HomeMy WebLinkAboutMinutes - BOCCGRANT COUNTY BOARD OF COMMISSIONERS
MEETING MINUTES
Week of July 25 —July 31, 2022
Commission Chambers
35 C Street NW
Ephrata, WA 98823
Public meetings were held in person with a WEBER Conference Call/Video option available.
MONDAY, JULY 25, 2022
The Grant County Commissioners session began at 10:00 a.m. with Commissioners Stone and Carter in
attendance. Commissioner Jones was out and excused.
8:00 a.m. — 8:30 a.m. D Stone, Engineering Update (Meeting did not occur)
10:00 a.m. —11:30 a.m. R Jones, Multi Agency Communications Center (MACC) Finance
Committee Meeting (Moses Lake)
10:00 a.m. —10:50 a.m. B Vasquez, Clerk of the Board Update
11:00 a.m. —11:30 a.m. Budget and Finance Update
12:00 p.m. —1:00 p.m. WSAC Virtual Assembly
1:00 p.m. —1:45 p.m. Commissioners Round Table — Miscellaneous Discussion
• Review of Consent Agenda Items
• Renewal of Bridges International (CC) —Port of Moses Lake is no longer interested
in managing the program.
• Request that Target Zero attend Employee BBQ in October
• Commissioners Office over budget: Jerry to meet with Accounting It was
determined that this was not the case, Accounting to correct their reports.
• Sheriff's Office Deputy Vehicles — Implement a 60 mile radius to take them home.
2:00 p.m. — 4:00 p.m. New Jail - Limited Tax General Obligation Bond Rating Meeting
Introductions were made by those in attendance.
Commissioners Stone, Jones, and Carter
Katie Smith and Michele Jaderlund, Auditor's Office
Darryl Pheasant, Treasurer
Melissa McKnight, Assessor
Brian Phuvan Primary Analyst S&P Global Ratings
Jim Nelson, Underwriter and Senior Vice -President of D.A. Davidson
Caroline Baird—Secondary Analyst S&P Global Ratings
Brant Mayo, Executive Director, Grant County Economic Development Council
Barbara Vasquez, Clerk of the Board
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Grant County Commissioners Minutes
Week of July 25, 2022
The group in attendance went over the presentation and read it into the record.
• County have any variable debt loan?
• REC Annual Installments from litigation — Spending includes a 7 year plan for reimbursements to
the county and money gets dispersed to the taxing districts and county.
TUESDAY, JULY 261 2022
The session was continued to 9:00 a.m. with all Commissioners in attendance.
8:30 a.m. — 9:00 a.m. K McCrae, Prosecuting Attorney's Office Update
• Blake Decision — contract ok to sign
• Sheriff Appointment for remainder of the year
• Duplex Code Enforcement issue — No response from GCSO yet
• Dissolution of Weed District 51 process —Reimbursement to individuals who spend $ to poll
weed district members/rent. Currently there is $131,000 in their fund
9:00 a.m. —10:00 a.m. D Anderson, Renew Update
• Directions in Community Living (DCL) Rate Increase was implemented 7/1/22. Requesting
an increase for the staff who currently work there (14%)
• Update on Maintenance Position —There is one employee currently trying to maintain their
many facilities and vehicles.
• Hired a new Administrative Assistant position
10:00 a.m. —10:30 a.m. T Gaines, Central Services Update
• Technology Services — Fair is soon so they are making sure all the Wi-Fi is working and installing
more cameras; Quad projects are moving along
• Facilities and Maintenance — Annual Fire Alarm testing was today; landscaper position
interviews coming up
• Interfund Communications — waiting for union on position
• Central Services — Program Maintenance account / fund will need to be created
• Fairgrounds — projects continue
10:30 a.m. —11:00 a.m. K Allen, Clerk's Office Update
• Possible remodel of the front office
Page 3 of 8
Grant County Commissioners Minutes
Week of July 25, 2022
11:00 a.m. —11:30 a.m. S Palacios, Juvenile Court and Youth Services Update
1) Financial
2) Intakes
Courts:
L Offender/Diversion:
ii. Truancy: Community Engagement Board gets involved
iii. Dependency:
3) Martin Hall
4) Administration —Possible revamp of Guardian Ad Litem supervisor position
5) WSP Training for LifeScan
11:30 a.m. —12:00 p.m. Public Works Personnel Discussion
Discussion was held about an employee's upcoming retirement and what the future holds.
