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INTERAGENCY REIMBURSEMENT AGREEMENT IAA22169
BETWEEN
WASHINGTON STATE ADMINISTRATIVE OFFICE OF THE COURTS
AND
GRANT COUNTY
THIS REIMBURSEMENT AGREEMENT (Agreement) is entered into by and between
the Administrative Office of the Courts (AOC) and Grant County, for the purpose of
reimbursing Grant County (County) for extraordinary costs of resentencing and vacating
sentences under Blake and for the cost of refunding legal financial obligations (CFOs)
under the Blake decision.
1. PURPOSE
The purpose of this Agreement is to provide reimbursements to assist Counties with
extraordinary judicial, prosecutorial, or defense -related costs of resentencing and
vacating the sentences of defendants whose convictions or sentences in Superior
Court and District Court are affected by the State v. Blake decision and to provide
reimbursements to assist Counties who have reimbursed or will reimburse LFOs to
defendants whose convictions or sentences in Superior Court and District Court are
affected by the State v. Blake decision.
2. REIMBURSEMENT
A. Extraordinary Expenses Reimbursement. AOC shall reimburse the County
up to a maximum of $744,300 for extraordinary judicial, prosecutorial, or
defense -related costs of resentencing and vacating the sentences of
defendants whose convictions or sentences are affected by the State v. Blake
decision incurred during the period of February 25, 2021 to June 30, 2022.
No reimbursement will be made under this Agreement for resentencing or
vacation costs incurred after June 30, 2022, and any reimbursement requests
in excess of this amount will be denied. If additional funding is appropriated
by the Legislature for these purposes, the amount of reimbursement under
this Agreement may be increased by agreement of the parties.
B. LFO Reimbursement. AOC will reimburse the County up to a maximum of
$653,307 for payments made by the County during the period February 25,
2021 to June 30, 2022 pursuant to court order which required reimbursement
by the State of Washington of legal and financial obligations. No
reimbursement will be made under this Agreement for resentencing or
vacation costs incurred after June 30, 2022, and any reimbursement requests
in excess of this amount stated in this Section 2 (b) will be denied. If
additional funding is appropriated by the Legislature for these purposes, the
amount of reimbursement under this Agreement may be increased by
IAA22169 Page 1 of 4
agreement of the parties. Nothing in this Agreement requires the County to
make payments pursuant to a court order when the funds available for
reimbursement are less than the amount of the payment.
C. General. AOC shall provide reimbursement to the County for approved and
completed reimbursements by warrant or account transfer within 30 days of
receipt of a properly completed A-19 invoice and the completed data report as
required below.
3. PERIOD OF PERFORMANCE
Performance under this Agreement begins July 1, 2021, regardless of the date of
execution, and ends on June 30, 2022. The period of performance may be
amended by mutual agreement of the parties if the Legislature provides additional
funding or time for these purposes.
4. TERMS OF REIMBURSEMENT
a) The County shall request reimbursement as follows:
1. The County will submit its A-19 invoices monthly to
countyreimbursements@courts.wa.gov. A-19 invoices submitted under this
agreement must include:
a. Payment documents from the County indicating the amounts
expended, the recipients, and the date of expenditure.
b. Sufficient information to allow AOC to determine that the costs
reimbursed are extraordinary judicial, prosecutorial, or defense -
related costs of resentencing and vacating the sentences of
defendants whose convictions or sentences are affected by the State
v. Blake.
c. Proper coding for expenses under both 2.A. and B. For Grant
County, expenses under 2.A. must be coded 40113, and
reimbursement under 2.13. must be coded 40100.
2. The County shall provide a monthly report to AOC that must contain at a
minimum:
a. A list of any case numbers associated with the services provided;
b. A breakdown of expenses by judicial, prosecutorial, and defense -
related costs;
c. The amount of LFOs reimbursed, with the case number associated
with that amount.
d. Any positions supported by these funds, broken down by judicial,
prosecutorial, and defense -related positions; and
e. Data, including case numbers and aggregate data on the number
and type of cases:
IAA22169 Page 2 of 4
i. Vacated under Blake;
ii. Resentenced under Blake; and
iii. Being worked on under Blake.
b) By May 1, 2022, the County agrees to report any allocated funds under either 2.
A. or B. that it will be unable to spend during the term of the contract, or any
additional funds it anticipates needing during the term of the contract should
additional funds become available. AOC reserves the right to reallocate funds
that are reported to be unable to be spent.
