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HomeMy WebLinkAboutMinutes - BOCCMEETING MINUTES Week of September 13-19, 2021 Grant County Courthouse/Commission Chambers 35 C Street NW, 15t Floor, Room 101 Ephrata, WA 98$23 Public meetings were held in person with a WEBER Conference Call/video option available. MONDAY, SEPTEMBER 13, 2021 The Grant County Commissioners session began at 9:00 a.m. with all Commissioners in attendance. 9:00 a.m. —10:00 a.m. J Flynn, Administrative Services Coordinator Update (1 Item) 1. Catholic Charities Housing Services (CCHS) Grant County Preservation Project Relocation Plan for Catholic Charities Housing Services from Overland, Pacific and Cutler, LLC. to relocate tenants from housing in Quincy, Warden and Mattawa due to renovations. (Approved) Discussion Items: Grants/Insurance/Miscellaneous 10:00 a.m. —11:00 a.m. Commissioners Roundtable —Miscellaneous Discussion • Conference Room Scheduling (JG) • Blake Decision —Reimbursement Agreement to-do's (BV) • Jodi's retirement party • Budget Call Memo (BV) s Reorganization of Health District Board (DS) • New Mask Mandates 10:45 a.m. —11:00 a.m. Citizen Public Comment Period 11:00 a.m. —12:00 p.m. S Davis, WRCIP — Insurance Update 12:00 p.m. —1:00 p.m. WSAC Virtual Assembly (Zoom) 1:00 p.m. — 2:00 p.m. B Mayo, Economic Development Council —Strategic Infrastructure Program (SIP) Annual Application Discussion MISCELLANEOUS ITEMS The Commissioners issued the 2022 Budget Call Memo to Elected Officials and Department Heads. The Commissioners approved and signed the Public Works County Payroll Salary Fund for their September 10, 2021 payroll. Page 2 of 8 Grant County Commissioners Minutes Week of September 13, 2021 The Chair of the Board was authorized to sign the Roy Haueter— Colonial Park Homes, LLC (Haueter Short Plat) File # P 21-0272 (preliminary P 20-0245) Final Plat Submission and Review. TUESDAY, SEPTEMBER 14, 2021 The session was continued to 8:30 a.m. with all Commissioners in attendance (Commissioner Jones via Webex). 8:30 a.m. — 9:00 a.m. G Dano, Prosecuting Attorney's Office Update 9:00 a.m. —10:00 a.m. K Eslinger, Human Resource Update a. Vaccine Mandate — State b. Vaccine Mandate — Federal Page 3 of 8 Grant County Commissioners Minutes Week of September 13, 2021 Pursuant to RCW 42.30.110(1)(8) —Job Applicant/Evaluation and RCW 42.30.140(4)(a) — Negotiations, Commissioner Carter called an Executive Session to order at 9:26 a.m. to go until 9:50 a.m. In attendance were Commissioners Carter, Stone and Jones, Tom Gaines, Central Services Director, and Kirk Eslinger, Human Resources Director. The session was continued to 9:55 a.m. Commissioner Carter closed the session at 9:55 a.m. Personnel Action Request (PAR) for the salary, wage and/or position change for Velma Delarosa and Elisa Adolphsen, Renew. (Approved) Grant County Personnel Policy No. 1601— Purchasing Policy, repeals previous policy Resolution No. 90 -080 -CC and replaces it with the new county Purchasing Policy. (Approved) Grant County Personnel Policy No. 1602 —Purchasing Process and Procedure. (Approved) Grant County Personnel Policy No. 1603 —Purchasing Appendix A: Written Contracts Required. (Approved) Grant County Personnel Policy No. 1604 —Purchasing Appendix B: Approval of Contracts. (Approved) Grant County Personnel Policy No. 1605 —Purchasing Appendix C: Contracting for Services. (Approved) Grant County Personnel Policy No. 1606 —Small Works Roster. (Approved) 10:00 a.m. —11:00 a.m. T Gaines, Central Services Update • Technology Services: Current Events • Interfund Communications: NSTR • Facilities and Maintenance: Project Updates • Fairgrounds: Project Updates • Central Services: Executive Session Page 4 of 8 Grant County Commissioners Minutes Week of September 13, 2021 Pursuant to RCW 42.30.110(1)(b) —Real Estate Acquisition