Anna Sangster gave the history of Public Works and that they used to run their own payroll. This
was done until 2010. Their activities (jobs) must be "job costed". These are handwritten via a
timesheet. In 2010 they went live with GP, all of that work then has to be transferred and
entered into CAMS. They track FMLA / PFML and send to HR. Knowledge of BARS numbers in
important. Staff has to balance in GP and CAMS. Public Works submits all info to Payroll to
print the checks. Anna Sangster has been very grateful for the help given to her when Karen
Maedke was hired. There's also a part time person who assist with data entry. When Anna
retires and Karen takes over, another person is needed. They also do a lot of HR work. 90 day
job shadow would be tough, longer is needed along with 2 full time employees.
12:00 p.m. — 5:00 p.m. C Carter, City of Mattawa Meeting (Mattawa) (Cancelled)
2:00 p.m. — 3:00 p.m. Commissioner's Meeting
1. Call to order
2. Open Forum for Citizen Input (3 minutes per person, 15 -minute time limit) None
3. Approval of Agenda A motion was made by Commissioner Jones, seconded by Commissioner
Carter, to approve the agenda as presented. The motion passed unanimously.
4. Correspondence (ie. Emails that have come in that need response, letters of support etc.)
o Health District is requesting to use the courthouse lawn for their Overdose Awareness
Day
o Fair invitation to Grant County Elected Official and State Representatives
o Duplex Email
o Fire District "Class" for ARPA (JF)
o Sheriff Swearing In
Page 4 of 8
Grant County Commissioners Minutes
Week of July 25, 2022
o Hands and Paws Email
o RV's at Fair
5. Commissioners Roundtable — Miscellaneous Discussion
o Customer Service — Can't find extension online
6. Consent Agenda — (Items 1 through 18) All items are considered routine and will be enacted by
one motion of the commissioners with no separate discussion. If a separate discussion is
desired, that item may be removed and placed under Board Discussion/Decision. A motion was
made by Commissioner Jones, seconded by Commissioner Carter, to approve the consent
agenda as presented. The motion passed unanimously.
AUDITOR'S OFFICE
1. Payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and
those expense reimbursement claims certified by the auditing officer as required by RCW
42.24.090, as recorded on a listing, and made available to the Board. (In the amount of
$526,F545.78)
COMMISSIONER'S OFFICE
2. Invoices
3. Lodging Tax Advisory Committee (LTAC) Grant Agreement #22-19 with the Port of Mattawa
for $25,.000.00 for Capital Improvements to the Mattawa Community Center.
4. Cancellation of Professional Medical Liability Insurance for Darcy Sander, ARNP PMHNP BC
of Renew.
5. Washington State Department of Commerce, Community Services and Housing Division,
Housing Assistance Unity, Eviction Rent Assistance Program 2.0 (ERAP 2.0) Contract 21-
4619C-108, Amendment B, increasing the contract by $549.,037.00 to a new contract
amount of $15,.883,709.00.
6. Department of Natural Resources Lease Agreement No. 60-669048 for 570 acres in the
Moses Lake Sand Dunes area (S 16, T 18 N, R 28 E WM). Term is June 1, 2022, through May
31, 2037.
7. Grant County Animal Outreach request to increase its annual contract from $42,,000.00
annually to $100,000.00 annually.
8. Opioid Distributor Settlement Agreement from the Attorney General of the State of
Washington.
9. Request from Renew to appoint Kilah King as a Designated Crisis Responder.
10. Request from Renew to remove Faviola Camacho as a Designated Crisis Responder. No
service letter required.
