken out of services in north campground; garbage from campers; sewer flows were high; team related items • Central Services: jail update; fair update 12:00 p.m. —1:00 p.m. 1:00 p.m. -5:00 p.m. MISCELLANEOUS ITEMS WSAC Virtual Assembly (Zoom) Deputy Clerk of the Board Interviews The Commissioners approved and signed the Public Works County Payroll Salary Fund for their August 13, 2021 payroll. Page 2of7 Grant County Commissioners Minutes Week of August 23, 2021 TUESDAY, AUGUST 24, 2021 The session was continued to 9:00 a.m. with all Commissioners in attendance. 9:00 a.m. —10:00 a.m. Kirk Eslinger, Human Resources Update a. Masking Requirement b. COVI D Leave Usage c. Remote Work Option d. Proclamation 21-14 08 Youth Services 09 Public Works 10 Central Services Labor Relations -Association (ASC) 11 Impact: Mandatory Vaccination 12 Negotiations: Negotiations (ASC) 2022 — PERC: 134331-M-21 (Courthouse)(08/26) 13 PERC: 134332-M-21 (Solid Waste)(08/26) PERC: 134333-M-21 (Youth Services)(08/26) 14 Other: MOU — PW Interim Compensation Labor Relations -Deputy Sheriff (DS) 15 Ne otiations: Negotiations DS 2022 — Labor Relations - Corrections (COR) 16 Negotiations: Negotiations COR 2022 — tabor Relations -Sheriff Support (SS) Page 3 of 7 Grant County Commissioners Minutes Week of August 2% 2021 Pursuant to RCW 42.30.140(4)(a) -Negotiations, 42.30.110(1)(f) —Personnel Disciplinary Matters and 42.30.110(1)(g) —Job Applicant/Evaluation, Commissioner Carter called an Executive Session to order at 10:02 a.m. to go until 10:25 a.m. In attendance were Commissioners Carter, Stone and Jones, and Kirk Eslinger and Decorah Anderson, Human Resources. Commissioner Carter closed the session at 10:25 a.m. 10:30 a.m. —11:00 a.m. K Allen, Clerks Office Update • Blake Decision/contract/funding 11:00 a.m. —11:30 a.m. S Palacios, Juvenile Court and Youth Services Update • Financial • Intakes • Courts: COVID-19 Operation ■ Offender/Diversion: ■ Truancy: ■ Dependency: • Martin Hall • Administration 12:00 p.m. —1:00 p.m. Grant PUD /County Commissioner Lunch 1:00 p.m. —1:30 p.m. G Dano, Prosecuting Attorney's Office Update Pursuant to RCW 42.30.110(1)(1) Commissioner Carter called an Executive Session to order at 1:02 p.m. to go until 1:12 p.m. regarding Litigation. In attendance were Commissioners Carter, Stone and Jones, and Garth Dano and Kevin McCrae, Prosecuting Attorney's Office. Commissioner Carter closed the session at 1:12 p.m. 1:30 p.m. — 2:30 p.m. S Castro, Public Works Update Solid Waste Update: • Fire Update 8/11 (Sam C) Page 4 of 7 Grant County Commissioners Minutes Week of August 23, 2021 Public Works General Update: • Interlocal Purchase Sale Agreement with City of Quincy (Sam C) • Transportation Block Grant Agreements (Sam D) Public Works Engineering/Roads Update: • TIP Open House Dates (Keith) • Major Projects Update (Keith) • Accidents Update (Keith) • WAN Discussion (Keith) 2:30 p.m. — 3:00 p.m. Consent Agenda (Items 1 through 16) A motion was made by Commissioner Jones, seconded by Commissioner Stone, to approve items 1 through 12 and 14 through 16 on the agenda as presented. Item 13 was amended to a new amount of $460,214.00 for 2 years plus $3,.000.00 infrastructure (new therapy office)). Commissioner Jones abstained from the vote of item 16. The motion passed unanimously. AUDITOR'S OFFICE 1. Payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090, as recorded on a listing and made available to the Board. (Approved in the amounts of $1,,135,,767.51 and $52,,679.23) 2. Request for county credit card for Mireya Garcia, Sheriff's Office, in the amount of $2,500.00. Request submitted by Sheriff Tom Jones and authorized by Michele Jaderlund. (Approved) COMMISSIONERS OFFICE 3. Commissioners Office and Public Defense Vouchers for approval. (Approved) 4. Request to Purchase 400 Food Gift Cards for distribution at the Grant County Veterans Stand Down and Resource Fair in the amount of $10,000.00 from budget line 104.146.00.1104.565204900. A budget extension will not be required. (Approved) 5. Authorization for Release of Funds, Department of Commerce, Shelter Program Grant, #21- 4610C-104, Reimbursement #10, Subrecipient HopeSource, Request #10. This reimbursement is for July 2021 expense in the amount of $9,548.00. (Approved) 6. Amendment to the Agreement dated July 14, 2020 and Amendment Extending Date, between Grant County and the Grant County Economic Development Council for Grant Funding through the CARES Act (CARES Act Grant #20-6541C-013). This amendment allows the EDC to charge administrative costs to run the program. (Approved) 7. Authorization for Release of BOCC Approved Funds, Department of Commerce, Treasury Rental Assistance Program (T -RAP) Grant #21-4616C-108, Reimbursement #9, Request #3 from HopeSource in the amount of $56,294.32 (Approved) 8. Authorization for Release of BOCC Approved Funds, Department of Commerce, Treasury Rent Assistance Program (T -RAP) Grant #21-4616C-108, Reimbursement #10, Request #3 from OIC of Washington in the amount of $95.,339.93. (Approved) 9. Reappointment of Sandra Marcusen to the Grant County Board of Equalization for another 3 - year term beginning July 