and RCW 42.30.110(1)(f) —Personnel Disciplinary Matters, Commissioner Carter called an Executive Session to order at 10:01 a.m. to go until 10:15 a.m. In attendance were Commissioners Carter, Stone and Jones, Tom Gaines, Central Services Director, and Kirk Edinger, Human Resources Director. The session was continued to 10:20 a.m. Commissioner Carter closed the session at 10:20 a.m. 11:00 a.m. —11:30 a.m. M McKnight, Assessor's Office Update 12:00 p.m. —1:30 p.m. D Stone, Grant/Adams Workforce Development Board Committee Meeting (Zoom) 1:30 p.m. — 2:30 p.m. S Dart, Public Works Update gnlirl Wricto Discussion Items: • Amendment Twenty -Four between Ephrata Landfill and Parametrix Engineering and Environmental Services. This amendment increases the scope of work and budget to include additional tasks for Phase 6. • Permit to demolish trailer on Neva Lake Road Parcel No.160905004 Public Works General Update Discussion Items: • USBR Acceptance of BOCC counteroffer Notice of Hearing for County property # 170928002 • Surplus • Keith Schedule • Sam C. Schedule Public Works Engineerinq/Roads Discussion Items: • Major Projects Update • Accidents Update • Road Division Updates • Annual Construction Program Budget 2:30 p.m. — 3:00 p.m. Consent Agenda (Items 1 through 19) A motion was made by Commissioner Stone, seconded by Commissioner Carter, to approve items 1 through 19 on the agenda as presented. The motion passed with 2 Commissioners in attendance. Page 5 of 8 Grant County Commissioners Minutes Week of September 13, 2021 AUDITOR'S OFFICE 1. Payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090, as recorded on a listing and made available to the Board. (Approved in the amount of $667,1712.09) COMMISSIONERS OFFICE 2. Commissioners Office and Public Defense Vouchers for approval. (Approved) 3. Commissioners May 3.,10 17., 24 and 31, 2021 Minutes for approval. (Approved) 4. Special occasion liquor license for Desert Aire Golf and Country Club and their event at the DA Golf Course on October 2, 20211, from the Washington State Liquor and Cannabis Board. (Approved) 5. Letter of appointment to Kevin Burgess to the Board of Equalization fora 3 -year term beginning September 14, 2021 through September 13, 2024, as an alternate member. (Approved) 6. Interagency Reimbursement Agreement IAA22169 with the Washington State Administrative Office of the Courts for the purpose of reimbursing Grant County for extraordinary costs of resentencing and vacating sentences under Blake and for the cost of refunding legal financial obligations (CFO's) under the Blake decision. Term is July 1, 2021 through June 30, 2022. (Approved, Resolution No. 21 -100 -CC) 7. Resolution No. 21 -099 -CC opposing infringements on the inalienable rights of the people and to reaffirm support for the US and Washington State Constitutions in Grant County. (Approved) CENTRAL SERVICES 8. Request to award the bid for the repair of the two wells and monitor at the Fairgrounds to LAD Irrigation in the amount of $25,514.73. Funding will come from left over funds from the MUSCO lighting project. (Approved) 9. Request for a contract revision to the new fairgrounds bathroom and kitchen project to provide design and bid/construction documents for a sprinkler system. MJ Neal is currently performing the design work and the cost would add $29.,427.50 to the contract currently in place. Funding will come from the remaining monies from the MUSCO lighting project. (Approved) GRANT INTEGRATED SERVICES 10. Grant and Adams County Developmental Disabilities Subcontractor Agreement with First Choice Employment Services to provide Individual Supported Employment. Term is July 1, 2021 through June 30, 2022. (Approved) 11. Grant and Adams County Developmental Disabilities Subcontractor Agreement with Goodwill Industries of the Inland Northwest to