FAIRGRni INnr,
11. Out of State Travel Request for Jim McKiernan to attend the National Finals Rodeo (NFR) in
Las Vegas, NV from November 28, 2022 — December 3, 2022. The travel request total
estimated is $1.,870.81.
Page 5 of 8
Grant County Commissioners Minutes
Week of July 25, 2022
NFW HOPE
12. Request permission for Suzi Fode to Docu-Sign electronically the Department of Commerce
Grant Agreement No. 23-31310-165, Community Services and Housing Division, Office of
Crime Victims Advocacy, Core and Specialized Sexual Assault Services SFY 2023. Term is July
1, 2022, to June 30, 2023, in the amount of $299,606.00.
I ON 9 011: LVA
13. Out of State Travel Request for Dell Anderson to attend the Trauma & Addictions
Conference in Las Vegas, NV from October 5 — 9, 2022. The travel request total estimated is
$2,118.83.
14. Request to extend the current lease with Moore Furniture, due to expire in 8 months, to 5 -
years allowing Renew to make needed improvements on the Ephrata location.
15. Washington State Department of Social and Health Services (DSHS) Amendment 1 to County
Program Agreement No. 2163-24991-01, Development Disabilities Admin, changing the
expiration date to June 30, 2023, and increasing the amount by $856,,669.00 to a new
maximum amount to $1,,713,,338.00.
16. Request to surplus old equipment items that have been replaced and/or are no longer on
the accountable roles.
TECHNOLOGY SERVICES
17. Purchase Order (PO) #427 to Netwrix Corp. for Active Directory Subscription &Windows File
Servers Annual Renewal in the amount of $12,968.72.
18. Purchase Order (PO) #428 to Cities Digital for Annual Laserfiche Support and Updates
Renewal in the amount of $46,,876.28.
Board Discussion/Decisions Items (Items to discuss and items that were removed from Consent
Agenda. These items will be acted upon together). A motion was made by Commissioner Carter,
seconded by Commissioner Jones, to approve the walk-on items as presented. The motion
passed unanimously
o Walk-on items:
New Hope —Washington State Department of Social and Health Services (DSHS)
County Program Agreement No. 2263-43332 for Community-based Domestic
Violence Program Emergency Shelter and Supportive Services. Term is July 1,
2022 through June 30, 2023 in the amount of $530.,452.00.
Public Works —Request to purchase three (3) Trailer Truck Mounted
Attenuators from Traffic Safety Supply in the amount of $75.,755.34 through a
Washington State Department of Enterprise Services Contract No. 02417.
Public Works -Request for letter of support to the U.S. Department of
Transportation for their application a Safe Streets and Roads for All (SS4A) grant
in alignment with the Washington State Strategic Highway Safety Plan of 2019
to reach zero fatalities and series injuries by 2030.
9 Adjournment
Page 6 of 8
Grant County Commissioners Minutes
Week of July 25, 2022
3:15 p.m. - 3:30 p.m. Open Record Public Hearing, Intercounty Weed District 51- Dissolution
The Commissioners held an Open Record Public Hearing to consider dissolving the special
purpose district known as Intercounty Weed District 51 (pursuant to RCW 36.96).
Michele Jaderlund,, County Auditor stated she submitted a letter to the Commissioners on
January 7, 2022 notifying the commissioners that the Weed District has been in -active for over 5
years, pursuant to RCW 36.96.
Commissioner Carter asked about the building/rent. Allen Evenson discussed rent due and that
he had received reimbursement for his mailings.
Discussion ensued about any property that may be left in the building that was being rented.
The Noxious Weed Control Board is anticipated to absorb the district duties.
A motion was made by Commissioner Carter, seconded by Commissioner Jones, to close the
public comment portion of the hearing. The motion passed unanimously. A motion was made
by Commissioner Jones, seconded by Commissioner Carter to adopt the ordinance as presented.