5. AGREEMENT ALTERATIONS AND AMENDMENTS
This Agreement may be amended by agreement of the parties. Such amendments
are not binding unless they are in writing and signed by personnel authorized to
bind each of the parties.
6. GOVERNANCE
This Agreement is entered into pursuant to and under the authority granted by the
laws of the state of Washington and any applicable federal laws. The provisions of
this Agreement must be construed to conform to those laws.
In the event of an inconsistency in the terms of this Agreement, or between its
terms and any applicable statute or rule, the inconsistency will be resolved by giving
precedence in the following order:
a. Applicable state and federal statutes and rules;
b. This Agreement; and
c. Any other provisions of the agreement, including materials incorporated by
reference.
�TJTJA T
A failure by either party to exercise its rights under this Agreement does not
preclude that party from subsequent exercise of such rights and is not a waiver of
any other rights under this Agreement unless stated to be such in a writing signed
by an authorized representative of the party and attached to the original Agreement.
8. SEVERABILITY
If any provision of this Agreement, or any provision of any document incorporated
by reference is held invalid, such invalidity does not affect the other provisions of
this Agreement which can be given effect without the invalid provision and to this
end the provisions of this Agreement are declared to be severable.
IAA22169 Page 3 of 4
DocuSign Envelope ID: 18CIDA3AI=-7131 1-4079-9903-B7814809ADB5
9. AGREEMENT MANAGEMENT
The program managers noted below are responsible for and are the contact people
for all communications and billings regarding the performance of this Agreement:
AOC Program
County Pro ram Manager
-Manager,
Christopher Stanley
Cindy Carter
Chief Financial and Management Officer
Commissioner/Chair
PO Box 41170
PO Box 37 1
Olympia, WA 98504-1170
Ephrata, WA 98823
christopher.stanley@courts.wa.gov
ccarter@grantcountywa.gov
(360) 890-2549
509-750-8007
10. ENTIRE AGREEMENT
This Agreement contains all the terms and conditions agreed upon by the parties. No
other understandings, oral or otherwise, regarding the subject matter of this
Agreement are considered to exist or to bind any of the parties to this agreement
unless otherwise stated in this Agreement.
AGREED:
Administrative Office of the Courts
Grant County
DocuSigned by:
9/22/2021
�Mrure Date S1X
7g7hure Da�e
Christopher Stanley
Name
Chief Financial and Management Officer
Title
Ciiidy C'.a-rter, Chair
Board of Comity Con.-imissioners
Title
IAA22169 Page 4 of 4
Barbara Vasquez
From: Cindy Carter
Sent: Tuesday, September 7, 2021 1:04 PM
To: Kevin J. McCrae; Barbara Vasquez; Janice Flynn; Robert Jones; Danny E. Stone
Subject: Fwd: Blake Reimbursement Agreement for review and signature: IAA22169-Grant
County Blake
Attachments: image001.png; IAA22169-Grant County Blake.pdf
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Sent from my Whone
Begin forwarded message:
From: "Sutter, Jonathan" <Jonathan.Sutter@courts.wa.gov>
Date: September 3, 2021 at 3:43:17 PM PDT
To: Cindy Carter <ccarter@grantcountywa.gov>
Subject: Blake Reimbursement Agreement for review and signature: IAA22169-Grant County Blake
Attached, please find your Agreement with the Administrative Office of the Courts for review and
signature.
The purpose of this Agreement is to provide reimbursements to assist Counties with
extraordinary judicial, prosecutorial, or defense -related costs of resentencing and vacating the
sentences of defendants whose convictions or sentences in Superior Court and District Court
are affected by the State v. Blake decision and to provide reimbursements to assist Counties
who have reimbursed or will reimburse LFOs to defendants whose convictions or sentences in
Superior Court and District Court are affected by the State v. Blake decision.
To indicate your acceptance, please return a scanned copy of the signed agreement by e-mail
to contracts(courts.wa.gov.
When we have counter -signed the agreement, we will send an electronic copy of the fully
executed document for your records.
Thank you,
Contracts Officer I MSD Contracts -Procurement -Data Dissemination
Administrative Office of the Courts
R °300) 706-5265 F; (360) 966-5700
Jonathan. Sutter@courts.wa.gov
www.courts.wa.gov