18, 2021, through July 17, 2024. (Approved) Page 5 of 7 Grant County Commissioners Minutes Week of August 23, 2021 10. Reappointment of Gary Bracht to the Grant County Veterans Advisory Board, in one of three of the "At -Large" positions for another 4 -year term beginning August 16, 2021, through August 15, 2025. (Approved) CENTRAL SERVICES 11. Request for an hourly increase for the "On -Call" positions within Central Services from $13.69/hour to $16.00/hour. (Approved) GRANT INTEGRATED SERVICES 12. Reimbursement Request (A-19) for contract work performed by Grant Integrated Services for Supplemental #1 dated 06/01/2021 in the amount of (-$81..78) on Washington State Health Care Authority Contract No. K3919. (Approved) AA "1106TO 13. American Rescue Plan (ARP) Funding Application from New Hope and Kids Hope with a total request of $1,,133.,677.00 for the next 5.5 -years. (Approved but in the amended amount of $460,214.00 for 2 years plus $3,000.00 infrastructure (new therapy office)) PUBLIC DEFENSE 14. Application for a pro rata share of the State Public Defense Funding for Calendar Year 2022 to the Washington State Office of Public Defense in accordance with RCW 10.101.050. (Approved) PUBLIC WORKS 15. Request to approve Change Order No. 16 to the agreement with Pacific Groundwater Group, Inc. in the amount of $546,,591 for the project scope that includes the Ephrata Landfill Remediation Investigation, Feasibility Study, and the Clean Up Action Plan. The agreement is with the Department of Ecology Agreement No. TCPRA-1921-GrCoPW-0052. The expiration date has been extended through June 2023. (Approved) 16. Access Easement over/through/across for Parcel #15-0979-001 for the Public for Tax (POR E1/2 13 17 24) a perpetual right of way and easement for access purpose. (Approved by Commissioners Carter and Stone. Commissioner Jones abstained) 3:00 p.m. -3:10 p.m. Open Record Public Hearing, Facilities and Maintenance, Veteran's Assistance Fund, and Juvenile Court / Youth Services Budget Extensions The Commissioners held an Open Record Public Hearing to consider the following budget extension requests: • Veteran Assistance Fund, Fund #104, Department #146 in the amount of $75.,000.00 due to the high volume of Veteran Assistance Claims being filed. Funding will be transferred from the VAB Reserve Fund (104.146). Page 6 of 7 Grant County Commissioners Minutes Week of August 23, 2021 • Facilities and Maintenance Fund #126, Department #168 in the amount of $39,.527.17 for Juvenile Court and Youth Services- Moses Lake exterior project (FM2111 in the amount of $56,,769.08) and the Health District Part 2 exterior project (FM2112 in the amount of $72,.953.20) utilizing $45,000 from the water heater project and using REET 1 funds. Juvenile Court and Youth Services Fund #001, Department #117 in the amount of $25,079.00 to receive a Washington State Department of Commerce VOCA grant funds no. F19-31219-456 for wages and salaries. Madeline Prentice, Chief Accountant, stated that the budget extension amount for Juvenile should be $25,.079.00., not at the advertised amount of $46,381.00. The extra amount of $21,302.00 is already budgeted in different accounts, they need a budget transfer in this amount. A motion was made by Commissioner Stone, seconded by Commissioner Jones, to close the public comment portion of the hearing. The motion passed unanimously. A motion was made by Commissioner Stone, seconded by Commissioner Jones to approve the budget extensions, amending Juvenile Court to the amount to $25,079.00 and include a budget transfer in the amount of $$21,,302.00. The motion passed unanimously. (Resolution No. 21 -088 -CC) 4:00 p.m. — 5:00 p.m. D Stone, Common Sense Caucus Invitation MISCELLANEOUS ITEMS Recommendation Memorandum from the Director of Human Resources regarding a request from Public Works to initiate the County sick leave donation policy for Ronald Coombs (Recipient 21-03). The Director recommends approval. (Approved) Washington State Department of Commerce, Office of Crime Victims Advocacy, Contract Management System, System Access Form for Suzi Fode, New Hope. (Approved) WEDNESDAY, AUGUST 25, 2021 3:00 p.m. — 5:00 p.m. C Carter at WRCIP All Board Retreat (Northern Quest, Spokane) 11:00 a.m. —12:00 p.m. R Jones, Grant County Leadership call on COVID —19 and Recovery / Resiliency 1:00 a.m. — 2:00 p.m. D Stone, PCC Rail Authority Meeting 3:00 p.m. — 5:00 p.m. R Jones at Meeting and Tour with the Port of Warden (Port Office) Page 7 of 7 Grant County Commissioners Minutes Week of August 2% 2021 THURSDAY, AUGUST 26, 2021 C Carter at WRCIP All Board Retreat (Northern Quest, Spokane) 10:00 a.m. —12:00 p.m. D Stone, QUADCO Meeting 7:00 p.m. — 8:00 p.m. R Jones, Moses Lake School District Board Meeting (Zoom) FRIDAY, AUGUST 27, 2021 C Carter at WRCIP All Board Retreat (Northern Quest, Spokane) 11:00 a.m. —1:00 p.m. D Stone at Eastern Washington Council of Governments Meeting (Davenport) Signed this �5-6�� day of �, 2021. Attest: JP 714 6jCR-'/ Barbara J. Vas�q ez, CM Clerk of the Bord BOARD OF COUNTY COMMISSIONERS Gr nt ou ty, Wash ton 3 Cindy Carter. hair Danny . Stone, V' e -Chair Ro ,Member