The motion passed unanimously. (Ordinance No. 22 -072 -CC)
3:30 p.m. -3:45 p.m. Open Record Public Hearing, Ordinance Amending Ch. 11.34 of the GCC
titled Operation of Golf Carts to allow Golf Cart usage on Blue Lake and
Moore Roads
The Commissioners held an Open Record Public Hearing to consider an Ordinance amending Ch. 11.34
of the Grant County Code titled "Operation of Golf Carts"; specifically to add Moore Road and Blue Lake
Roads and will include the County maintained roads contained within the Moores Blue Lake Tracts Long
Plat, Blue Lake Summer Homes, Brittains Blue Lake and all of Moore Road.
Sam Dart, Assistant Public Works Director gave a brief synopsis of the request. Below are the following
roads to be added:
ROADNAME
ROADLOG
BMP
EMP
LENGTH
31.3 NE
50711
0
0.15
0.15
A ST *BLUE LAKE*
50740
0
0.03
0.03
A ST *BLUE LAKE*
50740
0.03
0.07
0.04
A.3 NE
50711
0.15
0.17
0.02
A.3 NE
50711
0.17
0.29
0.12
B ST *BLUE LAKE*
50720
0
0.1
0.1
BUCKLEY SQUARE
50760
0
0.04
0.04
BUCKLEY SQUARE
50760
0.04
0.09
0.05
BUCKLEY SQUARE
50760
0.09
0.15
0.06
LAKE SHORE DR NE
50710
2.04
2.22
0.18
LAKE SHORE DR NE
50710
2.22
2.34
0.12
LAKEVI EW RD
50730
0
0.17
0.17
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Grant County Commissioners Minutes
Week of July 25, 2022
LAKEVI EW RD 50730 0.17 0.39
0.22
MOORE RD 50710 0 0.75
0.75
MOORE RD 50710 0.75 1.67
0.92
MOORE RD 50710 1.67 1.84
0.17
MOORE RD 50710 1.84 2.04
0.2
M U N DY LANE 50770 0 0.08
0.08
PALISADES RD 50770 0.08 0.2
0.12
PALISADES RD 50770 0.2 0.25
0.05
A motion was made by Commissioner Jones, seconded by Commissioner Carter, to close the public
comment portion of the hearing. The motion passed unanimously. A motion was made by
Commissioner Jones, seconded by Commissioner Carter to approve the ordinance as presented.
The
motion passed unanimously. (Ordinance No. 22 -072 -CC)
4:30 p.m. — 5:30 p.m. R Jones, Economic Development Update (BBCC)
5:30 p.m. — 6:30 p.m. R Jones, Moses Lake City Council —Economic Development Roundtable
(Moses Lake)
WEDNESDAY, JULY 27, 2022
8:30 a.m. — 9:00 a.m. SAFETY COMMITTEE MEETING
9:00 a.m. — 9:30 a.m. C Carter, WRCIP All Board Meeting
9:30 a.m. —11:00 a.m. D Stone, WSRRI Wildland Fire Workgroup Meeting
12:00 p.m. —1:00 p.m. Grant County CHI Meeting
1:00 p.m. — 2:00 p.m. C Carter, NC Diversion Workgroup
TH U RSDAY, J U LY 28, 2022
9:00 a.m. —12:00 p.m. BOARD OF EQUALIZATION HEARINGS
12:00 p.m. —1:00 p.m. D Stone, Retirement of Detective Matt Messer (EOC)
7:00 p.m. — 8:00 p.m. R Jones, Moses Lake School Board Meeting
Page 8 of 8
Grant County Commissioners Minutes
Week of July 25, 2022
FRIDAY, JULY 29, 2022
11:00 a.m. — 2:00 p.m. D Stone., Eastern Washington Council of Governments (EWCOG)
If
Signed this 0204 day of S�2/ ,2022.
tr
Attest:
NIL
Barbara J. Vas u Z., Civic
Clerk of the Board
BOARD OF COUNTY COMMISSIONERS
Grant C unty,, Washington
Danny E. St e, Chair
R beT
" s * -Cfi i r
6
Cindy Cartie'^%jMember,