HomeMy WebLinkAboutAgenda - BOCCGRANT COUNTY BOARD OF COMMISSIONERS
MEETING AGENDA
Week of September 27 —October 1, 2021
Grant County Courthouse/Commission Chambers
35 C Street NW, 1St Floor, Room 101
Ephrata, WA 98823
Public meetings are in person with a WEBEX Conference Call/Video option available.
(info below)
MONDAY, SEPTEMBER 27, 2021
THE BELOW WEBER INFORMATION IS FOR ALL SEPTEMBER 27, 2021 PUBLIC MEETINGS.
Event address for
htt s:// rantcowa.webex.coM/ rantcowa/onst e/ h ?MTID=e8b11604cf365a8c53c5
attendees:
474753ce64529
Event number:
146 300 7804
Event password:
BOCC-SEP27
Video Address:
1463007804@grantcowa.webex.com
You can also dial 173.243.2.68 and enter your meeting number.
Audio conference:
To receive a call back, provide your phone number when you join the event, or call the
number below and enter the access code.
United States Toll
+1-408-418-9388
Show allglobal call-in numbers
Access code: 146 300 7804
9:00 a.m. — 9:30 a.m. R Jones, Public Works Management Team Meeting — Conference Call
9:30 a.m. —10:00 a.m. J Flynn, Administrative Services Coordinator Update
10:00 a.m. —11:00 a.m. Commissioner's Roundtable — Miscellaneous Discussion
• Employee Appreciation BBQ (RJ)
• Office Polo Shirts (RJ)
• ARPA Suicide Prevention (CC)
• Catalytic converter thefts (TJ)
10:45 a.m. —11:00 a.m. Citizen Public Comment Period
11:00 a.m. —11:30 a.m. Budget and Finance Update
11:30 a.m. —12:00 p.m. C Carter, Finance Committee Meeting
12:00 p.m. —1:00 p.m. Monthly Department Head Meeting/ Training
NOTE: ALL TIMES ARE ESTIMATES TO ASSIST IN SCHEDULING AND MAY BE CHANGED SUBJECT TO THE BUSINESS OF
THE DAY AT THE BOARD'S DISCRETION. THE BOARD MAY ADD AND/OR DELETE AND TAKE ANY ACTION ON ANY ITEM
NOT INCLUDED IN THE ABOVE AGENDA. ANY SUBJECT PLACED ON THE AGENDA REGARDLESS OF HOW THE MATTER IS
STATED ON THE AGENDA, MAY BE ACTED UPON BY THE BOARD AMERICANS WITH DISABILITIES ACT (ADA)
ACCOMMODATIONS PROVIDED UPON REQUEST.
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Page 2 of 5
Grant County Commissioners Agenda
Week of September 22021
12:00 p.m. —1:00 p.m. WSAC Virtual Assembly (Zoom Meeting)
1:00 p.m. — 2:00 p.m. D Anderson, Grant Integrated Services Update
• Executive Director Report
• Vaccination Proclamation
• Director of Financial Services
• Upcoming Budget Amendment for Request of transition from a renovation capital project (didn't
lease or purchase the facility) to re -branding and marketing.
2:00 p.m. — 2#p.m. B Hill, Public Defense Update
2:30 p.m. — 3:00 p.m.. T Gaines, Central Services Update
3:00 p.m. —4:00 p.m. S Heston, Preliminary Updated Grant County Statement of Values (SOV)
meeting
TUESDAY, SEPTEMBER 28, 2021
THE BELOW WEBEX INFORMATION IS FOR ALL. SEPTEMBER 28, 2021 PUBLIC MEETINGS.
Event address for
htt s:H rantcowa.webex.coml rantcowa/onsta el h ?MTID=e7b68fe354456clfa5526
attendees:
f85e8bbc3341
Event number:
146 893 1546
Event password:
BOCC-SEP28
Video Address:
1468931546@grantcowa.webex.com
You can also dial 173.243.2.68 and enter your meeting number.
Audio conference:
To receive a call back, provide your phone number when you join the event, or call the
number below and enter the access code.
United States Toll
+1-408-418-9388
Show all g,lobal call-in numbers
Access code: 146 893 1546
8:30 a.m. — 9:00 a.m. G Dano, Prosecuting Attorney's Office Update
9:00 a.m. —10:00 a.m. Kirk Eslinger, Human Resources Update
10:00 a.m. —10:30 a.m. J Gingrich, Deputy Clerk of the Board Update
10:30 a.m. —11:00 a.m. K Allen, Clerks Office Update
11:00 a.m. —11:30 a.m. S Palacios, Juvenile Court and Youth Services Update
12:00 p.m. —1:00 p.m. Grant PUD /County Commissioner Lunch (Microsoft Teams)
Page 3 of 5 -2,
Grant County Commissi Kers Agenda
Ile
Week of September , 2021
1:30 p.m. — 2:30 p.m. S Castro, Public Works Update
• Rental Equipment
• Repairs
• Landfill Permit Status — New Landfill
• Financial Assurances
• House Demo Pending
• Landfill Foreman Position
• Tire Event
Public Works General Update
• 608k Reimbursement —Flashing Light Safety Project
• Valley Road Inlay
• Quincy Parcels Sale —Proceeds Clarification —Road Fund
• Budget Process Underway
• Staffing Changes —Public Works Strategic Planning
• IT Position Vacated
• 12 NW —End Gun Enforcement
• Covid Update
Public Works Engineering/Roads
• Major Projects Update
• Accidents Update
• Road Division Updates
• Pavement Condition Ratings
• Port of Moses Lake September 15, 2021 Meeting —Board Representative any updates?