provide Group Supported Employment, Community Inclusion, and Individual Supported Employment. Term is July 1, 2021 through June 30, 2022. (Approved) Page 6 of 8 Grant County Commissioners Minutes Week of September 13, 2021 12. Reimbursement Request (A-19) for contract work performed by Grant Integrated Services' Prevention and Recovery Center (PARC), during 5/1/2021, Supplemental #01 on Washington State Health Care Authority Contract No. K3919. This is to transfer $4,,279.15 from one grant to another. (Approved) 13. Reimbursement Request (A-19) for contract work performed by Grant Integrated Services' Prevention and Recovery Center (PARC), during June 2021 Supplemental #2 on Washington State Health Care Authority Contract No. K3919. This is to transfer $5.,476.06 from one grant to another. (Approved) NEW HOPE / KIDS HOPE 14. Budget extension request in the amount of $32,,900.00 to receive American Rescue Plan funds approved by the commissioners (128.170) to be used for salaries, benefits, rent and professional services. (Approved) 15. Amendment A to Grant Agreement No. F19-31219-401 with the Washington State Department of Commerce Office of Crime Victims Advocacy Community Services and Housing Division through New Hope for children's advocacy center child centered services VOCA initiative. The amendment increases the grant by $126,713.03 to a new contract amount of $253,887.03. (Approved) PUBLIC WORKS 16. Authorization to call for Bids on Dodson Road Overlay Project, CRP 21-07. Bid opening date will be October 12, 2021 at 1:35 P.M. at Grant County Department of Public Works. (Approved) 17. Authorization to call for Bids on U -SE Road Overlay Project CRP 21-01. Bid opening date will be October 12, 2021 at 1:30 P.M. at Grant County Department of Public Works. (Approved) 18. Authorization to purchase herbicide for Vegetation Management. Total purchase price is $16,953.90 not including tax. Purchase will be made from only bidder, Wilbur Ellis Co. (Approved) COMMISSIONERS OFFICE — ADDED ITEM 19. Letter to Governor Inslee regarding vaccination orders and local government involvement. (Approved) WEDNESDAY, SEPTEMBER 15, 2021 7:00 a.m.-8:00 a.m. RJones, Grant County Economic Development Council Board Meeting 7:30 a.m. — 8:30 a.m. R Jones, OGWRP Funding Steering Committee Meeting 9:30 a.m. —11:30 a.m. TOURISM COMMISSION MEETING Page 7 of S Grant County Commissioners Minutes Week of September 13, 2021 11:00 a.m. —11:30 a.m. Historical Sign Dedication (Courthouse Lawn) 11:30 a.m. —12: 30 p.m. R Jones, Lodging Tax Advisory Committee Meeting 1:00 p.m. — 2:30 p.m. C Carter, Grant County Suicide Prevention Taskforce (GCSPT) Meeting 3:00 p.m. — 5:00 p.m. Jodi Zimbelman -Retirement Party (Cancelled) MISCELLANEOUS ITEMS Request to hire Basin Refrigeration to replace the Air Conditioning Unit at the Wheeler Road facility. They need to order the unit ASAP as it is the last one available. The amount is $11,842.00 plus tax. THURSDAY, SEPTEMBER 16, 2021 10:00 a.m. —12:00 p.m. BOARD OF EQUALIZATION 2021-2022 ANNUAL MEETING #3 1:00 p.m. — 5:00 p.m. D Stone at WSAC Legislative Steering Committee Meeting (Ellensburg) 1:00 p.m. — 2:00 p.m. DEPUTY JON MELVIN MEMORIAL SERVICE (Cave B) 6:30 p.m. — 7:30 p.m. C Carter, Grant Transit Authority (GTA) Board Meeting FRIDAY, SEPTEMBER 17, 2021 8:00 a.m. —12:00 p.m. D Stone at WSAC Newly Elected Officials Meet Up (Ellensburg) (Did not attend) 3:00 p.m. — 4:00 p.m. C Carter, Jail Diversion / Behavioral Health "Commissioner" Meeting 3:00 p.m. — 3:40 p.m. D Stone, Coulee Medical Center Refinance Meeting (Zoom) Page 8 of 8 Grant County Commissioners Minutes Week of September 13, 2021 Signed this day of BOARD OF COUNTY COMMISSIONERS I - ib, t) G d Co nty, S ton Cindy Car"4T, Chair Danny E/Stone, Vice -Chair st: / JQDQ ember Rob . Om 'e arbPra J. Vasquez, IeA of the Board 4