• McAtee Development Agreement
2:30 p.m. — 3:00 p.m. Consent Agenda (Items 1 through 16)
AUDITOR'S OFFICE
. 1. Payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those
expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090,
as recorded on a listing and made available to the Board.
COMMISSIONERS OFFICE
,-�2. Commissioners Office and Public Defense Vouchers for approval.
;�'3. Commissioners June 7, 14, 21, 2021 Minutes for approval.
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Page 4 of 5
Grant County Commissioners Agenda
Week of September 23, 2021
X4. Request authorization for the release of Strategic Infrastructure Program funding for SIP #2021-
01 Grant County Hospital #4 — McKay Healthcare, McKay Phase 1 Capital Improvement Plan.
They are requesting the 3rd installment in the amount of $2.,500.00.
✓ 5. Request authorization for the release of Strategic Infrastructure Program funding for SIP #2021-
04 Port of Warden Phase 2 Rail and Road Infrastructure Expansion Project — Road Design and
Engineering Portion of Phase 2. They are requesting the 2nd installment in the amount of
$24,650.00.
CENTRAL SERVICES
6. Budget extension request in the amount of $785,000.00 for the acquisition of certain real
property. The properties total approximately 86.90 acres and include APNs 16-0866-002, 16-
0866-003, and 16-0853-000. The subject properties are located just outside of Ephrata at the
corner of Road B.3 NW and SR 282 West. The total purchase price for all three properties is
$785,.000.00 plus associated closing and filing fees (if any). Funding will come from the L&J New
Jail funds.
FACILITIES AND MAINTENANCE
./ 7. Contract with Basin Refrigeration and Heating in the amount of $12,836.73 to replace the
existing roof top AHU Unit at the Wheeler Road building. Term is upon signature through
October 31, 2021.
8. Contract with Cost Less Carpet in the amount of $4.,113.77 for the carpet replacement project
(FM2109) at the Sheriff's Office in Moses Lake.
GRANT INTEGRATED SERVICES
9. Reimbursement Request (A-19) for contract work performed by Grant Integrated Services
during May, August 2021 in the amount of $10,.000.00 on Washington State Health Care
Authority Contract No. K5157.
� 10. Reimbursement Request (A-19) for contract work performed by Grant Integrated Services in
Aug -21 in the amount of $1,707.38 on Washington State Health Care Authority Contract No.
K5536.
Pi iRi it WnRK-q
11. Authorization to purchase Alternate Daily Cover ProGuard S62, green dye packs and Hydro Lok
for the Grant County Landfill in the amount of $54,460.00 delivered excluding sales tax from
New Waste Concepts, Inc., through the extended purchase option from the awarded bid dated
October 27, 2020.
12. Authorization to purchase multiple vehicles on the 2022 Equipment Expense Program through a
Department of Enterprise Services contract #05916.
.✓13. Request to the County Road Department for Reimbursable Work between Grant County Public
Works and Port District of Ephrata. Work to include overlay and patching of Railroad Street.
Work will be completed no later than November 30, 2021 with a maximum reimbursable
amount of $12,,000.00.
Page 5of5
Grant County Commissioners Agenda
Week of September 23, 2021
TECHNOLOGY SERVICES
°~14. Purchase Order No. 381 in the amount of $22,722.00 to CDW for Barracuda Support Contract
Annual Renewal.
^_�5. Purchase Order No. 382 in the amount of $7,,492.52 to Ednetics for additional microphones for
courtroom VVebExprojects.
~/1G. Purchase Order No. 383 in the amount of $9,.222.67 to Ednetics for Vivotek Cameras, Brackets
and Licensing for Youth Services.
3:00 p.m. — 4:00 p.m. Health District Board Reorganization Discussion
WEDNESDAY, SEPTEMBER 29,2021
'
2:30p.m.-4:00p.m. DStone, Washington's Tax Structure Work Group —Tax Town Hall
Meeting (Zoom)
THURSDAY, SEPTEMBER 30, 2021L
1:00p.m.-2:30p.m. CCarter, NCRegion Diversion Workgroup(Zoom)
2:0X0p.m.-3:00p.mn. R]ones Solid Waste Advisory Committee Meeting (SWAC)
6:00 p.m. — 8:00 p.m. Fairgrounds Facility Planning Group (Huck Fuller Building)
FRIDAY, OCTOBER 1. 2021
1I0p.m.-5:00 p.m.
DStone Legislative Steering Committee (LSC)Meeting